REPORTING ON EFFECTIVE GRANT PROPOSALS
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Transcript of REPORTING ON EFFECTIVE GRANT PROPOSALS
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REPORTING ON REPORTING ON EFFECTIVE GRANT EFFECTIVE GRANT PROPOSALSPROPOSALS
Delia RodríguezCali, July 26-29 2010
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Table of ContentsTable of Contents1) Definition of Federal Assistance2) Objectives and Methods: tools to
prepare your Program reporta. Smart objectivesb. Methods clearly stated
3) Project evaluation4) Budget: tool to prepare your
Financial Reporta. Federal budgetb. Non-Federal budget
5) Grant Reporting Forms
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1. Definition of Federal 1. Definition of Federal Assistance Assistance Non Federal Entities
administrating: ◦ Grants◦ Loans◦ Loan Guarantees◦ Property ◦ Cooperative Agreements◦ Interest subsidies◦ Insurances◦ Food commododities◦ Direct appropriations
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How do you define an How do you define an objective?objective?Measurable outcomes of the
programDefine your methods
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2. SMART objectives2. SMART objectives
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Were the methods clearly Were the methods clearly stated to achive the goals?stated to achive the goals?HowWhenWhy
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EvaluationEvaluationObjectives are taken seriouslyHow well you achieved your
objectivesManagement tool
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Types of EvaluationTypes of EvaluationMeasures the productAnalyzes the process and/or
strategies adoptedImpact on the audiences
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BudgetBudgetItem Descriptio
nCost Non-
Federal Share (cost
share)
Federal Share
Executive director
Supervision
10% of salary = $10,00025% benefits = $ 2,500
1,500 1,000
Project director
Hired in month one
11 months at $35,000 =$2,08325% benefits = $ 8,025
3,000 5,025
Tutors 12 working 10 hours per week for three months
12 x 10 x 13 x $4,50 = $7,020
3,000 4,020
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Budget (page two)Budget (page two)
Item Description
Cost Non-Federal Share (cost
Federal Share
Office space
Requires 25% of current space
25% x $20,000 = $ 5,000
5,000
Equipment DVC $7,000 $,7000
TOTAL $29,545 $12,500 $17,045
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Request for Advance and Reimbursement
SF-270 Mandatory submission for both domestic and overseas recipients.
Outlay Report and Request for Reimbursement for Construction Programs
SF-271 Mandatory submission for both domestic and overseas recipients
IRS-1099G Form 1099 G
Mandatory form for all individuals that who have been paid $600 or more in a calendar year, by way of a grant or cooperative agreement.
Federal Financial Report (FFR)
SF-425 Mandatory use for domestic and overseas recipients when reporting Cash Management and Financial Status. Effective as of 10/01/09
Post Award FormsPost Award Forms
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Application formApplication form
Assurances for non-construction programs)
SF-424 B Mandatory for all domestic and overseas applicants
Assurances for construction programs)
SF-424 C Mandatory for all domestic and overseas applicants
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Reports required during the Reports required during the project life cycleproject life cycleInterim Progress ReportInterim Financial Report SF-270 Final Program ReportFinal Financial Report SF-270 and SF-
425Equipment purchased with serial
numbers, model and mark (Property Grant)
Name and S.S. # of all US individual paid honoraria $600 or more. Incluces individuals with “green cards”
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FORM SF-270FORM SF-270◦For all non-construction grant
programs◦Used by Federal awarding agency for
general management.◦Purpose:
It prescribes the timing of advances Procedures to be observed Assure cash payments occur Meet the grantee´s need
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FORM SF-271FORM SF-271For construction programs.It it used for general
management
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IRS 1099G Miscellaneous IRS 1099G Miscellaneous formformFor all individual recipients
subject to U.S. tax laws, including Foreign Nationals with “green cards”
Paid $600 or more in a calendar year by way of a grant or cooperative agreement.
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Assurances (non-Assurances (non-construction programconstruction programTo assure compliance with statutory
requirements.Indicating their willingness to comply
with a number of laws that are listedApplicable regulationsAttest to the quality and accuracy of
all financial, programatic and evaluation data reported to the Department in the annual or final reports.