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Projects:

Venue:

Date & Time:

Attendance:

Republic of the PhilippinesDEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT

BUREAU OF JAIL MANAGEMENT AND PENOLOGY NATIONAL HEADQUARTERS

Juco Building, 144 Mindanao Avenue, Projeet 8, Quezon City Trunklines: (^632) 927-6383; 453-1196

Email Address: direetor(«;bjmp.gov.ph Website: www.bjmp.gov.ph

MINUTES OF PRE- BID CONFERENCE

SUPPLY AND DELIVERY OF VARIOUS AMMUNITION

BJMP- NHQ Main-Conference Hall

July 7, 2020 at 10:00 AM

BIDS AND AWARDS COMMITTEE

JCSUPT DENNIS U ROCAMORA, CESE - ChairpersonJCINSP MICHAEL ANGELO M CACERES - Vice ChairpersonJCSUPT REBECCA B PAWID - MemberJCSUPT LUISITO C MUNOZ, CESE - MemberJSSUPT BRENDAN O FULGENCIO - MemberJSSUPT MA ANNIE A ESPINOSA - MemberJSSUPT RUFINO M SANTIAGO JR - Provisional member

BAC SECRETARIAT

JCSUPT PAULINO H MORENO JR JINSP ARTURO R ESPOS JR JINSP JIMLANI J SAMPANG JINSP KELVEN P BACLEA-AN J01 Dianabelle E Clemente J01 Jayross S Pangowon Ms. Purificasion Q. Barasi Ms. Cristina A. Benabese

TECHNICAL WORKING GROUP

JSINSP ROMNICK L ATIENZA JINSP RONNEL B MERCADO JINSP LEO C CABUGSA J01 Sepp Kenichi A Reyes

OBSERVER

Ms. Susan Guido - People Power Volunteers for Reform(PPVR)

PROSPECTIVE BIDDERS

JOY GUTIEREZ JOSE - Trust Trade MARINEL BELINO - Trust Trade LILIBETH VALDEZ - Armscor Shooting Inc.IMELDA IGNACIO - Armscor Shooting Inc.

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I. Call to Order:

JCSUPT ROCAMORA, BAC Chairperson requested the Secretariat to check the attendance of the BAC Members to ascertain if there is a quorum.

Minutes of Pre-Bid Conference of Supply and Delivery of Various Ammunition "efianging Lives, 'BuiCcCing a Safer dVation”

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The Secretariat certified that there is a quorum. The BAG Chairperson called the Pre-Bid Conference to order and requested the Secretariat to introduce the members of the TWG, Secretariat, Observers and the Prospective Bidders through video conference.

JINSP ESPOS discussed the documentary requirements, bidder’s responsibilities and reasons of bidder’s disqualification. JINSP ESPOS also informed the prospective bidders that the bidding documents to be submitted is hardcopy. JINSP ESPOS then reminded the use of Philippine standard time and the unavailability of the parking area in the National Headquarters for the prospective bidders.

The BAC Chairperson informed the prospective bidders that they may now ask their questions and clarifications with regards to the project.

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Questions Answers1. MS. MARINYL BELINO of Trust JINSP ESPOS answered that

bo Trade asked if the Performance Performance Security Declaration is6970 Security Declaration is allowed allowed during state of calamity.

only during the time of state of However, if the state of calamity will be71 calamity. lifted before the award of contract,72737475

Performance Security will be required and will be reflected in the Notice of Award.

76 2. MS. IMELDA IGNACIO of Armscor JINSP ESPOS responded that the77 Shooting Inc. then clarified the required number of ammunition is78 parameter in acceptance test minimal and if there will be a malfunction,79 wherein no ammunition must cause its cause will be properly evaluated by80 any malfunction in firing. the technical experts. JINSP ESPOS81 added that if the cause of the malfunction82 is the firearm, the process will be83 repeated. If the cause is the ammunition.84 then it will be a ground for non-85 acceptance.86 3. MS. MARINYL BELINO asked if JINSP ESPOS answered affirmatively87 there is a need to have separate that a different set of bidding documents88 bidding documents for every lot of is needed in every lot.89 the project.90 4. MS. IMELDA IGNACIO asked if JINSP ESPOS answered that her query91 there was really no range in the is noted and the technical experts will92 Normal Velocity of 12-gauge Buck review the Technical Specifications of93 “00”. the 12-gauge Buck “00” and if necessary94 a Supplemental Bid Bulletin will be9596

issued to address it.

The BAC Chairperson informed the prospective bidders that they may send their queries and clarifications in writing, addressed to the BAC and to be submitted not later than ten (10) calendar days before the Opening of the Bids. Further, the BAC Chairperson informed the prospective bidders that any statement made in this pre-bid conference shall not modify the terms of the bidding documents, unless such statement is specifically identified in writing as an amendment thereto and issued as a supplemental/bid bulletin that will be posted in the PhilGEPS and or the BJMP website and it is the responsibility of the bidders to inquire and secure such supplemental/bid bulletin that may be issued by the BAC.

II. Adjournment:

Since there was no more matter to be discussed, the Pre- Bid Conference was concluded at about 11:00 AM.

Minutes of Pre-Bid Conference of Suppiy and Deiivery of Various Ammunition “Cfiangvng Lives, 'BuiCcCing a Safer dVation”

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112 Prepared by; Noted by:113114 •115 Ca116 KELyp/p BACLEA-AN PAULINO 1iHWlOftENO JR117 Jail Inspector Jail Chief Superintendent118 Member, BAG Secretariat Officer-in-Charge, Office of the119 Chief of Directorial Staff120 of the Jail Bureau121 Head, BAC Secretariat122123124 Approved by:125126 yA/127128 DENNIS a ROCAMORA, CESE129 Jail Chief Superintendent130 Deputy Chief for Operations131 of the Jail Bureau132 Chairperson, BJMP-NHQ BAC133

Minutes of Pre-Bid Conference of Supply and Delivery of Various Ammunition “Cflanging Lives, BuiCcLing a Safer dVation”

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