Reporting Staff data Collections
description
Transcript of Reporting Staff data Collections
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Reporting Staff data Collections
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• How staff data is used
• What data is reported
• How a staff member is classified
• How staff data is revised
• Verification and publication
• Reporting issues
• What’s coming
Overview
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Department• analysis of academic workforce
demographics• calculation of student to staff ratios
Universities• allocation of resources to
universities• academic workforce planning
How is staff data used?
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• Fulltime and Fractional Fulltime
• Actual Casual
• Estimated Casual
Submissions
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Reference date 31 March 2014
Substantive appointment
Current duties Academic organisational unit Academic support services Student services Public services General institution services Independent operation for a controlled entity
Full time & Fractional records
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When staff have:
• more than one substantive appointment
• duties in more than one organisational unit
• duties in more than one work sector
Additional records required
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Records excluded Full time & Fractional full time
• staff duties relate solely to TAFE
• staff in any independent operation which is not a controlled entity
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Actual Casual• number of casual staff employed
from: 1 Jan 2013 to 31 Dec 2013
Estimate Casual • number of casual staff that will be
employed from:1 Jan 2014 to 31 Dec 2014
Casual Staff Submissions
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What classifies your staff as full time?
• continuous employment• full range of duties performed on a
regular basis• hours worked equal specified hours
for full-time work• Leave entitlements
Full time staff
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What classifies your staff as fractional full time
continuous employment full range of duties duties performed on a regular basis hours worked fraction of fulltime salary fraction of fulltime pro-rata leave entitlements
Fractional Full Time Staff
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What classifies staff as casual?
• paid on an hourly or session basis
• no leave entitlements
• no continuous position• non-recurring labour
Casual staff
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Revising staff data
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How does the revision process work?
• Key elements
• Variation reason code
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Key elements that identifya staff record
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Person Id E401 Current
duties E408
Function E412
Appointment term
E505Work
contract E506
Current duties term
E507
Organisational unit
E510
Work sector E511
Reporting year/perio
d E415
Full time & Fractional full time record
Key elements
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Gender E315
Current duties E509
Work sector E511
Function code E412
Reporting year /period
E415
Actual Casual record
Key elements
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2 – revised
4 – deletion
5 – new record
Variation reason codes
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Revising Estimated Casual data
• Add correct value in another submission
• Correct data will replace existing data
Estimated Casual
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How to revise key elements
• Add staff record to submission with all values matching the original record
• Code E446 as 4 deleted• Submit
Step 1
Actual Casual and Full time and Fractional Full time
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E315 – Gender code*
E314 – Date of birth
E513 – Full-time equivalence at reference date
E348 – Main language
E346 – Country of birth
E514 – Actual full time equivalence- prior year
Other elements
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How to revise other elements
• Add staff record to submission with all key values matching the original record
Key elements
Actual Casual and Full time and Fractional Full time
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Updating a value to a “no information” status for:
◦ Aboriginal or Torres Strait Islander - Element 316
◦ Highest qualification – Element 501
◦ Place of qualification – Element 502
To change these values please contact the department
Revision exceptions
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Reporting issues Organisational Unit • consistent with student data
Highest qualification – E501
• Code 7 – includes Masters extended
Optional reporting
• Equivalent full-time annual salary - current duties – E423
◦Code - 000000 - Salary data not provided
• Language spoken at home code – E348
◦Code - 9999 – No Information
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Verification ensuring quality in your published data
What is verification?
When do I verify my data?
Why do I verify my data?
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Verification process
Activated
Start Verification
Verifying
Data RefreshingSigned off
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Confirmation
checkbox
What’s new for staff verification
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Staff Verification Reports
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Look for significant changes to • Staff numbers• Work functions• Research functions• Classification level
No information• Highest Qualification• Indigenous status
Verifying your 2013 data
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Tips to reduce your stress
• Check out all your highlighted variations
• Report revisions before sign off
• Refresh your reports if you revise your
data
• Sign off is final - your reports are locked!
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• Statistical publications on staff data are released by 30 September each year
• Publications available at:https://education.gov.au/selected-higher-education-statistics-2013-staff-data
Higher Education Statistics
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• Staff data due 30 June 2014
• VerificationStarts: 15 July 2014 Sign off: 15 August 2014
• Webinar – 13 June 2014Student HELP entitlement calculations
• New version of HEPCAT 3 July 2014
What’s next
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Need help with reporting?
For all your data questions contactHEIMS Information Management
Section
Telephone: (02) 6240 7487
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For all your policy queries
Policy and program managementAdministration of FEE-HELP and VET FEE-HELP
Financial estimates and paymentsHELP IT System (HITS)
ContactCommunications & Student Support Team