REPORT TO SCHOOL BOARD - Brevard Public Schoolscapitalprojects.brevardschools.org/ICOC/ICOC...

REPORT TO SCHOOL BOARD November 17, 2015

SCHOOL BOARD MEMBERS

Misty Belford District 1 John Craig District 2 Amy Kneessy (Chair) District 3 Karen Henderson District 4 Andy Ziegler District 5

BPS SUPERINTENDENT

Desmond K. Blackburn, Ph.D.

MISSION

To Serve Every Student with Excellence as the Standard

INDEPENDENT CITIZENS OVERSIGHT COMMITTEE

REPORT TO SCHOOL BOARD

November 17, 2015

TABLE OF CONTENTS

SECTION PAGE NOS.

Executive Summary 1

Background 2-5

Establishing Priorities 6-7

Sales Tax Collections 8-10

Expenditures 11-13

Projects 14-19

Overview 20

Planning Ahead 21-22

Conclusions 23

List of Appendices 24

ICOC Annual Report to the Board November 17, 2015 Page 1 of 24

Executive Summary

The Independent Citizens Oversight Committee (ICOC) was formed after the voters of Brevard County passed a one-half cent sales surtax for renewal of school facilities, technology and security. The sales surtax began January 1, 2015 and continues through December 31, 2021. The sales surtax is estimated to provide $198 million in capital funding for specific facility renewal, educational technology and district security projects for Brevard Public Schools.

The ICOC began meeting on February 25, 2015 and meets bi-monthly to provide oversight and guidance to staff on the use of funds collected from the sales surtax.

Sales surtax revenue through June 30, 2015 was $12,694,635 and was $22,710,597 through September 30, 2015. The Finance Department accrues revenues in fiscal year 2015 through September 30 but the surtax projects are done on a cash basis.

Sales surtax expenditures totaled $2,759,983 through June 30, 2015. Several major projects were underway in summer 2015 and are not yet closed or fully paid. Expenditures and encumbrances from June 30, 2015 through October 15, 2015 account for an additional $4.65 million. Contracted expenses and Owner Direct Purchases (ODPs) accounted for 92% of the expenditures in FY 15. Professional services (design) accounted for 7%, with the remaining 1% for administrative expenses.

Major construction work (primarily mechanical systems) was accomplished at six of the twelve highest priority schools for facility renewal investment. Additional facility renewal work is planned at five of these six schools and the remaining six are scheduled for work in summer 2016. Mechanical components at three schools were also addressed in summer 2015 as failures occurred. The primary educational technology project underway now is structured cabling at Rockledge High School. Oak Park Elementary School is the site of the district security pilot project, which will be under construction in fall 2015. A complete list of sales surtax accomplishments and planned activities is included in the report.

In summary, the sales tax funds are being used to address critical school infrastructure needs in facility renewal, district security and educational technology.

Thank you for the opportunity to serve Brevard Public Schools.

Approved by the Independent Citizens Oversight Committee: October 21, 2015

______________________________

Gary Shiffrin, Chair


Background

Brevard Public Schools faced a precipitous decline in capital revenue beginning in FY 2008-2009. For three fiscal years, starting in FY 2010-2011 nearly all capital funding was committed to debt service. The District has roughly 12.8 million square feet of physical plant valued at $1.86 billion. This includes 82 schools and 4,145 classrooms, which serve approximately 67,000 students. The average age of the District’s facilities is 42 years, with all or parts of 48 of 82 schools exceeding 45 years of age. The Association of Physical Plant Administrators (APPA) recommends a facility renewal (not including maintenance) investment of 1.5% to 3% per year. This translates to an annual range of $28 million to $56 million, which far exceeded the District’s financial capacity prior to the sales surtax.

Without adequate capital revenue, only the highest priority capital needs, typically failures, are able to be addressed. The resulting lack of preventative maintenance and regular capital renewal leads to an inefficient and expensive approach to asset management.

In November 2014 the voters of Brevard County passed a one-half cent sales surtax for the renewal of school facilities, technology and security. Both the ballot language and the authorizing resolution (Resolution 2014-01) included the creation of the Independent Citizens Oversight Committee (ICOC) to monitor expenditure of the surtax.

The Charter of the ICOC was approved by the School Board at their October 14, 2014 meeting. The Charter (Appendix I) states that:

ICOC shall provide general oversight of the expenditures made through funds generated by the one-half cent surtax on sales for school facilities approved by the citizens of Brevard County on November 4, 2014.

The key focus of ICOC is to assure that School Board's capital expenditures for mission critical Facility Renewal, Educational Technology and School Security items are made in accordance with the School Board’s published site-based priority list (“Half-cent Sales Surtax Capital Project Plan by School”), sequenced by highest severity of need and category ranking priority to best maintain a safe and appropriate educational environment.

Additionally, ICOC will evaluate the appropriateness of capital expenditures that are substituted for previously published items due to newly recognized needs deemed to be at a higher severity of need and category ranking priority than the previously published item or items replaced.

Membership:

The application process for the ICOC started in October 2014. Applications were submitted through the United Way of Brevard. An independent ICOC Selection Committee, which included representatives from the four Brevard County Chambers of Commerce, a representative from the Capital Outlay


Committee and three parents met on December 11, 2014 to review ICOC applications and make a recommendation to the School Board.

The School Board appointed the ten members of the ICOC on February 10, 2015. The members of the ICOC are:

Business:

Matthew Susin of Melbourne, Business development at Twin Rivers Insurance and a former history teacher at Viera High School.

Mark Young of Cocoa, Director of Contracts for Support Systems Associates, Inc.

Construction:

Daniel Daniels of Merritt Island, a retired senior project manager of construction and management for the Carlisle Development Group.

Design:

Brian Blenis of Palm Bay, a senior engineer for Florida Power & Light Co. and former staff engineer at Brevard Public Schools (BPS).

Billy Stover of Titusville, chief of Kennedy Space Center’s Commercial Crew Program Safety and Mission Assurance Office.

Education:

Gary Shiffrin of Viera, the retired principal of Merritt Island High School.

Financial:

Terry Chevallier of Palm Bay, fiscal analyst for the City of Titusville.

Kayla Spellman of Rockledge, former audit manager at the University of Florida, currently a stay-at-home mom and a quality assessment consultant.

Legal:

Gene Cavallucci of West Melbourne, retired vice president and general counsel of Harris Corp.

Technology:

Sherri O’Shea of Satellite Beach, data center core engineering integrator for Sprint.

Powers, Duties and Responsibilities:

The ICOC Charter, Article IV, specifies the powers, duties and responsibilities of the ICOC as follows:


It shall be the responsibility of the ICOC to provide the School Board and the community with information related to the utilization of capital revenue generated by the one-half cent surtax on sales. Specifically, ICOC members are charged with reporting the alignment of funded projects with those identified in the School District Capital Project Plan as well as the timeliness of expenditures based on the schedule of available funds. The ICOC shall be guided by the following as they engage in this oversight responsibility:

1. ICOC is authorized to research, interview, and investigate as necessary to fulfill its duties and responsibilities as stated herein.

2. ICOC shall oversee the progress of the projects funded by the proceeds of the one-half cent surtax on sales.

3. ICOC shall research, interview, and investigate to ensure that capital outlay expenditures funded by the proceeds of the one-half cent surtax on sales are in compliance with applicable policies and procedures.

4. ICOC shall work cooperatively with the School Board, the Superintendent of Schools (the "Superintendent") and its respective employees to accomplish its goals and objectives.

5. ICOC shall not have the authority to make any decisions on behalf of the School Board, nor shall it make or implement policy.

6. ICOC shall comply with the School Board’s policies regarding non-discrimination.

7. ICOC shall advise and make recommendations to the School Board and the Superintendent.

8. ICOC shall provide written reports and verbal presentations regarding the relevant findings of ICOC on a frequency to be determined by a majority of the ICOC members, but not less than once each year. Such reports and presentations shall be provided publicly at a regular or special School Board meeting.

9. ICOC may request to present findings at a School Board workshop.

10. ICOC shall establish a method to collect public feedback regarding the oversight process.

11. ICOC recommendations shall be without bias.

12. ICOC may request an independent audit as required. Meetings of the ICOC: The ICOC held its organizational meeting on February 25, 2015. The ICOC decided to meet bi-monthly rather than the minimum quarterly frequency required in the Charter. The ICOC is performing a critical oversight function and staff wanted the ICOC involved from the outset. Close collaboration with the ICOC was requested to develop a strong foundation for the sales tax use. Several highest priority projects were initiated prior to the referendum. Development of the sales tax funds expenditure process occurred simultaneously with early project execution.


The ICOC met on the following dates:

Date Purpose

2/25/2015 Purpose of the ICOC was discussed and the Charter reviewed. The School Board Attorney explained the Florida Sunshine Laws and the necessity of compliance. ICOC Officers elected.

4/22/2015 ICOC 2015 meeting calendar approved. Financial reporting process was explained. Members learned about the ICOC portion of the BPS website.

6/17/2015 Members reviewed school maps, project descriptions and financial reporting information for ongoing projects. Financial reporting methods were discussed and soft cost analyses explained. Staff gave a brief report on each active project. Educational Technology and District Security staff presented project reports.

8/19/2015 Members discussed the draft report to the School Board Staff presented the Replace at Failure report Staff addressed how administrative costs will be charged and reported The first phase of the portable air conditioning unit replacement project was approved Staff presented the plan for addressing fire alarm and code deficiencies Staff presented the project plan for 2016

A full copy of each agenda package and minutes are posted on the Brevard Public Schools website http://www.brevardschools.org through the Sales Surtax and Independent Citizens Oversight Committee navigation buttons. Audio is available starting with the August 19, 2015 meeting.

http://www.brevardschools.org/


Establishing Priorities

The sales surtax project list was developed in spring and summer 2014 in preparation for the referendum. Two teams of Facilities Services employees assessed all of the District’s facilities from March through May 2014. Systems were rated on a condition code scale of 1 – 5, with a condition code 1 indicating a high likelihood of failure in two years and condition code 5 indicating an almost new component. Generalized construction costs were estimated using historical data and input from the District’s design and construction vendors.

This initiative produced a list of needs:

However, the estimated proceeds from the sales surtax will only address 26% of the identified needs:

Group Needs

Facility Renewal $721,750,379Educational Technology $27,193,246School Security $8,505,377

Total 757,449,002$

Group Needs Funding Percent Funded

Facility Renewal $721,750,379 $156,969,950 22%Educational Technology $27,193,246 $25,364,827 93%School Security $8,505,377 $5,746,542 68%Contingency $9,918,681

Total $757,449,002 $198,000,000 26%


The District prioritized investment of sales tax funds into those categories that are essential to supporting a successful learning environment. The list was part of the pre-referendum documentation that provided the investment framework to the voters. A complete list of the categories funded and not funded is included in Appendix II. Generally, the facility renewal investments focused on five major systems for components assessed at failure or near failure as indicated below:

For facility renewal needs, each school/facility was then evaluated against a priority scoring matrix (see Appendix III), which determined the general order in which the work was to proceed.

Educational technology investments focused on structured cabling, equipment and classroom technology infrastructure (electric and HVAC). District security investments focused on fencing and access control. Each school/facility has its own list of funded facility renewal, district security and educational technology projects (known as “Attachment F”) that was posted on the District’s web site and in individual school front offices prior to the referendum. Voters could see specifically what was planned at each school/facility. This document is the basis for the sales surtax expenditures, from which the project budgets are established. These are posted on the Brevard Public Schools web site under the sales surtax navigation tab.


Sales Tax Collections

Sales tax revenues are exceeding the estimated revenue projections.

Mar-15 Apr-15 May-15 Jun-15 Jul-15 Aug-15 Sep-15Total Estimate $2,266,486 $2,509,893 $3,609,541 $2,428,299 $2,196,654 $3,125,490 $2,262,553Total Collections $2,646,407 $2,900,448 $4,138,289 $3,009,492 $2,948,278 $3,868,076 $3,199,609Variance $379,921 $390,555 $528,748 $581,193 $751,624 $742,586 $937,056

$0

$500,000

$1,000,000

$1,500,000

$2,000,000

$2,500,000

$3,000,000

$3,500,000

$4,000,000

$4,500,000

Estimated vs. Actual Revenue

Total Estimate Total Collections Variance


$0

$5,000,000

$10,000,000

$15,000,000

$20,000,000

$25,000,000

Mar-15 Apr-15 May-15 Jun-15 Jul-15 Aug-15 Sep-15

Mar-15 Apr-15 May-15 Jun-15 Jul-15 Aug-15 Sep-15Estimated Cumulative $2,266,486 $4,776,379 $8,385,919 $10,814,218 $13,010,872 $16,136,362 $18,398,915Actual Cumulative $2,646,407 $5,546,854 $9,685,143 $12,694,635 $15,642,913 $19,510,988 $22,710,597Variance Cumulative $379,921 $770,476 $1,299,224 $1,880,417 $2,632,041 $3,374,626 $4,311,682

Cumulative Estimated Revenue vs. Actual Cumulative Revenue

Estimated Cumulative

Actual Cumulative

Variance Cumulative


The revenue allocation is prorated by group based on the original distribution percentages in the referendum. The allocation is made at the time the revenue is received. Revenues have exceeded projections which provides additional resources and flexibility in addressing critical failures. However, should revenues occur below projections, receipts will continue to be divided in the same proportion.

Allocation through Oct. 15, 2015 Amount Percent

School Security $659,207 2.90%Educational Technology $2,909,483 12.81%Facility Renewal $18,005,184 79.28%Contingency $1,136,723 5.01%

Total $22,710,597 100%


Expenditures

The sales surtax expenditures through June 30, 2015 were focused primarily on facility renewal projects that had been planned prior to the referendum and on projects that addressed failures that occurred in spring/summer 2015. The expenditures are summarized in the table below. The majority of expenditures went towards contracted services and owner direct purchases. Complete details as to the category expenditures by school in FY 15 is included in Appendix IV.

Note that although the sales surtax point of sale collection started January 1, 2015, the District did not receive revenue until late March 2015. Because the sales surtax projects are administered on a cash basis only and contracts and purchase orders must be issued well before the summer construction season, many of the projects were started with purchase orders against capital renewal funds that were later changed to sales surtax funds. Most of these projects were also in progress on July 1, 2015, the

FAC REN CONTRACTED PROFESSIONAL FEES ODP ADMINISTRATIONPRIORITY 681 684 687 686

ANDERSON ES (1141) 5 FR 13,873$ 8,215$ 27,049$ 162$ 49,299$

ATLANTIS ES (0201) YR 4 FR 10,490$ 10,490$

AUDUBON ES (4051) 4 FR 112,306$ 22,522$ 37,784$ 162$ 172,774$

CAPE VIEW ES (5031) 2 FR 162$ 162$

DELAURA MS (6012) 3 FR 817,977$ 319,882$ 162$ 1,138,022$

DISCOVERY ES (2151) 11 FR 7,439$ 162$ 7,601$

ESF (9860) YR 6 FR 162$ 162$

JEFFERSON MS (4111) 6 FR 17,485$ 762$ 18,247$

OAK PARK ES (0051) 12 FR 292,780$ 23,243$ 162$ 316,184$

OCEAN BREEZE ES (6071) 1 FR 200,842$ 59,034$ 154,635$ 162$ 414,673$

PALM BAY ES (2081) 10 FR 203,262$ 268,183$ 471,445$

ROOSEVELT ES (5012) 7 FR 8,124$ 162$ 8,286$

SEA PARK ES (6051)* 8 FR 64$ 162$ 226$

SHERWOOD ES (3041) YR 2 FR 89,151$ 27,459$ 2,297$ 118,907$

TROPICAL ES (4041) 9 FR 6,994$ 162$ 7,156$

GENERAL INDIRECT FR 1,337$ 1,337$

TOTAL FACILITY RENEWAL 1,730,190$ 191,068$ 807,533$ 6,178$ 2,734,970$

OUT OF SEQUENCE FACILITY RENEWAL 89,151$ 37,949$ -$ 2,459$ 129,559$

TOTAL ALL 1,730,190$ 191,068$ 807,533$ 31,191$ 2,759,983$

PERCENT ALL 63% 7% 29% 1% 100%

SCHOOL TOTAL FY15 EXPENSETYPE


start of the new fiscal year. Consequently, Finance and Project Management staff are still reconciling old project numbers with the category reporting.

The FY 15 expenditure table does not capture all of the work that was accomplished on the sales surtax projects. Several are still in the last phases of project close out, such that substantial expenditures will occur in FY 16 relating to these projects. The following is a brief summary of the FY 16 expenditures and encumbrances through October 15 that provides a more complete picture of the sales surtax investments underway:

Due to limitations of the spring 2014 facility assessment, differences between funded needs (Attachment F) and actual failures are anticipated. During the spring and summer of 2015 systems and components failed ahead of their estimated useful life which required unscheduled component or system replacement. These out-of-sequence and contingency-funded projects were reported to the ICOC as they occurred and are listed in Appendix V.

Project Number Description Encumbered Expended Comments

305968 Old Facility Renewal Project Number 748,779$ 922,539$ Being allocated to new project numbers380015 Old Educational Technology Project Number 686,988$ 96$ Being allocated to new project numbers390015 Old District Security Project Number -$ 3,920$ Being allocated to new project numbers500000 Facility Renewal - generic 452,156$ 18,136$ Whole school designs and administration510100 Safety and Building Code Deficiency -$ 16,205$ 520400 Central Mechanical Plant Renewal 107,078$ 250,167$ 520500 Cooling & Heating Control Systems 2,177$ 56$ 520600 Air Conditioning and Air Distribution Systems 553,762$ 536,652$ 521000 Building Water and Sanitary Piping 17,920$ -$ 521600 Air Supply & Exhaust Systems -$ 20,689$ 530700 Roofing Systems 7,780$ 205,085$ 540000 Electrical - generic 15,990$ -$ 600000 District Security - generic 84,535$ -$ Design purchase orders

Total 6/30/2015 through 10/15/2015 2,677,165$ 1,973,545$ FY 15 Expense 2,759,983$

Total to Date 2,677,165$ 4,733,528$


The following table is a summary of the district security and educational technology expenditures in FY 15:

FAC REN CONTRACTED PROFESSIONAL FEES ODP ADMINISTRATIONPRIORITY 681 684 687 686

ANDERSON ES (1141) NA DS 1,055.25$ 1,055.25$

AUDUBON ES (4051) NA DS 1,027.40$ 1,027.40$

CAPE VIEW ES (5031) NA DS 1,426.66$ 1,426.66$

COCOA HS (1121) NA DS 857.26$ 857.26$

CROTON ES (3091) NA DS 1,142.35$ 1,142.35$

DELAURA MS (6012) NA DS 1,348.87$ 1,348.87$

DISCOVERY ES (2151) NA DS 1,272.47$ 1,272.47$

GOLFVIEW ES (1071) NA DS 857.26$ 857.26$

JEFFERSON MS (4111) NA DS 1,192.59$ 1,192.59$

KENNEDY MS (1101) NA DS 571.17$ 571.17$

MILA ES (4031) NA DS 571.17$ 571.17$

OAK PARK ES (0051) NA DS 1,214.82$ 1,214.82$

OCEAN BREEZE ES (6071) NA DS 1,799.68$ 1,799.68$

PALM BAY ES (2081) NA DS 1,064.65$ 1,064.65$

ROCKLEDGE HS (1011) NA DS 571.17$ 571.17$

ROOSEVELT ES (5012) NA DS 793.59$ 793.59$

SEA PARK ES (6051) NA DS 1,029.74$ 1,029.74$

SHERWOOD ES (3041) NA DS 286.09$ 286.09$

TROPICAL ES (4041) NA DS 1,105.80$ 1,105.80$

WILLIAMS ES (4041) NA DS 571.17$ 571.17$

GENERAL INDIRECT (9170) NA DS 2,615.23$ 2,615.23$

TOTAL DISTRICT SECURITY -$ -$ -$ 22,374.39$ 22,374.39$

ROCKLEDGE HS (1011) NA ET 2,638.42$ 2,638.42$

TOTAL EDUCATIONAL TECH -$ -$ -$ 2,638.42$ 2,638.42$

SCHOOL TOTAL FY15 EXPENSETYPE

The district security and educational technology expenditures only reflected staff time for planning upcoming projects.


Projects

In Fiscal Year 2015, the construction projects included nine major and one minor facility renewal projects as well as one major educational technology project. Planning activities are also underway for district security, educational technology and facility renewal projects in 2016 and 2017.

Following is a brief summary of the construction projects that occurred in summer 2015. Additional detail is available on the Brevard Public Schools web site.


Andersen Elementary School:

Andersen Elementary School is the fifth highest priority on the facility renewal priority list. HVAC renewal for Buildings 2, 3 and 5 was completed in summer 2015. The roof renewal and additional HVAC renewal is scheduled for summer 2016. Preliminary design for the district security project has been accomplished.

Atlantis Elementary School:

The chiller at Atlantis Elementary School failed this summer and was replaced. This is an out-of-sequence and contingency project as the chiller was not included in the Attachment F detail funded list for the school. The fire alarm and intercom systems are also failing and will be bundled with the educational technology structured cabling project that will be ready for construction in late 2015. The remaining facility renewal scope of work is schedule in year 4 of the program.


Audubon Elementary School

Audubon Elementary School is the fourth highest priority on the facility renewal priority list. This summer’s project completed the mechanical system renewal. Design is underway for 2016 construction of electrical system, plumbing and fire alarm system renewal. Preliminary design for the district security project is complete.

DeLaura Middle School:

DeLaura Middle School is ranked third on the facility renewal priority list. Substantial mechanical system renewal was completed in summer 2014 and summer 2015, with more to follow in 2016. The initial work in 2014 was funded through capital renewal. Contingency funds will likely be needed to complete the mechanical system aspects of this project as the scope and cost exceed the Attachment F budget. In addition, the fire alarm was rated condition code 2 and should have been included in the funded list, but was not, which will also require an investment from contingency. Electrical and fire alarm system work are planned for 2016. The preliminary design for the district security project has been accomplished.


Educational Services Facility (ESF):

The ESF gutters and downspouts were scheduled for renewal during summer 2015 due to their failing condition. The scope of work was included in the Attachment F sales surtax budget.

Jefferson Middle School:

Jefferson Middle School is the sixth priority on the facility renewal priority list. The project was scheduled for work in year 2 of the sales surtax program, but the cooling tower failed in summer 2015 and had to be addressed. The cooling tower was replaced, and a design build contract for summer 2016 construction is proposed for the remainder of the facility renewal and district security work.

Oak Park Elementary School:

Oak Park Elementary School is ranked twelfth on the facility renewal priority list. The mechanical system renewal was completed in summer 2015, partially funded with sales surtax. Additional facility renewal scope (electrical, plumbing, building envelope) is planned for summer 2016. Oak Park is the site of the district security pilot project, scheduled for construction in fall 2015.


Ocean Breeze Elementary School:

Ocean Breeze Elementary School is the first priority on the facility renewal priority list. During summer 2015, all of the funded facility renewal items were completed including renewal of the central mechanical plant, air conditioning and air distribution equipment, electrical distribution and fire alarm systems. A newer, energy efficient technology – bipolar ionization – was utilized and is being monitored for energy/cost savings and indoor air quality. The preliminary design for the district security project is complete. A video detailing the project is posted on the District’s web site.

Palm Bay Elementary School:

Palm Bay Elementary School is tenth on the facility renewal priority list. Prior to the surtax referendum, a facility renewal project was planned to replace the chiller and the roof membrane. The chiller replacement was funded with sales surtax funds and the roof membrane was funded through capital renewal funds, as the roof renewal was not on Attachment F. Additional work is planned in summer 2016 to include air conditioning, fire alarm and plumbing system renewal. Preliminary design of the district security project is complete.


Sherwood Elementary School:

The chiller failed this summer at Sherwood Elementary School and was replaced using sales surtax funds. Sherwood Elementary School is a year 2 project, and the remaining aspects of the project are included in an upcoming design build project.

Rockledge High School:

Rockledge High School structured cabling project was started this summer and is continuing through spring 2016. The sales surtax funding was used to leverage other funds such that the surtax expense is estimated to be less than half of the $1.7 million budget identified in Attachment F. A video detailing the project is posted on the District’s web site.


Overview:

The sales tax program was intended to renew existing buildings and equipment. This limits the use of newer/alternative technologies and methodologies. While better options will be noted and considered, it will not always be feasible to invest in the better system.

However, energy conservation is part of every design analysis. There are circumstances where a modest investment in system improvements provides a life cycle cost reduction in energy use. The appropriate design concept for each site is evaluated by a team that includes the District’s Project Manager, Energy Manager, Plant Operations & Maintenance staff and the consultant team.

As staff is collaboratively scoping the upcoming projects, the District’s Building Official and the Environmental Health and Safety team are included to define and address to the extent feasible any Code deficiencies which may also include any Americans with Disabilities Act requirements. These are being identified in the project Design Criteria Package and included in the design. Additionally, those items that were not included in the 2014 facility assessment, but which require renewal are also noted for consideration as to their priority. Good examples of this circumstance are the air conditioning units in the portables that are failing and the wastewater treatment plant at Discovery Elementary School that needs to be replaced. These inconsistencies are reported to the ICOC along with the staff’s recommendation as to the resolution.


Planning Ahead

Facility Renewal

The Project Management team is preparing for the next two years of facility renewal projects based on the priority list by school/facility.

These projects include:

DeLaura Middle additional facility renewal scope 2015/2016 Audubon Elementary additional facility renewal scope 2015/2016 Andersen Elementary additional facility renewal scope 2015/2016 Palm Bay Elementary additional facility renewal scope 2015/2016 Oak Park Elementary additional facility renewal scope 2015/2016 Cape View Elementary2 design build planned 2016 Jefferson Middle2 design build planned 2016 Roosevelt Elementary2 design build planned 2016 Sea Park Elementary1 design build planned 2016 Tropical Elementary2 design build planned 2016 Discovery Elementary2 design build planned 2016 Saturn Elementary3 design build planned 2016/2017 Melbourne High3 design build planned 2016/2017 Sabal Elementary3 design build planned 2016/2017 Hoover Middle3 design build planned 2016/2017 Turner Elementary3 design build planned 2016/2017 Fairglen Elementary3 design build planned 2016/2017 Apollo Elementary3 design build planned 2016/2017 Stone Middle3 design build planned 2016/2017 Pinewood Elementary3 design build planned 2016/2017 West Melbourne Elementary3 design build planned 2016/2017 Jackson Middle3 design build planned 2016/2017 Sherwood Elementary3 design build planned 2016/2017 Kennedy Middle3 design build planned 2016/2017

1School Board approved design build preconstruction services October 13, 2015

2School Board approval of design build preconstruction pending October 27, 2015

3Design Criteria Packages (DCPs) underway/nearing completion. Projects will be bundled and Requests for Proposals (RFPs) will be issued based on available cash flow


In addition to the planned “whole school” approach, several schools have critical failing components that may need to be addressed more quickly. Those identified to date are included on the Replace at Failure List and the Chiller/Mechanical Replacements List included in Appendix V.

Educational Technology Where feasible, educational technology infrastructure is being incorporated with the facility renewal projects. Component procurement will be handled separately and will be addressed as cash flow allows. District Security The Oak Park Elementary School district security pilot project will be under construction in fall 2015. Once this project has been evaluated, the construction will follow for the other five schools where preliminary design has been finished. These will be either stand-alone projects or included with the planned facility renewal construction. Projects now in the design build process will incorporate district security. In those cases where an urgent district security need is identified, an out-of-sequence project can be accomplished.


Conclusions

The District has implemented procedures to administer and use funds collected from the half-cent sales surtax. Through September 30, 2015 collections totaled $22,710,597 which exceeded projections by $4,311,682. Expenditures in FY 15 (through June 301, 2015) totaled $2,759,983. Expenditures are in accordance with Sales Surtax Funded Detail Report (Attachment F), with exceptions reported to the ICOC. Emergent projects are consistent with the parameters defined for the use of the sales surtax. Out-of-sequence projects and unplanned projects accounted for $129,559.07 (4.6%) of FY 15 spending and are reported to the ICOC. Note that several out-of-sequence failures were identified and addressed, but the actual expense did not occur until 2016. The FY 16 report will provide a better picture of projects that are planned vs. projects that are reacting to failures. Given the advancing age of the District’s facilities and the extended period of deferred maintenance, the sales surtax is a critical resource for improving facility asset management. Should sales surtax resources continue to exceed estimates, additional prioritization and resource allocation decisions will need to be made. The District is planning for projects that will occur in 2015, 2016 and 2017. The District is using the design build process to ensure projects are designed to the available funding as well as to aggregate projects for economies of scale and marketplace advantage. The primary investment for facility renewal is in HVAC system renewal (68%), which is consistent with the failures that are occurring. Where feasible, the educational technology and/or district security projects are being bundled with the facility renewal projects to minimize administrative and design costs. The ICOC believes that it is functioning well and is conducting its business in accordance with its Charter. The diversity of the ICOC has fostered healthy dialogue during the meetings which has enhanced its effectiveness and its relationship with the staff. The ICOC would welcome any feedback or comment on how to make this report better and in a form that the Board finds helpful and informative. The ICOC continues to look forward to serving the Board, administration, teachers and most importantly the students of Brevard County in fulfilling its mission.


APPENDIX

I Charter of the Independent Citizens Oversight Committee (ICOC)

II Funded & Non-Funded Categories (Attachment A)

III Assessment Priority Scoring Matrix

IV FY 15 Expenditures by School/Category

V Replace at Failure List and Chiller/Mechanical Replacement List

APPENDIX I

Charter of the

Independent Citizens Oversight Committee

(ICOC)

CHARTER OF THE BREVARD COUNTY PUBLIC SCHOOLS

INDEPENDENT CITIZEN OVERSIGHT COMMITTEE WHEREAS, The School Board of Brevard County, Florida, a corporate body existing under the laws of the State of Florida (the "School Board") has, pursuant to Florida law, the power and authority to determine policies and programs deemed necessary by it for the efficient operation and general improvement of the district school system; and

WHEREAS, The School Board recognized the need for an independent committee to provide general oversight to the School Board's capital expenditures regarding Facility Renewal, Education Technology and School Security improvements funded by the one-half cent surtax on sales for school facilities; and

WHEREAS, The School Board wishes to confirm and clarify the powers, duties, responsibilities and procedures of this committee;

NOW THEREFORE, the School Board formally acknowledges the following Charter: ARTICLE I: NAME

The committee shall be officially known as the INDEPENDENT CITIZEN OVERSIGHT COMMITTEE (ICOC). ARTICLE II: PURPOSE

ICOC shall provide general oversight of the expenditures made through funds generated by the one-half cent surtax on sales for school facilities approved by the citizens of Brevard County on November 4, 2014. The key focus of ICOC is to assure that School Board's capital expenditures for mission critical Facility Renewal, Educational Technology and School Security items are made in accordance with the School Board’s published site-based priority list (“Half-cent Sales Surtax Capital Project Plan by School”), sequenced by highest severity of need and category ranking priority to best maintain a safe and appropriate educational environment. Additionally, ICOC will evaluate the appropriateness of capital expenditures that are substituted for previously published items due to newly recognized needs deemed to be at a higher severity of need and category ranking priority than the previously published item or items replaced.

ARTICLE III: TERM OF EXISTENCE

1. ICOC shall exist to support the School Board, and shall not be terminated until all funds collected during the six-year period the one-half cent surtax on sales for schools have been expended.

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2. After all such funds have been expended, the School Board may, at its sole discretion, terminate and dissolve ICOC upon the School Board’s approval of a resolution authorizing such dissolution.

3. In the event of renewal of a surtax on sales, this charter shall remain in effect, as modified and approved by the School Board.

ARTICLE IV: POWERS, DUTIES AND RESPONSIBILITIES

It shall be the responsibility of the ICOC to provide the School Board and the community with information related to the utilization of capital revenue generated by the one-half cent surtax on sales. Specifically, ICOC members are charged with reporting the alignment of funded projects with those identified in the School District Capital Project Plan as well as the timeliness of expenditures based on the schedule of available funds. The ICOC shall be guided by the following as they engage in this oversight responsibility:

1. ICOC is authorized to research, interview, and investigate as necessary to fulfill its duties and responsibilities as stated herein.

2. ICOC shall oversee the progress of the projects funded by the proceeds of the one-half cent surtax on sales.

3. ICOC shall research, interview, and investigate to ensure that capital outlay expenditures funded by the proceeds of the one-half cent surtax on sales are in compliance with applicable policies and procedures.

4. ICOC shall work cooperatively with the School Board, the Superintendent of Schools (the "Superintendent") and its respective employees to accomplish its goals and objectives.

5. ICOC shall not have the authority to make any decisions on behalf of the School Board, nor shall it make or implement policy.

6. ICOC shall comply with the School Board’s policies regarding non-discrimination.

7. ICOC shall advise and make recommendations to the School Board and the Superintendent.

8. ICOC shall provide written reports and verbal presentations regarding the relevant findings of ICOC on a frequency to be determined by a majority of the ICOC members, but not less than once each year. Such reports and presentations shall be provided publicly at a regular or special School Board meeting.

9. ICOC may request to present findings at a School Board workshop.

10. ICOC shall establish a method to collect public feedback regarding the oversight process.

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11. ICOC recommendations shall be without bias.

12. ICOC may request an independent audit as required.

ARTICLE V: RESPONSIBILITIES OF THE SCHOOL BOARD

1. For the purposes of this Charter, the term “School Board” shall include the elected members of the School Board, the Superintendent and/or the staff employed by the School District, as appropriate.

2. The School Board shall provide ICOC with all relevant information pertaining to the use of the proceeds from the one-half cent surtax on sales and the capital Facility Renewal, Education Technology and School Security projects funded by the proceeds on a quarterly basis. The School Board shall provide such information quarterly to ICOC as data in electronic format and as reports in hard copy and electronic formats. Such information shall use the data of the published Campus Capital Needs Sales Surtax Funded Detail Report (Attachment “F”) as the basis of the quarterly report and shall include, at a minimum, the following information: Facility Name, Group, Category, Category Priority Ranking, Component, Component Condition Code and Component Cost Estimate. Every Component shall be assigned a unique identifier for tracking purposes. The report shall, at a minimum, identify each Project (a Component or group of Components) planned for execution during the fiscal year and, for every such Project, a schedule with progress status and a cost estimate with funds encumbered and expended to date. Additions, deletions, substitutions or modifications to Components, Component Condition Codes or Component Cost Estimates shall be clearly identified in each report.

3. The School Board shall provide ICOC with work and meeting space, supplies, and assistance for ICOC to fulfill its duties and responsibilities.

ARTICLE VI: MEMBERSHIP

1. ICOC shall be comprised of no less than seven (7) and no more than eleven (11) members.

2. ICOC Members shall be residents of Brevard County who have expertise in the fields such as planning, education, business, finance, law, architecture/engineering construction, technology, or security. At least two (2) members shall be the parent/guardian of a Brevard Public Schools student. School Board members or current employees of the School Board shall not be members of ICOC. No member with a conflict of interest as defined in Section 112.33 F.S. shall be approved as a member of ICOC or continue to serve on ICOC.

3. Prospective members shall be solicited through a public announcement and forum and shall be required to submit an application for consideration and submit to authorization

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for undergoing a background check. A Selection Committee, independent of School Board, shall review the applications and recommend members of the initial ICOC to the School Board for approval at a regular or special School Board meeting.

4. Members shall serve terms of two (2) years. A member may serve for more than one consecutive term or for multiple terms, if approved by the School Board. In order to promote continuity of service and institutional memory, the initial terms shall be staggered, with three (3) members serving for one (1) year, three (3) members serving for two (2) years, and the remaining members serving for three (3) years.

5. Replacement ICOC members shall be selected by the existing members and recommended to the School Board for approval.

6. Members shall volunteer their services and shall not be compensated for their services in any manner. The School Board may, at its sole discretion, reimburse a member's out of pocket expenses reasonably incurred in the performance of their duties as an ICOC member, in accordance with the then normal reimbursement policies and procedures of the School Board.

7. Members shall endeavor to avoid any situation that might give rise to a conflict of interest with respect to their participation on ICOC and shall promptly notify the Superintendent upon becoming aware of any such conflict or potential conflict. Members shall contact the School Board if, during their service as a member of ICOC, a prerequisite for ICOC service is no longer met by the member. A member may be removed by a majority vote of the School Board.

ARTICLE VII: OFFICERS

1. The officers of ICOC shall consist of a Chairman, Vice Chairman, Secretary and Treasurer. The officers shall be members of ICOC and shall be elected for a one (1) year term by a majority of the then current ICOC members at the first regular meeting of each calendar year. Officers may serve consecutive terms with no limit to the number of terms.

2. Chairman: The Chairman shall preside over the meetings of ICOC and may establish sub-committees to undertake activities on behalf of ICOC. The Chairman shall have the power to call regular and special meetings of ICOC. The Chairman, or designee, shall be the official spokesman for ICOC.

3. Vice Chairman: In the absence of the Chairman, or in the event of the Chairman's inability or refusal to act as determined by a majority vote of ICOC, the Vice Chairman shall perform the duties of the Chairman, and when so acting shall have all the duties of, and be subject to all the restrictions upon, the Chairman. The Vice Chairman shall perform such other duties as may be assigned by the Chairman.

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4. Treasurer: The Treasurer shall ensure that ICOC prepares annual financial reports for the School Board pertaining to capital expenditures regarding Facility Renewal, Educational Technology and School Security funded by the proceeds of the one-half cent surtax on sales.

5. Secretary: The Secretary shall be responsible for maintaining minutes and records of ICOC. The Secretary shall have such additional powers and duties as may be assigned by the Chairman.

ARTICLE VIII: MEETINGS

1. ICOC shall hold regular meetings four (4) times each year at quarterly intervals. Special additional meetings may be called by the ICOC Chairman or the School Board Chairman. All meetings shall be held at such time, date and place as determined by the ICOC Chairman, or by the School Board Chairman for the meetings called by the School Board Chairman.

2. Any ICOC meeting shall be publicly noticed according to Chapter 286, F.S. (Florida's Sunshine Law). All meetings shall be open to the public.

3. Meetings shall be conducted under Robert’s Rules of Order. Procedures and policies of internal governance not specifically stated herein shall be established by the members.

4. The presence of a majority of the then current members, in person or by telephone or Internet, shall constitute a quorum. There shall be no voting by proxy.

5. Members shall recuse themselves from a vote on any matter where conflict of interest may exist which might affect their impartial evaluation of the matter under consideration.

6. Minutes shall be taken at each meeting. All meeting minutes shall be reviewed and approved by a majority of the members prior to being submitted to the School Board. The School Board shall archive and publish the meeting minutes as required by law and School Board policy.

7. ICOC, its sub-committees and the members of ICOC shall comply with Chapter 286, F.S. (Florida's Sunshine Law) and Chapter 119, F.S. (Florida's Public Records Act). Meetings may be audio and/or video recorded.

ARTICLE IX: AMENDMENT

The School Board shall have the power to amend this Charter, from time to time.

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ARTICLE IX: ACKNOWLEDGEMENT

IN WITNESS WHEREOF, the School Board, by and through the undersigned, acknowledges its approval of this Charter on the day of October, 2014. THE SCHOOL BOARD OF BREVARD COUNTY, FLORIDA ________________________________________________ Karen Henderson, School Board Chairman ________________________________________________ Brian T. Binggeli, Ed.D. , Superintendent

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APPENDIX II

Funded & Not-Funded Categories

(Attachment A)

Attachment A 2014 Facility Assessment

Prioritization of Facility Assessment Categories

Categories in Facility Assessment - Surtax Funding Status Facility Renewal 1. Safety and Building Code Deficiency Corrections (Condition Code 1 & 2 Funded)2. ADA Code Deficiency Correction (Condition Code 1 & 2 Funded)3. Fire Alarm System Renewal (Condition Code 1 & 2 Funded)4. Central Mechanical Plant Renewal (Condition Code 1 & 2 Funded)5. Cooling and Heating Control System Renewal (Condition Code 1 & 2 Funded)6. Air Conditioning and Air Distribution Equipment Renewal (Condition Code 1 & 2 Funded)7. Roofing System Renewal (Condition Code 1 & 2 Funded)8. Exterior Building Wall Finish System Renewal (Condition Code 1 & 2 Funded)9. Exterior Door/Window/Louver System Renewal (Condition Code 1 & 2 Funded)10. Building Water and Sanitary Piping System Renewal (Condition Code 1 & 2 Funded)11. Water Heating System Renewal (Condition Code 1 & 2 Funded)12. Electrical Supply System (Transf., Switchgear, Wiring) Renewal (Condition Code 1 & 2 Funded)13. Electrical Distribution System Renewal (Condition Code 1 & 2 Funded)14. Electrical Components (Lightning Prot., Intercom, Gen.) Renewal (Condition Code 1 Funded)15. Interior and Exterior Lighting Equipment Renewal (Condition Code 1 Funded)16. Air Supply and Exhaust System Renewal (Condition Code 1 Funded)17. Site Utility Systems (Gas, Electric, Storm, Water, Sanitary) Renewal (Condition Code 1 Funded)18. Site Improvements (Parking, Paving, Walks, Signage) Renewal (Not Funded)19. Site Facilities (Pavilions, Athletic/Playfields, Concessions) Renewal (Not Funded)20. Restroom Fixtures Renewal (Not Funded)21. Plumbing Systems General (Custodial, Labs, Roof Drains, Water Fountains) (Not Funded)22. Interior Door Assembly Renewal (Not Funded)23. Restroom Finishes and Accessories Renewal (Not Funded)24. Building Cabinetry Renewal (Not Funded)25. Interior Specialties (Lockers, Theater Equip., Audit. Seating, Bleachers) Renewal (Not Funded)26. Interior Wall Finishes Renewal (Not Funded)27. Interior Ceiling Renewal (Not Funded)28. Flooring System Renewal (Not Funded)29. Interior Signage Renewal (Not Funded)30. Interior Stair System Renewal (Not Funded)31. Indoor/Outdoor Pool Renewal (Not Funded)32. Building Foundation System Renewal (Not Funded)33. Building Structural System Renewal (Not Funded)

Brevard Public Schools Facilities Services July 22, 2014 Page 1 of 2

A. Safety/CodeB. Mechanical SystemsC. Building EnvelopeD. Electrical SystemsE. Site Utility

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Categories in Facility Assessment - Surtax Funding Status (Cont.)

Educational Technology 1. Technology Building Cabling (Fully Funded - Legislative Compliance & Mission Delivery) 2. Technology Equipment Renewal (Fully Funded - Legislative Compliance & Mission Delivery) 3. Classroom Technology Infrastructure (Electric, HVAC & Data) (Fully Funded - Legislative

Compliance & Mission Delivery) 4. 21st Century Classroom Equipment Renewal (Not Funded)

District School Security 1. Fencing (Fully Funded - Critical Safety Enhancement) 2. Access Control (Fully Funded - Critical Safety Enhancement) 3. Cameras (Not Funded)

Categories Not Included in Facility Assessment Additional Classroom Space

New Facility Requirements for Academic Programs

Furniture and Equipment Renewal

Food Service Equipment Renewal

New Playgrounds

New Middle School Gym A/C

New PE Pavilions

Equity Projects

Landscaping

Brevard Public Schools Facilities Services July 22, 2014 Page 2 of 2

APPENDIX III

Assessment Priority Scoring Matrix

Facilities Services/DGL Novermber 13, 2014 1 of 1

ASSESSMENT PRIORITY SCORING11/13/2014

SCHOOL BASED PRIORITIZATIONPRIORITY CATEGORY POINTS METHODOLOGY COMMENTS FORMULA - POINTS CATEGORIES

1 Active/Partial Project Extension 25 Active; Partial; NoReview proposed Surtax Work to see if it would be an extension of an Active Project - Goal is to limit impact on students and bring previously started work quickly to completion.

Active (25); Partial (15); No (0) N/A

2 Campus Wide FCI - Sales Surtax Work 20 Percentage Score Identify campuses which have the most surtax funded renewal needs - Goal is to address campuses with greatest surtax priority needs first. 0-20 points based on 0%-100% FCI ALL

3 Campus Wide FCI - All work Identified 15 Percentage Score Identify campuses which have the most renewal needs both surtax funded & unfunded - Goal is to address campuses with greatest general needs first. 0-15 points based on 0%-100% FCI ALL

4 Work Performed During 7 Year Plan 10 Extensive; Partial; None Address Campuses first that were not addressed during previous renewal initiatives - Goal to address campuses with minimal past renewal activities first. Extensive (0); Partial (5); None (10) N/A

5 Age of Facility 5 District Ranking Rank campuses based on the theoretical stage in the life cycle of their systems - Goal is to insure system/building life cycle is considered in prioritization

Ranking of Facilities 1-104; Oldest Facility Awarded Full Points N/A

6 Energy Usage 3 District Ranking Rank the campuses based upon their KWH/SF operational costs - Goal is to insure prioritization considers potential operating cost efficiencies.

Ranking of Facilities 1-104; Highest KWH Usage Awarded Full Points N/A

PROJECT BASED PRIORITIZATIONPRIORITY CATEGORY POINTS METHODOLOGY COMMENTS FORMULA CATEGORIES

A Safety/Code System FCI - Sales Surtax Work 7 Percentage ScoreIdentify campuses which have the most surtax funded Safety/Code renewal needs - Goal is for Campuses with greatest Safety/Code renewal needs to rank first in category.

Ranking of Facilities 1-104; Highest Safety/Code Need Awarded Full Points 1,2,3

B Mechanical System FCI - Sales Surtax Work 6 Percentage ScoreIdentify campuses which have the most surtax funded Mechanical System renewal needs - Goal is for Campuses with greatest Mechanical System renewal needs to rank first in category.

Ranking of Facilities 1-104; Highest Mechanical System Need Awarded Full

Points4,5,6,10,11,16

C Building Envelope FCI - Sales Surtax Work 4 Percentage ScoreIdentify campuses which have the most surtax funded Buildign Envelope renewal needs - Goal is for Campuses with greatest Building Envelope renewal needs to rank first in category.

Ranking of Facilities 1-104; Highest Building Envelope Need Awarded Full

Points7,8,9

D Electrical System FCI - Sales Surtax Work 3 Percentage ScoreIdentify campuses which have the most surtax funded Electrical System renewal needs - Goal is for Campuses with greatest Electrical System renewal needs to rank first in category.

Ranking of Facilities 1-104; Highest Electrical System Need Awarded Full

Points12,13,14,15

E Site Utility FCI - Sales Surtax Work 2 Percentage ScoreIdentify campuses which have the most surtax funded Site Utility renewal needs - Goal is for Campuses with greatest Site Utility renewal needs to rank first in category.

Ranking of Facilities 1-104; Highest Site Utility Need Awarded Full Points 17

POTENTIAL AWARDED POINTS 100

APPENDIX IV

FY 15 Expenditures by

School/Category

ANDERSON ELEMENTARY SCHOOL (1141)

FY15 EXPENSE SUMMARY

FACILITY RENEWAL

Contracted $13,872

Professional Fees $ 8,215

Owner Direct Purchase (ODP) $27,049

Administration $ 162

TOTAL $49,298

DISTRICT SCHOOL SECURITY

Administration $ 1,055

TOTAL $ 1,055

ACCOMPLISHMENT: Mechanical system (HVAC) renewal is complete for Buildings 2, 3 and 5.

Additional HVAC work and roof renewal are under design. The project is partially funded with

sales surtax.

ANDERSEN ELEMENTARY (1141)/FACILITY RENEWAL FY15

FACILITY RENEWAL 50 00 $ 3,558,232

Administration 50 00 $ 162

Central Mechanical Plant Renewal 52 04 $ 662,641 $ 662,641

Chillers 52 04 12 $ 461,943 $ 461,943

Cooling Towers 52 04 13 $ 69,516 $ 69,516

Makeup Water Secondary Backflow Preventer and Water Treatment

52 04 15 $ 131,183 $ 131,183

Cooling & Heating Control System Renewal 52 05 $ 91,940 $ 91,940

Building Automation System 52 05 19 $ 91,940 $ 91,940

Air Conditioning & Air Distribution Equipment Renewal

52 06 $ 834,188 $ 40,922 $ 793,266

Wall Hung, rooftop, Air Handlers, Split Systems, Unit Ventilators, Water Source Heat Pumps & Unitary Systems

52 06 20 $ 710,853 $ 710,853

HVAC Systems EPA Non-Compliant Refrigerant

52 06 21 $ 123,334 $ 123,334

Roofing System Renewal 53 07 $ 1,560,345 $ 8,215 $ 1,552,130

Gutters & Downspouts 53 07 22 $ 17,585 $ 17,585

Membrane Renewal 53 07 23 $ 1,457,960 $ 1,457,960

Relocatable Covered Walkways (SREF) 53 07 24 $ 84,800 $ 84,800

Building Water & Sanitary Piping System Renewal

52 10 $ 41,738 $ 41,738

Supply Piping 52 10 41 $ 41,738 $ 41,738

Electrical Supply System (Transformers, Switchgear & Wiring) Renewal

54 12 $ 9,073 $ 9,073

Multiple Service Feeds 54 12 45 $ 9,073 $ 9,073

Electrical Distribution System Renewal 54 13 $ 116,140 $ 116,140

Transformers 54 13 54 $ 116,140 $ 116,140

Electrical System Components (Lightning Protection, Intercom & Generators) Renewal

54 14 $ 242,168 $ 242,168

Equipment 24 14 57 $ 219,576 $ 219,576

Lightning Protection 24 14 59 $ 22,592 $ 22,592

TOTAL FACILITY RENEWAL 3,558,232$ 49,299$ 3,508,933$

Spent BalanceDescription System Category Component Att. F Amount

ANDERSEN ELEMENTARY (1141)DISTRICT SCHOOL SECURITY FY15

DISTRICT SCHOOL SECURITY 60 00 $ 97,589

Administration 60 00 $ 1,055

Perimeter/Entry Fencing and Gates 60 01 $ 70,680

Pedestrian Access & Safety (Fencing) 60 01 01 $ 70,680

Building Access Security Equipment 60 02 02 $ 26,909

Public Access Control 60 02 02 $ 26,909

TOTAL DISTRICT SCHOOL SECURITY $ 97,589 $ 1,055 $ 96,534


ATLANTIS ELEMENTARY SCHOOL (0201)


FACILITY RENEWAL

Professional Fees $10,490

TOTAL $10,490

ACCOMPLISHMENT: The chiller failed and has been replaced. The project is an out-of-

sequence project and is funded with sales surtax contingency as it was not on the Attachment F

list.

ATLANTIS ELEMENTARY (0201)/FACILITY RENEWAL FY15


Administration 50 00

Fire Alarm System Renewal 51 03 $ 210,340 $ 210,340

Fire Alarm System 51 03 10 $ 210,340 $ 210,340

Central Mechanical Plant Renewal 52 04 $ 117,888 $ 10,490 $ 107,398

Booster Pumps, Chilled Water, VFD's & Recirculation Pumps

52 04 11 $ 105,859 $ 105,859

Chillers 52 04 12 $ - $ -

Refrigeration Room Monitoring & Ventilation 52 04 17 $ 12,029 $ 12,029




52 06 $ 513,655 $ 513,655


52 06 20 $ 381,332 $ 381,332


52 06 21 $ 132,323 $ 132,323

Exterior Building Wall Finish System Renewal 53 08 $ 24,160 $ 24,160

Expansion/Control Joints 53 08 25 $ 2,607 $ 2,607

Exterior Sealants 53 08 27 $ 14,816 $ 14,816

Soffits 53 08 29 $ 6,736 $ 6,736

Water Heating System Renewal 52 11 $ 34,885 $ 34,885

Water Heaters 52 11 43 $ 34,885 $ 34,885


TSS Surge Suppression 54 13 55 $ 128,269 $ 128,269


54 14 $ 122,981 $ 122,981


Interior & Exterior Lighting Equipment Renewal

54 15 $ 38,490 $ 38,490

Motion Detection 54 15 66 $ 38,490 $ 38,490

Air Supply & Exhaust System Renewal 52 16 $ 34,885 $ 34,885

Exhaust Fans Art Kiln Room, Locker Rooms, Restrooms, Science

52 16 71 $ 34,885 $ 34,885



AUDUBON ELEMENTARY SCHOOL (4051)


FACILITY RENEWAL

Contracted $112,306


Owner Direct Purchase (ODP) $ 37,783


TOTAL $172,773



TOTAL $ 1,027

ACCOMPLISHMENT: HVAC system renewal is complete. Additional electrical system and fire

alarm system work is being designed for future construction. The project is partially funded

with sales surtax.

AUDUBON ELEMENTARY (4051)/FACILITY RENEWAL FY15



Fire Alarm System Renewal 51 03 $ 10,920 $ 1,005 $ 9,915


Central Mechanical Plant Renewal 52 04 $ 1,047,708 $ 150,122 $ 897,586


52 04 11 $ 80,172 $ 80,172

Chillers 52 04 12 $ 375,353 $ 375,353

Cooling Towers 52 04 13 $ 56,485 $ 56,485

Heating Boilers 52 04 14 $ 66,507 $ 66,507

Piping & Valves, Distribution Piping, Insulation, Tanks & Chilled Water

52 04 16 $ 460,080 $ 460,080





52 06 $ 389,018 $ 389,018


52 06 20 $ 288,803 $ 288,803

HVAC systems EPA Non-Compliant Refrigerant 52 06 21 $ 100,216 $ 100,216


Exterior Finish 53 08 26 $ 14,022 $ 14,022


Soffits 53 08 29 $ 3,741 $ 3,741

Exterior Door/Window/Louver System Renewal

53 09 $ 30,974 $ 30,974

Main Entry Hardware 53 09 35 $ 6,147 $ 6,147

Windows 53 09 38 $ 24,827 $ 24,827


52 10 $ 55,501 $ 55,501

Sanitary Piping 52 10 40 $ 19,046 $ 19,046

Supply Piping 52 10 41 $ 36,455 $ 36,455

Electrical Distribution System Renewal 54 13 $ 203,975 $ 18,765 $ 185,210

Panel Boards 54 13 52 $ 115,309 $ 115,309

Transformers 54 13 54 $ 36,690 $ 36,690



54 14 $ 29,570 $ 2,720 $ 26,850

Equipment 54 14 57 $ 21,398 $ 21,398



AUDUBON ELEMENTARY (4051)/FACILITY RENEWAL FY15


54 15 $ 10,542 $ 10,542

Restroom Lighting 54 15 68 $ 10,542 $ 10,542

TOTAL FACILITY RENEWAL 50 00 1,953,767$ 172,774$ 1,780,993$

Description System Category Component Att. F Amount Spent Balance

AUDUBON ELEMENTARY (4051)DISTRICT SCHOOL SECURITY FY15







CAPE VIEW ELEMENTARY SCHOOL (5031)


FACILITY RENEWAL


TOTAL $ 162


Administration $1,426

TOTAL $1,426

ACCOMPLISHMENT: A Design-Build Contract is expected to be awarded later this year for

summer 2016 construction.

CAPE VIEW ELEMENTARY (5031)/FACILITY RENEWAL FY15




Fire Alarm System 51 03 $ 9,283 $ 9,283

Fire Alarm System Renewal 51 03 10 $ 9,283 $ 9,283


Chillers 52 04 12 $ 273,786 $ 273,786

Heating Boilers 52 04 14 $ 48,511 $ 48,511


52 04 15 $ 77,750 $ 77,750


52 04 16 $ 398,718 $ 398,718





52 06 $ 377,453 $ 377,453


52 06 20 $ 377,453 $ 377,453


Soffits 53 08 29 $ 12,084 $ 12,084


53 09 $ 18,998 $ 18,998

Windows 53 09 38 $ 18,998 $ 18,998


52 10 $ 54,198 $ 54,198

Sanitary Piping 52 10 40 $ 19,330 $ 19,330

Supply Piping 52 10 41 $ 34,869 $ 34,869


Panel Boards 54 13 52 $ 123,457 $ 123,457

Transformers 54 13 54 $ 5,043 $ 5,043



52 16 $ 55,999 $ 55,999

Equipment 52 16 71 $ 25,474 $ 25,474


54 15 $ 13,611 $ 13,611

Corridor/Common Area Lighting 54 15 61 $ 3,348 $ 3,348

Exterior Perimeter Building Mounted Lighting 54 15 63 $ 2,630 $ 2,630

Restroom Lighting 54 15 68 $ 7,633 $ 7,633

TOTAL FACILITY RENEWAL 1,634,684$ 162$ 1,634,522$

CAPE VIEW ELEMENTARY (5031)/DISTRICT SCHOOL SECURITY FY15







COCOA HIGH SCHOOL (1121)



Administration $857

TOTAL $857

COCOA HIGH (1121)/DISTRICT SCHOOL SECURITY FY15







TOTAL DISTRICT SCHOOL SECURITY $ 96,299 $ 857 $ 95,442


CROTON ELEMENTARY SCHOOL (4041)




TOTAL $1,142

CROTON ELEMENTARY (3091)/DISTRICT SCHOOL SECURITY FY15



Perimter/Entry Fencing & Gates 60 01 $ 68,655






DELAURA MIDDLE SCHOOL (6012)


FACILITY RENEWAL

Contracted $ 817,977

Owner Direct Purchase (ODP) $ 319,882


TOTAL $1,138,021



TOTAL $ 1,348

ACCOMPLISHMENT: A second phase of the HVAC system renewal is complete, partially funded

with sales surtax. Additional phases have been designed but are not yet funded. Contingency

funds will be needed for additional HVAC phases.

DELAURA MIDDLE (6012)/FACILITY RENEWAL FY15



Safety & Building Code Deficiency Corrections

51 01 $ 533,714 $ 533,714

Fire Safety/Sanitation/Code Compliance 51 01 01 $ 533,714 $ 533,714

ADA Code Deficiency Corrections 51 02 $ 29,184 $ 29,184

Exterior Ramps & Walks 51 02 06 $ 29,184 $ 29,184


Heating Boilers 52 04 14 $ 64,125 $ 64,125


52 04 15 $ 102,775 $ 102,775


52 04 16 $ 527,052 $ 527,052


Cooling & Heating Control System Renewal 52 05 $ 143,182 $ 133,432 $ 9,750

Building Automation System 52 05 19 $ 143,182 $ 143,182 Air Conditioning & Air Distribution Equipment Renewal

52 06 $ 375,085 $ 349,544 $ 25,541 Wall Hung, rooftop, Air Handlers, Split Systems, Unit Ventilators, Water Source Heat Pumps & Unitary Systems

52 06 20 $ 278,459 $ 278,459


52 06 21 $ 96,626 $ 96,626



Sealants 53 08 28 $ 37,772 $ 37,772

Supply Piping 52 10 41 $ 41,738 $ 41,738 Exterior Door/Window/Louver System Renewal

53 09 $ 19,325 $ 19,325

Main Entry Doors 53 09 34 $ 19,325 $ 19,325 Building Water & Sanitary Piping System Renewal

52 10 $ 125,614 $ 125,614

Sanitary Piping 52 10 40 $ 44,799 $ 44,799

Supply Piping 52 10 41 $ 80,815 $ 80,815


Water Heaters 52 11 43 $ 25,474 $ 25,474


DELAURA MIDDLE (6012)/FACILITY RENEWAL FY15


Panel Boards Condition/Capacity 54 13 53 $ 215,213 $ 215,213

Transformers 54 13 54 $ 224,876 $ 224,876


Air Supply & Exhaust System Renewal 52 16 $ 25,474 $ 25,474 Exhaust Fans Art Kiln Room, Locker Rooms, Restrooms, Science

52 16 71 $ 25,474 $ 25,474

Site Utility Systems (Gas, Electrical, Sotrmwater, Water, Sanitary) Renewal

55 17 $ 187,720 $ 187,720

Sanitary Collection/Septic System 55 17 76 $ 72,200 $ 72,200

Water Distribution Systems 55 17 78 $ 115,520 $ 115,520

TOTAL FACILITY RENEWAL 51 00 2,805,242$ 1,138,022$ 446,217$


DELAURA MIDDLE (6012)/DISTRICT SCHOOL SECURITY FY15









DISCOVERY ELEMENTARY SCHOOL (2151)


FACILITY RENEWAL



TOTAL $7,600



TOTAL $1,272



DISCOVERY ELEMENTARY (2151)/FACILITY RENEWAL FY15


Professional Fees 50 00 $ 7,439



Accessible Entry 51 02 03 $ 2,736 $ 2,736

Passenger Loading Zones 51 02 09 $ 5,472 $ 5,472





52 04 15 $ 144,233 $ 144,233

Piping and Valves, Distribution Piping, Insulation, Tanks and Chilled Water

52 04 16 $ 735,735 $ 735,735




52 06 $ 622,096 $ 622,096


52 06 20 $ 461,837 $ 461,837


52 06 21 $ 160,259 $ 160,259



Sealants 53 08 28 $ 5,408 $ 5,408

Exerior Door/Window/Louver System Renewal

53 09 $ 5,201 $ 5,201






52 16 71 $ 42,250 $ 42,250

TOTAL FACILITY RENEWAL $ 2,532,815 $ 7,601 $ 2,525,214


DISCOVERY ELEMENTARY (2151)/DISTRICT SCHOOL SECURITY FY15









EDUCATIONAL SERVICES FACILITY (9860)


FACILITY RENEWAL

Administration $162

TOTAL $162

ACCOMPLISHMENT: The gutter and downspout replacement was completed summer 2015.

This is an out-of-sequence project.

EDUCATIONAL SERVICES FACILITY (9860)/FACILITY RENEWAL FY15



51 00 $ 60,945 $ 60,945



Chillers 52 04 12 $ 878,585 $ 878,585




52 06 $ 16,123 $ 16,123


52 06 21 $ 16,123 $ 16,123

Roofing System Renewal 53 07 $ 475,153 $ 162 $ 474,991

Gutters & Downspouts 53 07 22 $ 475,153 $ 475,153

TOTAL FACILITY RENEWAL $ 1,723,069 $ 162 $ 1,722,907


GOLFVIEW ELEMENTARY SCHOOL (1071)



Administration $857

TOTAL $857

GOLFVIEW ELEMENTARY (1071)/DISTRICT SCHOOL SECURITY FY15



Perimeter/Entry Fencing & Gates 60 01 $ 43,880






JEFFERSON MIDDLE SCHOOL (4111)


FACILITY RENEWAL



TOTAL $18,247



TOTAL $ 1,192



JEFFERSON MIDDLE (4111)/FACILITY RENEWAL FY15




51 01 $ 23,107 $ 23,107



Cooling Towers 52 04 13 $ 76,984 $ 76,984


52 04 16 $ 627,043 $ 627,043





52 06 $ 923,802 $ 923,802


52 06 20 $ 787,219 $ 787,219


52 06 21 $ 136,584 $ 136,584


52 10 $ 146,924 $ 146,924

Sanitary Piping 52 10 40 $ 52,399 $ 52,399

Supply Piping 52 10 41 $ 94,524 $ 94,524


Water Heaters 52 11 43 $ 28,558 $ 28,558

Electrical Supply System (Transformers, Switchgear & Wiring) Renewal

54 12 $ 38,015 $ 38,015

Motor Control Centers 54 12 44 $ 17,466 $ 17,466

Service Switchgear 54 12 47 $ 20,549 $ 20,549


Feeders 54 13 50 $ 25,686 $ 25,686

Panel Boards 54 13 52 $ 298,985 $ 298,985

Transformers 54 13 54 $ 263,025 $ 263,025



52 16 $ 497,281 $ 497,281

Equipment 52 16 71 $ 297,281 $ 297,281


Att. F Amount Spent BalanceDescription System Category Component

JEFFERSON MIDDLE (4111)/DISTRICT SCHOOL SECURITY FY15


Administration 60 $ 1,193






Spent BalanceDescription System Category Att. F AmountComponent

KENNEDY MIDDLE SCHOOL (1101)



Administration $571

TOTAL $571

KENNEDY MIDDLE (1101)/DISTRICT SCHOOL SECURITY FY15









MILA ELEMENTARY SCHOOL (4031)



Administration $571

TOTAL $571

MILA ELEMENTARY (4031)/DISTRICT SCHOOL SECURITY FY15


Administratin 60 00 $ 571

Perimter/Entry Fencing & Gates 60 01 $ 28,728






OAK PARK ELEMENTARY SCHOOL (0051)


FACILITY RENEWAL

Contracted $292,780



TOTAL $316,184



TOTAL $ 1,214

ACCOMPLISHMENT: HVAC system renewal work is complete, partially funded with sales surtax.

Additional facility renewal work is planned.

OAK PARK ELEMENTARY (0051)/FACILITY RENEWAL FY15


Administration 50 00 162$


51 01 $ 178,175 178,175$

Fire Safety/Sanitation/Code Compliance 51 01 01 $ 144,397 144,397$

Open Code Issues 51 01 02 $ 33,778 33,778$

ADA Code Deficiency Corrections 51 02 $ 25,536 25,536$

Handicap Parking 51 02 08 $ 25,536 25,536$

Central Mechanical Plant Renewal 52 04 $ 130,127 47,299$ 82,828$


52 04 15 $ 130,127 130,127$

Cooling & Heating Control System Renewal 52 05 $ 181,289 65,896$ 115,393$

Building Automation System 52 05 19 $ 181,289 181,289$ Air Conditioning & Air Distribution Equipment Renewal

52 06 $ 474,909 172,622$ 302,287$ Wall Hung, rooftop, Air Handlers, Split Systems, Unit Ventilators, Water Source Heat Pumps & Unitary Systems

52 06 20 $ 352,567 352,567$


52 06 21 $ 122,342 122,342$ Exterior Door/Window/Louver System Renewal

53 09 $ 23,494 23,494$

Main Entry Hardware 53 09 35 $ 8,426 8,426$

Other Exterior Door Hardware 53 09 36 $ 9,487 9,487$

Other Exterior Doors 53 09 37 $ 5,581 5,581$ Building Water & Sanitary Piping System Renewal

52 10 $ 43,414 6,757$ 36,657$

Isolation Valves 52 10 39 $ 14,952 14,952$

Sanitary Piping 52 10 40 $ 28,462 28,462$

Water Heating System Renewal 52 11 $ 32,254 11,724$ 20,530$

Water Heaters 52 11 43 $ 32,254 32,254$

Electrical Distribution System Renewal 54 13 $ 251,694 251,694$

Panel Boards 54 13 52 $ 162,401 162,401$

TSS Surge Suppression 54 13 55 $ 89,293 89,293$

Air Supply & Exhaust System Renewal 52 16 $ 32,254 11,724$ 20,530$ Exhaust Fans Art Kiln Room, Locker Rooms, Restrooms, Science

52 16 71 $ 32,254 32,254$



OAK PARK ELEMENTARY (0051)/DISTRICT SCHOOL SECURITY FY15


Administration 60 00 1,215$





TOTAL DISTRICT SCHOOL SECURITY $ 113,032 1,215$ 111,817$


OCEAN BREEZE SCHOOL (6071)


FACILITY RENEWAL

Contracted $200,843




TOTAL $414,672



TOTAL $ 1,799

ACCOMPLISHMENT: The facility renewal project, including central mechanical plant, air

conditioning and air distribution equipment, electrical distribution and fire alarm systems, is

complete. This project was partially funded with sales surtax.

OCEAN BREEZE ELEMENTARY (6071)/FACILITY RENEWAL FY15



Fire Alarm System Renewal 51 03 $ 105,454 13,150$ 92,304$

Fire Alarm System 51 03 10 $ 105,454 105,454$


Booster Pumps, Chilled Water, VFDs & Recirculation Pumps

52 04 11 $ 55,664 55,664$

Chillers 52 04 12 $ 309,911 309,911$

Heating Boilers 52 04 14 $ 54,911 54,911$

Refrigeration Room Monitoring and Ventilation

52 04 17 $ 7,522 7,522$


52 06 $ 321,194 89,989$ 231,205$


52 06 20 $ 238,451

238,451$


52 06 21 $ 82,743 82,743$


52 10 $ 65,402 8,997$ 56,405$

Sanitary Piping 52 10 40 $ 25,856 25,856$

Supply Piping 52 10 41 $ 39,545 39,545$

Water Heating System Renewal 52 11 $ 17,301 17,301$

Water Heaters 52 11 43 $ 17,301 17,301$

Electrical Supply System Renewal 54 12 $ 24,843 14,223$ 10,620$

Multiple Service Feeds 54 12 45 $ 24,843 24,843$

Electrical Distribution System Renewal 54 13 $ 220,541 27,502$ 193,039$

Panel Boards Condition/Capacity 54 13 53 $ 124,213 124,213$


Air Supply & Exhaust System Renewal 52 16 $ 21,814 2,720$ 19,094$ Exhaust Fans Art Kiln Room, Locker Rooms, Restrooms, Science Labs

52 16 371 $ 21,914 21,914$

TOTAL FACILITY RENEWAL 1,364,555$ 414,673$ 949,882$

Spent BalanceAtt. F.

AmountDescription System Category Component

OCEAN BREEZE ELEMENTARY (6071)/DISTRICT SCHOOL SECURITY FY15


Administration 60 00 1,800$

Perimeter/Entry Fencing and Gates 60 01 $ 91,737 91,737$

Pedestrian Access & Safety (Fencing) 60 01 01 $ 91,737 91,737$

Building Access Security Equipment 60 02 02 $ 18,053 18,053$

Public Access Control 60 02 02 $ 18,053 18,053$

TOTAL DISTRICT SCHOOL SECURITY $ 109,790 1,800$ 107,990$

Spent BalanceDescription System Category Component Att. F. Amount

PALM BAY ELEMENTARY SCHOOL (2081)


FACILITY RENEWAL

Contracted $203,262


TOTAL $471,445



TOTAL $ 1,064

ACCOMPLISHMENT: The roof membrane renewal and chiller replacement are complete. The

chiller is funded with sales surtax, and the roof is funded with capital renewal funds. Additional

HVAC work is planned for next year.

PALM BAY ELEMENTARY (2081)/FACILITY RENEWAL FY15


Administration 50 00


Accessible Entry 51 02 03 $ 2,128 $ 2,128

Barrier Free Route ROW Sidewalk to Building Entry

51 02 04 $ 10,214 $ 10,214

Building Entry 51 02 05 $ 2,128 $ 2,128

Exterior Ramps and Walks 51 02 06 $ 20,429 $ 20,429

Handicap Parking 51 02 08 $ 17,875 $ 17,875

Passenger Loading Zones 51 02 09 $ 4,256 $ 4,256




Chillers 52 04 12 $ 501,348 $ 501,348

Cooling & Heating Control System Renewal 52 05 $ 166,775 $ 14,228 $ 152,547



52 06 $ 648,683 $ 648,683


52 06 20 $ 648,683 $ 648,683

Roofing System Renewal 53 07 $ 265,600 $ 265,600

Relocatable Covered Walkways (SREF) 53 07 24 $ 265,600 $ 265,600


52 10 $ 80,619 $ 80,619

Sanitary Piping 52 10 40 $ 31,872 $ 31,872

Supply Piping 52 10 41 $ 48,746 $ 48,746



52 16 71 $ 29,672 $ 29,672



PALM BAY ELEMENTARY (2081)/DISTRICT SCHOOL SECURITY FY15








BalanceSpentDescription System Category Component Att. F Amount

ROCKLEDGE HIGH SCHOOL (1011)




TOTAL $ 571

EDUCATIONAL TECHNOLOGY


TOTAL $2,638

ACCOMPLISHMENT: The structured cabling (Educational Technology) project is

underway. Rockledge High School is one of eight remaining schools that require

structured cabling renovation based on facility age and condition. Structured Cabling

Systems include network, fiber optic, telephone and instructional television components

with associated supported electrical and mechanical systems. As of August 26

approximately 7500’ of the 2” backbone conduit has been installed. All work is being

done on second shift to keep the mess and disruptions to students and staff to a

minimum.

ROCKLEDGE HIGH (1011)/DISTRICT SCHOOL SECURITY FY15









ROCKLEDGE HIGH (1011)/EDUCATIONAL TECHNOLOGY FY15

EDUCATIONAL TECHNOLOGY 65 00 $ 1,946,397


Technology Building Cabling 65 01 $ 1,762,159

Structured Cabling 65 01 01 $ 1,762,159

Technology Equipment Renewal 65 02 $ 184,238

Computer Replacement 65 02 02 $ 51,795

Server Replacement 65 02 03 $ 58,507

Switch Replacement 65 02 04 $ 21,606

Telephone System Replacement 65 02 05 $ 49,843

Wireless Access Points Replacement 65 02 06 $ 2,487

TOTAL EDUCATIONAL TECHNOLOGY $ 1,946,397 $ 2,638 $ 1,943,759


ROOSEVELT ELEMENTARY SCHOOL (5012)


FACILITY RENEWAL



TOTAL $8,285



TOTAL $ 793



ROOSEVELT ELEMENTARY (5012)/FACILITY RENEWAL FY15




Central Mechanical Plant Renewal 52 04 $ 1,037,695 $ 1,037,695


52 04 11 $ 96,123 $ 96,123

Cooling Towers 52 04 13 $ 67,723 $ 67,723

Heating Boilers 52 04 14 $ 79,739 $ 79,739

Makeup Water Secondary Backflow Preventer & Water Treatment

52 04 15 $ 127,800 $ 127,800


52 04 16 $ 655,386 $ 655,386





52 06 $ 812,679 $ 812,679


52 06 20 $ 692,525 $ 692,525


52 06 21 $ 120,154 $ 120,154


52 10 $ 147,818 $ 147,818

Sanitary Piping 52 10 40 $ 52,718 $ 52,718

Supply Piping 52 10 41 $ 95,099 $ 95,099


Feeders 54 13 50 $ 25,842 $ 25,842

Panel Boards 54 13 52 $ 300,804 $ 300,804

Transformers 54 13 54 $ 264,625 $ 264,625


54 15 $ 166,424 $ 166,424

Emergency Lighting 54 15 62 $ 128,178 $ 128,178

Exterior Perimeter Building Mounted Lighting 54 15 63 $ 38,247 $ 38,247



ROOSEVELT ELEMENTARY (5012)/DISTRICT SCHOOL SECURITY FY15







TOTAL DISTRICT SCHOOL SECURITY $ 5,122,600 $ 794 $ 5,121,806


SEA PARK ELEMENTARY SCHOOL (6051)


FACILITY RENEWAL

Professional Fees $ 64*


TOTAL $ 226**

* Error/Will be Credited in FY16

**Actual - $162.07


Administration $1.029

TOTAL $1,029



SEA PARK ELEMENTARY (6051)/FACILITY RENEWAL FY15


Professional Fees* 50 00 $ 64



51 01 $ 28,954 $ 28,954



Handicap Parking 51 02 08 $ 43,411 $ 43,411




Chillers 52 04 12 $ 281,779 $ 281,779





52 06 $ 364,588 $ 364,588


52 06 20 $ 364,588 $ 364,588

Exterior Buidling Wall Finish System Renewal 53 08 $ 11,870 $ 11,870


Exterior Finish 53 08 26 $ 9,574 $ 9,574


53 09 $ 11,821 $ 11,821

Main Entry Doors 53 09 34 $ 2,713 $ 2,713



52 10 $ 42,786 $ 42,786

Sanitary Piping 52 10 40 $ 10,042 $ 10,042

Supply Piping 52 10 41 $ 32,744 $ 32,744


Panel Boards 54 13 52 $ 54,359 $ 54,359



54 14 $ 52,403 $ 52,403

Equipment 54 14 57 $ 52,403 $ 52,403



SEA PARK ELEMENTARY (6051)/FACILITY RENEWAL FY15


Ductwork Renewal 52 16 70 $ 395,066 $ 395,066


52 16 71 $ 16,677 $ 16,677

Site Utility Systems (Gas, Electrical, Stormwater, Water, Sanitary) Renewal

55 17 $ 441,864 $ 441,864

Electrical Service 55 17 74 $ 122,740 $ 122,740

Sanitary Collection/Septic System 55 17 76 $ 122,740 $ 122,740

Water Distribution Systems 55 17 78 $ 196,384 $ 196,384

TOTAL FACILITY RENEWAL 1,984,193$ 226$ 1,983,967$

*Error/Will be Credited in FY16 Actual $162 Actual

$1,984,031

SEA PARK ELEMENTARY (6051)/DISTRICT SCHOOL SECURITY FY15









SHERWOOD ELEMENTARY SCHOOL (3041)


FACILITY RENEWAL

Contracted $ 89,151



TOTAL $118,906



TOTAL $ 286

ACCOMPLISHMENT: The chiller was failing and has been replaced utilizing sales surtax funds.

This is an out-of-sequence project.

SHERWOOD ELEMENTARY (3041)/FACILITY RENEWAL FY15


Administration 2,297$

Fire Alarm System Renewal 51 03 $ 164,584 164,584$

Fire Alarm System 51 03 10 $ 164,584 164,584$


Chillers 52 04 12 $ 446,900 446,900$


52 04 16 $ 547,224 547,224$

Cooling & Heating Control System Renewal 52 05 $ 282,732 282,732$

Building Automation System 52 05 19 $ 282,732 282,732$


52 06 $ 389,441 9,153$ 380,288$


52 06 20 $ 289,117 289,117$


52 06 21 $ 100,324 100,324$

Exterior Building Wall Finish System Renewal 53 08 $ 34,025 34,025$

Sealants 53 08 28 $ 34,025 34,025$

Electrical Distribution System Renewal 54 13 $ 133,859 9,153$ 124,706$


TOTAL FACILITY RENEWAL $ 1,998,765 118,907$ 1,879,858$

Spent BalanceDescription Sysem Category Component Att. F Amount

SHERWOOD ELEMENTARY (3041)/DISTRICT SCHOOL SECURITY FY15





TOTAL DISTRICT SCHOOL SECURITY $ 21,889 286$ 21,603$

Spent BalanceDescription Sysem Category Component Att. F Amount

TROPICAL ELEMENTARY SCHOOL (4041)


FACILITY RENEWAL



TOTAL $7,155



TOTAL $1,105



TROPICAL ELEMENTARY (4041)/FACILITY RENEWAL FY15




Safety and Building Code Deficiency Corrections

51 01 $ 5,345 $ 5,345



Cooling Towers 52 04 13 $ 66,672 $ 66,672

Heating Boilers 52 04 14 $ 66,507 $ 66,507


52 04 15 $ 125,817 $ 125,817


52 04 16 $ 645,216 $ 645,216





52 06 $ 353,332 $ 353,332


52 06 20 $ 340,889 $ 340,889

HVAC systems EPA Non-Compliant Refrigerant 52 06 21 $ 12,443 $ 12,443



Exterior Finish 53 08 26 $ 22,206 $ 22,206


Soffits 53 08 29 $ 11,836 $ 11,836

Thermal Condition 53 08 30 3,590$ 3,590$


53 09 $ 161,873 $ 161,873

Main Entry Doors 53 09 34 $ 10,230 $ 10,230


Other Exterior Door Hardware 53 09 36 $ 2,386 $ 2,386

Windows 53 09 38 $ 128,433 $ 128,433


52 10 $ 45,799 $ 45,799

Sanitary Piping 52 10 40 $ 28,921 $ 28,921

Supply Piping 52 10 41 $ 16,879 $ 16,879


TROPICAL ELEMENTARY (4041)/FACILITY RENEWAL FY15


Panel Boards Condition/Capacity 54 13 53 $ 106,053 $ 106,053



54 15 $ 34,266 $ 34,266

Motion Detection 54 15 66 $ 27,253 $ 27,253

Performance Lighting 54 15 67 $ 7,013 $ 7,013

Air Supply and Exhaust System Renewal 52 16 $ 738,772 $ 738,772

Ductwork Renewal 52 16 70 $ 738,772 $ 738,772

Site Utility Systems (Gas, Electrical, Stormwater, Water, Sanitary) Renewal

55 17 $ 11,552 $ 11,552

Backflow Preventer 55 17 72 $ 11,552 $ 11,552

TOTAL FACILITY RENEWAL $ 2,727,964 $ 7,156 $ 2,720,808

Spent Balance Description System Category Component Att. F Amount

TROPICAL ELEMENTARY (4041)/DISTRICT SCHOOL SECURITY FY15




Pedestrian Access and Safety (Fencing) 60 01 01 $ 56,071





WILLIAMS ELEMENTARY SCHOOL (4041)



Administration $571

TOTAL $571

WILLIAMS ELEMENTARY (1151)/DISTRICT SCHOOL SECURITY FY15









APPENDIX V

Replace at Failure List

and

Chiller/Mechanical Replacement List

Southwest MS

Endeavour ES

Eau Gallie HS

Auditorium

Merritt Island HS

Auditorium

Stone MS Media

Bayside HS

Roy Allen ES

Lewis Carrol ES

Coquina ES

Westside ES

Freedom 7 ES

Creel ES

Surfside ES

Notes:

1. We have been eliminating the boilers on two-pipe heating systems.

2. Inspect all CHWS and CHWR piping before replacing.3. Do Roy Allen and Lewis Carrol together, they are basically the same school.

These fan coils need to be replaced. They do not appear in Attachment F.

CEP, BAS,Terminal Eq., EPA Non Compliant Refrigerant, Bipolar, DCV

3 Chris AultCT, Boilers, Piping, EPA Non-Compliant Refrigerant,

BAS, AHU

6 Dave Martin BAS, EPA Non-Compliant Refrigerant Chillers & BAS for Chillers Only

4. Fairglen is not listed above: however, there are a number of fan coil units that were installed in four 1988 additions.

4 Art Johnson CEP, BAS, Boilers, EPA Non-Compliant Refrigerant CEP with Bipolar & DCV; Same as Sherwood with Mechanical Loft

3 Art JohnsonCEP, Backflow Preventer (BFP), Chilled/Hot Water

Piping, BAS, EPA Non-Compliant RefrigerantCEP, BFP, Bipolar & DCV, Same as Sherwood

4 Tom HoodCEP, BAS, Terminal Equipment, EPA Non-Compliant

Refrigerant

4 Art Johnson Chillers, Some Piping, BAS, EPA Non-Compliant RefrigerantChillers, Some Piping, Building Automation System

(BAS), EPA Non-Compliant Refrigerant

Scope Determinations for Chiller/Mechanical Replacements Requested by Maintenance.

School Attachment F Year Project Manager Current HVAC Scope per Attachment F Proposed Scope to be Done Immediately

3 Dave MartinPumps, Chillers, Cooling Towers (CTs), Air Handling

Units (AHUs)

Pumps, Chillers, CTs, AHUs - Combine Project with Turner, Investigate

Combined CEP/Ice Storage

4 Jim Hudson BAS Chiller with Bipolar & Demand Control Ventilation (DCV)

5 Jim Hudson Central Energy Plant (CEP), Piping & BAS Chiller with Bipolar & DCV

2 Dave Martin CT, Piping, Tanks, BAS, Terminal Equipment CT, Piping, Tanks, BAS, Terminal Equipment

CT

Chris Ault Small AHU Replace 6 Split AC Units, Some Ductwork5

3 Dave Martin Chillers, Boiler, Piping, EPA Non-Compliant Refrigerant In Evaluation Stage

5 Dave Martin Chillers, Pumps, Some Piping In Evaluation Stage

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