Report Writing01a

8/13/2019 Report Writing01a

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REPORT WRITING

Group members:- Shital- Pooja

- Tejas

- Rachana


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INTRODUCTION:

REPORT:-

A report can be defined as acommunication in which writer givesinformation to individual ororganisation because it is his or herresponsibility to do so.


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PURPOSE OF A REPORT:

It is primary source of information to themanagement or an individual to help in decisionmaking.

To give information about companys activities,

progress, plans and problems. To record events for future reference in

decision making. To recommend specific action. It present facts to the management to help in

decide the direction of the business shouldchoose.

To justify & persuade readers about the needfor action in controversial situations.


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KINDS OF REPORT:

Reports are of two kinds:1. Formal report2. Semi formal / informal reportReports are known by the names they get from their

purpose and their form. Routine report : it made by filling in a printed form. Letter report : it is in form of letters. Memo report : it is in forms of memos. Progress report : on the progress and status of a

project. Laboratory report Formal report Short informal report ( in form of letter and memos )


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WRITING REPORTSA report presents facts, conclusions & recommendation in simple

& clear words, in a logical & well

defined structure. Theelements of full report, in the order of their sequence are:Cover

Title page

Acknowledgement

Table of contentsExecutive summary

Introduction

Discussion / description

Conclusions

RecommendationsAppendix

List of references

Glossary

index


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BASIC & SUBSIDIARY PARTS OFREPORT

The basic parts

Executive summaryIntroductionDiscussionRecommendation

Appendix

The subsidiary parts

Cover

Title pageTable of contentsBibliography / referencesGlossary


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WRITING ELEMENTS OF A LONGFORMAL REPORT

THE TITLE PAGE- Name & status of author

- Department & date of issue

- The heading should be short, clear & unambiguous

ACKNOWLEDGEMENTS

- you should thank everyone associated with the assignment andpreparation of your report.

COVER LETTER

- it is usually written by top management as preface , reflectingthe managements policy & interpretation of the reports findings,conclusions and recommendations.

- it can written as memo or a forwarding certificate.


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LETTER OF TRANSMITTAL- it is usually placed after the title page, it functions as a

greeting to the reader.

- the letter covers a summary of the findings, conclusions andrecommendations to give an idea of the report.

1) begin directly by talking about the subject of the report.

2) give a brief review of the contents of the report.

3) acknowledge the contribution of others to your study, ifany.

4) end the letter by thanking the authorising person or bodyand expressing hope for helping again.

TABLE OF CONTENTS- long reports must have a table off contents placed after

acknowledgements and before the summary.

- it identifies the topics and their page numbers in thereports.

Report Writing01a

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