Request for Proposal - Example

7/28/2019 Request for Proposal - Example

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ACQUISITION OF 2GB RANDOM ACCESS MEMORY

MODULES BY THE UNITED STATES AIR FORCE SPACE

COMMAND AT PETERSON AIR FORCE BASE IN COLORADOSPRINGS, COLORADO

Solicitation Number: FA2517-09-T-6155

[Response to Request for Quote]

Department of the Air Force

United States Air Force Space Command

Specialized Flight-IT, O&M, Tech Serve,

IT Resources

Attn: Mr. David Dike

135 E ENT Ave STE 1055

Peterson AFB, Colorado 80914-1385

(719) 556-9382

Sampron Consulting Associates

11083 W. Aqueduct Lane

Littleton CO 80127

(720) 220-9227

December 1, 2009


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United States Air Force Space Command, Peterson AFB Quotation and Qualifications

RFQ FA2517-09-T-6155

Business Confidential ii SCA, 12/1/09


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Business Confidential iii SCA, 12/1/09

EXECUTIVE SUMMARY

Sampron Consulting Associates LLC (SCA) offers this price quotation to the United States

Air Force Space Command (USAFSC) in response to Request for Quotation FA2517-09-T-6155

(RFQ).

Through this RFQ, the USAFSC seeks a quotation to buy, transport, and deliver to its

location 14,000 random access memory modules (RAM chips) in the following quantities and

varieties.

7,000 units of K ingston PN#KTD-DM8400C6/2G, or 7,000 units of Equal IAW FAR 52.211-6 (1999), and 7,000 units of DDR2 SDRAM, 240 pin, 2GB, 800 Mhz, 1.8v, CL6

SCA proposes to import and deliver to USAFSC the following RAM chips within 30 days

after the date of contract (ADC):

7,106 units of Equal IAW FAR 52.211-6 (1999), and 7,106 units of DDR2 SDRAM, 240 pin, 2GB, 800 Mhz, 1.8v, CL6

To assure that the USAFSC receives 14,000 RAM chips that operate properly, SCA will

provide an additional 212 units (1.5%) at no additional charge.

SCA is a new, aggressive consulting firm serving clients along Colorados Front Range. It

has a unique 36-year relationship with the U.S. sales manager for Mini Micro Inc. Mini Micro is

a world-renowned manufacturer of RAM chips, for companies like Dell Computers, and affords

SCA instant access to the relatively large number of chips.

Despite being a new company, SCAs aggressive work plan and expert subcontractors assure

it will deliver the relatively large number of RAM chips to USAFSC on time. SCA appreciates


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Business Confidential iv SCA, 12/1/09

this opportunity and looks forward to supplying the USAFSC with RAM chips at the best value

possible.


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Business Confidential v SCA, 12/1/09

Table of Contents

1.0 INTRODUCTION ...................................................................................................... 12.0 UNDERSTANDING THE WORK ........................................................................... 3

2.1 Understanding the Scope of the Work ...................................................................... 32.2 Understanding the USAFSCs Core Need ................................................................ 4

3.0 PLANNING THE WORK THE TECHNICAL APPROACH ............................ 73.1 Work Plan Tasks ....................................................................................................... 7

4.0 MANAGING THE WORK THE MANAGEMENT PLAN .............................. 114.1 Business Background .............................................................................................. 114.2 Status of Limited Liability Company ..................................................................... 11

4.3 Subcontractors......................................................................................................... 124.4 Organization Description ........................................................................................ 124.5 Communication Plan ............................................................................................... 14

4.5.1 Internal Communication Plan ......................................................................... 144.5.2 External Communication Plan ........................................................................ 14

5.0 DISCUSSING QUALIFICATIONS AND EXPERIENCE................................... 175.1 Project Personnel .................................................................................................... 17

5.1.1 Key Personnel ................................................................................................. 17


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5.2 Personnel Qualifications ......................................................................................... 185.2.1 Personnel Qualifications Matrix ..................................................................... 18

6.0 DETAILING THE DELIVERABLES ................................................................... 216.1 Delivering the RAM Chips ..................................................................................... 216.2 Delivering Progress Reports to USAFSC ............................................................... 22

6.2.1 Report One ...................................................................................................... 226.2.2 Report Two ..................................................................................................... 236.2.3 Report Three ................................................................................................... 23

7.0 ESTIMATING THE COSTS ................................................................................... 258.0 SUMMARIZING THE QUOTATION ................................................................... 279.0 APPENDICES ........................................................................................................... 29

9.1 Appendix A Cost Estimates ................................................................................. 299.2 Appendix B Resumes ........................................................................................... 339.3 Appendix C Project Summaries ........................................................................... 399.4 Appendix D Small Business Administration Certificate ..................................... 419.5 Liability Insurance Policy Form ............................................................................. 43


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Business Confidential vii SCA, 12/1/09

Table of Figures

Figure 4-1. Project Organization Chart ................................................................................... 13Figure 9-1. Small Business Administration Certificate of Small Disadvantaged Business ... 41Figure 9-2. Project Indemnity Insurance Policy Proposal ...................................................... 43

Table of Tables

Table 5-1. Personnel Qualifications and Experience Matrix .................................................. 19Table 9-1. Summary of Project Cost Rates and Cost Totals................................................... 29Table 9-2. Itemized Cost Estimate .......................................................................................... 30


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Business Confidential 1 SCA, 12/1/09

1.0 INTRODUCTIONIt is an honor for Sampron Consulting Associates LLC (SCA) to offer this price quotation,

including the sale, transportation, and delivery of computer random access modules (RAM

chips), to the United States Air Force Space Command (USAFSC).

Through solicitation FA2517-09-T-6155, the USAFSC, an agency of the United States

Department of Defense, solicited a Request for Quotation (RFQ). In this RFQ, the USAFSC

seeks a quote to buy 14,000 RAM chips of specific designs from a small business. The small

business must deliver the RAM chips within 30 days after the date of contract (ADC), in onebatch, to USAFSCs location in Colorado Springs, Colorado.

SCA proposes to deliver RAM chips to USAFSC as specified in the RFQ. SCA proposes to

do so using its three key strengths:

1. a unique relationship with a chip manufacturer, allowing SCA to quickly acquire therelatively large number of RAM chips specified

2. an aggressive, focused plan to transport and deliver the RAM chips to USAFSCslocation on time

3. a team of expert subcontractors to provide key services at any timeSCAs Owner and Project Manager, Robert Sampron, has a unique, 36-year relationship with

the U.S. sales manager for Mini Micro Inc., a world-renowned manufacturer-importer of RAM

chips. Because Mini Micro makes RAM chips for personal computer manufacturers, like Dell

Computers, it has ready access to a large number of the specified RAM chips (the order). Readyaccess to the RAM chips allows SCA to acquire, transport, and deliver the order to USAFSC on

time.


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SCA is a new, aggressive consulting firm for Colorado. In its one year of service, SCA

successfully provided solutions for ten customers, including the U.S. Department of Defense.

By accepting only one project at a time, SCA gives each customer its full attention through to

delivery.

SCA may look like the new firm on the block, but its owner and subcontractors have stellar

experience working for some of the oldest firms in their industries. SCAs own expertise and

access to expert subcontractors guarantees that the USAFSC will receive its full order on time.

SCA demonstrates through the following proposal sections how its key strengths will provide

the USAFSC with the relatively large order of RAM chips on time:

Understanding the Work Planning the Work The Technical Approach Managing the Work The Management Plan Discussing Qualifications and Experience Detailing the Deliverables

Estimating the Costs


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2.0 UNDERSTANDING THE WORKThis section demonstrates how SCAs unique relationship with Mini Micros experts affords

it a proper understanding of the scope of work.

SCAs relationship with Mini Micro gives it an insight that other vendors may not have about

why the USAFSC needs such a relatively large order. It is important that any vendor who replies

to this RFQ fully understand this requirement; otherwise, that vendor may not provide the proper

RAM chips on time.

SCA organizes this section as follows:

Understanding the Scope of the Work Understanding the USAFSCs Core Need

2.1Understanding the Scope of the Work

This proposal begins with SCA confirming the full scope of USAFSCs RFQ.

USAFSC seeks to purchase and receive the following types and quantities of RAM chips

from a small business like SCA:

7,000 units of Kingston PN#KTD-DM8400C6/2G, or 7,000 units of Equal IAW FAR 52.211-6 (1999), and 7,000 units of DDR2 SDRAM, 240 pin, 2GB, 800 Mhz, 1.8v, CL6

The small business, like SCA, must also meet the following transportation requirements:

Deliver the order in one batch, with no partial deliveriesBecause the delivery location does not have a loading dock, the

delivery truck must have a lift gate.


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Deliver the order to USAFSC at:1902 Aerotech Drive, Suite 150/160

Colorado Springs, Colorado 80916

Deliver the order Free on Board Deliver the order within 30 days ADC

2.2Understanding the USAFSCs Core Need

Mini Micro Inc. advised SCA these specific RAM chips are usable only with the Dell

OptiPlex 740 desktop minitower computer. Each Dell computer has four memory slots, making

them upgradeable to eight gigabytes of RAM. SCA speculates the USAFSC will upgrade

memory for approximately 3,500 computers.

When processing increasingly large volumes of data with existing computers, processing

times inevitably slow. SCA speculates that USAFSC seeks a prudent means for increasing

processing speeds.

Two means exist for doing so:

buying new computers, with increased central processor unit (CPU) capacityand faster clock speeds, or

buying new RAM chipsThe first scenario, buying new computers, is relatively expensive. The USAFSC must not

only pay for the new computers, it must also pay to dispose of the old computers. This means it

must pay to transfer data from the old to new computers; destroy old computer hard drives that

may contain classified data; and destroy or recycle old computer parts.

The second scenario, buying new RAM chips, is far less expensive. It works on the theory

that, as processing demands increase when using the same amount of RAM resources, processing

speeds slow significantly.


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When a CPU lacks adequate RAM to process all data available, it juggles the data between

the CPU and hard drive in two steps. First, it transfers excess data from the CPU to the hard

drive. Second, as room for data opens in the CPU, it transfers data back from the hard drive for

processing. Each time the CPU juggles data, it slows processing speeds. By increasing RAM, the

USAFSC eliminates the data juggle in most situations and significantly quickens processing

speeds.

After comparing these costs, the USAFSC likely saw the best value was to increase RAM by

adding chips to the existing computers. SCA and its expert RAM chipmaker, Mini Micro, agree

that this is the more prudent decision. With this understanding, SCA knows it can help theUSAFSC achieve its goal of faster, economical data processing speeds.


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3.0 PLANNING THE WORK THE TECHNICALAPPROACH

In this section, SCA proposes the following technical approach for planning the work. This

approach demonstrates how SCA will draw on its experts to obtain and transport the relatively

large order on time.

SCA organizes the work plan into the following tasks:

Task 1 Importing the RAM Chips

Task 2 Renting the Transport Vehicle

Task 3 Hiring and Using Labor Resources

Task 4 Delivering the RAM chips

Task 5 Accounting for the Transaction

Task 6 Performing Customer Service

3.1Work Plan Tasks

Task 1 Import ing the RAM Chips Upon receiving the order from the USAFSC, Robert Sampron immediately will order

14,212 RAM chips, in the varieties specified, from Chris Flanagan, Mini Micros Sales

Manager in Los Angeles.

o Mini Micros RAM chips have a failure rate of 1%, among the lowest in theindustry. To assure the USAFSC receives 14,000 working chips, SCA will

deliver an additional 212 chips (106 units of each variety). SCA discusses this

assurance in section7.0 Cost Estimates.

o Mr. Sampron already has informed Mr. Flanagan about the potential order.


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o Mr. Flanagan has already informed his parent company in Taiwan about thepotential order.

Mini Micro stands ready to fulfill the order. Upon receiving Mr. Samprons order, Mr. Flanagan will:

o order additional RAM chips from his parent company in Taiwan, if needed Upon receiving all RAM chips ordered from SCA, Mr. Flanagan will ship the order to

SCAs Public Storage facility in Littleton, Colorado.

Task 2 Renting the Transport Vehicle

Upon receiving the order from USAFSC, Robert Sampron will contract with U-Haul Incto rent a delivery vehicle with lift gate.

Task 3 Hiring and Using Labor Resources

Upon receiving the order from USAFSC, Robert Sampron will contract with ReadyTemporary Service (RTS) to hire two properly documented day laborers.

On delivery day, RTSs day laborers will:o load the RAM chips onto the U-Haul vehicle at SCAs locationo unload the RAM chips from the U-Haul vehicle at USAFSCs designated

location

Task 4 Delivering the RAM Chips

Upon receipt of all RAM chips from Mini Micro, Robert Sampron will:o contact USAFSCs Receiving Manager, Don Hopper, to schedule a delivery

date and time

Mr. Sampron also will ask for a second delivery date in the event ofsignificant inclement weather on the original delivery date.

o contact U-Haul to finalize rental of the delivery vehicle


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o contact RTS to finalize hiring the day laborerso buy indemnity insurance for the project

On delivery day, Robert Sampron will:o pick up the delivery vehicle from U-Haulo receive day laborers from RTS

RTS delivers and retrieves all day laborerso supervise loading of the order onto the U-Haul vehicleo deliver the order to USAFSCs specified location at:

Specialized Flight-IT, O&M, Tech Serv, IT Resources

135 E ENT Ave, #1055

Peterson AFB, CO 80914-1385

o supervise unloading of the order from the U-Haul vehicle at USAFSCsdelivery location


After delivery of the order, Robert Sampron will instruct Roy Gibson C.P.A. to:o prepare all accounting, invoice, and tax documentso pay all invoices from

U-Haul RTS Mini Micro Public Storage Prudential Insurance


Before and up to 90 days ADC, Robert Sampron will coordinate all customer serviceactivities.


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o Customer service includes issuing three reports to USAFSC at specificintervals while fulfilling the contract. SCA describes the reports in detail in

section6.0 Deliverables.


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4.0 MANAGING THE WORK THE MANAGEMENT PLANIn this section, SCA describes its plan for managing the work. This management plan

demonstrates how SCAs team of experts assures delivery of quality RAM chips on time.

Though only in business for one year, SCAs owner and experts make a significant

difference. Each has stellar experience completing the tasks detailed in the work plan.

SCA organizes the management plan as follows:

Business Background Organization Description Project Personnel Communication Plan Reporting Plan

SCAs management plan assures that the USAFSC receives the timely order, receives Mr.

Samprons full attention while fulfilling the order, and is fully satisfied with the order.

4.1Business Background

SCA is a Colorado Limited Liability Company. The owner is Robert Sampron.

Established in 2008, SCA contracts successfully to import and deliver goods to customers

throughout Colorado. SCA successfully completed one delivery contract for the U.S. Department

of Defense in June 2009.

4.2Status of L imited L iability Company

In 2008, the state of Colorado granted Limited Liability Company (LLC) status to SCA. The

same year, the U.S. Small Business Administration registered SCA as a small disadvantaged

business.


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4.3Subcontractors

Subcontractors for this project include Mini Micro Inc., U-Haul Co., and Ready Temporary

Services.

Mini Micro Inc. is a Taiwan- and California-based provider of RAM chips to major computer

manufacturers, like Dell Computers. Because it controls the RAM chip manufacturing process,

Mini Micro affords its worldwide customers a faster time to market. Mini Micro also offers

outstanding technical support, with dependable delivery and quality.

U-Haul Co. is a national, well-known, reliable transportation-sharing corporation. U-Haulhas 1,450 company-owned stores and 14,500 contract outlets throughout North America. SCA

will rent a delivery vehicle with lift gate from Raul J iminez, a Denver-area U-Haul contractor, to

transport the order. The U-Haul contract outlet is an S corporation and small business.

Ready Temporary Services (RTS) is a Denver-based provider of quality, professional day

laborers for construction, industrial, manufacturing, hotel, and convention businesses. RTS has

provided Colorado-based companies with laborers for 42 years, and it places over 250 laborers

per day. SCA will contract with RTS to provide two documented workers to load and unload the

RAM chips.

4.4Organization Description

Figure 4-1, the Project Organization Chart, describes the proposed organization. The figure

provides the names, titles, and places in the workflow for each responsible person and

organization.

SCAs organization builds its team from expert subcontractors. SCA gives detailed

information about each team member in section5.0 Qualifications and Experience, Team

members include:


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Robert Sampron, Owner-Project Manager, Sampron Consulting Associates Chris Flanagan, Sales Manager, Mini Micro Inc. Roy Gibson, Certified Public Accountant Raul J iminez, Owner-Contractor, U-Haul, Inc. Alicia Gonzalez, Account Manager, Ready Temporary Services

Figure 4-1. Project Organization Chart

David C. Dike

Contract Specialist

USAFSC at

Peterson Air Force

Robert Sampron

Owner- Project

Manager

Sampron Consulting

Associates LLC

Roy Gibson C.P.A.

Accountant

Don Hopper

Receiving Manager

USAFSC at

Peterson Air Force

Addie Alexander

Contracting Officer

USAFSC at

Peterson Air Force

Chris Flanagan

Sales Manager

Mini-Micro Inc.

Ram Chip Supplier

Subcontractors

Raul Jiminez

Owner-ContractorU-Haul

Alicia Gonzales

Account ManagerReady Temporary

Services


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4.5Communication Plan

There are two communication plans for the project: internal and external. The following

describes each plan.

4.5.1 Internal Communication Plan

All internal communication will flow between SCA and its subcontractors. No subcontractor

will contact USAFSC personnel at any time, unless specifically requested by the USAFSCs

personnel.

When the USAFSC awards the contract to SCA, Robert Sampron will order the RAM chips

by telephone from Chris Flanagan of Mini Micro. Mr. Sampron and Mr. Flanagan will continue

to communicate by telephone and Email. Mr. Flanagan will invoice SCA by Email and U.S.

mail.

Mr. Sampron will contract for services in person with U-Haul and RTS. Follow-up will be by

Email and telephone.

When Mr. Sampron receives invoices from Mini Micro, U-Haul, RTS, and Public Storage, he

will present them in person to Roy Gibson C.P.A. Any further communication with Mr. Gibson

will be by Email, U.S. mail, telephone, and in person.

This internal communication plan ensures Mr. Sampron will be in contact with each expert

subcontractor throughout the project. Again, no subcontractor will contact the USAFSC at any

time, unless specifically requested by the USAFSC to do so, assuring message continuity

between SCA and the USAFSC personnel.

4.5.2 External Communication Plan

All external communication will flow between SCA and the USAFSC, including its agency

personnel at Peterson Air Force Base. Agency personnel include:


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David Dike, Contract Specialist Addie Alexander, Contracting Officer Don Hopper, Receiving Manager

Communication with the USAFSCs personnel will be by telephone, U.S. mail, and Email.

Upon receipt of the RAM chips, Mr. Sampron will telephone Mr. Hopper to receive a delivery

date and time. Upon delivery of the RAM chips to the USAFSCs designated location, Mr.

Sampron will instruct Mr. Gibson by telephone to present an invoice by certified U.S. mail to the

USAFSC, in care of Mr. Dike.

This external communication plan ensures Mr. Sampron will be the sole team contact with

USAFSC personnel, assuring message continuity between SCA and the USAFSCs personnel.


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5.0 DISCUSSING QUALIFICATIONS AND EXPERIENCEThis section of the proposal discusses the qualifications and experience of all SCA team

members. In this section, SCA demonstrates that its team members are experts, with many years

of experience in their fields completing each task in the work plan. Team members were excited

to hear SCA was submitting this proposal. They are eager to provide quality products and

services through SCA to the USAFSC.

SCA organizes this section as follows:

Project Personnel Personnel Qualifications5.1Project Personnel

5.1.1 Key Personnel

SCAs team involves many experts, including:

Robert Sampron, Owner and Project Manager, Sampron Consulting Associates Mr.

Sampron holds a B.A. in Political Science and Public Administration and a B.S. in Technical

Communication. He has 17 years experience managing projects for many organizations. These

organizations, from the private, public, and political sectors, include Bank of America-Merrill

Lynch, University of Colorado, Community College of Denver, Jefferson County Democratic

Party, and Kelley Daniel for House District 23 campaign. Mr. Sampron personally manages each

project from beginning to end, and will not accept other business until he delivers the order to

USAFSCs RFQ-designated location.

Chris Flanagan,Sales Manager, Mini Micro Inc. Mr. Flanagan holds a B.A. in

Philosophy. He has 12 years experience as a sales manager, importing electronic components

from Asian companies. Mini Micro, his employer of the last five years, supplies RAM chips to


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major computer manufacturers worldwide, including Dell Computers, the manufacturer of the

USAFSCs OptiPlex desktop computers. Mr. Flanagan will ship the RAM chips from his

companys U.S. and Taiwanese stock to SCAs Public Storage facility.

Roy Gibson C.P.A., Public Accountant Mr. Gibson holds a B.S in Business

Administration and an M.B.A. In 1982, he received a Colorado Certified Public Accountant

license. Mr. Gibson has served as Mr. Samprons personal accountant for 10 years and business

accountant for one year. On behalf of SCA, Mr. Gibson will prepare all invoice and tax

documents and pay all costs owed to subcontracts.

Raul J iminez,Owner-Contractor, U-Haul Inc. Mr. J iminez is an authorized owner-

contractor for U-Haul Inc. He has been in business in Colorado as a U-Haul contractor for 12

years. He will offer the delivery vehicle with lift gate for rent to SCA. Due to excellent past

success, Mr. Sampron contracts exclusively with Mr. J iminez to rent delivery vehicles. In the

event of a mechanical failure, which has never occurred while Mr. Sampron rented any of Mr.

J imenezs vehicles, U-Haul can quickly provide a replacement vehicle anywhere along the route

from Denver to Colorado Springs.

Alicia Gonzalez,Account Manager, Ready Temporary Services Ms. Gonzalez holds a

B.S. in Human Resource Management, and is a member of the Society for Human Resource

Management. She has been an account manager with RTS for five years. Mr. Sampron will hire

legally documented day laborers through Ms. Gonzalez to load and unload the delivery vehicle.

5.2Personnel Qualifications

5.2.1 Personnel Qualifications Matrix

Table 5-1 demonstrates the qualifications and experience for each key expert in SCAs

project team. It is easy to see that SCAs experts have the experience needed to complete this

project on time for the USAFSC.


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The left column details each experts name, academic degrees, titles, and overall years of

experience in this business. The right columns detail each experts areas and years of experience

performing each task in the work plan. Their experience assures the USAFSCs satisfaction.

Table 5-1. Personnel Qualifications and Experience Matrix

Areas of Expertise/Years Experience

Name/Affiliation/

Experience

Task 1 Task 2 Task 3 Task 4 Task 5 Task 6

Robert Sampron,

B.A., B.S.

Sampron Consulting

Associates LLCProgram Mgr. 17 years

2 yrs 20 yrs 10 yrs 1 yrs 5 yrs 30 yrs

Chris Flanagan,

B.A.

Mini Micro Inc.

Sales Mgr. 12 years

12 yrs 12 yrs 20 yrs

Roy Gibson C.P.A.

B.S.B.A., M.B.A.

Accountant 27 years 27 yrs 27 yrs

Raul J iminez

U-Haul Inc. of Littleton

Owner-Contractor

12 years 12 yrs 12 yrs

Alicia Gonzalez, B.A.

Ready Temporary

Services

Account Mgr. 5 years

5 yrs 5 yrs

Task 1 Importing the RAM Chips

Task 2 Renting the Transport VehicleTask 3 Hiring and Using Labor Resources

Task 4 Delivering the RAM chips




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6.0 DETAILING THE DELIVERABLESIn this section, SCA again demonstrates its unique understanding of project deliverables. Its

knowledgeable experts and owners years of experience make this understanding possible.

To satisfy the USAFSCs need for RAM chips and information, SCA divides the project into

two sets of deliverables:

Delivering the RAM Chips Delivering Progress Reports to USAFSC

6.1Delivering the RAM Chips

To review from the core RFQ, the USAFSC wants to purchase the following number of chips

in the following varieties:

7,000 units of Kingston PN#KTD-DM8400C6/2G, or 7,000 units of Equal IAW FAR 52.211-6 (1999), and

7,000 units of DDR2 SDRAM, 240 pin, 2GB, 800 Mhz, 1.8v, CL6

SCAs RAM chip provider, Mini Micro, suggests and SCA proposes to deliver 14,212 RAM

chips to the USAFSC in the following units and varieties:

7,106 units of Equal IAW FAR 52.211-6 (1999), and 7,106 units of DDR2 SDRAM, 240 pin, 2GB, 800 Mhz, 1.8v, CL6

Because the Kingston RAM chip is proprietary, no company except for Kingston may

produce it. However, Mini Micro produces the generic equivalent, the IAW FAR 52.211-6

(1999), and has a full supply in its United States inventory.


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The DDR2 SDRAM chip is also in nearly full supply in Mini Micros United States

inventory. Mini Micro can easily ship the remainder from Taiwan, so SCA can make the full

delivery on time.

As briefly discussed, all RAM chip have a failure rate. Mini Micros rate is 1%, among the

lowest in the industry. Because SCA and Mini Micro want the USAFSC to receive 14,000

working RAM chips, SCA proposes to provide 212 additional chips (1.5%) at no extra cost to the

USAFSC. This assures that at least 14,000 chips will operate properly from the start.

6.2Delivering Progress Reports to USAFSC

In the RFQ, the USAFSC did not request nor require that the vendor provide progress

reports. However, SCA feels it would be remiss for not informing David Dikes, the USAFSCs

Contracting Specialist, about the shipments progress. As a result, SCA proposes to make three

progress reports to Mr. Dikes as follows:

6.2.1 Report One

SCA will send this report by Email and U.S. mail upon receiving the contract. This report

will:

confirm SCAs receipt of the USAFSC contract confirm the RAM chip order made with Mini-Micro confirm the probable delivery date confirm the RFQ-designated delivery location confirm the overall scheduled date for completing each task in the work plan confirm the agreed-upon price and units ordered


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6.2.2 Report Two

SCA will send this report by Email and U.S. mail on the 12th business day ADC. This report

will:

confirm the shipments status from Mini-Micro reconfirm the prospective delivery date to the USAFSCs RFQ-designated location reconfirm the overall scheduled date for completing each task in the plan

6.2.3 Report Three

SCA will send this report by Email and U.S. mail immediately ADC. This report will:

confirm delivery of the RAM chips provide the invoice for payment

SCAs reporting plan demonstrates that Mr. Dike will know the status of the shipment at

specific times throughout the project. Whenever he or other USAFSC personnel require

additional information, Mr. Sampron is happy to provide updates by Email or telephone. IfUSAFSC personnel need to meet in person with Mr. Sampron at its location at Peterson Air

Force Base, all they need do is call to schedule a meeting. Barring bad weather, Mr. Sampron

can be at Peterson Air Force Base within a few hours.


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7.0 ESTIMATING THE COSTSThis section discusses plan cost estimates. In this section, SCA briefly discusses project cost

estimates for providing RAM chips to the USAFSC. It fully itemizes project cost estimates in

section9.1 Appendix A Cost Estimates.

SCA understands that cost is an important factor in upgrading RAM for the USAFSCs

existing Dell OptiPlex computers. As a result, SCA offers to provide the products and services

listed in RFQ FA2517-09-T-6155 to the USAFSC for the price of $656,211.10. SCA also seeks

to assure that the USAFSC receives 14,000 working RAM chips, adding 212 units to the order,

in 106 units of each variety, at no extra cost.

All chips carry a 730-calendar-day (two-year) warranty. SCA will assist the USAFSC with

any warranty issues for 90 calendar days after delivery. At the conclusion of 90 calendar days

after delivery, Mini Micro accepts full responsibility for any remaining or outstanding warranty

issues.

SCA factors business costs over a 30-day (one-month) period, based on normal business

costs over a 12-month (one-year) period. Monthly business costs include management costs,

equipment depreciation costs, and office costs.


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8.0 SUMMARIZING THE QUOTATIONIt is an honor for Sampron Consulting Associates to offer this price quotation to the United

States Air Force Space Command in reply to Request for Quotation#FA2517-09-T-6155. SCA

proposes to sell, transport, and deliver the following RAM chip sets to the USAFSC for

$656,211.10:

7,106 units of Equal IAW FAR 52.211-6 (1999), and 7,106 units DDR2 SDRAM, 240 pin, 2GB, 800 Mhz, 1.8v, CL6

Within 30 days after contract, SCA proposes to deliver the RAM chips, using a vehicle with

lift gate, to the following address:

1902 Aerotech Drive, Suite 150/160

Colorado Springs, Colorado 80916

SCA hopes that this quotation demonstrates the three key strengths it will use to fulfill this

plan:

1. a unique relationship with a chip manufacturer, allowing SCA to quickly acquire therelatively large number of RAM chips specified

2. an aggressive, focused plan to transport and deliver the RAM chips to USAFSCslocation on time

3. a team of expert subcontractors to provide key services at any timeSCA thanks all members of the USAFSCs team for considering this proposal, including

David Dike, Addie Alexander, Don Hopper, and members of the Information Technology Team.

We hope that the USAFSC will award the contract to SCA, so we can draw upon our reserve of

expertise to provide excellent, industry-validated, high-quality RAM chips with all due care and

speed.


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9.0 APPENDICESIn this section, SCA supplies the following detailed information:

Cost Estimates Resumes References from Other Clients Small Business Administration Certificate Liability Insurance Policy Form

9.1Appendix A Cost Estimates

In this appendix, Table 9-1 shows a summary of cost rates and cost totals.

Table 9-1. Summary of Project Cost Rates and Cost Totals

Summary of Project Cost Rates and Cost Totals

Cost Rate Amount

Labor and Overhead 2.5% $16,487.01

Administrative 0.1% $434.00

RAM Chips 87.4% $573,790.00

Fee 10.0% $65,500.00

Totals 100.0% $656,211.01

Table 9-2 shows itemized project cost estimates by types of costs.

The types of costs include:

labor and overhead costs general and administrative costs RAM chip costs fee costs


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Table 9-2. Itemized Cost Estimate

Itemized Cost EstimateLabor and Overhead Costs

Revenue 656,211.01

Cost Category Unit Cost UnitsTotal Unit

Cost

Salary 10,000.00 1.00 10,000.00

Health Insurance 300.00 1.00 300.00

Life Insurance 25.00 1.00 25.00

Dental Insurance 12.00 1.00 12.00

Federal Income Tax 1,500.00 1.00 1,500.00

State Income Tax 250.00 1.00 250.00

FICA 750.00 1.00 750.00

Project Insurance 2,500.00 1.00 2,500.00

Mortgage Percent 200.00 1.00 200.00

Gas and Electric 60.00 1.00 60.00

Water 10.00 1.00 10.00

Supplies 60.00 1.00 60.00

Telephone 50.00 1.00 50.00

Internet 75.00 1.00 75.00

Ready Temporary Services 457.26 1.00 457.26

Rock n roller R12 Hand Truck Depreciation 5.00 1.00 5.00Computer Equipment Depreciation 23.00 1.00 23.00

Desk Depreciation 5.00 1.00 5.00

Miscellaneous Equipment Depreciation 10.00 1.00 10.00

Vehicle Rental Fee (one day) 39.95 1.00 39.95

Vehicle Mileage Fee 0.79 120.00 94.80

Vehicle Fuel Fee (6 miles per gallon) 0.50 120.00 60.00

Total Labor and Overhead Costs 16,487.01

Calculating Overhead Costs Rate

Total Labor and Overhead Costs 16,487.01Revenue 656,211.01

Overhead Rate 2.5%


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General and Administrative Costs

Accounting Services 250.00 1.00 250.00

Printing Fees 100.00 1.00 100.00Storage Facility Rental 84.00 1.00 84.00

Total General and Administrative Costs 434.00

Calculating General and Administrative Costs Rate

General and Administrative Costs Rate 434.00

Revenue 656,211.01

General and Administrative Costs Rate 0.1%

RAM Chip Costs

Equal IAW FAR 52.211-6 (1999) 34.99 7,106.00 248,638.94Discount 34.99 (106.00) (3,708.94)

DDR2 SDRAM, 240 pin, 2GB, 800 Mhz, 1.8v,CL6 46.98 7,106.00 333,839.88

Discount 46.98 (106.00) (4,979.88)

Total RAM Chip Costs 573,790.00

Calculating RAM Chip Cost Rate

Total RAM Chip Costs 573,790.00

Revenue 656,211.01

Ram Chip Rate 87.4%

Total Project Cost without Fee 590,711.01

Fee Costs

Fees 65,500.00 1.00 65,500.00

Total Fee Cost 65,500.00

Calculating Fee Cost Rate

Total Fee 65,500.00

Revenue 656,211.01Total Fee Rate 10.0%

Total Project Costs 656,211.01


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9.2Appendix B Resumes

In this appendix, SCA includes resumes for the following team experts:

Robert Sampron, Owner-Project Manager, Sampron Consulting Associates Chris Flanagan, Sales Manager, Mini Micro Inc. Roy Gibson, Certified Public Accountant Raul J iminez, Owner-Contractor, U-Haul Inc. Alicia Gonzalez, Account Manager, Ready Temporary Services

Robert Sampron

11083 W. Aqueduct Lane

Littleton CO 80127

PROFESSIONAL EXPERIENCE

COMMUNITY COLLEGE OF DENVERDenver, CO 2002 - 2005

Community College of Denver provides 125 higher education programs to students in the

Denver metropolitan area. The Human Resources department provides services to over 200administrators, instructors, and classified employees.

Administrative Assistant III Human Resources Departmento Managed projectso Served on project and accreditation committeeso Instructed 200+employees about federal, state, and campus human resource

policies

JEFFERSON COUNTY DEMOCRATSLakewood, CO 2001 - 2003

The Jefferson County Democrats is a political organization representing over 100,000 voters

in Jefferson County, Colorado. As a political party, the organization recruits and offers


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candidates for public office in partisan elections.

Elected Secretaryo Managed projectso Negotiated contractso Purchased goods and serviceso Planned, organized, and deployed resources for the headquarters, including a new

computer network

o Organized and managed the biennial assembly and convention

CITIZENS FOR SAMPRONLittleton, CO 2002

Citizens for Sampron sought to elect Robert Sampron to office as state senator.

Candidate for Colorado State Senateo Developed, deployed, and managed the campaign and marketing plans and

strategies

o Organized and managed campaign volunteerso Negotiated contractso Purchased services

CITIZENS FOR DANIELGolden, CO 1998, 2000

Citizens for Daniel successfully elected Dr. Kelley Daniel, Ph.D., to office as state

representative.

Communications Directoro Developed, deployed, and managed the communication campaigno Negotiated and purchased printing and mail house serviceso Organized and managed volunteers to prepare and distribute campaign literature


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UNIVERSITY OF COLORADO DENVERDenver, CO 2000 - 2002

The University of Colorado campus in downtown Denver provides 115 undergraduate and

graduate programs in 13 schools and colleges. The Department of Psychology provides services

to thousands of students each year.

Administrative Assistant I Department of Psychologyo Administered $20,000 expense budget for supplies and equipmento Administered the departments Web siteo Assisted over 1000 faculty, staff, and students with administrative needs

MERRILL LYNCHLakewood, CO 1983 - 1994

Merrill Lynch was a financial banking organization that provided financial products to clients

throughout the world. In 1983, Merrill Lynch located its Rocky Mountain Regional Operations

Center in Lakewood, CO. In 1989, it transformed the Lakewood facility into its National Service

Center.

Section Supervisor Project Manager Technical Writer Executive Service Representative Margin and Retirement Plans Bookkeeper Compliance Clerk

PROFESSIONAL ASSOCIATIONS

American Political Science Association American Sociological Association Society for Technical Communication


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EDUCATION

B.S., Technical Communication, Writing and Editing (Magna Cum Laude) Metropolitan State College of Denver

B.A., Political Science and Public Administration Metropolitan State College ofDenver

Gradate Work, Master of Social Science University of Colorado at Denver

Christopher Flanagan

12345 California AveWhittier, CA 90602


MINI MICRO City of Industry, CA 1997 - 2009

Mini Micro is a Taiwan- and California-based manufacturer and importer of random access

memory modules.

Sales Supervisor Sales Manager

EDUCATION

B.A., Philosophy, Business Administration University of California, Santa Cruz,CA


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Roy Gibson, C.P.A.

12925 Crestline Ave

Littleton, CO 80127


ROY GIBSON C.P.A.Littleton, CO 1983 - 2009

Certified Public AccountantEDUCATION

M.B.A. University of Denver B.S.B.A., Metropolitan State College of Denver

Raul J iminez

4527 S. Santa Fe Blvd

Littleton, CO 80126


U-HAUL Littleton, CO 1997 - 2009

U-HAUL is a national, well-known, reliable transportation-sharing corporation.

Franchise Owner, OperatorEDUCATION

Certificate U-HAUL Owner Certification Program Diploma Santa Fe High School, Santa Fe, New Mexico


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Alicia Gonzales

2457 14th Street

Denver, CO 80217


READY TEMPORARY SERVICES Littleton, CO 2004 - 2009

Ready Temporary Services provides temporary labor resources to industry in the Denver,

Metropolitan area.

Account ManagerPROFESSIONAL ASSOCIATIONS

Society for Human Resource ManagementEDUCATION

B.A., Human Resources Management Regis College, Denver, CO


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9.3Appendix C Project Summaries

In this appendix, SCA provides project summaries from its last three projects. Each project

fulfillment was a success.

United States Department of Defense at Fort Carson, Colorado Springs,Colorado

Jefferson County Schools, Golden, Colorado National Bureau of Standards, Ft. Collins, Colorado

Project Summary

Client: United States Department of Defense, the United States Army, Fort

Carson, Colorado Springs, Colorado

Contract Number: KH234571-12398

Dollar Amount: $600,000

Period of Performance: 5/1/2009 6/30/2009

Contacts: Mr. Bill Smith, CS Ms. Janice Long, CO

(719) 555-1234 (719) 555-1987

Relevant Work Description: Imported, transported, and delivered for sale 4,000

compact fluorescent lamps.


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Project Summary

Client: Jefferson County School District, Golden, Colorado

Contract Number: 08-1229

Dollar Amount: $1,459,000


Contacts: Dr. Cindy Stephenson, President Mr. John Winters, CO

(303) 555-1234 (303) 555-1987


desktop computers.

Project Summary

Client: National Bureau of Standards, Fort Collins, Colorado

Contract Number: AP09-12981

Dollar Amount: $55,216


Contacts: Mr. John Williams, CS Mr. J im Wheeler, CO

(303) 555-1234 (303) 555-1987


LED replacement light bulbs.


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9.4Appendix D Small Business Administration Certificate

In this appendix, in Figure 9-1, SCA provides a copy of its Small Business Administration

Certificate as a Small Disadvantaged Business.

Figure 9-1. Small Business Administration Certificate of Small Disadvantaged Business


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9.6Liability Insurance Policy Form

In this appendix, in Figure 9-2, SCA provides a copy of its liability insurance policy proposal

indemnifying this project.

Figure 9-2. Project Indemnity Insurance Policy Proposal

Request for Proposal - Example

Documents

Transcript of Request for Proposal - Example