ReportingWorkplace Gender Equality Act 2012

Helen Karatasas Senior Education Advisor

Presentation to NEEOPA 18 February 2014

A new name and focus

Section 1

Who is covered by the Act?

All non-public sector employers with 100 or more employees (relevant employers) are required to report annually

If a relevant employer’s number of employees falls below 100, it must continue to report until numbers fall below 80

Employers with fewer than 100 employees are not required to report to the Agency but will be able to access advice and assistance from the Agency

Required to report

Not required to report

Section 1

Key dates for reports

Section 1

1April

31March

-

Reporting period

1April

31May

-

Date for submission of reports

2013–14 reporting period

standardised reporting matters under six gender equality indicators (GEIs)

report must be signed by the CEO

new online reporting portal

notification and access requirements continue

Agency review of compliance continue  

confidentiality.

Section 1

Reporting from 2013–14 reporting period

Section 1

Gender composition of the workforce

Equal remuneration between women and men

Consultation with employees about gender equality

Gender composition of governing bodies

Flexible working arrangements*

Any other matters specified by the Minister

1 32

4 5 6*Availability and utility of employment terms, conditions and practices relating to flexible working arrangements for employees and to working arrangements supporting employees with family or caring responsibilities

Six gender equality indicators (GEIs)

GEI

GEI

GEI GEI

GEI GEI

GEIs and reporting matters

Section 1

Workplace profile

Reporting questionnaire

Compliance requirements

Six gender equality indicators

Reporting matters

GEI 1 & 3 GEI 1 - 6

Legislation

Legislative instrument

reporting and compliance requirements continue as per 2013-14 reporting period

additional reporting matters to be reported on

minimum standards will start to apply – to be set by the Minister by 31 March 2014.

2014–15 reporting period onwards

Section 1

To be compliant (from 2013-14 reporting period onwards):

lodge a report containing required information on time

comply with notification and access requirements

have the report signed by the CEO

do not give false or misleading information to the Agency

if asked, give the Agency information for the purpose of reviewing compliance.

meet minimum standards (in place from the 2014-15 reporting period) or, if not met, make improvements against it by the end of two further reporting periods.

Complying with the Act

Section 1

Consequences of non-compliance

Agency may name a non-compliant employer

May not be eligible:

to tender for Commonwealth and some state contracts

for some Commonwealth grants or other financial

assistance.

Section 1

new online reporting portal via www.wgea.gov.au

AUSkey security. For more information on AUSkey, visit http://

www.abr.gov.au/auskey

logging on to the system

setting up a new user

reporting questionnaire

workplace profile

Completing a report online

Section 2

Online reporting

Whether to submit one or more reports?

Section 2

Who are you reporting for?

• those organisations in corporate structure that belong to the same ANZSIC Division (top level in ANZSIC) can be included in the ONE report

• responses apply to all organisations being reported on under the one report.

Indicative reporting format

Completing the workplace profile

Section 3

Report on:

• gender

• employment status

• standardised occupational categories for managers and non-managers

• reporting level from CEO (for managers)

• remuneration.

Table options: unit level or aggregated data

Completing the workplace profile

Section 3

Selecting unit level or aggregated data table?

Unit level data Aggregated data

• simplest format• one row per

employee• employees are de-

identified

• aggregated employee numbers per category

• annualised average FTE base salary and total remuneration per category

• two tables

Option:

Features:

Online system: Download

Indicate levels to the CEO for each manager category, generate and download

Completing the workplace profile

Section 3

Login to online portal

Reformat your data for

reporting (if required)

Download or generate Excel

template

Upload to online portal

Copy into WGEA Excel

template

Review, validate &

submit

Extract data from your HR

system

Your system / data

Online portal

Recommendation: Consider adjusting your HR systems (if required) to reflect the WGEA reporting requirements, including the standardised classifications

Useful resources to help with reporting

Indicative format workplace profile and reporting questionnaire V 2.0

Examples of roles under categories of non-managers

Case study with a worked example

Excel worksheets for your organisation to use in preparing your data and systems

Reference guide

Reporting FAQs on website

Section 1

familiarise yourself with the reporting requirements

check any entities you’re including in your organisation’s

report are in the same ANZSIC category (Division level)

check your data systems can provide the required data

check the definitions of managers and non-managers

register for an AUSkey / obtain a standard AUSkey

identify stakeholders for notification and access requirements

schedule in time for your CEO to sign the report.

Preparing for reporting

Section 3

After the 2013-14 reporting

period, the Agency will be able to

develop industry-specific

educational benchmarks.

They will allow employers to

compare their progress in gender

equality with others in their

industry / size.

Benchmarks

Section 4

revised Employer of Choice citation

new citation will recognise organisations

investing in and reaping the benefits from

gender equality programs

Online applications open 1 April and close

on 31 July.

Employer of Choice

Section 4

Agency’s website

Telephone

Telephone conferences

Workshops

Webinars

Advice and assistance

Section 4

Contact usWorkplace Gender Equality Agency

Tel: (02) 9432 7000

1800 730 233

Email: wgea@wgea.gov.au

Web: www.wgea.gov.au