REQUEST FOR PROPOSAL Contract Title: Design Consulting Services for the Ship Canal Water Quality...

City of Seattle

REQUEST FOR QUALIFICATIONS AND PROPOSED APPROACH

Design Contract

RFQPA Title: Design Consulting Services for the Ship Canal

Water Quality Project- Tunnel Storage

RFQPA Number: 14-213-S

Contract Title: Design Consulting Services for the Ship Canal Water Quality Project – Tunnel Storage

Contract Number: 14-213-S of 69

Procurement Schedule

Schedule of Events Date Location

RFQPA Release Tuesday, May 12, 2015 May 12 and May 13,

2015Daily Journal of

Commerce

Pre-Submittal Conference Thursday, May 21, 2015

2:30-4:30pm

Bertha Knight Landes Room,

Seattle City Hall

Deadline for Questions Friday , June 12, 2015,

4pm

NA

SOQPA1 Due Friday, June 26, 2015

12 Noon

Seattle Municipal Tower,

50th Floor SPU Contracts

Division

Short-Listed Firms Announced Thursday, July 9, 2015 NA

RFQPA Interviews Thursday, July 23 –

Friday, July 24, 2015

Seattle Municipal Tower, see

address below

Announcement of Successful Proposer(s) Friday, August 7 NA

Anticipated Negotiation Completion Friday, September 11,

2015

NA

Anticipated Contract Execution Friday, September 18,

2015

NA

The City reserves the right to modify this schedule at the City’s discretion.

Notification of changes will be posted on the City website or as otherwise stated herein.

1 “SOQPA” and “Proposed” shall be used interchangeably.



Procurement Contact

SPU Contract Administrator : Ernest Martin, , ([email protected])

Physical Address US Post Office - Mailing Address

Ernest Martin/SPU Contract Division

Seattle Public Utilities

700 Fifth Avenue

Seattle Municipal Tower, 50th Floor

Seattle, Washington, 98104

Ernest Martin/SPU Contracts Division

Seattle Public Utilities

Seattle Municipal Tower

PO Box 34018

Seattle, WA 98124-4018

Proposers must direct all questions to the SPU Contract Administrator and may rely only upon information received from the SPU

Contract Administrator. Following the Proposal submittal deadline, Proposers shall continue to direct communications to the SPU

Contract Administrator. All questions or inquiries regarding this RFQPA shall be directed via e-mail to ([email protected]).

mailto:[email protected]



Table of Contents

6.1 Registration into City Registration System 12

6.2 Pre-Proposal Conference 12

6.3 Questions 12

6.4 Changes to the RFQPA/ Addenda 12

6.5 Receiving Addenda and/or Question and Answers 13

6.6 Proposal Submittal. 13

6.7 Proposer Responsibility to Provide Full Response 14

6.8 No Guaranteed Utilization 15

6.10 Right to Award to Next Highest Ranked Consultant 15

6.11 Negotiations 15

6.12 Effective Dates of Offer 15

6.13 Cost of Preparing Proposals 15

6.14 Readability 15

6.15 Changes or Corrections to Proposal 15

6.16 Errors in Proposals 15

6.17 Rejection of Proposals 16

6.18 Incorporation of RFQPA and Proposal in Contract 16

1. Project Description ................................................................................................ 6

2. Minimum Qualifications ....................................................................................... 10

3. Scope of Work ..................................................................................................... 11

4. Consultant Fees ................................................................................................... 11

5. Contract Modifications ........................................................................................ 12

6. Instructions, Procedures and Requirements ........................................................ 12



6.19 Independent Contractor 16

6.20 Equal Benefits 16

6.21 Women and Minority Subcontracting 16

6.22 Insurance Requirements 17

6.23 Proprietary and Confidential Material 17

6.24 Ethics Code 18

List of Attachments:

Attachment 0: Insurance Requirements

Attachment 1: Consultant Contract

Attachment 2: City Business License Instructions

Attachment 3: City Business License Application

Attachment 4: Inclusion Plan

Attachment 5: Contractor Vendor Brochure

Attachment 6: Consultant Vendor Questionnaire

Attachment 7: W9 Form

Attachment 8: Scope of Work

Attachment 9: List of Reference Documents

7. Consultant Procurement Package ........................................................................ 19

8. Selection Process ................................................................................................. 24

9. Award and Contract Execution ............................................................................ 25



1. Project Description This work includes the design and construction support services for the Ship Canal Water Quality Project. The

WSC Design Services will support Seattle Public Utilities (SPU) in the design and implementation of a shared CSO

storage tunnel for CSO control of SPU’s Ballard and Fremont/Wallingford CSO areas and King County’s 3rd

Avenue West and 11th Avenue Northwest CSO areas.

The CSO areas included in this project are as follows and are shown in Figure 1 below.

(1) Ballard CSO Outfalls (NPDES 150/151, 152) – control volume approximately 6 million gallons,

(2) KC 11th Ave CSO Outfall – control volume approximately 1.9 million gallons,

(3) Fremont CSO Outfall (NPDES 174) – control volume approximately 1.1 million gallons,

(4) KC 3rd Ave CSO (NPDES 08)– control volume approximately 4.2 million gallons, and

(5) Wallingford CSO Outfall (NPDES 147) – control volume approximately 2.2 million gallons.

Figure 1: Project Area



The goal of the WSC CSO Storage (Project) is to help control the CSOs from SPU’s Ballard basin, SPU’s

Fremont/Wallingford basins, King County’s 3rd Ave W basin and 11th Ave NW basins. Both SPU and King County

have federal Consent Decrees and State Wastewater Permits that require CSOs to be controlled to a

performance standard of one untreated discharge per year, on average. To meet this goal, different storage and

flow transfer concepts were evaluated in SPU’s Long- Term Control Plan (LTCP), (SPU, 2014) and King County’s

CSO Control Plan, (King County DNR, 2012).

This project will be jointly funded by SPU and King County to convey and store flows in a shared tunnel. Flows

would be conveyed from SPUs Ballard and Fremont/Wallingford basins and King County’s 3rd Ave W and 11th

Ave NW basins. Project features overview is presented in Figure 2 and Table 1 below.

Figure 2: Schematic



Table 1: Project Elements

Ship Canal Water Quality Project Tunnel

Facility

(in contract)

Approximately 14,000 LF of 14 Foot Effective Diameter Tunnel with 4 drop shafts (West

Tunnel Portal and Tunnel Effluent Pump Station, East Tunnel Portal, 11th Ave NW Drop

Structure, and 3rd Ave W Drop Structure)

Minimum

Required

Storage Volume

15.24 MG

Influent

conveyance (not

in contract)

100 LF

36”

Gravity

Sewer

750 LF 42”

Gravity

Sewer

1570 LF 60”

Gravity

Sewer

600 LF 48” Gravity Sewer

to NPDES174/ 3rd Ave W

Drop Structure (trenchless

under ship canal)

60 LF 60”

Gravity Sewer to

11th Ave NW

Drop Structure

Effluent Force

Main

(in contract)

~1900 LF 36” Forcemain Discharges into KC Ballard Siphon

Effluent Pump

Station

(in contract)

32 MGD Capacity

The target dates for key Project milestones are listed in Table 2 below to provide an overview of the planned

Project schedule. The tasks and target dates listed below are taken from SPU’s preliminary project schedule and

do not include target dates for permits, project approvals, and other tasks. The target dates for Phase 2 and

Phase 3 tasks are dependent upon the time for completing the preliminary engineering, the time required for

obtaining the necessary permits and approvals, and SPU cash-flow constraints.



Table 2: Project Schedule Milestones

Project Phases and Key Milestones Target Dates for Key Milestones

Phase 1 – Preliminary Engineering

Design Consultant Selected August 2015

Design Consultant Notice to Proceed September 2015

Facility Plan Confirmation Begins October 2015 (NTP + 1

month)

Phase 2 – Final Design for Storage; Drop Structures; Pump Station: Force Main and I&C

30% Design Complete - Storage; PS/FM

Design; BODR (includes 10% I&C) April 2016

60% Design Complete - Storage; PS/FM

Design; August 2016

90% Design Complete- Storage; PS/FM

Design December 2016

100% Design Complete- Storage; PS/FM

Design June 2017

Phase 3 – Construction*

Storage (include drop structures); PS/FM;

Construction Begins (Storage) August 2018

Substantial Completion (Storage) July 2021

Construction Begins – Pump Station &

Force Main August 2019

Substantial Completion – Pump Station & October 2022



Project Phases and Key Milestones Target Dates for Key Milestones

Force Main

I&C (Design Build Procurement Tentative schedule)2

I&C DB Procurement April 2017

I&C NTP February 2020

Construction Complete – I&C December 2023

Commissioning and Startup – I&C January 2024

Substantial Completion – I&C June 2024

Operations and Monitoring 2024 - 2025

*These target dates may shift to later dates depending upon the timing of the NTP in Phase 1. The final

construction sequence and schedule will be determined by the Consultant and the Owner, however target

completion dates may not be adjusted without approval by SPU.

2. Minimum Qualifications The following minimum qualifications are required for a Consultant to be eligible to submit a response to the

RFQPA. Responses must clearly show compliance to these minimum qualifications. Responses that are not

clearly responsive to these minimum qualifications shall be rejected by the City without further consideration.

1. License and Business Tax Requirements. The Consultant may be required to have a City of Seattle Business

License Number. The Consultant needs to meet all licensing requirements that apply to their business

immediately after contract award or SPU may reject the Consultant. Companies must license, report and pay

revenue taxes for the Washington State business License (UBI#) and Seattle Business License, if they are

2Note that DB work is not part of this contract. However, the selected design firm shall provide bridging documents

including pertinent technical support services during the DB procurement process.



required by the laws of those jurisdictions. The Consultant should carefully consider those costs prior to

submitting their offer, as SPU will not separately pay or reimburse those costs to the Consultant.

2. State Business Licensing. Before the contract is signed, you must have a State of Washington business license (a

“Unified Business Identifier” known as a UBI#). If the State of Washington has exempted your business from

State licensing (for example, some foreign companies are exempt and in some cases, the State waives licensing

because the company does not have a physical presence in the State), then submit proof of that exemption to

the City. All costs for any licenses, permits and associated tax payments due to the State as a result of licensing

shall be borne by the Consultant and not charged separately to the City. Instructions and applications are at

http://www.dol.wa.gov/business/file.html and the State of Washington Department of Revenue is available at

1-800-647-7706.

3. Consultant must have a local office within 50 miles of the greater Seattle city limits.

4. Consultant must have successfully performed at least one contract with a public or private agency of similar size

to the City of Seattle with services and value similar or greater to those expected by the City for this contract.

5. Consultant team must have demonstrated tunnel design/geotechnical expertise as well as CSO control structure

experience and regional system integration.

6. Consultant team should also have demonstrated hydrologic & hydraulic modeling, hydraulic analysis, and

hydraulic design experience in support of design. Demonstrated experience must involve hydraulic control

structures in a sewer collection system.

3. Scope of Work The Selected Consultant will be asked to perform the tasks listed in the Scope of Services provided in

Attachment 8 of this RFQPA. At the sole discretion of the City, the Consultant may be asked to perform

unanticipated additional work relating to the project. Such additional work could increase the estimated value

of this contract beyond the range listed below for the initial contract and subsequent construction phase.

4. Consultant Fees The contract will cover the Scope of Services as outlined in Attachment 8, although SPU anticipates that some

clarifications or modifications to the scope will occur during contract negotiations. The estimated cost (Class IV)

for construction is in the range of $ 116 M to $120 M .

The actual contract amount will be negotiated after a firm has been selected and the scope of work finalized.

The City will pay the Consultant the approved All-Inclusive Billing Rates which is a combination of base salary

plus the Consultant’s audited overhead and fringe benefits rates plus a fee for profit. Sub-consultants will be

paid at their actual All-Inclusive Billing Rates as well.

Consultant and sub-consultant All-Inclusive Billing Rates will be in effect throughout the term of the contract,

but may be renegotiated for any subsequent contract amendment.

http://www.dol.wa.gov/business/file.html



5. Contract Modifications The City consultant contract is provided (see Attachment #1). SPU has attached its contract form with this

solicitation to allow Proposers an opportunity to become familiar with the contract terms. Questions regarding

the contract language must be raised during the question period.

If a Consultant seeks to modify the Contract, the Consultant must submit a request with their Proposal taking an

“Exception”. The Consultant must provide a revised version that clearly shows their proposed alternative

contract language. SPU is not obligated to accept any modifications proposed by the Consultant. SPU cannot

modify provisions mandated by Federal, State or City law.

6. Instructions, Procedures and Requirements This section details SPU’s instructions and requirements for your submittal. SPU reserves the right in its sole discretion to reject any proposal which fails to comply with the instructions. SPU may waive any non-compliance it believes in its sole discretion to be immaterial.

6.1 Registration into City Registration System

If you have not previously completed a one-time registration into the City of Seattle Registration system, register

at: http://www2.seattle.gov/ConsultantRegistration/ . The City expects all firms to register. Women- and

minority- owned firms are asked to self-identify. For assistance, call #206-684-0444.

6.2 Pre-Proposal Conference

SPU may conduct a pre-proposal conference at the time, date and location provided in page 1. Proposers are

highly encouraged to attend but not required to attend in order to be eligible to propose. The meeting is to

answer questions about the solicitation and clarify issues. This also allows Proposers to raise concerns. The

purpose of the conference is to permit interested parties to obtain additional information, however the

information given is not intended to amend the solicitation or subsequent contracting documents. Failure to

raise concerns over any issues at this opportunity will be a consideration in any protest filed regarding such

items that were known as of this pre-proposal conference. Verbal communications expressed at the pre-

proposal conference will not change the solicitation. Only an addendum issued to amend the solicitation or

supplement the solicitation will be binding.

6.3 Questions

Proposers may submit written questions by e-mail only, to the Contract Manager at any time prior to the question deadline identified on page 1. The Contract Manager will post a copy of the question and its answer Ebidexchange.com.

6.4 Changes to the RFQPA/ Addenda

Changes to the request for proposals may be made by SPU at any time prior to the deadline for proposals. A change to this RFQPA will be made by formal written addendum issued by SPU’s Contract Manager and shall become part of this RFQPA and included as part of the Contract.

http://www2.seattle.gov/VendorRegistration/



6.5 Receiving Addenda and/or Question and Answers

It is the obligation and responsibility of the Consultant to learn of addendums, responses, or notices issued by

SPU.

Note that some third-party services independently post City of Seattle solicitations on their websites as well.

SPU does not, however, guarantee that such services have accurately provided submitters with all the

information published by SPU.

All proposals sent to SPU may be considered compliant to all Addendums, with or without specific confirmation

from the Proposer that the Addendum was received and incorporated, at the sole discretion of the Contract

Manager. The Contract Manager may reject the submittal if it does not fully incorporate an Addendum.

6.6 Proposal Submittal.

a. Proposals must be received by SPU no later than the date and time given on page 1 except as revised by Addenda.

SPU reserves the right in its sole discretion, to waive timeliness or other matters as immaterial if warranted by the

facts.

b. All pages are to be numbered sequentially with section noticeably tabbed. The format should follow

closely that requested in this RFQPA.

c. SPU has page limits specified in the submittal instructions section. Any pages that exceed the page limit

will be excised from the document for purposes of evaluation.

Hard Copy Submittal

Submit 1 original unbound, 12 stapled copies, and 1 electronic copy of the response on a USB memory drive.

Fax, e-mail and CD copies will not be an alternative to the hard copy. Delivery is to the location specified on

Page 1, Procurement Contact.

a. Proposals should be in an envelope clearly marked and addressed with the Contract Manager’s Name, RFQPA title and number. If submittals are not clearly marked, the Proposer bears all risks of the proposal being misplaced and not properly delivered.

b. Please do not use any plastic or vinyl binders or folders. The City prefers simple, stapled double sided

paper copies. Please use fully 100% recycled stock.

Seattle Business Licensing and associated taxes

a. If you have a “physical nexus” in the city, you must obtain a Seattle Business license and pay all taxes due before

the Contract can be signed.

b. A “physical nexus” means that you have physical presence, such as: a building/facility located in Seattle, you

make sales trips into Seattle, your own company drives into Seattle for product deliveries, and/or you conduct

service work in Seattle (repair, installation, service, maintenance work, on-site consulting, etc).



c. We provide a Consultant Questionnaire Form in our submittal package items later in this RFQPA, and it will ask

you to specify if you have “physical nexus”.

d. All costs for any licenses, permits and Seattle Business License taxes owed shall be borne by the Consultant and

not charged separately to SPU.

e. The apparent successful Consultant(s) must immediately obtain the license and ensure all City taxes are current,

unless exempted by City Code due to reasons such as no physical nexus. Failure to do so will result in rejection

of the submittal.

f. Self-Filing You can pay your license and taxes on-line using a credit card https://dea.seattle.gov/self/

g. For Questions and Assistance, call the Revenue and Consumer Protection (RCP) office which issues business

licenses and enforces licensing requirements. The general e-mail is [email protected]. The main phone is 206-

684-8484, or call RCA staff for assistance (Anna Pedroso at 206-615-1611, Wendy Valadez at 206-684-8509 or

Brenda Strickland at 206 684-8404).

h. The licensing website is http://www.seattle.gov/rca/taxes/taxmain.htm.

i. The City of Seattle website allows you to apply and pay on-line with a Credit Card if you choose.

j. If a business has extraordinary balances due on their account that would cause undue hardship to the

business, the business can contact the RCA office (see contacts above in item g.) to request additional

assistance. A cover-sheet providing further explanation, along with the application and instructions for a Seattle

Business License is provided below in attachment 2 and 3 for your convenience.

k. Please note that those holding a City of Seattle Business license may be required to report and pay revenue

taxes to the City. Such costs should be carefully considered by the Consultant prior to submitting your offer.

When allowed by City ordinance, the City will have the right to retain amounts due at the conclusion of a

contract by withholding from final invoice payments.

Federal Excise Tax

The City is exempt from Federal Excise Tax (Certificate of Registry #9173 0099K exempts the City).

6.7 Proposer Responsibility to Provide Full Response

It is the Proposer’s responsibility to provide a complete response that does not require interpretation or

clarification by SPU. The Proposer is to provide all requested materials, forms and information. The Proposer is

to ensure the materials submitted properly and accurately reflects the Proposer’s offering. During evaluation

(prior to interviews if any), SPU will rely upon the submitted materials and shall not accept materials from the

Proposer after the proposal deadline; this does not limit the right of SPU to consider additional information

https://dea.seattle.gov/self/


http://www.seattle.gov/rca/taxes/taxmain.htm



(such as references that are not provided by the Proposer but are known to SPU, or past SPU experience with

the consultant), or to seek clarifications as needed.

6.8 No Guaranteed Utilization

SPU does not guarantee utilization of this contract. The solicitation may provide estimates of utilization; such

information is for the proposer’s convenience and not a usage guarantee. SPU reserves the right to multiple or

partial awards, and/or to order work based on SPU needs. SPU may turn to other appropriate contract sources

or supplemental contracts, to obtain these same or similar services. SPU may re-solicit for new additions to the

Consultant pool. Use of such supplemental contracts does not limit the right of SPU to terminate existing

contracts for convenience or cause.

6.10 Right to Award to Next Highest Ranked Consultant If SPU and the selected Proposer are unable to reach agreement on a fair contract, SPU may elect to reject that

Proposer and enter into negotiations with the next highest ranked Proposer, or may elect to terminate this

selection process. In the event that a contract is executed but is terminated within 90 days thereafter, SPU may

similarly enter into such negotiations with the next highest ranked proposer.

6.11 Negotiations

At the conclusion of the selection process, SPU will enter into negotiations with the apparent successful

proposer.

6.12 Effective Dates of Offer

Solicitation responses are considered valid until the City completes award. Should any Proposer object to this

condition, the Proposer must object prior to the Q&A deadline on page 1.

6.13 Cost of Preparing Proposals

SPU will not be liable for any costs incurred by the Proposer to prepare, submit and present proposals, interviews and/or demonstrations.

6.14 Readability

Proposers are advised that SPU’s ability to evaluate proposals is dependent on the Proposer’s submittal

document, including organization, level of detail, comprehensive material and readable.

6.15 Changes or Corrections to Proposal

Prior to the RFQPA closing date and time, the Proposer may make changes to its proposal, if initialed and dated

by the Proposer. No changes are allowed after the closing date and time.

6.16 Errors in Proposals

Proposers are responsible for errors and omissions in their proposals.



6.17 Rejection of Proposals

SPU reserves the right to reject any non-responsive proposal or all proposals.

6.18 Incorporation of RFQPA and Proposal in Contract

The provisions of this RFQPA and the Proposer’s proposal will become part of the Contract with the Proposer.

6.19 Independent Contractor

The Consultant works as an independent contractor. Although SPU provides contract and project management,

this is distinguished from a traditional employer-employee function. This contract prohibits Consultant workers

from supervising City employees, and prohibits Consultant workers from supervision by a City employee.

Prohibited supervision tasks include conducting a City of Seattle Employee Performance Evaluation, preparing

and/or approving a City of Seattle timesheet, administering employee discipline, and similar supervisory actions.

As of the time of release of this RFQPA, it is not SPU intention to furnish Consultant workspace. Co-location of

SPU and Consultant staff will be considered and expressly negotiated and provided for in the contract after

successful closing of property purchase in project vicinity. In no case shall such space be made available for

more than the life of the contract without specific authorization from the SPU Contract Manager.

6.20 Equal Benefits

Seattle Municipal Code Chapter 20.45 (SMC 20.45) requires consideration of whether Proposers provide health and benefits that are the same or equivalent to the domestic partners of employees as to spouses of employees, and of their dependents and family members. The Proposer will fill out and submit the Vendor Questionnaire as part of their proposal. The questionnaire includes an “Equal Benefits Compliance Declaration,” which is the mandatory form on which the Proposer shall make a designation about the status of such benefits. If your company does not comply with Equal Benefits and does not intend to do so, you must still supply the information on the Declaration. Instructions are provided on the Declaration. This applies to all City contracts with an estimated value at or above $44,000 a year.

6.21 Women and Minority Subcontracting It is the policy of SPU, as directed through Mayor’s Executive Order and City ordinance to provide the maximum

practicable opportunity for successful participation of minority and women-owned subcontracts. Seattle

Municipal Code, Chapter 20.42, requires that all parties entering into contracts with the City seek meaningful

subcontracting opportunities and supply a plan for including minority and women-owned firms.

This RFQPA requires the Proposer to submit a WMBE Inclusion Plan, which will be a material part of the

contract. The Plan must be responsive in the opinion of SPU, which means a meaningful and successful search

and commitments to include WMBE firms for subcontracting work when applicable. SPU reserves the right to

improve the Plan with the winning Consultant before contract execution. At the request of SPU, Consultants

must furnish evidence of the Consultant's compliance, including documentation such as copies of agreements

with WMBE subcontractor either before contract execution or during contract performance. The winning

Consultant must request written approval for changes to the Inclusion Plan once it is agreed upon. This includes

changes to goals, subconsultant awards and efforts.



6.22 Insurance Requirements

Any specific City insurance requirements are described below and included in Attachment 1. If attached, provide proof of insurance to the City before Contract execution. If selected, the consultant must deliver proof of insurance prior to the execution of the contract. SPU will remind the apparent successful proposer in the Intent to Award letter. The apparent successful Proposer must promptly provide proof of insurance to the SPU Contract Manager.

6.23 Proprietary and Confidential Material

Requesting Disclosure of Public Records

SPU asks interested parties to refrain from requesting public disclosure of proposal records until a contract is

executed. This measure is intended to shelter the solicitation process, particularly during the evaluation and

selection process or in the event of a cancellation or re-solicitation. With this preference stated, SPU will

continue to be responsive to all requests for disclosure of public records as required by State Law.

Marking and Disclosing Material.

The State of Washington’s Public Records Act (Release/Disclosure of Public Records) under Washington State

Law (reference RCW Chapter 42.56, the Public Records Act) all materials received or created by the City of

Seattle are considered public records. These records include but are not limited to proposal submittals,

agreement documents, contract work product, or other material. Document retention must comply with the

Consent Decrees for King County and the City of Seattle.

The State of Washington’s Public Records Act requires that public records must be promptly disclosed by the

City upon request unless a judge rules that RCW or another Washington State statute specifically exempts

records from disclosure. Exemptions are narrow and explicit and are listed in Washington State Law (Reference

RCW 42.56 and RCW 19.108).

Proposers must be familiar with the Washington State Public Records Act and the limits of record disclosure

exemptions. For more information, visit the Washington State Legislature’s website at

http://www1.leg.wa.gov/LawsAndAgencyRules).

If you believe any records you are submitting to the City as part of your submittal or contract work product, are

exempt from disclosure you can request that SPU not release the records until SPU notifies you about the

pending disclosure. To make that request, you must complete the appropriate portion of the Consultant

Questionnaire (Non-Disclosure Request Section) and very clearly and specifically identify each record and the

exemption(s) that may apply. If you are awarded a contract with SPU, the same exemption designation will

carry forward to the contract records.

http://www1.leg.wa.gov/LawsAndAgencyRules



SPU will not withhold materials from disclosure simply because you mark them with a document header or

footer, page stamp, or a generic statement that a document is non-disclosable, exempt, confidential,

proprietary, or protected. Do not identify an entire page as exempt unless each sentence is within the

exemption scope; instead, identify paragraphs or sentences that meet the specific exemption criteria you cite on

in the Consultant Questionnaire. Only the specific records or portions of records properly listed on the

Consultant Questionnaire will be protected and withheld for notice. All other records will be considered fully

disclosable upon request.

If SPU receives a public disclosure request for any records you have properly and specifically listed on the

Consultant Questionnaire, SPU will notify you in writing of the request and postpone disclosure, providing

sufficient time for you to pursue an injunction and ruling from a judge. While it is not a legal obligation, SPU, as

a courtesy, allows up to ten business days to file a court injunction to prevent SPU from releasing the records

(reference RCW 42.56.540). If you fail to obtain a Court order within the ten days, SPU may release the

documents.

By submitting for this solicitation, the Consultant acknowledges the obligation to clearly identify such records

within the Consultant Questionnaire, and that SPU has no obligation or liability to the proposer if the records are

disclosed.

6.24 Ethics Code

Please familiarize yourself with the City Ethics code: http://www.seattle.gov/ethics/etpub/et_home.htm.

Included in the Attachments is a pamphlet for Consultants, Customers and Clients. Specific question should be

addressed to the staff of the Seattle Ethics and Elections Commission at 206-684-8500 or via email: (Executive

Director, Wayne Barnett, 206-684-8577, [email protected] or staff member Kate Flack,

[email protected].

No Gifts and Gratuities

Consultants shall not directly or indirectly offer anything of value (such as retainers, loans, entertainment,

favors, gifts, tickets, trips, favors, bonuses, donations, special discounts, work, or meals) to any City employee,

volunteer or official, if it is intended or may appear to a reasonable person to be intended to obtain or give

special consideration to the Consultant. An example is giving a City employee sporting event tickets to a City

employee that was on the evaluation team of a solicitation to which you submitted. The definition of what a

“benefit” would be is very broad and could include not only awarding a contract but also the administration of

the contract or the evaluation of contract performance. The rule works both ways, as it also prohibits City

employees from soliciting items of value from Consultants. Promotional items worth less than $25 may be

distributed by the Consultant to City employees if the Consultant uses the items as routine and standard

promotions for the business.

http://www.seattle.gov/ethics/etpub/et_home.htm





Involvement of Current and Former City Employees

If a Consultant has any current or former City employees, official or volunteer, working or assisting on

solicitation of City business or on completion of an awarded contract, you must provide written notice to SPU of

the current or former City official, employee or volunteer’s name. The Consultant Questionnaire within your

submittal documents prompts you to answer that question. You must continue to update that information to

SPU during the full course of the contract. The Consultant is to be aware and familiar with the Ethics Code, and

educate Consultant workers accordingly.

Contract Workers with more than 1,000 Hours

The Ethics Code has been amended to apply to Consultant company workers that perform more than 1,000

cumulative hours on any City contract during any 12-month period. Any such Consultant company employee

covered by the Ethics Code must abide by the City Ethics Code. The Consultant is to be aware and familiar with

the Ethics Code, and educate Consultant workers accordingly.

No Conflict of Interest

Consultant (including officer, director, trustee, partner or employee) must not have a business interest or a close

family or domestic relationship with any City official, officer or employee who was, is, or will be involved in

selection, negotiation, drafting, signing, administration or evaluating Consultant performance. SPU shall make

sole determination as to compliance.

7. Consultant Procurement Package The SOQPA should be packaged with each of the following documents. This list is for the convenience of

proposers, to assist with quality control before submittal of your final package. Addenda may change this list;

be sure to check any final instructions:

1. Legal Name: Submit a certificate, copy of web-page, or other documentation from the Secretary of State in which you incorporated that shows your legal name as a company. Many companies use a “Doing Business As” name or a nickname in their daily business. However, SPU requires the legal name of your company, as it is legally registered. When preparing all forms below, be sure to use the proper company legal name. Your company’s legal name can be verified through the State Corporation Commission in the state in which you were established, which is often located within the Secretary of State’s Office for each state. For the State of Washington, see (http://www.secstate.wa.gov/corps/).

2. Minimum Qualifications: Provide a single page that clearly lists each Minimum Qualification, and exactly

how you achieve each minimum qualification. Remember that the determination that you have achieved all the minimum qualifications is made from this page. SPU is not obligated to check references or search other materials to make this decision.

http://www.secstate.wa.gov/corps/



3. Mandatory – Vendor Consultant Questionnaire: Submit the Vendor Consultant Questionnaire contained in Attachment 6 with your proposal package. Be sure to submit this, even if you have sent one in to the City on previous solicitations or contracts.

4. Proposal Evaluation: SPU will evaluate proposals using the criteria specified below. Responses will be evaluated and ranked or scored. The SPU Contract Manager shall review submittals for initial decisions on responsiveness and responsibility. Those found responsive and responsible based on this initial review shall then be evaluated by the criteria listed below. Equal Benefits, responsive Inclusion Plan, satisfactory past performance if applicable, satisfactory financial responsibility and other elements are screened in this Step.

RFQPA

Respondents to this RFQPA must submit 13 copies (1 original unbound, 12 stapled copies, and 1 electronic

copy of the response on a USB memory drive) of a statement of qualifications and project approach (Proposal),

which includes its firm’s and their sub-consultants' qualifications, as well as a statement of its project approach.

SPU requires the use of double-sided copies in the Proposal and that the Proposal be fastened with 1 staple

(binders, comb binding, etc., are not allowed). The total possible points for the RFQPA are 100 points. The

Project Approach, Recent Relevant Experience, and Team Member Qualifications sections are limited to a

maximum of 100 printed pages (50 sheets of paper printed on each side). The evaluation points and page limits

are divided as shown below.

The respondent should include the following information organized in the order described below:

Prime Consultant and Sub-consultants’ Recent Relevant Corporate Experience, up to 21 printed

pages (10 sheets of paper printed on each side and one (1) 1-sided 11x17 if needed), maximum of 20

points

Provide descriptions of at least 3 and no more than five (5) recent tunneling, pump station,

conveyance systems, CSO and/or similar design projects demonstrating the key firms members of

design team qualifications to provide design engineering services, specifically services where the

following activities were performed:

o Used monitoring and modeling information to verify the basis of design,

o Identified alternatives to provide engineering solutions,

o Evaluated alternatives using the SPU business case approach,

o Prepare contract documents for the preferred alternative.

The descriptions of above mentioned projects shall include the client (i.e., municipality or agency),

a summary of the work performed, the contract amount, the schedule, the specific role of the

prime consultant, the project’s outcomes, and client reference and contact information.

The consultant shall provide descriptions of at least 2, but no more than 3 recent Geotechnical



Baseline Reports (GBR) the consultant team has authored, and which demonstrate the key team

members’ qualifications and thorough understanding of the requirements and role of the GBR in

the construction contract documents. The descriptions shall include the client (i.e., municipality or

agency), a summary of the work performed, the specific role of the consultant who provided the

GBR, the project’s outcomes, and client reference and contact information.

Project Approach, up to 50 printed pages (24 sheets of paper printed on each side; two 1-sided

11x17 if needed), maximum of 30 points

Describe how your team would approach managing and completing the requested engineering

services as outlined in Attachment 8 Draft Scope of Work.

List Task 100 – Project Management

Task 200 – Permitting Services and Support

Task 300 – Property Acquisition Services

Task 400 - Surveying and Mapping

Task 500– Geotechnical Services

Task 600 – Coordination and Review with other WSC Contracts and Services

Task 700 – Preliminary Engineering

Task 800 – Final Design

Task 900 – I&C Basis of Design

Task 1000 – Bidding Services

Task -1100 – Engineering Services During Construction

Your approach must demonstrate as a minimum the following:

A clear understanding of the scope of work;

A clear understanding of the drivers, stakeholders, and desired outcomes:

A clear understanding of the schedule constraints and timing of this project;

A proactive approach to:

o Monitoring, tracking, and communicating project scope, schedule and cost engineering

and issues or concerns in a timely manner;

o Ensuring accuracy of project status reports;



o A clear definition of Level of Effort (hours)

o A clear approach to working within a shared project (King County and SPU)

An effective approach to managing risk and ensuring quality;

Effective management of project team communications and communications with SPU

management;

Ability to work in a team environment and to participate in the team’s development and

implementation of a project management plan;

Participate in or lead a Value Engineering process

Expertise with using hydrologic & hydraulic modeling of wastewater collection systems and

control structures, in verifying basis of design and support of final design. InfoWorks, EPA-SWMM

v5, flow monitoring data analysis, model development and refinement, and model calibration and

analysis.

SPU requests all proposers to suggest additional tasks to the SOW that will assist in successful delivery

of the final design.

Team Member’s (staff) Qualifications, up to 23 printed pages (11 sheets of paper printed on each

side; up to two 1-sided 11x17 if needed), maximum of 40 points

The Team Qualifications section must include the following:

An organization chart (11x17), clearly identifying key members of your team (including

subconsultants) and their roles; clearly indicate where engineering functions are combined and

lead by a single person

A list of members of the proposed consultant team (including subconsultants), clearly identifying

the Principal in Charge, the Project Manager, the Technical Leads on key elements of the Scope of

Work, the specific role of each team member, and the availability and estimated time

commitment of each team member. This section of your proposal must clearly demonstrate your

team’s capacity to provide the requested services using the approach described in your proposal.

In addition, the Team Qualifications section must include the resumes of the major project team

members including key sub-consultant team members. There may be up to 2 printed pages (1 sheet

of paper printed on each side) per team member. There is no page limit for the team member

resumes section of the proposal.

Team members resumes as minimal should include:

Principal In-Charge

Project Manager

Project Engineer / Deputy Project Manager



Hydraulic Modeler Lead

Pump Station Lead

I&C Lead

Geotechnical Lead

Tunnel Design Lead

Sanitary Engineering and Conveyance Lead

Inclusion Plan, no page limit, maximum of 10 points

Submit a completed Inclusion Plan using the template provided in Attachment 5. The Inclusion Plan

must:

Indicate a clearly stated percentage goal for utilization of subconsultants that self-identify as

women- and/or minority-owned business (WMBE). The percentage goal shall apply to the entire

contract, including amendments.

Detail the prime consultant’s strategy, thought processes, and approach to the work to ensure

WMBE inclusion.

Identify the self-identified WMBE firms that are part of your proposed team.

Show clear commitments and proposed utilization of WMBE firms and reflect responsible, sincere

good faith efforts that result in successful inclusion of WMBE firms.

Indicate how your firm’s ongoing and proposed new hiring, training, and retention practices help

ensure diverse employment.

Describe any WMBE subconsultant mentoring or training programs you are proposing as part of

this contract.

References (Not scored)

Please submit a minimum of 3 specific references, including name of client, mailing address,

telephone number and contact person, which demonstrate the firm's and sub-consultants' experience

and expertise in performing work similar to this project. References may be checked only for the

highest-scoring firms. References will not be scored but will be used to verify qualifications, which

may affect the rating of the respondent.

References for Key Personnel

Please submit a minimum of 3 specific professional references, including project title; name of owner,

mailing address, current telephone number and contact person, for each of the following Project

Staff:



Prime Consultant:

Project Manager; Design Manager; significant Technical Lead(s)

Major Subconsultants:

Project Manager; significant Technical Lead(s)

8. Selection Process

1. Proposals: In response to the RFQPA, each prospective consultant team will submit a proposal. The

proposals will be evaluated, scored, and ranked, as described in Section 7 Item 4 by an SPU Consultant

Evaluation Committee (CEC). The CEC will be comprised of people with expertise in the type of work

required in this RFQPA.

2. Interviews: After evaluation of the proposals, a “short list” (approximately 2 to 4) of the top-ranked

consultant teams will be notified and invited to an interview to present, clarify, and/or verify information in

their proposals. SPU will provide information about the interview structure in advance to short listed teams

as part of a letter summarizing the date, time, and location of the interview. Short listed teams will be asked

interview questions that clarify and/or expand on their team’s qualification, relevant experience, availability

of key personnel, and approach to complete the work. Consultants invited to interview are to bring the

assigned Contract Manager named by the Consultant in the Proposal and may bring other key personnel

named in the Proposal. The Consultant shall not, in any event, bring an individual who does not work for the

Consultant or for the Consultant as a subcontractor on this project without specific advance authorization by

the Contract Manager. Following the interviews, the CEC will tabulate scores and prepare an initial ranking

of the consultant teams based on the following formula:

• 60% proposal rankings

• 40% interview rankings

The CEC will verify references, adjust the rankings if appropriate based on the reference verification, and

make its recommendation to the Director of SPU, who will make the final selection.

3. Professional References: SPU may contact one or more professional references that have been provided by

the Proposer, or other sources that may not have been named by the Proposer but can assist the SPU in

determining performance.



4. Selection: SPU shall select the highest ranked Proposer(s) for award.

5. A&E Contract Negotiations. The highest ranked Proposer will be asked to bring forward a fee schedule and

pricing proposal for negotiation and discussion with SPU.

6. Repeat of Evaluation: If no Consultant is selected at the conclusion of all the steps, SPU may return to any

step in the process to repeat the evaluation with those proposals that were active at that step in the

process. In such event, SPU shall then sequentially step through all remaining steps as if conducting a new

evaluation process. SPU reserves the right to terminate the process if it decides no proposals meet its

requirements.

7. Right to Award to Next Highest Ranked Proposer: If SPU and the selected Proposer are unable to reach

agreement on a fair contract, SPU may elect to reject that Proposer and enter into negotiations with the

next highest ranked Proposer, or may elect to terminate this selection process. In the event that a contract

is executed but is terminated within 90 days thereafter, SPU may similarly enter into such negotiations with

the next highest ranked proposer.

8. Points of Clarification: Throughout the evaluation process, SPU reserves the right to seek clarifications from

any Proposer.

9. Equivalent Ranking: In the event that the top two Consultants receive the same top rank, the contract will

be awarded to that Consultant who best meets SPU’s needs, in the opinion of the City.

9. Award and Contract Execution The Contract Manager intends to provide written notice of the intention to award in a timely manner and to all

Proposers.

Protests.

Interested parties that wish to protest any aspect of this RFQPA selection process are to provide written notice

to the SPU Contract Manager for this solicitation. The City has rules to govern the rights and obligations of

interested parties that desire to submit a complaint or protest to this RFQPA process. Please see the City

website at http://www.seattle.gov/contracting. Interested parties have the obligation to be aware of and

understand these rules, and to seek clarification as necessary from the City. Note that there are time limits on

protests, and submitters have final responsibility to learn of results in sufficient time for such protests to be filed

in a timely manner.

Debriefs.

For a debrief, contact the SPU Contract Manager.

http://www.seattle.gov/contracting



Instructions to the Apparently Successful Consultant(s).

The Apparently Successful Consultant(s) will receive an Intent to Award Letter from the SPU Contract Manager

after award decisions are made by SPU. The Letter will include instructions for final submittals that are due

prior to execution of the contract.

Once SPU has finalized and issued the contract for signature, the Consultant must execute the contract and

provide all requested documents within ten (10) business days. This includes attaining a Seattle Business

License, payment of associated taxes due, and providing proof of insurance. If the Consultant fails to execute

the contract with all documents within the ten (10) day time frame, SPU may cancel the award and proceed to

the next ranked Consultant, or cancel or reissue this solicitation. Cancellation of an award for failure to execute

the Contract as attached may disqualify the firm from future solicitations for this same work.

Checklist of Final Submittals Prior to Award.

The Consultant(s) should anticipate the Letter will require at least the following. Consultants are encouraged to

prepare these documents as soon as possible, to eliminate risks of late compliance.

Seattle Business License is current and all taxes due have been paid.

State of Washington Business License.

Certificate of Insurance (if required)

Special Licenses (if any)

Taxpayer Identification Number and W-9.

Unless the Consultant has already submitted a Taxpayer Identification Number and Certification Request Form (W-9) to the City, the Consultant must execute and submit this form prior to the contract execution date.



Attachment 0: Insurance Requirements

STANDARD INSURANCE REQUIRED:

Commercial General Liability (CGL) Insurance with minimum limits of liability of $1,000,000

Automobile Liability Insurance with minimum limits of liability of $1,000,000

Worker’s Compensation Insurance for Washington State as required by Title 51 RCW Industrial

Insurance.

ADDITIONAL COVERAGES AND/OR INCREASED LIMITS:

Umbrella or Excess Liability Insurance over primary CGL & Auto Liability insurance limits, if

necessary, to provide total minimum limits of liability of $5,000,000 CSL.

Contractor’s Pollution Liability insurance with minimum limits of liability of $1,000,000.

Professional Liability (E&O)/Technical E&0) with minimum limits of liability of $10,000,000 each

claim.

Attachment 1: Blank SPU Consultant Contract Boilerplate Example

Separate Attachment on the City of Seattle eBid System listed under SPU Contract# 14-213-S.



Attachment 2: City Business License Instructions



Attachment 3: City Business License Application



Attachment 4: Inclusion Plan

Separate Attachment on the City of Seattle eBid System listed in Blank SPU Consultant Contract# 14-

213-S Boilerplate Example Attachment.



Attachment 5: Contractor Vendor Brochure



Attachment 6: Consultant Vendor Questionnaire

City of Seattle Consultant Questionnaire

INSTRUCTIONS: This is a mandatory form. Submit this form with your response. Provide information to the

extent information available. If response is incomplete or requires further description, the City may request

additional information within a specified deadline, or may determine the missing information is immaterial to

award.

Consultant Information

Consultant’s Legal Name

“Doing Business Name” (dba) if applicable

Mailing Address

Contact Person and Title

Contact Person’s Phone Number

Contact Person’s Fax Number

Contact Person’s E-Mail Address

Dun & Bradstreet number (if available)

Identify the City and State where your company is

incorporated

City of Seattle Business License

Washington State UBI #

Federal Tax ID #

Consultant Registration with City of Seattle

Did your firm register on to the City’s Registration System at

http://www2.ci.seattle.wa.us/Consultantregistration/default.asp?

For assistance, call 206-684-0444.

Yes No

http://www2.ci.seattle.wa.us/vendorregistration/default.asp



Most companies must hold a Seattle Business License (if you have a facility/office in

Seattle, conduct sales visits to Seattle, deliver products in your own trucks, or perform on-

site consulting, repairs, installation, etc). If you fall within that category, will you immediately

seek a Business License upon award and ensure all taxes are paid current?

Yes No

Ownership

Is your firm a sole proprietorship, partnership, corporation, limited liability company,

subsidiary, parent, holding company, or affiliate of another firm? If yes, identify firm type

and name of principal

What year was your firm, under the present ownership configuration, founded?

How many years has your firm been in continuous operation without interruption?

What year did your firm begin providing, on a continuous basis, the types of services or

products that are required from this solicitation?

Financial Resources and Responsibility Specify yes or no.

If yes, explain.

Within the previous five years has your firm been the debtor in a bankruptcy?

Is your firm in the process of or in negotiations toward being sold?

Within the previous five years has your firm been debarred from contracting with any local,

state, or federal governmental agency?

Within the previous five years has your firm been determined to be a non-responsible for

any government contract?

Within the previous five years has a governmental or private entity terminated your firm’s

contract prior to contract completion?

Within the previous five years has your firm used any Subconsultant to perform work on a

government contract when that Subconsultant had been debarred by a governmental

agency?



Affirmative Contracting – SMC 20.42 Specify yes or no.

Within the previous ten years has your firm been found to have violated any anti-

discrimination laws or regulations, whether they be local, state, or federal?

If yes, explain.

Disputes Specify yes or no.

If yes, explain.

Within the previous five years has your firm been the defendant in court on a matter related

to payment to subconsultants or contract work performance?

Does your firm have outstanding judgments pending against it?

Within the previous five years, was your firm assessed liquidated damages on a contract?

Is your firm presently involved in a dispute (including litigation) regarding its right to provide

the product or service being requested by the City for this contract, including but not limited

to notice of and/or in litigation about patent infringement for the product and/or service that

your firm is offering to the City?

Compliance Specify yes or no.

If yes, explain.

Within the previous five years, has your firm or any of its owners, partners, or officers, been

assessed penalties or found to have violated any laws, rules, or regulations of a government

entity? This does not include owners of stock in your firm if your firm is a publicly traded

corporation.

Within the past ten years, has any principal, officer or employee who will perform any of the

work for the City been convicted of a crime?

If a license is required to perform the services sought by this solicitation, within the previous

ten years has your firm or any principal, officer or employee who will perform work for the

City had a license suspended by a licensing agency or been found to have violated licensing

laws?

If Hazardous Materials are an element of the scope of work to be performed for the City,

has any principal, officer or employee who will perform work for the City had any violations

of improper disposal of such materials or any violation of associated laws, rules or



regulations in the previous five years?

Is there any other information that the City should be aware of regarding your history with

financial, criminal or legal history, that has bearing on the work that the City is considering

you to perform?

Involvement by Current and Former City Employees Specify yes or no.

Are any of your company’s principals, officers or employees who will perform work for the

City, a current or former City of Seattle employee or volunteer? If yes, identify the employee

name. Advise them of the duty to comply with City of Seattle’s Code of Ethics, Seattle

Municipal Code Chapter 4.16.

Will any of your principals, officers or employees who will perform work for the City work

more than 1,000 hours (per rolling 12 months) within a City contract, combining the hours for

work under this contract and any other? If so, identify the worker by name, and if the work

pertains to an existing City contract, identify the contracting department and name of City

contact. Advise the worker of their duty to comply with the City of Seattle’s Code of Ethics,

Seattle Municipal Code Chapter 4.16

Does any principal, officer or employee who will perform work for the City of your firm, have

a business interest or a close family or domestic relationship with any City official, officer or

employee who was, is, or will be involved in selection, negotiation, drafting, signing,

administration or evaluation of the Consultant performance?



Business History Specify yes or no.

In the last five years, has your firm held contracts with any other public agency to provide

services similar in size and scope to that required by the City of Seattle in this solicitation?

Provide and/or attach a list contracts your local firm held in the past five years, with sufficient

detail for the City to understand the depth and breadth of your experience, with a particular

emphasis on contracts with public agencies. The City may use this to assess your

capability and experience at this particular type of product provision or service work.

Specify the name/contact that can serve as a reference for each.

If you have many such contracts, you can provide a brief list.

If you are a subsidiary of a national firm, summarize the contracts that represent your local office.

This form is submitted to the City of Seattle by an officer or person eligible to represent the Consultant firm,

and the submittal certifies:

Consultant is not debarred, suspended, proposed for debarment, or declared ineligible for award of contracts by any

state, local, federal or other public agency.

During the most recent three years, the Consultant has not been convicted of or had a civil judgment rendering

against the firm for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or

performing a federal, state or local government contract or subcontract; violation of federal or state antitrust or similar

statutes, relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or

destruction of records, making false statements, tax evasion, or receiving stolen property, and my firm is not

presently indicted for, or otherwise criminally or civilly charged by a Government entity with, commission of any of

these offenses.



Consultant has not paid, nor will pay, federal appropriated funds (including profit or fee received under a covered

federal transaction), to any person for influencing or attempting to influence an officer or employee of any agency, a

Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress on his or her

behalf in connection with this solicitation, the Offeror shall notify the City of Seattle and complete and submit, with its

offer, OMB standard form LLL, Disclosure of Lobbying Activities.

Consultant has not had a governmental or private entity contract terminated prior to contract completion or debarred

from submitting a contract proposal, within the last five years.

Within the previous five years, Consultant has not used any subconsultant to perform work on a government contract

when that Subconsultant had been debarred by a governmental agency.

Consultant’s Offer is valid until the date the City awards a Consultant Contract or rejects all offers;

Consultant has not, directly or indirectly, entered into any agreement, participated in any collusion, or otherwise

taken any action in restraint of competitive pricing in the preparation and submission of its Offer;

Consultant shall provide immediate written notice to the City of Seattle if, at any time prior to contract award, the

Offeror learns that its certification was erroneous when submitted or has become erroneous by reason of changed

circumstances.

Submittal of this Consultant Questionnaire with your proposal provides authority and certification for your entire

submittal, and is an attestation that the information in this Consultant Questionnaire and within your submittal

proposal documents are true and valid



City Non-Disclosure Request

If you believe any statements or items you submit to the City as part of this submittal/response are exempt from

public disclosure under the Washington Public Records Act (PRA), you must identify and list them below. You

must very clearly and specifically identify each statement or item, and the specific exemption that applies. If

awarded a City contract, the same exemption status will carry forward to the contract records.

The City will not exempt materials from disclosure simply because you mark them with a document header or

footer, page stamp, or a generic statement that a document is non-disclosable, exempt, confidential, proprietary,

or protected. You may not identify the entire page, unless the entire page is within the exemption scope. Only

records properly listed on this Form will be protected and withheld for notice. All other records will be considered

fully disclosable upon request.

I do not request any information be withheld.

I request the following specific information be withheld. I understand that all other information will be

considered public information. For each statement or item you intend to withhold, you must fill out every box

below. You should not require an entire page withheld; only request the specific portion subject to the

exemption.

Document Page:

Specify the page number on which the

material is located within your submittal

package (page number)

Statement:

Repeat the text you request

to be held as confidential, or

attach a redacted version.

RCW Exemption:

Specify the RCW exemption

including the subheading



For this request to be valid, you must specify the RCW provision or other State or Federal law that designates the

documents as exempt from disclosure. For example, potential RCW exemptions include the following:

1. RCW 42.56.230.3 – Personal information - taxpayer

2. RCW 42.56.230.4 – Personal information – Credit card numbers and related

3. RCW 42.56.240 - Investigative, law enforcement and crime victims

4. RCW 42.56.250 – Employment and licensing – specify the applicable subheading

5. RCW 42.56.260 - Real estate appraisals

6. RCW 42.56.270 (Items 1 through 17) – specify which subheading.

7. RCW 42.56.270 (items 1 through 17) – specify applicable subheading

8. RCW 42.56.420 - Security



Attachment 7: City of Seattle Equal Benefits Compliance Declaration

Please declare one (1) option from the list below that describes the Contractor’s intent to comply with Seattle Municipal Code Chapter 20.45 should you win the contract.

Equal Benefits applies to any contractor location in the United States where substantive contract work is being

performed (work directly related in a substantial way to the contract scope and deliverables).

Option A The Contractor makes, or intends to make by the contract award date, all benefits available on an

equal basis to its employees with spouses and its employees with domestic partners, and to the spouses and

the domestic partners of employees, in every location within the United States where substantial work on

contract will be performed.

Option B The Contractor does not make benefits available to either the spouses or the domestic partners

of its employees.

Option C The Contractor has no employees.

Option D Collective Bargaining Delay. Benefits are available on an equal basis to non-union workers, but

union workers are subject to a collective bargaining agreement that does not provide equal benefits.

Option E Open Enrollment Delay. The first open enrollment period for implementing Equal Benefits is not

available until after contract execution and Contractor will provide a cash equivalent payment to eligible

employees until Equal Benefits can be implemented.

Option F Cash Equivalent Payment. The Contractor intends to provide a cash equivalent payment to

eligible employees in lieu of making benefits available.

No United States Presence The Contractor does not perform substantial work for the contract in any United

State location.

Non-Compliant The Contractor does not comply and does not intend to comply, and refuses all options

provided above.



Equal Benefits Instructions Seattle Municipal Code Chapter 20.45 (SMC 20.45) requires companies executing a City contract to provide health and benefits that are the same or equivalent to domestic partners of employees as to spouses of employees, and of their dependents and family members.

1. Carefully fill out the Equal Benefits Declaration. It is essential to your standing in the evaluation process, so it is important to understand and complete the declaration properly.

2. The Buyer or Coordinator for the solicitation can answer any questions about this requirement or you may call the general office at 206-684-0444. Call before you submit your bid to ensure you’ve filled out the form correctly.

3. "Domestic Partner" is any person who is party to a same-sex or opposite-sex domestic partnership that is legally recognized in the place of jurisdiction where the union was established, including same-sex marriage, or registered as a Domestic Partner with the employer or government registry established by state or local law. If the employer does not have a registration system and does not intend to implement one, the City of Seattle has a registration system as an option: http://www.seattle.gov/leg/clerk/dpr.htm

The City will review your responses and make a final determination. If the information you supply is conflicting or not clearly supported by the documentation that the City receives, the City may reject your entire submittal (bid or proposal) or may seek clarification to ensure the City properly classifies your compliance.

Companies that select “Non Compliant” will be rejected, unless there is no competitor that is compliant, responsive and responsible. The City may also find a Bidder “Non Compliant” upon inspection of their program. Be prepared with documentation to support your declaration. All contracts awarded by the City may be audited for equal benefits compliance. Non-compliance may result in the rejection of a bid or proposal, or termination of the contract.

Attachment 7 City of Seattle Equal Benefits Compliance Declaration Please declare one (1) option from the list below that describes the Contractor’s intent to comply with Seattle Municipal Code Chapter 20.45 should you win the contract. Equal Benefits applies to any contractor location in the United States where substantive contract work is being performed (work directly related in a substantial way to the contract scope and deliverables).

Option A The Contractor makes, or intends to make by the contract award date, all benefits available on an equal basis to its employees with spouses and its employees with domestic partners, and to the spouses and the domestic partners of employees, in every location within the United States where substantial work on contract will be performed.

Option B The Contractor does not make benefits available to either the spouses or the domestic partners

of its employees.

Option C The Contractor has no employees.

Option D Collective Bargaining Delay. Benefits are available on an equal basis to non-union workers, but union workers are subject to a collective bargaining agreement that does not provide equal benefits.

Option E Open Enrollment Delay. The first open enrollment period for implementing Equal Benefits is not

available until after contract execution

http://www.seattle.gov/leg/clerk/dpr.htm



Option F Cash Equivalent Payment. The Contractor intends to provide a cash equivalent payment to eligible employees in lieu of making benefits available.

No United States Presence The Contractor does not perform substantial work for the contract in any United

State location.

Non-Compliant The Contractor does not comply and does not intend to comply, and refuses all options provided above.

Equal Benefits Instructions Seattle Municipal Code Chapter 20.45 (SMC 20.45) requires companies executing a City contract to provide health and benefits that are the same or equivalent to domestic partners of employees as to spouses of employees, and of their dependents and family members. 4. Carefully fill out the Equal Benefits Declaration. It is essential to your standing in the evaluation process, so it

is important to understand and complete the declaration properly. 5. The Buyer or Coordinator for the solicitation can answer many questions. However, you may call the City

Equal Benefits Coordinator, Jim Wurzer at 206-684-4535 ([email protected]) or the general office at 206-684-0430. Call before you submit your bid to ensure you’ve filled out the form correctly.

6. "Domestic Partner" is any person who is party to a same-sex marriage that is legally recognized in the place of jurisdiction of the marriage, or as a Domestic Partner with the employer or with a government registry established by state or local law. If the employer does not have a registration system and does not intend to implement one, the City of Seattle has a registration system as an option: http://www.seattle.gov/leg/clerk/dpr.htm

The City will review your responses and make a final determination. If the information you supply is conflicting or not clearly supported by the documentation that the City receives, the City may reject your entire submittal (bid or proposal) or may seek clarification to ensure the City properly classifies your compliance. Companies that select “Non Compliant” will be rejected, unless there is no competitor that is compliant, responsive and responsible. The City may also find a Bidder “Non Compliant” upon inspection of their program. Be prepared with documentation to support your declaration. All contracts awarded by the City may be audited for equal benefits compliance. Non-compliance may result in the rejection of a bid or proposal, or termination of the contract.


http://www.seattle.gov/leg/clerk/dpr.htm



Attachment 8: W9 Form



Attachment 9: Scope of Work

DRAFT – Scope of Work

Ship Canal Water Quality Project

Design Services for Tunnel Storage/Effluent Pump Station/Effluent Force Main

Task 100 – Project Management

The consultant shall manage the project team, including coordination of all engineering staff and

subconsultants. Specific tasks are as follows:

Task 110 – Project Management Plan

Prepare and submit a draft project management plan (PMP) within 30 days of Notice to

Proceed, update the plan quarterly if needed throughout the duration of the contract. The plan

shall include the project scope, task assignments and deliverables, project team roles and

responsibilities, availability and time commitment of key personnel, communications protocol,

project schedule, budget, project procedures including documentation, filing system and

standards, Draft and Final QA/QC Plan, health and safety plan and other items as needed. A

cost loaded schedule shall be submitted 20 working days after the contract execution date.

Task 120 – Progress Reporting

Establish and maintain Project Controls through duration of project supporting overall project

implementation, develop a cost-loaded schedule and Work Breakdown Structure (WBS), in

accordance with standards and processes established by SPU Project Controls and

Performance (PC&PM). The Consultant will prepare a high-level schedule in Primavera

Version 6 tool showing key activities and milestones through completion of final design

services.

Prepare monthly progress reports that compare activities and expenditures of that month with

those planned. Documentation in the report should include details of expenditures on each

task, hours worked by staff and direct expenditures related to the task. Submit this report with

the monthly invoice.

Task 130 – Configuration Management

Consultant shall develop and implement a scope and cost management approach,

incorporating design-to-cost principles and coordinating and integrating consultant team

activities with SPU cost control measures. The cost management approach will include a



corrective action plan that would be implemented if future cost estimates indicate an

unacceptable trend towards higher costs.

Maintain design change log that consecutively numbers all changes, provides a brief

description of the changes and indicates who initiated the change (e.g. consultant,

jurisdictional authority or SPU.)

Task 140 – Risk Management

A risk register and risk management plan specific to this Project design and conforming to

typical practice in the tunneling industry shall be developed and implemented during design by

the Consultant. SPU has developed and maintains an overall Risk Register for all projects.

The Consultant shall participate in risk management workshop(s) with SPU and its

representatives to review and update the overall project Risk Register.

Consultant shall provide recommendations to the owner for risk management techniques and

procedures to assess and manage risk and cost escalation during both design and

construction.

Task 150 - Project Meetings/Coordination

Conduct regular meetings with design team and SPU, prepare agendas and keep

consecutively numbered meeting notes indicating those present and decisions made.

The Consultant shall provide a secure FTP or website for the exchange of electronic

information with SPU. Maintain the project site for exchange of information between team

members. This site will not be for the general public.

Deliverables:

Project Management Plan

Cost loaded schedule

Availability and time commitment of key personnel

Monthly progress reports (submitted with invoices)

Design change log

Design team meeting notes

Project Web site or ftp site



The Consultant will provide a copy of the Consultant’s standard QA/QC policy, as well as a

specific QA/QC Plan for the project. The QA/QC Plan will include each deliverable and the

name or position of the independent subject matter expert who will conduct the review. The

QA/QC Plan will be submitted to SPU for review and approval within 14 days after issuance of

this work assignment.

Task 200 – Permitting Services and Support

SPU shall provide draft SEPA compliance documentation for the project. Consultant shall provide

design support and shall be responsible for finalizing the SEPA compliance documentation including

updated project descriptions and figures.

A list of project-specific permits has been prepared during predesign. Consultant shall review, update,

and maintain the list of project-specific permits required for the design and construction of the Project.

Consultant shall identify which permits are the responsibility of SPU and which permits are the

responsibility of the contractor. SPU will be the applicant for permits for which they are responsible.

Permit application materials, including special studies, for those permits which are the responsibility

SPU, shall be prepared by the Consultant. Design of the facilities included in this scope, shall take into

account potential project-specific permits to minimize constructability or permit-related schedule delays

to the greatest extent possible. Consultant shall work with tribal interests to ensure involvement in the

permit review process. Consultant will provide scientific support for Section 7 consultation, potentially

using the latest version of the Seattle Biological Evaluation.

Deliverables:

Final SEPA compliance documentation

Updated Permit Plan and schedule

Project-specific Permit application materials including attachments. (hard copy and

electronically)

Meeting notes for permit coordination meetings with agencies

Meeting notes for coordination meetings with tribal interests

Draft written agreements with tribal interests is required.



Hard copy and electronic files for special studies

Comprehensive Cultural Resources Report

Supplemental studies related to environmentally critical areas

Mitigation plans

Task 300 – Property Acquisition Services

At the request of the Seattle Public Utilities’ (SPU) Contract Manager, the consultant may provide the

following services to assist in the acquisition by SPU of property rights necessary for this project.

Acquisitions will conform to Federal Uniform Act requirements.

Tasks

Planning Tasks:

1. Review Property Acquisition and Impacts Plan (PAIP) developed by project in pre-design. Maintain

and update PAIP.

2. Review 30% plans to determine potential acquisitions.

3. Develop list of required property acquisitions.

Acquisition Tasks:

1. Notify owners of project and its possible impacts on their property. All outside communications

subject to approval by SPU for conformance to SPU’s Communications guidelines.

2. Order and review title reports for each acquisition.

3. Order appraisals for each acquisition per Uniform Standards of Professional Appraisal Practice

requirements. Using an independent, professional appraisal service consultant, develop an opinion

of current Market Value of the fee simple interest, based on the highest and best uses.

4. Order appraisal reviews for each appraisal per Uniform Standards of Professional Appraisal

Practice requirements using an independent, professional appraisal service consultant.

5. Order Phase 1 or Phase 2 Environmental Site Assessments (ESA). ESAs to be reviewed by SPU

environmental specialist for completeness and final versions must be approved by SPU

environmental specialist.



6. Preparation of Offer Letters approved by SPU Director of Real Property Services.

7. Presentation of Offer Letters to owners either in person or mailed.

8. Negotiation with property owners.

9. Preparation of easements and other documents as needed.

10. Provide files for each potential acquisition with diaries and copies of documents.

11. Record easements.

12. Aid during closing if fee-owned properties acquired.

Post-Acquisition Tasks

1. Provide relocation services if necessary, in accordance with the provisions of the regulations of the

Uniform Relocation Act (49 CFR Part 24), Seattle Municipal Code Chapter 24.84 (SMC Ch. 20.84),

and the Revised Code of Washington (RCW) 8.26.

2. Manage vacated restaurant building for use as construction offices. Handle complaints, utilities,

building maintenance, etc.

3. Provide real estate services for sale of surplus fee-owned property after construction.

Other Tasks

1. Drafting ordinance packages authorizing acquisition of property rights by negotiation or

condemnation and sale of surplus properties.

2. Provide draft easement and other documents (All legal documents must be reviewed by City

Attorney prior to use). SPU’s Chief Surveyor (or designee) will provide legal descriptions.

Property rights expected to include:

Half-acre Temporary Construction Easement (TCE) adjacent to entry portal,

Smaller TCEs along tunnel right-of-way (r/w),

Rights-of-entry for survey, etc.,



Underground tunnel easements where tunnel alignment leaves street r/w,

Potential fee acquisitions along tunnel alignment for facilities that can’t be placed in street r/w,

Use of other City property under jurisdiction of other City Departments,

Sale of excess property (including structure) after construction.

Deliverables:

Draft ordinance packages

Updated PAIP’s

List of potential property acquisitions

Appraisals

Appraisal Reviews

Phase I and/or II Environmental Site Assessments

Draft Offer Letters

Project Files

Diaries for each property owner

Closing documents

Relocation files

Originals of recorded easements and deeds

Task 400 - Surveying and Mapping

Task 410 – Review Existing Survey Data

SPU has GIS database and mapping of both water and sewer utilities under its jurisdiction. During the

Facility Plan phase of the Project, SPU performed field surveys and utilities mapping. Upon review of

the existing GIS and survey data, Consultant shall establish the requirements for, and carry out,



verification of the existing data in relation to the specific project components and determine the need

for, and include in their scope, additional surveys, which may include aerial and field surveys and utility

mapping. SPU will review the required survey scope and determine if work can be performed by SPU

survey crews. SPU may request additional survey work be performed by the Consultant.

Task 410 – Additional Survey and Mapping Services

For all requested additional survey work, a registered surveyor shall be engaged by the Consultant to

provide all necessary field and aerial surveys for the project. Consultant shall prepare specifications for

the surveys to meet the requirements for the project design and construction.

Consultant shall develop the base map that will contain all the necessary information to advance the

final design. All survey data shall be provided to SPU’s GIS system as required.

Deliverables

Review existing survey data & base maps – prepare scope of additional survey requirements.

Additional survey services as requested by SPU.

Task 500– Geotechnical Services

Task 510 - Review Existing Geotechnical Data

During the Facility Plan phase, SPU has performed geotechnical investigations along the proposed

tunnel alignment and drop shaft/portal locations. SPU will provide the existing Geotechnical Data

Reports (GDR) to the Consultant. The Consultant shall review existing GDRs to establish an initial

understanding of the general site geology and subsurface conditions and the scope of geotechnical

investigations performed to date.

It is expected that the Phase 1 GDR is complete and the Phase 2 GDR is in progress, at the time of

design services procurement.

Task 520 – Additional Geotechnical Investigations and Reporting

Based on the review performed in Task 510, the Consultant shall be responsible for planning and

implementing additional geotechnical investigations as required to complete the design and

construction of the Project. Consultant shall establish the requirements and extent of all necessary

geotechnical investigations including, but not limited to, boring locations and depths, procedures, soil

sampling, core photography, groundwater monitoring/sampling, environmental sampling, and field and

laboratory tests as required for the design of the Project. The consultant shall be responsible for

obtaining Street Use Permits and preparing Traffic Control Plans associated with any additional

geotechnical investigations.



Additional geotechnical investigations are expected to consist of (actual scope to be determined by

Consultant after existing data review):

Planning, permitting, and implementation of a field program to perform additional deep soil

borings to supplement work done in Phases 1 and 2 geotechnical investigations. The

consultant will also provide a contaminated/hazardous material disposal plan if requested by the

SPU Contract Manager.

Provide monitoring of groundwater levels at select monitoring well locations.

Perform limited field environmental testing using a PID on samples from borings to check for

potential hydrocarbon contamination and identify if additional testing of samples are necessary.

Geotechnical laboratory testing performed on collected soil samples obtained from the borings

as part of this exploration,

Aquifer pumping tests at some or all of the proposed final shaft locations.

Additional testing to provide qualitative abrasion potential, including Soil Abrasion Tests (SATs)

or Penn State Soil Abrasion Index (PSAI) tests.

Calcium carbonate tests on soil samples to evaluate the potential for existing cementation of the

soil.

Larger diameter, cased auger borings or deep test pits to obtain cobble and boulder samples for

additional testing.

Groundwater intrusion tests and evaluation of deep construction methods to determine feasible

shaft construction methods.

Exploration methods (drilled borings, cone penetration tests) capable of providing SPTs to

assist the contractor with understanding the relative density or relative consistency of the soils

along the alignment.

Prepare a Geotechnical Data Report (GDR) containing the subsurface information gathered

during additional geotechnical investigations. GDR shall include a factual summary and

description of the subsurface conditions, environmental findings, and field and laboratory testing

results.

Consultant shall be responsible for obtaining all permits and access agreements from property owners

to implement geotechnical investigation tasks.

The Consultant shall prepare a Geotechnical Interpretive Report (GIR) that interprets the subsurface

conditions based on the field investigation, describes seismic hazards, provides geotechnical design



parameters, summarizes results of geotechnical analyses (e.g., bearing capacity, lateral earth

pressure), and identifies construction recommendations. The Draft GIR will also be reviewed by SPU

and updated based on review comments. The GIR is intended for internal use only (Consultant and

SPU). The document may be used by SPU for select purposes (e.g., obtaining permits or selection of

final design consultant); however, it is not intended for distribution to bidders for the construction

contract.

Task 530 – Geotechnical Baseline Report Review and Coordination

SPU’s Program Management consultant will prepare the Geotechnical Baseline Report (GBR) for the

project, based on results for the Phase 1 and Phase 2 Geotechnical Investigations. Consultant shall

provide review of the GBR in conjunction with the final design of the project and any additional

geotechnical investigations performed in Task 520. The GBR will become part of the contract

documents.

Deliverables

Review existing GDRs provided to Consultant – prepare additional Geotechnical Investigations

scope and plan.

Perform additional geotechnical investigations

Additional Phase(s) Geotechnical Data Report (Draft and Final)

Geotechnical Interpretive Report (Draft and Final)

Review and Input to Geotechnical Baseline Report

Street Use Permits

Traffic Control Plans

Task 600 – Coordination and Review with other WSC Contracts and Services

WSC contracts and services performed by others include but are not limited to the WSC Task Force

Oversight, conveyance design, utility relocation design, site remediation design, program management

services, and Community Relations/Public Outreach. This task includes coordination, interface and

review of work products of other WSC contracts, attendance at meetings, and providing information to

other contracts as requested.

Specific Tasks are expected to include:



Task 610 – Coordination Meetings

Consultant shall participate in coordination/interface meetings with consultants or SPU staff

performing design services on other WSC contracts. Meetings shall be organized and

facilitated by SPU or its representative.

Consultant shall prepare for and participate in WSC Tunnel and Pump Station Design Task

Force oversight meetings. A combined SPU/King County Task Force will be formed to provide

technical review and oversight for the project design. Meetings shall be organized and

facilitated by SPU or its representative.

As requested by SPU, attend meetings for Community Relations/Public Outreach and provide

input for community relation’s materials. SPU’s Community Relations consultant will have main

responsibility for community relations.

Task 620 – Design Transition Workshop

Consultant shall participate in one half-day workshop with SPU and the Program Management

consultant to discuss the analysis and recommendations in the Draft Facility Plan. Meeting will

serve the purpose as a project briefing and to transfer of design documents during preparation

of the Draft Facility Plan.

The Consultant shall prepare meeting minutes from the workshop.

Task 630 – Cost Estimate Validation

Consultant shall review the cost estimate prepared with the Draft Facility Plan and provide

written comments. The Draft Facility Plan cost estimate shall serve as the baseline estimate

for the configuration management approach implemented in Task 130.

Task 640 – Value Engineering

Consultant shall include attendance at a minimum of one Design VE Workshops during design.

The final number of VE workshops and the stage of design when the VE workshops will occur

will be determined during the scope negotiations. The initial VE workshop is expected to occur

following completion of Preliminary Engineering (Task 700). VE Workshop will be facilitated by

SPU or its designated representative.

Task 650 – Constructability/Operations Review

Following completion of final 60% project documents, Consultant shall conduct a

constructability/operations (operations includes accessibility and safety) review with SPU and

the design review Task Force for each of the projects included in the design scope. Consultant

will prepare a Technical Memorandum summarizing the results of the review.



Deliverables

Response to requests for information from other WSC contracts

Attendance at Task Force review meetings

Attendance at Community relations meetings & provide input for materials

Attendance at Design Transition workshop

Draft Facility Plan review comments

Attendance at Value Engineering workshop(s)

Constructability/Operations Review Technical Memorandum (Draft and Final)

Task 700 – Preliminary Engineering

Following completion of the Design Transition Workshop in Task 600, Consultant shall begin

preliminary engineering design phase of the project. The preliminary engineering phase will advance

the Facility Plan design to approximately 30 percent design completion and prepare a Basis of Design

Report (BODR). Specific Tasks are expected to include:

Task 710 – Refine/Establish System Criteria

At a minimum, the Consultant shall review all existing design reports and available data provided by

SPU. These include but are not limited to the following documents:

Final Long Term Control Plan, May 2015 (expected)

Ballard-Fremont /Wallingford CSO Reduction Project – Project Definition Report. December

2014 (Final)

Final LTCP CSO Control Measures Performance Modeling Report, March 2015

Draft Ship Canal Water Quality Project Facility Plan, July 2015 (expected).

The Consultant shall review all relevant CSO hydraulic data, hydraulic modeling results, and the overall

system operations requirements provided by SPU. In particular, the Consultant shall fully grasp the flow

analysis and structural configurations of the existing CSO elements. The Consultant will meet with

representatives from the SPU modeling team to discuss standards for use of SWMM5 models and the

unique characteristics of the model being used. The Consultant will have an opportunity to review the

model, draft CSO LTCP Hydraulic & Hydrologic Modeling Report prior to the meeting to become

familiar with the basins and the model, and to prepare questions for the meeting. When modeling of



alternatives is nearing completion, the Consultant will prepare and submit the model to the SPU

Modeling QA/QC committee for review. The Consultant will participate in a meeting with the QA/QC

committee if necessary. Review comments from the QA/QC committee will be addressed prior to

completion of the Preliminary Engineering Report.

Based on this process, the Consultant shall schedule review workshops with SPU and its

representatives, establish operations criteria for the effluent pump station, conveyance force main and

the tunnel, and finalize the corresponding pipe size(s), the portal/drop shaft internal dimensions, and

the ultimate tunnel storage capacity in conjunction with the long term control plan.

Task 720 – Storage Tunnel Preliminary Engineering

Storage Tunnel preliminary engineering tasks are expected to include:

Consultant shall evaluate the tunnel alignment and diameter (capacity) that has been proposed

in the Draft Facility Plan and present and recommended modifications. It is not the intent to

duplicate information already presented in the Facility Plan. In addition. Consultant shall

propose alternative tunnel alignments that can accomplish the technical objectives, accelerate

schedules, reduce cost, incorporate important social and environmental benefits, reduce impact

to the community, improve coordination between projects and provide for future capacity.

Based on the evaluation of the ground conditions including soil classifications and groundwater

pressures, laboratory testing data, and constructability assessment, the Consultant shall

evaluate the types of tunnel boring machine (TBM) suitable for the construction of the tunnel.

The initial support for the tunnel shall be designed based on the ground conditions, the type of

TBM and practical considerations associated with tunneling.

Detailed structural analysis and design of the tunnel lining will be required. The Consultant shall

optimize the dimensions of the tunnel and its final lining system to accommodate varying ground

conditions, required hydraulic capacity, and long-term operation & maintenance requirements.

The Consultant shall determine the type and location of surge control structures if required by

hydraulic analysis. This design shall be in conjunction with the design of drop shaft

configurations and internal geometries.

The selection of drop shaft type and configuration (including adits) will be largely governed by

hydraulic requirements, operational and maintenance requirements, constructability, and

available property. The Consultant shall determine the most hydraulically efficient and cost-

effective drop shaft types and internal configurations with a comprehensive assessment of all

relevant factors. The type of drop shaft selected shall meet the system design capacity and

requirements for ventilation, odor control, and accessibility for future inspections and

maintenance. The hydraulic, geotechnical and structural designs of these structures and their



junctions will be of vital importance to achieve not only a durable structural system but also an

efficient and safe hydraulic system.

Consultant shall coordinate the design of the drop shafts with the diversion structures performed

by other consultants as part of conveyance design services contracts. The Consultant shall

consider the configuration of the junction with the flow drop structure under the design flow rate

and capacity.

As an integral part of drop shaft design, the Consultant shall evaluate, design and specify the

types and locations of all required ventilation and odor control facilities, and provide operational

and maintenance requirements for these project elements as deemed appropriate. All

mechanical and electrical designs shall be provided as required for the ventilation and odor

control facilities. The Consultant shall assure that the ventilation of the combined tunnel system

and odor control facilities function properly.

The Consultant shall prepare a Settlement Monitoring Plan for all existing infrastructure within

the street right of way including but not limited to water, sewer, and transportation facilities and

equipment.

The Consultant shall prepare a Settlement Monitoring Plan for all existing buildings within 20

feet of the tunnel alignment.

Task 730– Tunnel Effluent Pump Station (TEPS) Preliminary Engineering

TEPS preliminary engineering tasks are expected to include:

Consultant shall evaluate the design configuration and layout of the pump station with the tunnel

launch shaft at the West Portal including the assessment of the benefits of shared shaft

compared to independent shaft construction.

Consultant shall evaluate the pump requirement including type, size and number required to

achieve the operation and maintenance requirements for the tunnel and pump station system.

The Consultant shall determine the type and location of surge control structures if required by

hydraulic analysis. This design shall be in conjunction with the design of surge control required

for the tunnel system

Consultant shall evaluate, design and specify the types and locations of all required ventilation

and odor control facilities, and provide operational and maintenance requirements for these

project elements as deemed appropriate. All mechanical and electrical designs shall be

provided as required for all facilities associated with this contract.

Consultant shall evaluate and develop the solids management (grit and debris) design approach

for the tunnel and pump station system in to the pump station design.



Consultant shall develop Process and Instrumentation Drawings (P&IDs) coordinated with the

I&C Basis of Design (Task 900).

Task 740– Ancillary Facilities Engineering

Ancillary facilities are those facilities in the design project that are not included in the scope of design

for either the storage tunnel or the Tunnel Effluent Pump Station (TEPS). Ancillary facilities engineering

tasks are expected to include:

Consultant shall design the effluent force main from the TEPS to the discharge and connection

at the Ballard Siphon/Regulator. Consultant shall implement the alignment option presented in

the Facility Plan. Options evaluated included an alignment within the storage tunnel and a near

surface alignment in the street rights of way.

The Consultant shall evaluate and design, as necessary, all temporary construction measures

to accommodate site access, staging and operations, including but not limited to, work zone

layout and constraints, equipment and materials storage, materials handling and transport

consisting of rail/barge/truck, utility protection and relocations, temporary traffic control, site

grading, erosion control, sedimentation ponds, storm water flow diversions, siltation fencing and

hay bale locations. This work shall also include any wetlands mitigation work and the associated

construction of replacement wetlands areas. This design shall be considered to be a minimum

requirement of the contractor, who shall remain responsible for providing all temporary support

infrastructure.

At the request of the SPU Contract Manager, the consultant shall evaluate and design, as

necessary, any temporary and permanent improvements to accommodate materials handling

and transportation measures, including but not limited to marine and rail facilities.

At the request of the SPU Contract Manager, the consultant shall evaluate and design, as

necessary, conveyance both temporary and permanent, including but not limited to storm

drainage, utility relocation, water mains, franchise utilities, street and right of way restoration.

Consultant shall estimate electrical and water requirements for the construction of the project

and delineate constraints for all necessary temporary site civil works that are required to support

the installation, operation and maintenance of the electrical equipment and all pertinent

elements during the construction period.

The Consultant shall revise existing site grading as needed to accommodate the new facilities,

structures and any piping. Site lighting, signs, drainage, and parking shall be included. Drainage

design will include considerations for discharge points. Coordination of electrical design with

civil/site development shall be included in the overall project design. Also included shall be the

design of all site landscaping including site plantings, lawn, mulch, and stone areas.



Consultant shall design site fencing and security provisions.

Consultant shall update where permanent and temporary construction easements are needed

on the drawings.

Task 750 – Basis of Design Report

Consultant shall document design requirements and parameters developed in Preliminary Engineering

phase in a Basis of Design Report (BODR). The BODR shall be a living document throughout the

project design process. All changes made on a prior version of the document shall be clearly

documented in a revised version. The BODR shall be organized to accommodate the multi-faceted

nature of the project and contain separate chapters (or volumes) for different project components.

The BODR shall include preliminary engineer drawings required for the storage tunnel (and associated

portals/shafts), effluent pump station and the effluent force main. Design is expected at 30 percent

design completion to support the BODR. A list of technical specifications required for final design is

also included with the BODR. Construction cost estimate and schedule developed in Task 760 shall

also be included in the BODR.

The BODR and all its revisions shall be subject to the review and approval of SPU and its

representatives. Draft specifications and Design Drawings have to be submitted to our regulators for

review and approval, in addition to SPU/KC review and approval.

Task 760 – Construction Cost Estimate and Schedule

Consultant shall prepare quantities, construction cost estimate and a schedule for all work included in

the project design, and as deemed necessary for system operations identified during the preliminary

engineering process. The Preliminary Engineering (30% cost estimate will be prepared as a Class 3

estimate as defined by the Association for the Advancement of Cost Engineering International (AACEI),

which is considered accurate to +30%/-20%.

Consultant shall outline the methods to be used for performing the construction cost estimate and

schedule and document in a Basis of Estimate memorandum.

Deliverables

Basis of Design Report (Draft and Final)

30 percent drawings

Technical specifications list

Preliminary Engineering (30 percent) Construction Cost Estimate with supporting backup

information



Basis of Estimate memorandum

Preliminary Engineering (30 percent) Construction Schedule

QA/QC all documentation associated with Task 700

SPU 30% Design Checklist

Consultant will review the SWMM5 model and associated reports prior to the file transfer

meeting

Consultant will participate in a modeling file transfer meeting

Consultant will prepare a submittal to the SPU Modeling QA/QC committee for review

Consultant will address review comments from the SPU Modeling QA/QC committee prior to

completion of the Preliminary Engineering Report

Task 800 – Final Design

Based on the current contract packaging strategy developed by SPU, it is expected that three (3)

contract document packages stamped by a licensed Professional Engineer will developed in the final

design scope. The expected required contract documents packages are:

Storage Tunnel (Task 810)

Tunnel Effluent Pump Station and Force Main (Task 820)

I&C Design Build Procurement Package (see Task 900)

The following design standards will be required:

Drawings shall confirm to SPU CAD standards.

Building Information Model (BIM) will be required for management of design and construction.

The consultant will be required to assemble the BIM no later than 30% design and manage

coordination with all internal and external designers/contractors/subcontractors working on the

Project.

Specifications shall be in Construction Specification Institute (CSI) format. Guide specifications

may be provided by SPU for certain elements of design.

Latest City of Seattle Standard Plans and Specifications shall be utilized where applicable.

Specific Tasks are expected to include:



Task 810 – Storage Tunnel Final Design

Storage Tunnel final design tasks are expected to include:

Consultant shall respond to each item identified in the constructability/operations review (Task

650) before continuing with final design.

Consultant shall continue design development of tasks outlined in Task 720. Consultant shall

participate in VE workshop (Task 640), as requested and respond to items identified as result of

the workshop.

Consultant shall prepare 60 percent, 90 percent and 100 percent (Contract Documents) design

drawings, specifications and construction cost estimate.

Consultant shall prepare permit review design submittals to support permit applications

identified in Task 200

Consultant shall respond to review comments on each submittal from SPU and the design

review Task Force

Following 60 percent and 90 percent design submittals, Consultant shall participate in design

review meetings with SPU and the design review Task Force. Consultant shall prepare meeting

minutes documenting each review meeting.

Consultant shall develop start-up/commissioning plan following 60 percent design submittal.

The plan can be combined with Task 820.

Final Specifications and Plans need to be submitted to regulators for review and approval , in

addition to SPU/KC review and approval. Regulators have 90 days to review.

Task 820– Tunnel Effluent Pump Station (TEPS) and Force Main Final Design

TEPS and Force Main final design tasks are expected to include:

Consultant shall respond to each item identified in the constructability/operations review (Task

650) before continuing with final design.

Consultant shall continue design development of tasks outlined in Task 720. Consultant shall

participate in VE workshop (Task 640), as requested and respond to items identified as result of

the workshop.

Consultant shall prepare 60 percent, 90 percent and 100 percent (Contract Documents) design

drawings, specifications and construction cost estimate.



Consultant shall respond to review comments on each submittal from SPU and the design

review Task Force Consultant shall prepare permit review design submittals to support permit

applications identified in Task 200

Following 60 percent and 90 percent design submittals, Consultant shall participate in design

review meetings with SPU and the design review Task Force. Consultant shall prepare meeting

minutes documenting each review meeting.

Consultant shall develop start-up/commissioning plan no later than 90 percent design submittal.

The plan can be combined with Task 810.

Deliverables

Constructability/Operations Review Responses

Design Review Meeting Minutes

Permit Review Design Submittals for permit applications identified in Task 200.

Storage Tunnel – 60 percent, 90 percent and 100 percent (Contract Documents) design

submittal, including drawings, specifications and construction cost estimate.

TEPS and Force Main – 60 percent, 90 percent and 100 percent (Contract Documents) design

submittal, including drawings, specifications and construction cost estimate.

Start-up/Commissioning Plan (Draft and Final)

Update BODR at 60 percent, 90 percent, and 100 percent

Update Cost estimate at 60 percent, 90 percent, and 100 percent.

QA/QC documentation for 60 percent, 90 percent, and 100 percent

SPU 60 percent, 90 percent, and 100 percent Design Checklist.

At the request of the SPU Contract Manager, one or more physical scale models may be

required.

Technical memorandum summarizing responses to VE study.




This task includes services to develop the instrumentation and control (I&C) basis of design and

develop contract documents for procurement of a Design-Build I&C contractor. Specific tasks are

expected to include:


Consultant shall prepare control strategy and I&C basis of design coordinated with final design

of the Storage Tunnel and Effluent Pump Station.

The SCADA system installed under this Project shall be integrated into the real- time control

system implemented by SPU and integrated with King County system at the West Point

Wastewater Treatment Plant.

I&C Basis of design shall include development of a simulation model for the control system for

the tunnel and effluent pump station integrated into the regional system operation. The model

shall be capable of replicating actual operation of the tunnel and pump station and can be

utilized to optimize system start-up and commissioning

Basis of design shall be sufficient to prepare specifications/contract documents for the pre-

qualification of bidders for the I&C/System Integration package to be executed by Design-Build,

and final contract documents and drawings for obtaining bids from pre-qualified bidders for the

implementation of the I&C/System Integration construction contract. It is expected that I&C

Basis of Design shall be developed to approximately 10 percent design completion level.

The Contract Manager may request that the consultant provide project management and

systems integration services to support the design-build I&C activity through Facility

Stabilization.

The I&C design builder may be required to evaluate and provide systems integration within the

existing City of Seattle and King County CSO facilities.

Task 920 – Design-Build Bidder Pre-Qualification (RFQ) Documents

Based on the I&C Basis of Design, Consultant shall develop pre-qualification requirements for

prospective I&C Design-Build contractors. Consultant shall assist SPU Procurement staff in

preparation of technical requirements to include in the pre-qualification documents provided to

prospective DB proposers.

Task 930 – Design-Build Procurement Contract Documents

Consultant shall prepare performance contract documents based on the I&C Basis of Design for

procurement of the I&C Design-Build Contractor. Consultant shall assist SPU Procurement staff

in preparation of the performance contract documents.



Procurement (Bidding) services shall be provided as described in Task 1000

Deliverables

I&C Basis of Design (Draft and Final)

I&C Design- Build Pre-Qualification Documents (Draft and Final)

I&C Design-Build Procurement Contract Documents

Task 1000 – Bidding Services

This task includes services during bidding and prior to construction contract(s) NTP. The final design is

expected to be packaged in to multiple construction bid packages. Consultant shall coordinate with

SPU early in final design with respect to the number of construction contracts.

The Consultant shall provide services during the bidding of the construction contracts commensurate

with the potential multiple bid packages. Services shall include attendance at one pre-bid meeting for

each bid package, site visit(s), responding to contractor requests for clarification during the bidding

services and assisting with review of the bid submittals as requested by SPU. Bid review shall include

making reference checks and review of qualification materials. The Consultant shall prepare Addenda

as required to address issues and questions during the bid.

Consultant shall also prepare “conformed” drawings and specifications. Conformed documents shall

incorporate all addenda items into the drawings and/or specifications, and shall be signed and stamped

by the Consultant. Both drawings and specifications shall be noted and readily identified as

“conformed” documents as required by SPU.

Deliverables:

Attend pre-bid meetings

Bidder Question responses

Bid evaluation meetings and qualifications reviews

Conformed construction documents

Task 1100 – Engineering Services During Construction

Work of this task is anticipated to be authorized in a future contract amendment.

The Consultant will be requested by SPU to provide general engineering services during construction.

These services may include periodic visits to the construction sites, attendance at construction

progress meetings, reviewing the progress of the work and ensuring its compliance with the Contract



Documents. The Consultant may be required to respond to requests for information or clarifications,

and change orders from the Contractor and/or the Construction Manager during construction. The

Consultant may also be required to review all Contractor submittals as required by the construction

documents.

The detailed scope of and extent of services, identification of personnel and facilities needed to

accomplish the work within the required time, provision of the required technical services and a fair and

reasonable price for the work will be negotiated at the appropriate time.

Deliverables

Construction meeting notes

Site Visit Reports

Review submittals

RFI Responses

Review proposed work changes change orders

Model/modeling results



Attachment 9: List of Reference Documents

Reference Documents:

Final Project Definition Report (CH2M Hill, January 2015)

Draft Plan to Protect Seattle’s Waterways (February 2015) www.seattle.gov\CSO

Consent Decree for King County

Consent Decree for City of Seattle

Preliminary Geotechnical Data Report (December 2014)

City of Seattle Standard Plans & Specifications (2014)

http://www.seattle.gov/util/Engineering/StandardSpecsPlans/index.htm

Blank SPU Consultant Contract Boilerplate Example

http://www.seattle.gov/CSO

http://www.seattle.gov/util/Engineering/StandardSpecsPlans/index.htm

REQUEST FOR PROPOSAL Contract Title: Design Consulting Services for the Ship Canal Water Quality...

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