REPRESENTATIVE POLICY - bellbirdparkssc.eq.edu.au

REPRESENTATIVE POLICY

Many Pathways. No Limits.

The core business of BPSSC is teaching and learning. In order to maximise student achievement and focus on effort in their studies, there is a need to set minimum benchmarks for students to participate in extracurricular activities and/or represent the College outside our grounds. We believe that it is important to set high expectations of students in relation to academic completion and attendance, effort and behaviour in order for us to achieve.

RATIONALE

This Representative Policy is designed to:• Reinforce positive expectations at BPSSC.• Encourage students to focus on succeeding in their learning.• Urge students to find a balance between their learning and extracurricular involvement.• Ensure all students representing BPSSC within the school and wider-community consistently demonstrate BPSSC

expectations.

PURPOSE

• Any student awarded Needs Attention or Unsatisfactory ratings in either effort/behaviour, in three or more subject areas on reporting.

• Students with < 90% attendance.• As per suspension requirements, any student currently on an external suspension is not permitted to participate in any

Representative events, or attend as a spectator.

REASON FOR PLACEMENT ON THE NON-REP LIST

Students in the Senior Phase of Learning have the following additional requirements to ensure they are engaged in their learning and remain on track for their chosen pathway:• Year 11 and 12 students who are identified as ‘QCE at Risk’ (Queensland Certificate of Education) by the Senior Schooling

Department during college tracking junctures will be placed on the non-representative list.• Year 10-12 students who are not up to date with VET (Vocational Education and Training) competencies and work

placements will remain on the non-representative list until they have caught up and successfully completed outstanding work/tasks.

• Year 11 and Year 12 students who have been placed on the Stage 1 Cancellation of Enrolment Process will remain on the non-representative list until the student has successfully removed themselves from the cancellation process and meet representative policy requirements.

SENIOR SECONDARY ADDITIONAL REQUIREMENTS

1. The Non-Representative List will be published to the college community every 5 weeks, e.g. Week 2 and 7 of each term.2. Students placed on the Non-Representative List are notified in writing at each of the junctures as outlined above.3. Students remain on the Non-Representative List until they improve their classroom effort and behaviour or attendance

as per their individual profile within a 5 week period.4. Students will receive their ‘Student Data Profile’ or ‘Student Attendance Data’ at regular junctures in a term via their

pathways teachers to assist in their own personal reflections and goal setting. 5. The Non-Representative List will be published for all staff and will be accessible via SharePoint, and updated per the

junctures outlined above. All staff who are working with students on representative activities are required to regularly check the master list to screen participants.

IMPLEMENTATION

• We care about our students here at BPSSC and we understand that some of our students/families have experienced extenuating circumstances that have prevented them from attending school for a period of time throughout the representative policy cycle.

• Extenuating circumstances are usually personal or health problems which are outside of a student’s control and have a negative impact upon their ability attend such as a medical condition, illness, accident, physical impairment or disability (supported by a medical certificate) or serious family problems (death in the family).

• Heads of Year and Deputy Principals in consultation with college Guidance Officers will review student absences and remove any students from the non-representative list who have communicated extenuating circumstances to the college.

EXTENUATING CIRCUMSTANCES

REPRESENTATIVE POLICY

Terminology Explanation Examples include (but not limited to) On the Non-Rep List

School Representation

Any activity where the student represents the College in the

community and/or at external events

• Inter-school sport• District sport• Debating team• Competitions and/or performances • Elective experiences unrelated to curriculum

(e.g. non-curriculum related university experience days).

Not allowed to participate

Extracurricular activities/rewards

Any special events and/or activity

additional to the core curriculum being

delivered

• Senior Formal/s• Camp• Attendance Rewards• School performances/showcases • Specialised excursions which do not relate to the

direct delivery of curriculum programs.


Curriculum-enrichment

activities

Non-compulsory excursions related to school curriculum are

held.

• Museum trip offered to extend student knowledge e.g. students invited to see an exhibit that does not directly relate to curriculum or assessment.

• Excursion to the theatre offered to all students to enrich their experience, however unrelated to curriculum.


Curriculum-dependant activities

Compulsory excursions related to

school curriculum.

• Museum trip whereby students must view a particular exhibit in order to complete upcoming assessment, and therefore the excursion does directly relate to school curriculum and assessment.

• Excursion to the theatre for Drama subject with an assessment item directly related to the experience.

Allowed to participate

Whole-school on-grounds events

where student is a participant

Participation in whole school events that

occur on-grounds, and whereby a student is not representing the

College

• Students will be allowed to engage in whole-college events such but not limited to Harmony day, Assembly performances, sport games, Phoenix Fun-Day, is permitted where it is not impacting curriculum time.

Allowed to participate

TERMINOLOGY AND EXAMPLESRATIONALE

PURPOSE

REASON FOR PLACEMENT ON THE NON-REP LIST

SENIOR SECONDARY ADDITIONAL REQUIREMENTS

IMPLEMENTATION

EXTENUATING CIRCUMSTANCES

www.bellbirdparkssc.eq.edu.au | 3

4 | Bellbird Park State Secondary College

Can I ‘‘get off’ the Non-Representative list? • No. Not in that current cycle.

When can I be removed from the Non-Representative list? • At the next Non-Representative list cycle.

Who can I see if I have a question about the Representative Policy?• Your Head of Year

How can my pathways lessons help me? • You can track your attendance weekly in pathways lessons.

How will I be notified that I am on or off the Non-Representative list? • Students on the Non-Representative List will be given a notification letter at the first juncture they are placed on the Non-Rep-

resentative List. • Those students who improve within the next 5 week period and are no-longer on the Non-Representative List will be given a

notification letter of removal from the Non-Representation List. • A letter is sent home via Pathways classes along with their ‘Student Data Profile’.

I have poor effort and behaviour on my latest report card - how can I demonstrate improvement?• Students can meet with their HOY to track improvement via a ‘Monitoring Card’.• How many subjects are tracked via the ‘Monitoring Card’?- minimum 1 - maximum 3.• What subjects are tracked via the ‘Monitoring Card’ - only those that require improvement in effort/behaviour.• How long are students tracked via the ‘Monitoring Card’? - minimum of 2 weeks to track distinct and measurable growth.• Who is responsible for ‘Monitoring Card’? - the student - they must collect, set goals, manage and return the ‘Monitoring

Card’ to their HOY.

If my attendance declines between a data cycle can I be on the Non-Representative list in the new cycle? • Yes - this is to encourage positive attendance and engagement year round.

Can I train/rehearse if I am on the Non-Representative list? • Yes - however they cannot play or perform at an event.

When is each data cycle? • The first data cycle is from end of Term 1, 2021 data - this will then be published to students in Week 2, Term 2. • A cycle will be based on the latest report card data for Effort and Behaviour and the previous 5 weeks attendance. Note - this

may change due to significant circumstances eg. COVID lockdown, school closure.

Will the list be continuous into the new year? • Once the Non-Representative List has begun it will run year round - with the first cycle starting in Week 7 of Term 1 each year. • For new students and Year 7-10 it will be based on attendance only. • For Year 11-12 it is be based on all Representative List requirements - attendance, effort/behaviour and QCE/VET tracking.

FREQUENTLY ASKED QUESTIONS

Non-Representative List Published

Term 2 Week 2 Week 7




FREQUENTLY ASKED QUESTIONS

Next StepsSet goals here• What is one area

you can improve in? • What steps could

you take to work towards this?

Attendance CheckWeekly data outlined here• < 90% attendance

EFFORT & BEHAVIOUR CHECKLatest data outlined here• Needs Attention

or Unsatisfactory ratings in either effort/behaviour, in three or more subject areas on reporting

STUDENT NAME

Each student will receive their TrackEd Student Data Profile a minimum of once per term. Pathways teachers will assist students to navigate their profile to track their Effort/Behaviour/Attendance and set goals each term.

HOW TO READ THE DATA

JUNIOR STUDENT DATA PROFILE


Next StepsSet goals here• What is one area

you can improve in? • What steps could

you take to work towards this?

Attendance CheckWeekly data outlined here• < 90% attendance

EFFORT & BEHAVIOUR CHECKLatest data outlined here• Needs Attention

or Unsatisfactory ratings in either effort/behaviour, in three or more subject areas on reporting

STUDENT NAME

Each student will receive their TrackEd Student Data Profile a minimum of once per term. Pathways teachers will assist students to navigate their profile to track their Effort/Behaviour/Attendance and set goals each term.


SENIOR STUDENT DATA PROFILE

SENIOR TRACKINGLatest data outlined here• Is your ‘QCE at Risk’

- look for D/E/Ns• How is your VET

tracking?


Student AAttendance is 96% for previous 5 weeksDoes not meet effort/behaviour requirements


STUDENT EXAMPLES

Student BAttendance is 86% for previous 5 weeksDoes meet the effort/behaviour requirements

Student A Student B

Student C - Senior Attendance is 88% for previous 5 weeksStudent had multiple Ds for academic subject result Does not meet senior requirements

Student DAttendance is 68% for previous 5 weeksStudent has a medical condition with medical certificateDoes meet the effort/behaviour requirements

Student C Student D



Dear Student & Parent/Guardian

The Representative Policy is designed to reinforce positive expectations at Bellbird Park State Secondary College, we urge students to find balance between their learning and extracurricular involvement, and ensure that those representing the college constantly demonstrate college expectations.

A copy of the policy can be found on the BPSSC website at the following address: https://bellbirdparkssc.eq.edu.au/SupportAndResources/FormsAndDocuments/Documents/School%20policies/Representative_Policy__BPSSC_2021.pdf

Students are placed onto a Non-Representative List due to having <90% in the previous 5 weeks and/or not meeting effort and behaviour expectations in the previous term report card. Students in the Senior Phase of Learning have additional requirements to ensure they are engaged in their learning and remain on track for their chosen pathway. Their placement on this list will result in them being unable to represent the college at external and internal events (including interschool sport), nor attend any non-compulsory excursion. For a detailed list of how placement on the list will affect students please read the policy documents.

You have been PLACED ON the Non-Representative List. Please refer to the ‘Student Data Profile’ attached for further details.

Students are able to reflect on their current position on the Non-Representative list and set goals as part of the ‘Student Data Profile’. Data is reviewed every five weeks to support student engagement and improvement. Students will be notified in writing in regards to their removal from the Non-Representative List.

Yours sincerely

Michael West Principal

PLACEMENT on the NON-REPRESENTATIVE LIST

https://bellbirdparkssc.eq.edu.au/SupportAndResources/FormsAndDocuments/Documents/School%20policies/



REMOVAL from NON-REPRESENTATIVE LIST

Dear Student & Parent/Guardian

The Representative Policy is designed to reinforce positive expectations at Bellbird Park State Secondary College, we urge students to find balance between their learning and extracurricular involvement, and ensure that those representing the college constantly demonstrate college expectations.

CONGRATULATIONS you have been REMOVED from the Non-Representative List.

Bellbird Park State Secondary College looks forward to your participation in representative activities.

Please refer to the ‘Student Data Profile’ attached for further details.

A copy of the policy can be found on the BPSSC website at the following address: https://bellbirdparkssc.eq.edu.au/SupportAndResources/FormsAndDocuments/Documents/School%20policies/Representative_Policy__BPSSC_2021.pdf

Students are able to reflect on their current position on the Non-Representative list and set goals as part of the ‘Student Data Profile’ to maintain their current status off the non-representative list. Data is reviewed every five weeks to support student engagement and improvement. Students will be notified in writing if they are placed on the Non-Representative List.

Yours sincerely

Michael West Principal



MANY PATHWAYS.NO LIMITS.

REPRESENTATIVE POLICY - bellbirdparkssc.eq.edu.au

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