Reporting Updated 05/2014. Handbook References Chapter 3: Administrative Guidance – Demographic...
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Transcript of Reporting Updated 05/2014. Handbook References Chapter 3: Administrative Guidance – Demographic...
![Page 1: Reporting Updated 05/2014. Handbook References Chapter 3: Administrative Guidance – Demographic Report – Match Report – Annual Report – Deaf and Hard.](https://reader036.fdocuments.us/reader036/viewer/2022062713/56649f495503460f94c6a96c/html5/thumbnails/1.jpg)
Reporting
Updated 05/2014
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Handbook References
• Chapter 3: Administrative Guidance– Demographic Report– Match Report– Annual Report– Deaf and Hard of Hearing Compliance Report– Evaluation– Success Stories
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MONTHLY DEMOGRAPHIC REPORTING
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Monthly Demographic Report
• Final monthly report is responsibility of county faculty
• PA may be asked to provide information in the same or a different format
• Very similar to national reporting form• Many methods available to collect data
![Page 5: Reporting Updated 05/2014. Handbook References Chapter 3: Administrative Guidance – Demographic Report – Match Report – Annual Report – Deaf and Hard.](https://reader036.fdocuments.us/reader036/viewer/2022062713/56649f495503460f94c6a96c/html5/thumbnails/5.jpg)
Direct Education vs. Indirect Education
• One or the other – not both• Direct education = active engagement
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Direct Education vs. Indirect Education
• Direct must have all 5:–Age–SNAP benefits participation–Gender–Race–Ethnicity
• If one is missing, then Indirect
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Part Ia&b: Unduplicated Count by Age & Gender
• PEOPLE• How many people did I teach?• Only report 1st time you teach the person
![Page 8: Reporting Updated 05/2014. Handbook References Chapter 3: Administrative Guidance – Demographic Report – Match Report – Annual Report – Deaf and Hard.](https://reader036.fdocuments.us/reader036/viewer/2022062713/56649f495503460f94c6a96c/html5/thumbnails/8.jpg)
Part I: SNAP Recipients vs. SNAP-Ed Participant
• Receives SNAP benefits (food stamps)• Takes FNP Classes
FNP Participant
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Part I: ReportingSNAP Recipients
• Schools – Free Lunch Percentage• Collect from individuals OR• Site Staff provides• Sign in sheets – not allowed• Rosters – OK
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Part Ic: Unduplicated Count by Race & Ethnicity
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Part Ic: Collecting Race & Ethnicity Data
• Schools – Use rosters from classroom• Large group settings – intake forms or surveys–Check before they leave to be sure all info is
there!– If not reported, can not be direct education
• Use Federal Race and Ethnicity Categories handout as reference
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Example 1
• Where would you report this person?
![Page 13: Reporting Updated 05/2014. Handbook References Chapter 3: Administrative Guidance – Demographic Report – Match Report – Annual Report – Deaf and Hard.](https://reader036.fdocuments.us/reader036/viewer/2022062713/56649f495503460f94c6a96c/html5/thumbnails/13.jpg)
Example 1
• This person selected– Hispanic for Ethnicity– One race – Black/African American
![Page 14: Reporting Updated 05/2014. Handbook References Chapter 3: Administrative Guidance – Demographic Report – Match Report – Annual Report – Deaf and Hard.](https://reader036.fdocuments.us/reader036/viewer/2022062713/56649f495503460f94c6a96c/html5/thumbnails/14.jpg)
Example 2
• Where would you report this person?
![Page 15: Reporting Updated 05/2014. Handbook References Chapter 3: Administrative Guidance – Demographic Report – Match Report – Annual Report – Deaf and Hard.](https://reader036.fdocuments.us/reader036/viewer/2022062713/56649f495503460f94c6a96c/html5/thumbnails/15.jpg)
Example 2
• This person selected– Not Hispanic for Ethnicity– Two races – Black/African American & White
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Example 3
• Where would you report this person?
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Example 3
• This person selected– Hispanic for Ethnicity– Two races – Black/African American & Asian
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Part 2: Duplicated Count by Age & Gender
• CONTACTS• Interactions• How many times did you teach each
person?
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Reporting Unduplicated & Duplicated Counts
• 1st Time–Report BOTH places
• 2nd Time–Duplicated ONLY
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Reporting Unduplicated & Duplicated Counts: Example
• October–PA teaches 30 2nd Grade students two
times– School is 40% FREE
• What are unduplicated (people) and duplicated (contacts) counts?
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Reporting Unduplicated & Duplicated Counts: Example
< 5 yrs.
5-17 yrs.
18-59
yrs.
60 yrs +
Total by
Ages# of SNAP recipients in FNP 12
# of all other participants in FNP 18
Total # of FNP participants 30
People (unduplicated)
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Reporting Unduplicated & Duplicated Counts: Example
• Givens:–30 Students–40% Free
• Calculation:– SNAP Participants:• 30 students X 40% = 12
–Other Participants:• 30 students – 12 students = 18
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Reporting Unduplicated & Duplicated Counts: Example
< 5 yrs.
5-17 yrs.
18-59 yrs.
60 yrs +
Total by Ages
Contacts with SNAP recipients in FNP 24
Contacts with all other persons in FNP 36
Total Contacts of FNP participants 60
Contacts (duplicated)
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Reporting Unduplicated & Duplicated Counts: Example
• Givens:–30 Students–2 PA contacts
• Calculation:– SNAP Participants:• 12 students X 2 contacts = 24
–Other Participants:• 18 students X 2 contacts = 36
![Page 25: Reporting Updated 05/2014. Handbook References Chapter 3: Administrative Guidance – Demographic Report – Match Report – Annual Report – Deaf and Hard.](https://reader036.fdocuments.us/reader036/viewer/2022062713/56649f495503460f94c6a96c/html5/thumbnails/25.jpg)
Reporting Unduplicated & Duplicated Counts: Example
• November – Same classroom as October–PA teaches 30 students 3 time
• How many UNDUPLICATED (People)?• How many DUPLICATED (Contacts)?
![Page 26: Reporting Updated 05/2014. Handbook References Chapter 3: Administrative Guidance – Demographic Report – Match Report – Annual Report – Deaf and Hard.](https://reader036.fdocuments.us/reader036/viewer/2022062713/56649f495503460f94c6a96c/html5/thumbnails/26.jpg)
Reporting Unduplicated & Duplicated Counts: Example
< 5 yrs.
5-17 yrs.
18-59 yrs.
60 yrs +
Total by Ages
# of SNAP recipients in FNP 0
# of all other participants in FNP 0
Total # of FNP participants 0
People (unduplicated)
![Page 27: Reporting Updated 05/2014. Handbook References Chapter 3: Administrative Guidance – Demographic Report – Match Report – Annual Report – Deaf and Hard.](https://reader036.fdocuments.us/reader036/viewer/2022062713/56649f495503460f94c6a96c/html5/thumbnails/27.jpg)
Reporting Unduplicated & Duplicated Counts: Example
• Counting people reached throughout year• Already included in October• No need to report here unless teaching new
group
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Reporting Unduplicated & Duplicated Counts: Example
< 5 yrs.
5-17 yrs.
18-59 yrs.
60 yrs +
Total by Ages
Contacts with SNAP recipients in FNP 36 Contacts with all other persons in FNP 54Total Contacts of FNP participants 90
Contacts (duplicated)
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Reporting Unduplicated & Duplicated Counts: Example
• Givens:–30 Students–3 PA contacts
• Calculation:– SNAP Participants:• 12 students X 3 contacts = 36
–Other Participants:• 18 students X 3 contacts = 54
![Page 30: Reporting Updated 05/2014. Handbook References Chapter 3: Administrative Guidance – Demographic Report – Match Report – Annual Report – Deaf and Hard.](https://reader036.fdocuments.us/reader036/viewer/2022062713/56649f495503460f94c6a96c/html5/thumbnails/30.jpg)
Part 3: Demographic Data Missing
• Participants taught but some demographic data missing
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Part 4: Duplicated Countsfor Non-FNP Staff
• Similar calculations as for Part 2• These are contacts with non-FNP-paid staff– School Teachers– Agency Personnel– FCS Agents• FNP-paid agents report in Part 2
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Part 5: Lessons Taught by PA
• List each PA• List number of each type of lesson taught
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Part 6: PA Training
• List each PA• Independent Study/Training is conducted
under the direction of your Supervisor– Does not include college classes
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Online Training
• http://www.nal.usda.gov/snap/IntroductionToEARS/ears.html
• National Training• Format is different• Information is the same
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MATCH REPORT
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Match Report
• Record of county-provided resources to support FNP
• Used by legislators to show impact of investment in UF/IFAS
• Examples of what PA may be asked to provide– Number of Teacher Hours– Copies made on county copier
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ANNUAL REPORT
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Annual Report
• Report is responsibility of county faculty• Final summary and assessment for year• PA may be asked to provide some
information
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DEAF AND HARD OF HEARING COMPLIANCE REPORT
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Deaf and Hard of Hearing Compliance Report
• Monthly report is responsibility of county faculty
• PA must:– Inform Supervisor of ANY clients who are deaf or
hard of hearing– Complete Communication Assessment– Contact Program Coordinator for assistance with
completing forms correctly
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EVALUATION
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Evaluation
• Each curriculum includes different evaluation
• Training on evaluation will occur during curriculum training
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SUCCESS STORIES
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Importance of Success Stories
• Generate interest, excitement, and a sense that progress is possible
• Shows how people are changed
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Getting a Good Success Story
• Ask the right question!• Did you learn something from FNP?– Bad question - Yes/No answer
• What did you learn from FNP?– Bad question - Boring answer
• How did FNP change your life?– Great question - Exciting answer that shows how
people change
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Getting a Good Success Story
• Don’t wait to be told. Ask everyone!• Allow multiple ways for people to share.– Write– Video record– Share at last class
• Stay in touch. Follow up to find out.
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Writing a Great Success Story
• Tell a story• Make it interesting• Share how the person’s life was changed• Where applicable, include how the education
went beyond the individual to impact others, agencies, and communities
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