REQUEST FOR PROPOSAL FOR WORKPLACE SAFETY AND HEALTH ... Doc_2013_FInal.pdf · WORKPLACE SAFETY AND...

MINISTRY OF MANPOWER

REQUEST FOR PROPOSAL

FOR

WORKPLACE SAFETY AND HEALTH RESEARCH FOR THE MINISTRY OF MANPOWER –

WORKPLACE SAFETY AND HEALTH INSITITUE

RFP NO: MOMOSDETT13000002

ALL INFORMATION IN THESE DOCUMENTS IS NOT TO BE COMMUNICATED, EITHER DIRECTLY OR INDIRECTLY, TO THE PRESS OR TO ANY PERSON NOT AUTHORISED TO RECEIVE IT. YOUR ATTENTION IS DRAWN TO THE OFFICIAL SECRETS ACT (CHAPTER 213) WHICH RELATES TO THE SAFEGUARDING OF OFFICIAL INFORMATION.

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To: The Proposers RFP Ref No.: MOMOSDETT13000002 Telephone: 6692 4938 Date: 20

th Feb 2013

REQUEST FOR PROPOSAL (RFP) FOR WORKPLACE SAFETY AND HEALTH (WSH) RESEARCH PROJECTS TO MINISTRY OF MANPOWER, WORKPLACE SAFETY AND HEALTH INSTITUTE

You are invited by the Government of the Republic of Singapore c/o the Ministry of Manpower (the “Government”), to submit a proposal for Workplace Safety and Health (WSH) research projects for the Workplace Safety and Health Institute (“WSH Institute”), according to the Proposal Documents of this RFP. Please quote “RFP No. : MOMOSDETT13000002” in your submission. 2 The following set of proposal documents (hereafter referred to as “the Proposal Documents”)

is enclosed for your information and compliance:

(a) The Request for Proposal (this Letter) with the prescribed forms as listed in paragraph 5

(b) Part 1, Section A – Instructions to Proposers; (c) Part 1, Section B – Conditions of Contract; (d) Part 1, Section C – Conditions of Contract Schedules; (e) Part 2, Section A – Requirement Specifications; (f) Part 2, Section B – Price Schedule (g) Part 2, Section C – Proposal Details (h) Part 3, Section A – Evaluation Criteria

3 GRA (formerly name as EPPU) registered suppliers in the EPU/SER/33 or EPU/SER/34 of financial grade S5 and above are invited to Propose for this contract.

4 The proposal price and documents of your proposal must be submitted in accordance with the submission method specified in the Instructions to Proposers. This is an electronic RFP. Please submit the completed Proposal (including the prescribed forms mentioned in paragraph 5 below) electronically via the Government Electronic Business (GeBIZ) not later than 4pm, 27

th March 2013 (the “RFP Closing Date”). Submission of proposal by other

means will not be accepted, unless otherwise stated. Any proposals delivered after the stipulated date and time, from whatever causes arising, will not be considered.

5 The following prescribed forms must be fully completed and submitted together with your

proposal in accordance with the Instructions to Proposers: a) Form of Proposal; b) Information on Company Directors/Partners; c) Price Schedule (Part 2, Section B);

6 The WSH Institute will be conducting a briefing session on 26

th February 2013 (Tuesday),

10.30am sharp at the following venue. Attendance is compulsory.

Tripartism Room Workplace Safety and Health Institute 1500 Bendemeer Road, #04-01 Singapore 339946

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Interested proposers please register your attendance online at www.wshi.gov.sg by 25th

February (Monday), 12pm.

7 All enquiries regarding to this RFP should be made in writing 10 days before the closing date and directed to Dr Chen Yiquan at email: [email protected]

8 The proposal price and documents for your RFP proposal must be submitted through GeBIZ.

Submission of RFP proposal by telex, telegram or facsimile is not permitted. The RFP proposal will close at 4pm, 27

th March 2013 (“The RFP Closing Date”)

9 If you require any further information, please do not hesitate to contact Dr Chen Yiquan (DID :

6692 4938, email : [email protected]) Yours faithfully, ER HO SIONG HIN DIVISIONAL DIRECTOR OCCUPATIONAL SAFETY AND HEALTH DIVISION for PERMANENT SECRETARY MINISTRY OF MANPOWER

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FORM OF PROPOSAL To : Government of the Republic of Singapore c/o : Ministry of Manpower 18 Havelock Road Singapore 059764

Name(s) of Proposer(s): 1 Address :

REQUEST FOR PROPOSAL (RFP) FOR WORKPLACE SAFETY AND HEALTH (WSH) RESEARCH PROJECTS.

RFP NO: MOMOSDETT13000002 1 We, _________________________

2 (Name(s) in Block Letters) hereby offer and undertake

on the acceptance of this proposal to supply goods and services as specified in the your RFP, inclusive of the Covering Letter, Instructions to Proposer, Conditions of Contract, and Requirement Specifications. 2 Our Proposal is fully consistent with and does not contradict or derogate from anything in the Conditions of Contract under your RFP and does not downgrade anything in your Requirement Specifications. You are entitled to reject our proposal if it is inconsistent with your RFP or downgrades anything in your Requirement Specifications. 3 We undertake that we shall as and when required by you to execute with you a formal agreement in the appropriate form incorporating the Conditions of Contract set out in this RFP together with such further terms and conditions, if any, agreed upon between the Government of Singapore and us. Until the said formal agreement is prepared and executed, this offer together with your written acceptance thereof, shall constitute a binding agreement between us. 4 OUR OFFER IS VALID FOR ________ CALENDAR MONTHS FROM THE CLOSING DATE OF THIS PROPOSAL. 5 We agree that as and when requested by the Government of the Republic of Singapore we shall extend the validity of this offer for one or more periods not exceeding in total _______ calendar months. 6 Our price (herein referred to as "the Contract Price") for the goods and services to be supplied by us is _______________________. 7 A breakdown of the Contract Price for the goods and services is given in the priced schedule attached hereto. 8. We are registered/not registered* with _____________________________Name of Government Registration Authority) under the following supply category/head(s) as specified in the Invitation to Proposal:

1 If the proposal is submitted by a consortium, each member of the consortium shall be named.

2 If the proposal is submitted by a consortium, the Lead Member of the consortium shall submit the Proposal on

behalf of the consortium members. Documentary proof must be provided that the Lead Member is authorised by

all members of the consortium to submit, sign the Proposal, receive instruction, give any information, accept

any contract and act for and on behalf of all the members of the consortium. For example, paragraph 1 in this

Form of Proposal should read “We, (Name of Lead Member), acting for and on behalf of (Name of 1st Member)

, (Name of 2nd Member) and (etc – List out Names of remaining Members) …”

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Supply Category/Head Financial Category Expiry

(If the proposal is submitted by a consortium, the registration status of every member in the consortium must be listed.) 9. We further undertake to give you any further information which you may require. 10. We warrant, represent and declare that we are duly authorised to submit, sign this proposal, receive instruction, give any information, accept any contract and act for and on behalf of _______________

3 (Insert Name of firm, company or consortium).

Dated this ______________ day of _________________, 20_____ Proposer's (as *Principal/Agent) Company or Business Registration No

4:

GST Registration No. :

Proposer's official Stamp

4:

___________________________ Authorized Signature

4

Name: Designation: (*Delete whichever is not applicable) NOTICE: This Form duly completed MUST accompany every Proposal. Any change to its wordings may render the Proposal liable to DISQUALIFICATION.

3 If the proposal is submitted by a consortium, the proposal shall be submitted by the Lead Member on behalf of

all members of the consortium. Each member of the consortium shall be listed. For example, “… for and on

behalf of (Name of 1st Member) , (Name of 2nd Member) and (etc – List out Names of remaining Members)

…” 4 The Lead Member’s registration number, official stamp and authorised signature must be provided.

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INFORMATION ON COMPANY DIRECTORS/PARTNERS I hereby certify that of this date, the directors/partners of ________________________________ of ____________________________ (Name of Company/Business Firm) (Address) are:

No. Name of Director/Partner NRIC or Passport Number Dated this ______________ day of _________________, 20_____ ___________________________ Signature Name : __________________________ Designation : __________________________

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Company/Business Background Information 1. Name of Company/Business: _____________________________ 2. Registered Address in Singapore: _____________________________ _____________________________ 3. Type of Ownership: _____________________________ 4. Company/Business Registration Date: _____________________________ 5. Nature of Company/Business: _____________________________ 6. Total number of employees in Singapore: _____________________________ 7. Number of years in conducting research related activities: _____________________________ 8. Relevant achievement/award: _____________________________ 9. Company's Financial Status as of 31 December 2012 or the latest (please state date) a. Authorised Capital: _____________________________ b. Paid-up Capital: _____________________________ c. Profit before tax: _____________________________ d. Profit after tax: _____________________________ Please attach a copy of the latest audited financial statement of the company.

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PART 1

SECTION A: INSTRUCTIONS TO PROPOSERS

SECTION B: CONDITIONS OF CONTRACT

SECTION C: CONDITIONS OF CONTRACT SCHEDULES

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PART 1 – SECTION A INSTRUCTIONS TO PROPOSERS

1 DEFINITIONS

1.1 Throughout this RFP and any resultant Contract, unless the context otherwise requires,

the following definitions shall apply:

(a) “Approved Proposal” means the Proposal submitted to the Government by the Proposer to undertake the Research therein as approved by the Government (together with all modifications, amendments and revisions required by the Government) and given the RFP no. specified in the Letter of Acceptance.

(b) “Collaborator” means any researcher, not part of the Proposer’s organization, to

be engaged in the Research in joint intellectual effort with the Principal Researcher.

(c) "Conditions of Contract" also includes such clauses from the Compendium of Additional Clauses which forms part of the Contract.

(d) “Confidential Information” means any device, materials, samples, software

programmes, documents, data, graphics, specifications, technical information, or any other information, whether oral, written, visual or otherwise, or hard or electronic soft copy, collectively referred to as “Information”, that is disclosed by the Government to the successful Proposer: (a) In the case of a tangible disclosure, is marked by the Government as "Confidential" or with other words of similar import; or (b) in the case of an oral or visual disclosure, the Government identifies such disclosure as being confidential concurrent with the oral or visual disclosure or delivers to the Successful Proposer a written statement within seven (7) days to the effect that such disclosure is confidential.

(e) "Contract" means any resultant contract and its Annexes between the

Government and the successful Proposer.

(f) “Deliverables” means the tangible outcomes of the Research to be achieved by the Principal Researcher and team as specified in the approved Proposal.

(g) “Government” means the Government of the Republic of Singapore as a whole

including all Ministries, government departments and Organs of State and shall include any officer authorised to act on its behalf.

(h) “Intellectual Property” or “IP” means work/invention that includes patents,

trademarks, copyright, confidential information, industrial designs and integrated circuit topography (by way of illustration, IP would include, but not be limited to, research reports, analyses, strategies, models, action plans, methodologies, systems, software, case studies, statistics, data, machines, equipment, etc).

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(i) “Principal Researcher” means the person leading the research team.(j) "Proposer" means a person or his permitted assigns proposing to conduct the Research, and shall be deemed to include two or more persons if appropriate.

(k) “Research” means the research project approved by the Government. (l) “Research Associate” means an individual employed in a research capacity who

holds at least a master’s degree in the relevant field. (m) “Research Assistant” means an individual employed in a research capacity who

holds at least a bachelor’s degree in the relevant field.

(n) “Research Fellow” means an individual employed in a research capacity who holds at least a PhD degree in the relevant field.

(o) “Request for Proposal” (RFP) means the invitation to participate in this Proposal

and comprises all proposal documents forwarded to the Proposer inclusive of the Covering Letter, Form of Proposal, Instructions to Proposer, Conditions of Contract, Requirement Specifications, Evaluation Criteria and any other documents and forms enclosed.

(p) “Successful Proposer” means the Proposer who has been awarded the Contract

by the Government, and such term includes the Successful Proposer’s duly appointed representatives, successors-in-title and permitted assigns, and where the context so admits, shall include the Successful Proposer’s employees, servants and agents.

(q) Save as set out above, all other terms referred to in this RFP shall have the same

meaning as those given in the Conditions of Contract.

2 EVALUATION CRITERIA

2.1 Where the RFP specifies evaluation criteria in terms of the financial category and supply category/head required for registration with any Government Registration Authority (GRA), namely the Ministry of Finance and the Building and Construction Authority, as the case may be, the evaluation of such criteria will be delegated to the relevant GRA.

2.2 Where a Proposer’s existing registration with a GRA, which is valid up to the closing date of this Proposal, specifies that the Proposer has met particular criteria in relation to particular financial category and supply category/head, the Government will regard the Proposer as having met the criteria specified in the registration for the financial category and supply category/head set out in the registration and in the manner set out in the registration.

2.3 Proposers who are registered with the relevant GRA, specifying that they have met the criteria for this Proposal, must declare their registration status in the manner set out in the RFP.

2.4 Proposers who do not hold a valid registration from the relevant GRA specifying that they have met the criteria for this Proposal are advised to apply for the registration with

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the relevant GRA at the earliest possible opportunity and declare their registration status in their proposals. Such Proposers should apply for registration with the Ministry of Finance through the Government Electronic Business (GeBIZ) with effect from 9th September 2002. The address for the GeBIZ Homepage is http://www.gebiz.gov.sg. If by the closing date of proposal, their registration with the relevant GRA is still pending, Proposers should enclose a copy of the receipt for registration fee paid issued by the GRA(s) with their proposals.

3 ELIGIBILITY

3.1 Any company or business that is currently debarred from participating in Government

proposal is not eligible to participate in this Proposal. If a proposal is submitted without explicitly mentioning that the Proposer is currently debarred, the Government shall treat the submission of the proposal as an express continuing declaration by the Proposer that the Proposer is in fact eligible to participate in this Proposal and, if such a declaration is discovered to be false, the Government will be entitled to rescind any contracts entered into pursuant to such a tender, without the Government being liable therefore in damages or compensation.

3.2 Proposers are required to attain bizSAFE Level 1 compliance in order to be considered

for award and those with bizSAFE Level 3 compliance will have an added advantage. Proposers who are not certified are advised to apply for the registration for training workshop with the approved training service providers at the earliest possible opportunity and declare their registration status. Proposers compliance to other certified International Safety Standard that is equivalent to bizSAFE may be considered. However, do note that the Government reserves the rights to make the final decision on the acceptance of such certification. For more information on bizSAFE framework and the list of trainers, please visit www.wshc.sg.

4 SUBMISSION OF PROPOSAL 4.1 Proposers shall submit their proposals in accordance with the following mode(s) of

submission:

Information or document(s) in proposal

Mode of Submission Closing Date (Singapore Time)

1. Form of Proposal 2. Information on Company

Directors/Partners 3. Comprehensive Proposal

(as indicated in Clause 18 of the Requirement Specifications)

4. Price Schedule 5. Other information/

documents required

This shall be submitted to the Government using GeBIZ.

By 27th March 2013 no later than 4.00pm or the latest closing date/time of the RFP as notified by GeBIZ and/or the Government

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4.2 Proposers shall submit their proposals in accordance with the Terms and Conditions for Use of the Government Electronic Business.

4.3 Where the Instructions to Proposers specify that a particular document is to be submitted

through GeBIZ, the document may be submitted through GeBIZ without any handwritten signature. The Government shall be entitled to rely on the use or entry of the prescribed Security Device (as defined in the Terms and Conditions For Use Of the Government Electronic Business) by the Proposers or its representative(s) as the authorized signature of the Proposer, as conclusive evidence of the authenticity of the submitted document and the authority of the originator of the submitted document.

4. 4 The Government reserves the right to reject proposals not submitted in accordance with

the mode(s) of submission specified in the Instructions To Proposers. 4.5 Any proposals received after the closing date herein, from whatever cause arising, will

not be considered. 5 COMPLIANCE WITH INSTRUCTIONS 5.1 Proposals will be accepted only if submitted according to the instructions contained and

in the form(s) prescribed in the RFP. Any Proposer who attempts to vary the Form of Proposal or Conditions of Contract is liable to be rejected. In consideration of the Proposer agreeing to abide by these instructions in the RFP, the Government shall evaluate the proposals fairly and in accordance with the said instructions.

6 VALIDITY PERIOD 6.1 Proposals submitted shall remain valid for acceptance for the Validity Period specified in

the RFP and during such extension of the period as may afterwards separately be agreed to in writing by the Proposer at the request of the Government.

7 WITHDRAWAL OF PROPOSAL 7.1 No Proposals may be withdrawn after the closing date prescribed in the RFP. Any

Proposer who attempts to do so may, in addition to any remedy which the Government may have against him, be liable to be debarred from future Government proposals and tenders.

8 ACCEPTANCE OF PROPOSAL

8.1 The Government shall be under no obligation to accept the lowest or any proposal. The

Government shall normally not enter into correspondence with any Proposers regarding the reasons for non-acceptance of a proposal.

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8.2 The Government reserves the right to award the RFP to more than one Proposer. 8.3 The Government reserves the right, unless the Proposer expressly stipulates to the

contrary in his proposal, of accepting such portion of each proposal as the Government may decide.

8.4 The issue by the Government of a Letter of Acceptance accepting the proposal or part of

the proposal shall create a binding Contract on the part of the Proposer to carry out the Research outlined in the Approved Research Proposal. The Contract shall be governed by the Conditions of Contract. The Letter of Acceptance will be handed to or posted to the successful Proposer's address as given in his proposal and such handing or posting shall be deemed good service of such notice. The Government may at its discretion require the Proposer to sign a written agreement.

8.5 The Letter of Acceptance may be issued:

(a) Through GeBIZ to the successful Proposer, or

(b) To the successful Proposer's address as given in his proposal by hand or by

post.

Such issuance of the Letter of Acceptance through GeBIZ, by hand or post shall be deemed effective communication of acceptance.

9 SPECIFICATIONS, PATTERNS, SAMPLES OR DRAWINGS 9.1 Any specifications, patterns, samples or drawings specified in the RFP will be available

for inspection by the Proposer at the address specified on the invitation during normal working hours up to the stipulated time on the closing date.

10 LANGUAGE 10.1 The proposal and all supporting technical data and all documentation to be supplied by

the Proposer shall be written in the English language. 11 CONFIDENTIALITY

11.1 Except with the consent in writing of the Government the Proposer shall not disclose this

Proposal, or any of its provisions, or any specifications, plans, drawings, patterns, samples or information issued by the Government.

11.2 The Government may require an unsuccessful Proposer to return any specifications, plans, drawings, patterns, samples or instructions issued by the Government.

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12 ALTERATION, ERASURES OR ILLEGIBILITY 12.1 Except for amendments to the entries made by the Proposer himself which are initialled

by the Proposer, proposals bearing any other alterations or erasures and proposals in which prices are not legibly stated are liable to be rejected.

13 OWNERSHIP OF PROPOSAL DOCUMENTS 13.1 All documents submitted by the Proposer in response to this RFP shall become the

property of the Government. However, intellectual property in the information contained in the proposal submitted by the Proposer shall remain vested in the Proposer. This Clause is without prejudice to any provisions to the contrary in any subsequent contract between the Proposer and the Government.

14 ALTERATION, ERASURES OR ILLEGIBILITY 14.1 Except for amendments to the entries made by the Proposer himself which are initialled

by the Proposer, proposals bearing any other alterations or erasures and proposals in which prices are not legibly stated are liable to be rejected.

15 GOVERNMENT’S CLARIFICATIONS OF THE PROPOSER’S PROPOSAL 15.1 In the event that the Government seeks clarification upon any aspect of the Proposer’s

proposal, the Proposer shall provide full and comprehensive responses in writing within seven (7) days of notification.

16 EXPENSE OF PROPOSER 16.1 In no case will any expense incurred by the Proposer in the preparation of his proposal

be borne by the Government.

17 GOODS AND SERVICES TAX (GST)

17.1 The Proposer shall not include in the rates and prices proposed in his proposal, the Singapore Goods and Services Tax (GST) chargeable for the supply of Goods or Services required in the Proposal. All rates and prices quoted shall be exclusive of the said GST chargeable on the supply of the said Goods and Services.

17.2 If the Proposer is a taxable person under the GST Act, the Government will pay the

Proposer, in addition to the rates and prices proposed, the GST chargeable on the supply of Goods and Services provided pursuant to this Proposal.

18 GST REGISTRATION

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18.1 The Proposer shall declare his GST status in his proposal. He shall clearly indicate whether he is, or whether he will be a taxable person under the GST Act. He shall, if available, furnish the GST registration number to the Government.

18.2 A Proposer who declares himself to be a non-taxable person under the GST Act but who

becomes a taxable person after the award of the Proposal shall forthwith inform the Government of his change in GST status. He shall be entitled to claim from the Government any GST charged on the supply of Goods or Services made by him after his change in GST status.

19 NOTIFICATION 19.1 Notification will not necessarily be sent to unsuccessful Proposers by the Government. 20 APPLICABLE LAW 20.1 All proposals submitted pursuant to this RFP and the formation of any resulting contracts

shall be governed by the Applicable Law Clause in the Conditions of Contract. 21 OWNERSHIP STATUS OF PROPOSER 21.1 The Proposer shall provide full information on

(a) the name and address of any person, company or corporation which owns, whether directly or indirectly, at least 50% of the total number of shares in the Proposer;

(b) the number, percentage and class of shares held by such person, company or corporation.

22 SHORTLISTING PROPOSERS 22.1 The Government reserves the right to shortlist Proposers in accordance with the criteria

set forth in the RFP and give those so shortlisted the opportunity to submit new or amended proposals on the basis of the Government's revised requirements, in accordance with a common deadline.

22.2 The proposals received based on the firm and updated requirements shall form the basis

of the final RFP evaluation. The proposals received in the final round shall be complete and comprehensive, and shall over-ride all proposals previously submitted. The final offer shall not make references to previous offers. All the proposals received in the previous rounds shall be treated as lapsed. Such final offers shall be submitted in sealed envelopes and deposited in the tender box or electronically to GeBIZ as instructed by the Government.

22.3 Shortlisted Proposers may be required to make a formal presentation to the Proposal

Evaluation Committee and/or the Proposal Board. The time and place would be

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determined by the Government and the presentation would be a detailed and comprehensive research proposal and schedule plan, including but not limited to the capabilities of key personnel, projected time line and key milestones.

23 CONSORTIUM 23.1 As used in this RFP, "Consortium" means an unincorporated joint venture through the

medium of a consortium or a partnership. 23.2 The following shall apply if a proposal is submitted by a Consortium:

(a) Each member of the Consortium shall be a business organization duly organized, existing and registered under the laws of its country of domicile.

(b) No Consortium shall include a member who has been debarred from public

sector proposals and / or tenders.

(c) After the submission of the proposal, any introduction of, or changes to, Consortium membership must be approved in writing by the Government.

(d) The following documents must be submitted with this proposal:

(i) A certified copy of the consortium or partnership agreement, signed by all members of the Consortium,

(ii) The proposal is to be submitted by a member of the Consortium

("Lead Member"). Documentary proof must be provided that the Lead Member is authorised by all members of the Consortium to submit, sign the proposal, receive instruction, give any information, accept any contract and act for and on behalf of all the members of the Consortium. The documentary proof could be in the form of:

(1) relevant provision(s) in the certified copy of the Consortium or

partnership agreement, or (2) certified copies of powers of attorney from each member of the

Consortium. (e) Information must be submitted with respect to:

(i) The legal relationship among the members of the Consortium; (ii) The role and responsibility of each member of the Consortium; and (iii) The address of the Consortium to which the Government may send any

notice, request, clarification or correspondence. (f) If the Government awards the Contract to a Consortium:

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(i) The Letter of Acceptance may be through GeBIZ or handed to or posted to the address of the Lead Member of the Consortium given in the proposal.

(ii) The issue by the Government of a Letter of Acceptance shall create a

binding Contract on all the members of the Consortium. (iii) Each member of the Consortium shall be jointly and severally responsible

to the Government for the due performance of the Contract. (iv) As and when requested by the Government, all members of the

Consortium shall be required to sign a formal agreement in the appropriate form with the Government. Until the said formal agreement is prepared and executed, the Consortium's proposal together with the Government's Letter of Acceptance, shall constitute a binding Contract on all the members of the Consortium.

(v) In the event that any member of the Consortium withdraws from the

Consortium or is adjudicated a bankrupt by a duly constituted judicial tribunal, or goes into liquidation in accordance with the laws of the country of incorporation, then the surviving member(s) of the Consortium shall be obliged to carry out and complete the contract.

24 OMISSIONS OR ERRORS 24.1 Proposers shall study this RFP carefully before submitting their proposals. The onus is

on the Proposer to ensure that a complete proposal is submitted. 24.2 The Government shall not entertain any request made after the RFP has closed for bid

valuation or submission of additional quotes/proposals for items left out in the original submission on any ground whatsoever.

24.3 The Proposer shall be solely responsible for any omissions or errors. 25 ACCURACY OF INFORMATION 25.1 The Proposer warrants that the information contained in the Proposal, all reports

referred to in this Contract and any other information submitted to the Government relating to the Research are complete, accurate and not misleading. The Government regards inaccurate and misleading information as including, false or improper reports of financial accounts, improper claims, submission of false or improper documents, claiming fictitious track records, inflating or failure to report funds obtained from other sources, false or inaccurate claims that proper approvals have been obtained, false and inaccurate reports on the progress of the Research and achievement of milestones and Deliverables, status of collaborations with third parties relating to the Research, and false claims in the publication record.

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26 CORRIGENDA TO REQUEST FOR PROPOSAL 26.1 The Government reserves the right to amend any terms in, or to issue supplementary

terms to the RFP at any time prior to the closing date of the RFP.

27 OWNERSHIP OF PROPOSAL DOCUMENTS 27.1 All documents submitted by the Proposer in response to this RFP shall become the

property of the Government. However, intellectual property in the information contained in the proposal submitted by the Proposer shall remain vested in the Proposer. This Clause is without prejudice to any provisions to the contrary in any subsequent contract between the Proposer and the Government.

28 PAYMENT THROUGH INTERBANK GIRO 28.1 The Proposer shall be paid by Interbank GIRO if his Proposal Offer is accepted by the

Government. 28.2 All bank charges associated with payment by Interbank GIRO shall be borne by the

Proposer.

29 CANVASSING

29.1 Canvassing shall render the Proposal invalid. In the event of any canvassing being

discovered after the acceptance of Proposal, the Government shall be entitled to rescind the contract without any liability to the Proposer whatsoever.

30 CONTRACT

30.1 The Government may require the successful Proposers to enter into a formal contract (substantially in the form set out in Schedule 1 of the Conditions of Contract Schedules at Part 1 Section C of the RFP Documents).

30.2 In the event that the Proposer is a duly authorised agent, the formal contract is to be

executed with the principal. 31 PROPOSAL PRICE

31.1 The Proposer shall, in his Proposal, quote in Singapore Dollars the all-in firm prices for the Research required, as set out in the Requirement Specifications and in the Proposal documents as a whole. The amount payable must be itemized to reflect the individual cost for each item of the Research required. Refer to the Price Schedule at Part 2, Section B.

32 SECURITY DEPOSIT

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32.1 If the proposed sum exceeds S$500,000 the Successful Proposer shall lodge with the

Government a Security Deposit at five percent (5%) of the Contract Sum for the Research in accordance with the Conditions of Contract.

33 DISCLAIMER 33.1 This RFP may not contain all information which Proposers may require. Proposers

should therefore make their own inquiries and seek such clarifications they think necessary. The Government shall not be liable to any Proposer for any information in this RFP which is incomplete or inaccurate. For avoidance of doubt, the "information" mentioned in this paragraph excludes the Conditions of Contract and Requirement Specifications.

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PART 1 - SECTION B CONDITIONS OF CONTRACT

1 DEFINITIONS

1.1 In this Conditions of Contract, unless the context otherwise requires, the following

definitions shall apply:

(a) “Approved Proposal” means the Proposal submitted to the Government by the

Proposer to undertake the Research therein as approved by the Government (together with all modifications, amendments and revisions required by the Government) and given the RFP no. specified in the Letter of Acceptance.

(b) “Background IP” means IP which is created prior to or independently of this

Contract. (c) “Collaborator” means any researcher, not part of the Proposer’s organization, to

be engaged in the Research in joint intellectual effort with the Principal Researcher.

(d) "Conditions of Contract" also includes such clauses from the Compendium of Additional Clauses which forms part of the Contract.

(e) “Confidential Information” means any device, materials, samples, software

programmes, documents, data, graphics, specifications, technical information, or any other information, whether oral, written, visual or otherwise, or hard or electronic soft copy, collectively referred to as “Information”, that is disclosed by the Government to the Successful Proposer: (a) In the case of a tangible disclosure, is marked by the Government as "Confidential" or with other words of similar import; or (b) in the case of an oral or visual disclosure, the Government identifies such disclosure as being confidential concurrent with the oral or visual disclosure or delivers to the Successful Proposer a written statement within seven (7) days to the effect that such disclosure is confidential.

(f) "Contract" means any resultant contract and its Annexes between the

Government and the successful Proposer.

(g) “Deliverables” means the tangible outcomes of the Research to be achieved by the Principal Researcher and team as specified in the approved Proposal.

(h) “Foreground IP” means IP which results from or is generated pursuant to or for

the purpose of this Contract.

(i) “Government” means the Government of the Republic of Singapore as a whole including all Ministries, government departments and Organs of State and shall include any officer authorised to act on its behalf

(j) “Intellectual Property” or “IP” means work/invention that includes patents,

trademarks, copyright, confidential information, industrial designs and integrated

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circuit topography (by way of illustration, IP would include, but not be limited to, research reports, analyses, strategies, models, action plans, methodologies, systems, software, case studies, statistics, data, machines, equipment, etc).

(k) “Principal Researcher” means the person leading the research team. (l) "Proposer" means a person or his permitted assigns proposing to conduct the

Research, and shall be deemed to include two or more persons if appropriate.

(m) “Representative” means the person appointed by the Government pursuant to clause 2 and any person appointed by the Representative to assist him or perform such duties or functions as may be delegated to him by the Representative.

(n) “Research” means the research project approved by the Government. (o) “Research Associate” means an individual employed in research capacity who

holds at least a master’s degree in the relevant field. (p) “Research Assistant” means an individual employed in a research capacity who

holds at least a bachelor’s degree in the relevant field.

(q) “Research Fellow” means an individual employed in a research capacity who holds at least a PhD degree in the relevant field.

(r) “Request for Proposal” (RFP) means the invitation to participate in this Proposal

and comprises all proposal documents forwarded to the Proposer inclusive of the Covering Letter, Form of Proposal, Instructions to Proposer, Conditions of Contract, Requirement Specifications, Evaluation Criteria and any other documents and forms enclosed.

(s) “Successful Proposer” means the Proposer who has been awarded the Contract

by the Government, and such term includes the Successful Proposer’s duly appointed representatives, successors-in-title and permitted assigns, and where the context so admits, shall include the Successful Proposer’s employees, servants and agents.

1.2 Words importing the singular include the plural and vice versa. 1.3 The headings are for convenience only and not for the purposes of interpretation. 1.4 Unless otherwise provided, any references to any statute or legislation shall be deemed

a reference to such statute or legislation as amended from time to time and be deemed to include any subsidiary legislation made thereafter.

2 GOVERNMENT’S REPRESENTATIVE 2.1 The Government shall appoint a person to supervise and liaise with the Successful

Proposer for the purpose of the Contract and such person may designate others to assist him in such matters.

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3 SCOPE OF CONTRACT 3.1 The Successful Proposer shall perform the Research in accordance with the Contract. 4 PERFORMANCE 4.1 The Successful Proposer shall perform the Research no later than 6 weeks after the

award of contract and in the manner specified in the Requirement Specifications issued together with the Proposal Documents.

5 PAYMENT 5.1 Payment will be made to the Successful Proposer based on terms detailed in the

Conditions of Contracts Schedules at Part 1 Section C, Schedule 4.

5.2 The Successful Proposer is required to obtain the written approval from the Government for any third party out of pocket expenses it incurs and is not allowed to mark up on such expenses.

5.3 Payment will be made within 30 days upon receipt of the invoice or satisfactory delivery

of the Research, whichever is later. 5.4 In the event that the Successful Proposer fails to deliver the Research according to what

is contracted, the Government shall have the right to:

a) Cancel all or any such parts of the Research from the Contract without

compensation and obtain them from other sources and all increased costs thereby

incurred shall be deducted from any moneys due or to become due to the

Successful Proposer or shall be recoverable as damages; or

b) Deduct from any moneys due or to become due to the Successful Proposer or

require the Successful Proposer to pay, a sum calculated at the rate of 1% of

Contract Sum (including Sundays and Public Holidays) as liquidated damages for

every week of delay until the Research are performed.

6 RIGHTS OF THIRD PARTIES 6.1 A person who is not a party to this Contract shall have no right under the Contracts

(Rights of Third Parties) Act to enforce any of its terms. 7 GIFTS, INDUCEMENTS OR REWARDS 7.1 The Government may terminate the Contract at any time and recover from the

Successful Proposer the amount of any loss resulting from such termination, if the

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Successful Proposer shall have offered or given or agreed to give to any person any gift or consideration of any kind as an inducement or reward for doing or forbearing to do or for having done or forborne to do any action in relation to the obtaining or execution of the Contract with the Government or for showing or forbearing to show favour to any person in relation to any contract with the Government, or if the like acts shall have been done by any person employed by the Successful Proposer or acting on his behalf (whether with or without the knowledge of the Successful Proposer) or if in relation to any Contract with the Government the Successful Proposer or any person employed by him or acting on his behalf shall have committed any offence under Chapter IX of the Penal Code or Prevention of Corruption Act or shall have abetted or attempted to commit such an offence or shall have given any fee or reward the receipt of which is an offence under Chapter IX of the Penal Code or the Prevention of Corruption Act.

8 DELAY IN PERFORMANCE 8.1 If there is delay in the performance of the Research under the Contract due to any of the

following circumstances, namely, acts of God, force majeure, riots and civil commotion, strikes, lock-outs or other causes or perils beyond the Successful Proposer's control, then in any such case the Successful Proposer shall for the duration of any such circumstance aforesaid, be relieved of his obligation to perform such Research thereby affected but the provisions of the Contract shall remain in full force in regard to any Research not affected by such circumstances aforesaid.

8.2 Subject to Clause 8.1, if the Successful Proposer fails to complete the performance of

Research by the date specified in the Contract, the Government shall have the right –

(a) To cancel all or any such items of Research from the Contract without compensation and obtain them from other sources and all increased costs thereby incurred shall be deducted from any moneys due or to become due to the Successful Proposer or shall be recoverable as damages.

(b) Deduct from any moneys due or to become due to the Successful Proposer or

require the Successful Proposer to pay, a sum calculated at the rate of 1% of

Contract Sum (including Sundays and Public Holidays) as liquidated damages for

every week of delay until the Research are performed.

Provided that the recovery of such increased costs aforesaid shall be limited to such Research as is purchased or obtained, not exceeding the scope stated in the Contract, from other sources after the Successful Proposer’s failure as aforesaid but within three months of the expiry of the Contract.

9 SUB-CONTRACTING AND ASSIGNING 9.1 The Successful Proposer shall not sub-contract or assign the Contract without the

written consent of the Government. 10 APPLICABLE LAW

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10.1 The Contract and all its subsequent variations shall be subject to, governed by and

interpreted in accordance with the domestic Laws of the Republic of Singapore for every purpose.

11 SUSPENSION OR TERMINATION 11.1 The Government shall, after giving seven (7) days prior written notice to the Successful

Proposer have the right to suspend or terminate the Contract if the Government is affected by any state of war, Act of God or other circumstances seriously disrupting public safety, peace or good order of the Republic of Singapore. Neither party shall be liable to the other by reason of such suspension or termination save that the Government shall pay the Successful Proposer the price of the Research performed and accepted by the Government. The Successful Proposer shall refund the balance of any payments or deposits made after deducting any outstanding sums owing by the Government to the Successful Proposer by reason of this Clause.

12 RIGHTS OF THE GOVERNMENT IN THE EVENT OF DEFAULT BY THE SUCCESSFUL PROPOSER

12.1 If the Successful Proposer defaults in his performance of this Contract, the Government

may issue a notice of default to the Successful Proposer informing the Successful Proposer of his default. The Successful Proposer shall, within thirty (30) days of the date of the notice of default, remedy the default. If the Successful Proposer fails to do so, the Successful Proposer shall be taken to have repudiated the Contract and the Government shall have the right to terminate the Contract or cancel any part thereof by way of a notice of termination without the Government being liable therefore in damages or compensation. The said termination shall take effect from the date of the notice of termination.

12.2 In the event of termination under Sub-Clause 12.1 above, the Government shall have

the right to purchase from other sources all the Research which remains unperformed at the time of termination or similar Research, and all increased costs reasonably incurred by the Government shall be recoverable from the Successful Proposer.

13 VARIATION OF CONTRACT 13.1 No variation whether oral or otherwise in the terms of this Contract shall apply thereto

unless such variation shall be expressly accepted in writing by the Successful Proposer and the authorised contract signatory of the Government.

14 TAXES, FEES AND DUTIES 14.1 The Successful Proposer shall be responsible for all corporate and personal income

taxes, customs fees, duties, fines, levies, assessments and other taxes payable under the laws of Singapore, by the Successful Proposer or its employees, including the

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Successful Proposer’s resident engineers and inspectors (if applicable), in carrying out its obligation under the Contract.

14.2 If the Government receives a request from the tax authorities to pay on behalf of the

Successful Proposer and/or the Successful Proposer's employees, or to withhold payments from the Successful Proposer in order that the Government may subsequently so pay, any of the abovementioned taxes, fees, duties, fines, levies and assessments, the Successful Proposer hereby authorises the Government to comply with the terms of the said request.

14.3 The Government shall pay to the Successful Proposer a sum equal to the Singapore

Goods and Services Tax chargeable on the supply to the Government of any Research by the Successful Proposer in accordance with the Contract. For clarification, "Goods and Services Tax" shall refer to tax under the (Singapore) Goods and Services Tax Act, Cap. 117A (2000 ed.).

14.4 Any invoice or other request for payment of monies due to the Successful Proposer

under the Contract shall, if he is a taxable person for the purpose of the Singapore Goods and Services Tax, be in the same form and contain the same information as if it were a tax invoice for the purposes of the Regulations made under the Goods and Services Tax Act, Cap. 117A (2000 ed.).

15 GOVERNMENT REGULATIONS 15.1 The Successful Proposer shall, at its own costs, obtain and maintain all licences and

authorisations, including export licences and permits and other governmental authorisations or certification required without any restrictions or qualifications whatsoever so as to enable the Successful Proposer to fulfill all its obligations under the Contract.

16 INDEMNIFICATION OF THE GOVERNMENT AGAINST CLAIMS BY SUCCESSFUL

PROPOSER'S EMPLOYEES 16.1 In the event of the Government (including for this purpose every officer and department

thereof) being held liable for damages arising out of any claim by any workman or employee employed by the Successful Proposer in and for the performance of the Contract, the Successful Proposer shall indemnify the Government, its officers or departments against such claim and any costs, charges and expenses in respect thereof,

PROVIDED the same is not caused by the gross negligence or willful default of the Government, its officers or successful Proposers. The Government shall also be indemnified against all claims, losses, demands, actions, suits, proceedings, costs, or expenses whatsoever arising out of or in connection with any claim that the intellectual property rights of third party has been infringed in connection with or in the carrying out of the Research.

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17 LIMITATION OF LIABILITY 17.1 In the event of any breach or default of a term of this Contract, the Successful

Proposer’s cumulative liability shall not exceed the amount awarded for this Contract. 17.2 In the event of any breach or default of a term of this Contract, the Government’s

cumulative liability shall not exceed the amount awarded for this Contracted. 17.3 For the avoidance of doubt, Clauses 17.1 and 17.2 shall not apply to any claim relating

to any death or personal injury. 18 MEDIATION-ARBITRATION CLAUSE

18.1 All disputes, controversies or differences arising out of or in connection with this agreement shall be submitted to the Singapore Mediation Centre (“SMC”) and the Singapore International Arbitration Centre (“SIAC”) for resolution by med-arb in accordance with the SMC-SIAC Med-Arb Procedure for the time being in force, which procedure is deemed to be incorporated by reference into this clause.”

19 CONSORTIUM 19.1 As used in this Contract, “Consortium” means an unincorporated joint venture through

the medium of a consortium or a partnership. Joint and Several Responsibility 19.2 If the Successful Proposer is a consortium, then each member of the Consortium shall

be jointly and severally responsible to the Government for the due performance of the Contract.

Addition of members to Consortium 19.3 Any introduction of, or changes to, Consortium membership must be approved in writing

by the Government. 19.4 Should additional member(s) be added to the Consortium at any time with the approval

of the Government, he or they shall be deemed to be included in the expression 'the Successful Proposer'.

Withdrawal from Consortium 19.5 If any member of the Consortium withdraws from the Consortium, goes into liquidation, is

wound up or cease to exist in accordance with the laws of the country of incorporation:

(a) this Contract shall continue and not be dissolved, and

(b) the remaining member(s) of the Consortium shall be obliged to carry out and complete the Contract.

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20 SECURITY DEPOSIT 20.1 For the due and faithful performance of the Contract, the Successful Proposer shall within

thirty (30) days of the date of Contract, lodge with the Government a Security Deposit of 5% of the approved amount for the Contract. The Security Deposit shall either be in the form of cash or, in lieu of cash, a Performance Bond strictly in compliance with the format (Schedule 3) in the Contract issued by a bank or insurance company registered with the Monetary Authority of Singapore. The Performance Bond may also be issued by a licensed Finance Company registered with the Monetary Authority of Singapore if the Security Deposit does not exceed S$300,000.

20.2 All charges incurred by the Successful Proposer in obtaining and maintaining the

Security Deposit shall be met by the Successful Proposer. The Security Deposit shall be valid until three (3) months after the performance of all Research under the Contract. In the case of a Period Contract, the performance of the Research under the Period Contract shall refer to the performance to be made pursuant to a Works Order raised on the last date of the Period Contract for the Service with the longest delivery lead time. In the event the delivery is deferred for any reason, the Security Deposit shall be correspondingly extended by the Successful Proposer at his own expense. At the end of the said three (3) months or extension, the Security Deposit (or any balance thereof remaining for the credit of the Successful Proposer) shall be released and refunded without interest subject to any deduction as may be made therefrom.

20.3 In the event of any default or breach of any of the obligations by the Successful Proposer

under the Contract, the Government may at its sole discretion draw on the Security Deposit or the Performance Bond to satisfy any liquidated or other damages as may become due to the Government under the Contract if the Government has, prior to drawing on the Security Deposit, notified the Successful Proposer in writing of the default or breach and given the Successful Proposer a minimum of thirty (30) days to rectify or remedy the default or breach or (if the default or breach cannot be fully rectified or remedied) to pay damages to the amount specified in the notice and the Successful Proposer has failed to comply fully with the notice.

20.4 The provisions of this Clause shall not affect the rights and remedies expressly reserved

herein to the Government or bar the Government from claiming loss, expense, costs or damages incurred or sustained or likely to be sustained by the Government as a result of any breach of contract of whatsoever nature by the Successful Proposer.

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COMPENDIUM OF ADDITIONAL CLAUSES (COAC) A1 SUPPLY OF SERVICES AS AND WHEN REQUIRED BY THE GOVERNMENT A1.1 Where the Government has entered into a Contract with the Successful Proposer for the

supply of Services as and when required by the Government during the period of time specified in the Contract, the Contract shall be deemed to be a Period Contract for the duration of the period of time specified. Where the Successful Proposer receives, during the period of time specified in the Contract, any Works Order for specific Services specified in the Contract, the Successful Proposer shall proceed to perform the Services in accordance with the Contract.

A2 OPTION TO EXTEND A2.1 The Successful Proposer grants the Government the option to extend the Contract for 1

year and by the end of the Contract. Unless otherwise specifically agreed between the Parties, the purchase made during the extended period shall be subject to the same terms and conditions (inclusive of any amendments), and the Services purchased shall form part of the Services defined in this Contract.

A2.2 In the event that the Contract is extended pursuant to Clause A2.1, the Successful

Proposer shall furnish a fresh Security Deposit, and all the provisions in Clause A2.1 shall apply with the necessary modifications.

A3 COMMENCEMENT AND DURATION OF CONTRACT A3.1 This Contract shall commence on the date stated in the Letter of Acceptance and shall

remain in force for the period stated in the Letter of Acceptance. This contract may be extended by the Government for an additional period that shall not exceed one (1) year, and unless otherwise agreed prior to the extension, on the same terms.

A4 CONFIDENTIALITY AND SECURITY A4.1 Except with the written consent of the Government, the Successful Proposer shall not

disclose the Contract or any purchases made in this Contract or any provisions thereof or any information issued or furnished by or on behalf of the Government in connection therewith to any person.

A4.2 In addition to the foregoing, the Successful Proposer shall not make use of any

information obtained directly or indirectly from the Government or compiled or generated by the Successful Proposer in the course of this Contract which pertains to or is derived from such information, other than use for the purposes of this Contract, without the prior written consent of the Government.

A4.3 The Successful Proposer shall not publish or release, nor shall it allow or suffer the

publication or release of, any news item, article, publication, advertisement, prepared speech or any other information or material pertaining to any part of the obligations to be

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performed under the Contract in any media without the prior written consent of the Government.

A4.4 The employees of the Successful Proposer shall, if so required by the Government’s

Representative, sign an Undertaking to Safeguard Official Information in the form prescribed in the Conditions of Contract in Part 1, Section C at Schedule 2.

A4.5 “Confidential Information" shall mean any information (regardless of whether it is

described as confidential):

(a) Disclosed to or obtained by in connection with, and during the term of, this Contract;

(b) Which is not available in the public domain; and

(c) All items prepared for or submitted to Government in connection with service performed under this Contract, including drafts and associated materials.

A4.6 This clause will not apply to Confidential Information that:

(a) The Successful Proposer develops independently; (b) Is or becomes publicly available without breach of contract or other legal

obligations; or (c) Is disclosed by the Successful Proposer with the prior written consent of the Government.

A4.7 Termination or expiry of this Contract for whatever cause shall not put an end to the

obligation of confidentiality imposed on the Successful Proposer, its employees and/or Successful Proposers under this clause.

A5 SUCCESSFUL PROPOSER’S PERSONNEL A5.1 The Successful Proposer shall provide all necessary personnel with adequate skills for

the performance of the Research. A5.2 The Successful Proposer shall communicate in writing for the approval of the

Government the names and particulars of his employees who will perform the Research for the purposes of the Contract.

A5.3 The Government may object by notice in writing (without assigning any reason

whatsoever) to any person assigned or designated by the Successful Proposer to perform the Research.

A5.4 The Successful Proposer shall remove such person from the provision of Research under the Contract immediately and furnish a suitable and adequate replacement at no additional expense to the Government.

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A5.5 The Successful Proposer undertakes not to change its personnel designated under Clause A5.1 without the Government's consent, such consent not to be unreasonably withheld. The Successful Proposer shall not alter or reduce the quality of its personnel if this may adversely affect the progress or quality of the Research.

A6 PATENT, COPYRIGHT AND OTHER INDEMNIFICATION A6.1 The Successful Proposer shall indemnify the Government against any action, claim,

damages, charges and costs arising from or incurred by reason of any infringement or alleged infringement of patents, design or copyright or other statutory or common law rights in respect of the works and services to be provided.

A6.2 The Government shall give the Successful Proposer prompt notice in writing of any such

claim. A6.3 Without prejudice to the Government's right to defend a claim alleging such infringement,

the Successful Proposer shall if requested by the Government, but at the Successful Proposer's expense, defend such claim. The Successful Proposer shall comply with the Government's directions relating to the defence or negotiation for settlement of the claim.

A6.4 The Government shall if requested but at the Successful Proposer's expense provide the

Successful Proposer with reasonable assistance in conducting the defence of such claim.

A6.5 Without prejudice to the generality of Clause A6.1, the Successful Proposer shall, if

requested by the Government and at the Successful Proposer's own expense:

(a) Procure for the Government the right to continue using the infringing item;

(b) Replace or modify the infringing item so as to avoid the infringement; or

(c) Pay to the Government, a sum equivalent to the purchase price of items which

are functionally or operationally equivalent upon the return of the infringing items

to the Successful Proposer.

PROVIDED ALWAYS that such actions as aforesaid shall not prejudice or affect any

right of action or remedy of the Government against the Successful Proposer.

A6.6 In the event of any actions being contemplated or instituted for an alleged infringement of

patents, design, copyright or other statutory or common law rights, the Government reserves the right (without prejudice to any other rights that the Government may have either in law or in equity) to:

(a) Immediately terminate the Contract and the Successful Proposer shall return to the

Government in full and without any deduction whatsoever the Fee (or any part thereof) already paid to the Successful Proposer up to and including the date of termination, or

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(b) Engage the services of another Successful Proposer (“alternative Successful Proposer”). Should the price of the Research rendered by the alternative Successful Proposer exceed the Fee, the difference shall be borne by the Successful Proposer.

A6.7 All royalties and fees claimable by or payable to any person, firm, corporation or

government for or in connection with any copyright, invention, patent or software used or required to be used in respect of the Research shall be deemed to be included in the Fee.

A6.8 All finished materials prepared for and on behalf of the Government, and paid for by the

Government, or that the Government uses at least once prior to the termination hereof, shall be, as between the Successful Proposer and the Government, the Government’s property exclusively and will be given to the Government at the Government’s request or upon termination or expiration of this Contract.

A7 CONDITIONS NOT TO BE WAIVED A7.1 No waiver of any breach of the Contract shall be deemed to be waiver of any other or of

any subsequent breach. The failure of either Party to enforce at any time any of the provisions of the Contract shall in no way be interpreted as a waiver of such provision.

A8 CUMULATIVE REMEDIES A8.1 The provisions of this Contract, and the rights and remedies of the Parties under this

Contract are cumulative and are without prejudice and in addition to any rights or remedies a Party may have in law or in equity.

A8.2 No exercise by a Party of any one right or remedy under this Contract, or at law or in equity,

shall (save to the extent, if any, provided expressly in this Contract or at law or in equity) operate so as to hinder or prevent the exercise by it of any other such right or remedy.

A9 OWNERSHIP OF INTELLECTUAL PROPERTY A9.1 Nothing in this Contract shall affect any person’s right to own or licence Background IP. A9.2 All Foreground IP created by the Successful Proposer shall vest in the Government.

The Successful Proposer shall, by way of present assignment of future IP, do all things necessary to ensure that all Foreground IP is assigned to the Government absolutely. The Successful Proposer shall do all such things and to sign and execute all such documents as may reasonably be required in order to perfect, protect or enforce any of the Foreground IP assigned and granted to the Government.

A9.3 The Successful Proposer shall obtain for and grant to the Government and its successful

Proposer, free of any additional charge, a Singapore, perpetual, non-exclusive licence, to use all Background IP owned by or licensed to the Successful Proposer, its subcontractor or supplier.

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A9.4 For the avoidance of doubt, any IP in any results, report, data or information generated or produced by the Government or another person on behalf of the Government as a result of this Contract shall be owned by the Government.

A9.5 If the Successful Proposer, its subcontractor or supplier intends to sell or transfer their

Background IP, the Successful Proposer shall ensure that the purchaser of the Background IP and every successor in title to the interest in the Background IP has prior written notice of the licence that the Successful Proposer, its subcontractor or supplier has granted to the Government.

A9.6 If any licence granted or obtained for Background IP under Clause A10.3 is registrable

under any IP registration system in Singapore, the Successful Proposer shall:

(a) Register the licence under the IP registration system in Singapore; and (b) Deliver copies of documentary proof of such licence registration to the

Government as soon as possible. A10 CORRESPONDENCE

A10.1 Any notice, request, waiver, consent or approval shall be in writing and shall be deemed to have been duly given or made when it is delivered by hand or by prepaid registered post, facsimile, telegram or telex to the Party to which it is addressed.

A10.2 All correspondence to the Government shall be sent to the following address:

Dr Chen Yiquan DID: 6324 7478 Email: [email protected]) MOM Services Centre, WSH Institute 1500 Bendemeer Road, #04-01 Singapore 339946.

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PART 1 – SECTION C CONDITIONS OF CONTRACTS SCHEDULES

SCHEDULE 1: FORM OF AGREEMENT

SCHEDULE 2: UNDERTAKING TO SAFEGUARD OFFICIAL INFORMATION

SCHEDULE 3: SPECIMEN OF BANKER'S GUARANTEE/ INSURANCE PERFORMANCE BOND

SCHEDULE 4: PAYMENT SCHEDULE

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SCHEDULE 1 FORM OF AGREEMENT

THIS CONTRACT is made the [Date] __________ day of __________BETWEEN THE GOVERNMENT OF THE REPUBLIC OF SINGAPORE c/o The Ministry of Manpower (hereinafter called “the Government”) of the one part and ___________5 [name of Successful Proposer] (hereinafter called “the Successful Proposer”) of the other part. WHEREAS the Government requires certain services to be supplied and has accepted a proposal by the Successful Proposer for the supply of the same. NOW IT IS HEREBY AGREED as follows: 1 In this Contract, words and expressions shall have the same meanings as are respectively assigned to them in the Conditions of Contract hereinafter referred to. 2 The following documents shall be deemed to form and be read and construed as part of this Contract:

(a) Instructions to Proposers; (b) Conditions of Contract; (c) Requirement Specifications; (d) Successful Proposer's proposal including Form of Proposal and subsequent

correspondence (if any) amplifying or amending the Successful Proposer’s proposal;

(e) Government’s Letter of Acceptance, and (f) This Form of Agreement.

3 In consideration of the payments to be made by the Government to the Successful Proposer as hereinafter mentioned the Successful Proposer agrees to supply certain services mentioned in the Contract in conformity in all respects with the provisions of the Contract. 4 The Government agrees to pay to the Successful Proposer in consideration for the supply of certain services mentioned in the Contract in conformity in all respects with the provisions of the Contract. IN WITNESS WHEREOF the Parties hereto have by their respective duly authorised Representatives have hereunto set their respective hands the day, the month and the year first above written.

5 If the proposal is submitted by a consortium, each member of the consortium shall be listed. The proposal shall be

submitted by the Lead Member on behalf of all members of the consortium, it should read “… one part and (Name

of Lead Member), acting for and on behalf of (Name of 1st Member), (Name of 2nd Member) and (etc – List out

Names of remaining Members) (“Successful Proposer”) of the other part.”

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Signed by : ................ (Signature)

[Name] [Designation of Office] [Name of Ministry] for and on behalf of the GOVERNMENT OF THE REPUBLIC OF SINGAPORE

in the presence of : ................ (Signature of Witness)

[Name of Witness] [Designation of Office] [Name of Ministry] Signed by : ..............6 (Signature )

[Name] [Designation of Office] for and on behalf of [Name of Successful Proposer] in the presence of : .............. (Signature of Witness)

[Name of Witness] [Designation of Office] [Name of Successful Proposer]

6 The proposal shall be submitted by the Lead Member on behalf of all members of the consortium. The Lead

Member’s authorised signature must be provided.

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SCHEDULE 2 UNDERTAKING TO SAFEGUARD OFFICIAL INFORMATION

The attention of the Party, whose particulars are set out below, has been drawn to the

Official Secrets Act (Chapter 213, 1985 Revised Edition) and in particular to Section 5 thereof which relates to the safeguarding of official information.

Name of Party:

_________________________________

NRIC/Passport/ ACRA No: _________________________________

2 The Party understands and agrees that all official information acquired by him/her/them in the course of his/her/their duties is of a strictly secret and confidential nature, and is not to be published or communicated by him/her/them to any other person in any form whatsoever except in the course of his/her/their official duties, whether during or after his/her/their service. 3 The Party undertakes to:

(a) Ensure that any other person who is authorised by him/her/them to have access to any official information shall similarly sign an undertaking to safeguard such official information; and

(b) Return any Government Document received from the Government, any other copies made or reproduced from such document or part thereof whenever required by the Government.

4 The Party further understands and agrees that any breach or neglect of this undertaking may render him/her/them liable to prosecution under the Official Secrets Act. ___________________ Authorised Signature

___________________ Full Name in BLOCKS

___________________ NRIC/Passport No.

___________________ Designation

___________________ Name of Company/Entity

___________________ Date

___________________ Seal where the Party is a body corporate

___________________ Signature of Witness

___________________ Full Name in BLOCKS

___________________ NRIC No

__________________ Date

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SCHEDULE 3 SPECIMEN OF BANKER'S GUARANTEE/ INSURANCE PERFORMANCE BOND FOR

GOODS AND SERVICES AND CONSTRUCTION SERVICES To: ___________________________ and his successors in office for and on behalf of the Government of the Republic of Singapore (hereinafter called "the Government"). Whereas on the _____ day of _____________ an Agreement (hereinafter called "the Contract") was made between _______________________ (name of Successful Proposer) of ______________ (address) (hereinafter called "the Successful Proposer") of the one part and the Government of the other part whereby the Government agreed to ____________ _________________ (state nature of contract) for the sum of Singapore Dollars ______________ (S$ ___________ ). And Whereas the Successful Proposer is required under Part 1, Section B, Clause 20 of the Contract to pay _5__ per cent of the total value of the Contract as a Security Deposit for the performance of his obligations under the Contract. Now in consideration of the Government not insisting on the Successful Proposer paying __5_ per cent of the total value of the Contract in accordance to Part 1, Section B, Clause 20 as a security deposit for the said Contract, we (at the request of the Successful Proposer) hereby agree as follows: 1 In the event of the Successful Proposer failing to fulfil any of the terms and conditions of the said contract, we shall indemnify the Government against all losses, damages, costs, expenses or otherwise sustained by the Government thereby up to the sum of Singapore Dollars _________ (S$ _______ ) ("the Guaranteed Sum") upon receiving your written notice of claim for payment made pursuant to Clause 4 hereof. 2 We shall not be discharged or released from this guarantee by any arrangement between yourself and the Successful Proposer with or without our consent or by any alteration in the obligations undertaken by the Successful Proposer or by any forbearance whether as to payment, time, performance or otherwise. 3 Our liability under this guarantee shall continue and this guarantee shall remain in full force and effect from [insert effective date: _____________ ] until [insert initial expiry date:_________ ] [insert if expiry date is subject to automatic extension:] provided always that the expiry date of this guarantee and our liability thereunder shall be automatically extended for successive periods of [specify duration of each extension: _______ days / months] unless we give you 90 days' written notice prior to the expiry of our liability of our intention not to extend this guarantee in respect of any future extension and provided further that you shall be entitled, upon receiving such notice of our intention (and within the period specified in Clause 4 hereof), either to:

(a) make a claim under this guarantee; or (b)* direct us to pay such amount (not exceeding the Guaranteed Sum) as you may

specify into a suspense account to be governed and disbursed by us subject to the Association of Banks in Singapore's Guidelines for operation of a Suspense Account; or

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(c) direct us to extend the validity of this guarantee for a further period not exceeding ________ days / months (and this guarantee shall then expire at the end of such further period).

Note : * Not applicable for Insurance Bond issued by insurance companies 4 This guarantee is conditional upon a claim or direction as specified herein being made by you by way of a notice in writing addressed to us and the same being received by us at [insert address of Bank’s notification office: ___________________ ] within 90 days from the expiry of this guarantee. Thereafter this guarantee shall become null and void notwithstanding that this guarantee is not returned to us for cancellation except for any claim(s) or direction submitted to us in writing not later than 90 days from the expiry of this guarantee. 5 We shall be obliged to effect the payment required under such a claim or direction within 30 business days of our receipt thereof. We shall be under no duty to inquire into the reasons, circumstances or authenticity of the grounds for such claim or direction and shall be entitled to rely upon any written notice thereof received by us (within the period specified in Clause 4 hereof) as final and conclusive. 6 The Government may make more than one claim on, or direction under, this guarantee so long as the claims or directions are made pursuant to Clause 4 hereof and within the period specified therein and the aggregate amount specified in all such claims and directions does not exceed the Guaranteed Sum. 7 This guarantee is issued subject to the laws of the Republic of Singapore and the jurisdiction of the Singapore courts. Dated this _______ day of ______________ AS WITNESS our hand Signed by: _______________________________ (Name and designation of officer) for and on behalf of the _____________________ _____________________ (Name of Bank) (Signature)

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in the presence of: Name ___________________ Designation ______________ _____________________

(Signature of Witness)

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SCHEDULE 4 PAYMENT SCHEDULE

Milestone

Payment

a

Design of project plan

10%

b Data collection

(May either be as a one-time payment or in 3 parts*)

15% or

3 x 5%

c

Interim report

15%

d Data analysis and submission of full data set


30% or

3 x 10%

e Reports and communication of final results


30% or

2 x 15%

NOTE: *If paying in parts, Proposer will need to define clear milestones for each payment part.

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PART 2

SECTION A: REQUIREMENT SPECIFICATIONS

SECTION B: PRICE SCHEDULE

SECTION C: PROPOSAL DETAILS

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PART 2 – SECTION A REQUIREMENT SPECIFICATIONS

1 INTRODUCTION 1.1 The Workplace Safety and Health (WSH) Institute was set up through the partnership of

the Ministry of Manpower (MOM) and the WSH Council to ensure that WSH improvements are sustained. The WSH Institute’s work involve conducting high industry impact research, developing and enhancing WSH capabilities of WSH professionals and business leaders, and being a valuable knowledge resource for our stakeholders.

2 BACKGROUND AND OBJECTIVE 2.1 In August 2011, the WSH Institute launched the national WSH Research Agenda 2011-

2016, setting the direction for WSH research for Singapore for the next 5 years (visit www.wshi.gov.sg to view the document). The research priorities outlined in the agenda aim to address the needs of the industry and raise the WSH standard for Singapore. The research priorities are classified into 2 broad research themes: (i) Business and organizational aspects of WSH; (ii) WSH risks and solutions.

2.3 The Business and Organizational Aspects of WSH research theme will look into areas

such as enhancing WSH leadership and culture, linking WSH to business and measuring WSH performance. It will emphasize on research into companies with successful WSH programmes, correlation of WSH to business and productivity, and strategies for building WSH leadership capabilities and commitment. This top down approach aims to raise the level of WSH leadership, culture and awareness in Singapore, as well as to demonstrate positive correlation between WSH and productivity.

2.4 The WSH Risks and Solutions research theme will look into areas such as addressing

imminent WSH concerns, redesigning and managing workplace safety and health hazards. It will emphasize on research into identifying root causes for work-related accidents and ill-health, testing effectiveness of interventions, designing for safety and health, monitoring and control of exposure to safety and health hazards and WSH concerns for ageing workforce. This bottom up approach aims to help address the WSH concerns of the industry and raise the WSH standard for Singapore

2.5 The purpose of this RFP is to call for WSH research projects in the following areas only.

Proposals for a particular main research area (i.e. 1, 2, or 3) will be explored from the perspective of either one of its corresponding sub-categories (i.e. a or b).

1) Maintaining workability, improving employability and reducing absence from work:

a. Ergonomics considerations and solutions for ageing workforce in manufacturing sector; or

b. Determining model to predict work ability, WSH outcomes, business outcomes, productivity.

2) Occupational ill health and injuries from work: a. Assessing exposures to specific workplace hazards in selected industries

and recommending appropriate solutions; or b. Estimating burden of ill health and injuries from work.

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3) Enhancing leadership, WSH culture and productivity: a. Prominent leadership styles of WSH Officers and effectiveness in

influencing positive safety outcomes in Construction Sector; or b. Impact on WSH, business outcomes and productivity of organisations and

the economy through embracing WSH Vision Zero concept.

2.6 This RFP includes, but is not limited to the following types of projects: • in depth study or analysis on the topic of interest

• conceptual, feasibility or pilot studies

• development of systems/methodologies/models for industry applications

• case study analyses

2.7 This RFP includes, but not limited to the following types of projects: • in depth study or analysis on the topic of interest

• conceptual, feasibility, or piloting studies

• development of systems/methodologies for industry applications

• case study analyses

3 SCOPE OF WORK 3.1 The proposed study should comprise of three main phases:

a. Design of the study; b. Administer study and data collection; and c. Data analysis and communication of results

3.2 The proposed study shall align closely with the objectives and priorities described in the

WSH Research Agenda 2011-2016. The proposed study shall provide clear indications of how its results could be used to address the industry’s specific problems and to elevate its WSH standards.

3.3 Successful Proposer is required to engage in detailed discussions with the

Government’s Representative upon award of the proposal, prior to start of the actual work, to ensure proper understanding of the study and its deliverables.

3.4 The project should commence within 6 weeks of the award of the proposal. 3.5 The Successful Proposer is required to present the final report to WSH Institute, MOM,

and other stakeholders invited by the Government. 4 OTHER REQUIREMENTS 4.1 The Research shall be carried out in Singapore. 4.2 The Proposer shall not be suspended or debarred by the Standing Committee on

Debarment, c/o Ministry of Finance, from participating in public-sector projects

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4.3 Upon award, the Proposer is required to sign the Form of Agreement & Undertaking To

Safeguard Official Information (See Schedule 1 & 2) fully completed, signed, stamped and dated in the provided spaces.

4.4 Upon award of the proposal, there should be no change in the Principal Researcher and

Co-Researcher (if applicable) for the entire duration of the Research. 4.5 Upon award of the proposal, the Successful Proposer shall inform and seek approval

from WSH Institute for any subsequent changes to the research team, excluding the Principal Researcher/Co-Researcher (Clause 4.4).

5 PROJECT SCHEDULE 5.1 The Successful Proposer is required to submit progress reports at 3-monthly intervals to

the WSH Institute. The report shall document the progress made from the last milestone or 3 months and highlight achievements, deviations from plans (if any), and plans to achieve the next milestone or the next 3 months. The format and extent of the progress reports will be made known to the Successful Proposer.

5.2 A final report shall be submitted at the end of the project. The report shall give details of

the research outcomes and comparisons of these against the initial objectives. Format and extent of the final report will be made known to the Successful Proposer.

6 DELIVERABLES 6.1 The following documents must be (or have been) submitted to the Government’s

Representative at the end of the project: (a) Detailed project plan; (b) Detailed project schedule with breakdown of specific tasks / milestones and

specify the time required to carry out each tasks; (c) Raw data collected from the project; (d) Details of analysis, rationale of calculations, derivation of equations, and other

factors of consideration in the methodology and analyses; (e) Progress report(s) and presentation(s); (f) Final report and presentation; (g) Any other materials/deliverables which are necessary and relevant in contributing

to the success of this Research.

6.2 A template will be provided by WSH Institute for the submission of the progress and final reports. The Successful Proposer shall adhere to all requirements given by the Government’s Representative.

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6.3 In the event that any of the reports or deliverables submitted by the Successful Proposer

is deemed inadequate, the Government’s Representative reserve the right to reject the reports.

6.4 All reports, including the final report, are to be submitted in softcopy (in Microsoft Word

2003 format). The final report (2 copies) is also to be submitted in printed form. 7 TRACK RECORDS OF RESEARCH TEAM 7.1 The Proposer shall submit a 1-page curriculum vitae detailing the current position,

publications, research experience and other relevant information for each member of its proposed research team.

8 RESEARCH PARTNERS/COLLABORATORS 8.1 Relevant industry partner(s) are mandatory for the Research. The industry partner(s)

may be for industry input, test bed, pilot study, etc. 8.2 Involvement of researcher(s) from local and/or overseas Institutes of Higher Learning

are mandatory, with local being preferred. 8.3 Proposers are to source for and get in-principle agreement from partners/collaborators to

be involved in the Research prior to proposal submission. The evidence is to be included in the RFP submission.

9 CONTRACT PRICE AND PAYMENT TERMS 9.1 Proposers must submit a quotation for the full contract price and itemized it accordingly

to the requirements. The Government reserves the right to award the proposal either fully or in parts with respect to the quotation submitted. Quotations that do not fully comply with the requirements stipulated in this RFP will be rejected.

9.2 Payment will be made upon the fulfillment of key milestones of the project. Proposers

may propose detailed payment scheme according to the key phases of the study (Please refer to Part 1, Section C, Schedule 4)

10 CONFIDENTIALITY

10.1 The Successful Proposer shall ensure total confidentiality of information. Any data or

information provided by the Government or any other organizations involved in this project shall not, under any circumstances, be released to third parties, without the prior written approval from the Government.

10.2 All deliverables for the study shall be the property of the Government, and no part of

them shall be reproduced, stored in a retrieval system, or transmitted in any form or by any means without prior written permission from the Government.

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11 INTELLECTUAL PROPERTY 11.1 The Government will hold the intellectual property rights to all material, data and

information pertaining to this study.

12 PUBLICATIONS 12.1 The Successful Proposer shall have the right to publish in any journal, thesis, or

dissertation, or present at any national, international or professional meeting, the findings, methods and results derived from the Research. The Successful Proposer shall furnish to the Government a copy of such proposed publication or presentation. The Government shall, within thirty (30) days of receipt of the proposed publication or presentation, forward its written objections to the Successful Proposer if it determines that Confidential Information may be disclosed or if the content is deemed inappropriate. If no written objection is made within the stipulated time, the Successful Proposer will be free to proceed with the publication or presentation.

12.2 The Government reserves the right to produce reports for internal, government and

external engagement use without consulting the Successful Proposer. Such reports can include, and will not be limited to, findings, methods, results and outcomes derived from the Research.

12.3 Authorship credit should be based on (a) substantial contributions to conception and design, acquisition of data, or analysis and interpretation of data; (b) drafting the article or revising it critically for important intellectual content; and (c) final approval of the version to be published. Authors should meet conditions (a), (b) and (c).

13 PLAGIARISM 13.1 All work submitted must be the original work and where applicable, due

acknowledgement shall be given. 14 AWARDING OF RFP 14.1 The Government may award this RFP to more than 1 Proposer.

15 DURATION OF APPOINTMENT

15.1 The award shall commence from the date specified in the Letter of Acceptance up to a maximum period of 2 years.

16 INSURANCE

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16.1 The Successful Proposer’s organization shall effect and maintain adequate insurance or similar coverage to cover any liability arising as a result of participation in the Research and if requested, provide the Government with a copy of the relevant policies. The Successful Proposer’s organization shall be responsible for effecting all insurance required under Worker’s compensation legislation and for taking all other action required as employers.

17 PAYMENTS

17.1 The Ministry will make payment to the Successful Proposer based on the agreed amount

for Research quoted and rendered. 18 SUBMISSION FOR THIS PROPOSAL 18.1 MOM reserves the right not to accept the lowest proposal received and may choose to

award the contract in parts or in full to one or more Proposers.

18.2 Interested Proposers should submit their proposals in accordance with the RFP requirements prescribed in this document.

18.3 Interested Proposers should include the following documents in their proposal

submission:

(a) A comprehensive proposal covering the following key areas of the project using the attached form provided in Part 2, Section C :

• Abstract of the project proposal • Significance of the application • Details of the research proposal • Work contribution of team members

(b) A proposal for the deliverables as per the job scope as stated in Part 2 Section C,

Item 4, and a detailed, implementation and roll-out schedule of the proposed deliverables.

(c) A proposed schedule of estimated costs, itemising Research costs, as stated in

Part 2, Section B.

(d) Submit a complete set of the RFP documents with the required details via GeBIZ.

19 PRESENTATION BY SHORTLISTED PROPOSERS 19.1 Shortlisted Proposers will be invited to present their proposals to MOM’s Evaluation Panel.

20 BRIEFING

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20.1 The Government will conduct a briefing session on 26th February 2013, 10.30am sharp at the following venue. Attendance is compulsory.

Tripartism Room

Workplace Safety and Health Institute 1500 Bendemeer Road, #04-01 Ministry of Manpower Services Centre

Singapore 339946 21 CLOSING DATE OF RFP 21.1 The closing date is 27th March 2013, 4.00pm.

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PART 2 – SECTION B PRICE SCHEDULE

The Proposer is advised to use the prescribed sample format below. Please be as specific as possible and provide itemized costs. Rates quoted should be NETT price. Only expenses directly related to the proposed project are allowed. Overhead charges and contingency funds are not allowed. PROPOSAL PRICE Phase 1: Design of the study Manpower Qualifications No. Man-hour (total) SGD (exclusive of GST) Principal Researcher 1 Research Fellow Postdoctoral Fellow Research Associate Research Assistant Research Officer

Phase 1 Manpower Sub-total:

Phase 2: Administration of study and data collection Manpower Qualifications No. Man-hour (total) SGD (exclusive of GST) Principal Researcher 1 Research Fellow Postdoctoral Fellow Research Associate Research Assistant Research Officer


Phase 3: Data analysis and communication of results Manpower Qualifications No. Man-hour (total) SGD (exclusive of GST) Principal Researcher 1 Research Fellow Postdoctoral Fellow Research Associate Research Assistant Research Officer


Others (please itemize) SGD (exclusive of GST)

Others Sub-total

GRAND TOTAL

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DETAILS OF PROPOSED PRICE Provide details for the requested manpower, estimated man-hours and other items (if applicable) listed in the above proposal price schedule table. Add in more pages to this section if the space provided is insufficient. This section must be filled out.

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PART 2 – SECTION C

WORKPLACE SAFETY AND HEALTH INSTITUTE

REQUEST FOR PROPOSAL

PROPOSAL DETAILS

Proposal Title:

Principal Proposer:

Deadline 27

th March 2013, 4pm

IMPORTANT: EVERY SECTION AND FIELD MUST BE COMPLETED. PLEASE INDICATE ‘NA’ WHERE A PARTICULAR SECTION OR FIELD IS NOT APPLICABLE. INCOMPLETE PROPOSALS WILL NOT BE ACCEPTED.

Important! : Relevant privileged or confidential information should be disclosed to help convey a better understanding of the project. However, such information must be clearly marked in the proposal.

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CONTENTS

This document contains 4 sections. Please complete ALL sections SECTION DESCRIPTION

1. PROJECT OVERVIEW

2. DETAILS OF RESEARCH PROPOSAL

3. MANPOWER

4. MILESTONES AND PERFORMANCE INDICATORS

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1. PROJECT OVERVIEW

1.1 TITLE OF PROJECT In no more than 30 words; be descriptive rather than general.

1.2a PROPOSED SUM FOR PROJECT (S$): ____________

1.2b DURATION OF PROJECT (YEARS):______________ (maximum of 2 years)

1.3a ORGANISATION:________________________________________________

1.3b PRINCIPAL RESEARCHER (Please note that only one PR per application allowed) Name:

Organisation:

E-mail:

Relevant industry partner(s)1 (mandatory):

Institute of Higher Learning partner (mandatory):

1.3c RESEARCH TEAM (Please add additional lines if necessary. Any changes made after the

award of RFP requires the approval of the WSH Institute)

Name:

Organisation:

Role:

E-mail:

Name:

Organisation:

Role:

E-mail:

1PR to provide relevant/suitable industry partner(s) for this project. The industry partner(s) can be

for industry input, test bed, pilot study etc. Consent for the collaboration must be given by the industry partner(s) and the evidence is to be included in the RFP submission.

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1.4 DECLARATION OF ETHICS CONSIDERATION Note that award of RFP is subject to ethics approval.

If your study involves human subjects, is a copy of the ethics approval attached? NA (i.e. study does not involve human subjects Yes (please attach ethics approval in your RFP submission)

No (please describe in the box below how ethics approval will be sought and the estimated timeline needed for approval)

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1.5 SCIENTIFIC ABSTRACT OF PROPOSAL In no more than 300 words, please provide a succinct and accurate scientific description of the proposal to include the specific aims, hypotheses, methodology and approach of the research proposal.

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1.6 INDUSTRY FOCUSED ABSTRACT OF THE PROPOSAL In no more than 300 words, provide a succinct and accurate lay description of the proposal to include the specific aims, approach and significance of the research proposal, including its importance to addressing the industry’s WSH problems. Note that this abstract may be released to the media for the purpose of publicity and/or the announcement of the RFP results.

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1.7 SIGNIFICANCE / APPLICATION / COMMERCIALISATION State the relevance and the significance of the research proposal to WSH (include local and/or international impact), highlighting the potential for commercialisation of results, if any. Do not exceed one and a half pages for this section.

1.7a RELEVANCE AND SIGNIFICANCE

1.7b POTENTIAL APPLICATIONS

1.7c POTENTIAL EXPLOITATION / COMMERCIALISATION

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2. DETAILS OF RESEARCH PROPOSAL

Instruction and Guide for details of research proposal. Give a description of the project in no more than 12 pages. Information SHOULD include specific aim(s) of the project, significance of results, literature review preliminary studies/progress reports, methods, contribution of Principal Researcher (PR) and research team as well as publications/patents related to the research proposal. Please emphasise on the novel and innovative aspects of the proposed work. References should be provided on a separate page. a) Alignment to the national WSH research agenda State how the research proposal is aligned to the research priorities listed in the Singapore WSH Research Agenda 2011-2016. b) Specific Aims State concisely the aims of the research project. Since the duration of the research is capped at 2 years, your aims and proposed research work should be achievable within this period. c) Significance of Results Express clearly the relevance of your proposal and its contributions to WSH. Briefly sketch the background to the current proposal, critically evaluate existing knowledge and specifically identify the gaps which the project is intended to fill. Describe how your research will contribute to (i) solving the WSH problem; (ii) develop new knowledge; (iii) provide tangible improvements in WSH. You should include both short term (3-5 years) and possible long term implications. Append relevant references. d) Preliminary Studies/Research Reports Provide an account of the PR’s preliminary studies (if any) pertinent to the applications and/or any other information that will help to establish the experience and competence of the Researcher pursuing the proposed project. e) Literature Review Provide a succinct literature review, with appropriate depth, on the state of the arts of the proposed approach. Also mention who else in the world is working in similar areas and the similar studies that have been done. f) Methods Describe in detail the experimental design and the procedure to be used to accomplish the specific aims of the project. In particular (where applicable), (i) Details of the protocol(s); (ii) Statistical justification and the means by which data will be analysed and interpreted; (iii) Details for subject recruitment, how subjects would be encouraged to participate for the

required duration and subjects’ characteristics, such as number, gender, ethnicity, industry sector, etc;

(iv) An estimate of the likely effect size and the sample size required (power analysis); (v) Discuss the potential difficulties and limitations of the proposed procedures and alternative

approaches to achieve the aims; (vi) Point out any procedures, situations or materials that may be hazardous to personnel and the

precautions to be exercised. Make every attempt to be succinct.

g) Expertise, roles and contributions of PR and research team Describe the roles of PR and research team involved in the project. Specify the research background, technical competencies, role and contribution to specific deliverables and achievements that are relevant and necessary to ensure success for the proposed research. State the applicants’ publications and patents held related to this research proposal. Provide letters of support or equivalent from Collaborators for this section. h) References List in chronological order the full titles and complete references to recent representative publications pertinent to this research proposal.

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2.1 Details of Research Proposal Please use Arial Font 10, single-spaced, and not exceeding 12 pages.

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3. MANPOWER

3.1 WORK CONTRIBUTION OF TEAM MEMBERS Provide the expected percentage effort within the project, as well as within his/her other work commitments for each member of the research team.

Name Role in project (e.g. PR, Researcher, Collaborator

etc.)

Institution / organization

% effort within project

Total 100%

3.2 CURRICULUM VITAE In no more than 1 page per applicant, please provide the following information on the PR and

research team.

• Name • Current position and past employment history (Please provide full details, e.g., joint

appointments, percentage of time spent in Singapore every year, if applicable) • Academic qualifications (indicate institution’s name and year degree awarded) • Selected publications (not more than 10 publications, stating impact factors where

applicable.) • Research interests • Patents held (related or unrelated to study) • Recent awards (scientific awards) • Research outcomes from other grants (e.g. publications, patents, awards, etc.)

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Curriculum Vitae Please use Arial Font 10, single-spaced, and limit to 1-page per applicant.

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4. TIMELINE AND PERFORMANCE INDICATORS

4.1 TIMELINE

Propose detailed timeline for the research, including seeking ethics approval (where applicable), purchase of equipment/material/licences (where applicable), engaging industry partners and scientific milestones. This will be used to assess the progress of the study hence, allowance for delays should be factored in.

Targeted Duration / Date of Fulfilment

Milestones/Tasks

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4.2 PERFORMANCE INDICATORS

Indicate the final expected targets. Please state ‘NA’ where indicator is not applicable.

Performance Indicators

Number / value

Capability Indicators

Training WSH research & innovation manpower for industry

Master’s research students trained

PhD students trained

Master’s research and PhD students trained and spun out to local industry as RSEs7

Research staff spun out to local industry as RSEs

Post-doctoral (within 3 years of the PhD award) researchers hired

Developing long term WSH research & innovation capability

Joint programs/projects with prestigious international research organisations

Joint programs/projects with local universities

Invention disclosures

Patents filed

Patents granted

Patents licensed/commercialised

Papers published in international journals (To state impact factor)

Presentations at international conferences

External awards for research at international level

Industry Relevance Indicators

Research & Innovation collaboration

Number of industry sectors partnered

Number of companies collaborated

Outcomes New solutions or processes adopted by industry

Number of companies with WSH improvement

Number of workers benefited

7 RSE: Research Scientist and Engineer

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PART 3 – SECTION A EVALUATION CRITERIA

1.1 The submitted proposals will be evaluated competitively based on the following

criteria. Proposals not satisfying the requirements in the preliminary evaluation will not be shortlisted to proceed for detailed evaluation.

1.2 In the preliminary evaluation, proposals will be evaluated on:

a) Completeness of submission - Proposers shall submit all the required

documents specified in the RFP document.

b) Non-debarment - Proposal offers from Proposers who are debarred on or

after the closing date of RFP shall be rejected.

c) Registration with Government Registration Authority - A copy of registration

GRAs namely the Expenditure and Procurement Policies Unit of the Ministry

of Finance (Budget Division), the Building and Construction Authority or the

Pharmaceutical Department of the Ministry of Health (as the case may be) is

strongly preferred.

If by the closing date of the RFP the Proposer’s registration with the GRA(s) is

still pending, the Proposer should enclose a copy of the receipt for registration

fees paid (and not receipt for application form fee, if any, paid) issued by the

GRA(s) with their RFP. Alternatively, Proposers may submit their proposal

with a completed application in the prescribed form for evaluation by the

relevant GRA. Proposers without the required GRA registration may be

considered if they can show financial standing and performance track record,

in lieu of the GRA certification.

d) Compliance with the RFP specifications and the terms and conditions of the RFP document.

e) Research of interest falls within the areas listed in Part 2, Section A, Clause

2.5. 1.3 Proposals that have passed the preliminary evaluation will undergo a competitive

detailed evaluation based on:

a) Concept and Objectives (15%)

• Is the WSH issue of interest and its significance clearly identified? • Is the objective of the proposed research clearly specified to address the

identified WSH issue? • Has the relevant background conditions of the WSH issue been looked into

with sufficient depth to identify its potential influencing factors? • Is the potential impact of the resolution adequately explained? • How industry will be engaged to ensure buy-in of the solutions?

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b) Methodology and Work Plan (15%) • Is the proposed approach feasible and consistent with the research

objective? • Are the proposed research methods and materials scientifically robust and

appropriate to achieve the outcome of the research and to provide high quality evidence to answer the research question?

• Does the research raise ethical concerns? Does the Proposer have a system to clear these ethical concerns with the relevant ethics committee/board?

c) Novelty and Originality (10%)

• Is the approach to addressing the WSH issue novel and original? • Would the results present significant progress beyond the current state-of-

the-art (such as the generation of new knowledge, new methods, new technology, etc)?

d) Research Team (15%)

• What is the track record of the Principal Researcher (e.g. completed projects, relevant publications, etc.)

• What is the management system in place to prevent work injury and ill health of research staff, study subjects and affected members of public?

• Does each and every member of the research team possess the appropriate expertise and competency to carry out the proposed research?

e) Project Management (10%) • Is the proposed project management structure appropriate? • Are the tasks and responsibilities of the research team well considered

and distributed? • Is the proposed research schedule (time-line) clearly presented and

realistic? • Does the Principal Researcher have in place adequate systems for

ensuring the quality of research?

f) Impact (15%) • What is the potential impact of the research on WSH research in

Singapore? • What is the potential of Research-to-Practice (R2P) for this proposal? Can

the outcomes be readily applied to the industry? Are there any other issues that need to be resolved for this R2P?

• What is the impact of the research in resolving the identified WSH issue in the industry sector concerned?

• Are the outcomes transferable to other industry sectors?

g) Cost Effectiveness (15%) • Is the allocation of budget appropriate and well planned? • Is the proposed budget well justified, and represent good value for money

investment?

h) Presentation and demonstration of proposal (5%) • Ability to provide a convincing presentation that demonstrates a good

grasp of the WSH problem and the effectiveness of the proposed solution in addressing the problem.

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