Report of the 187 th Board Session - World Family … 187.00.11...Mr.!Nedim!Kaya! Turkey! Advisor!...

179th Executive Board

2009

4 December 2011 Abu-‐Dhabi -‐ UAE

2011

WORLD FAMILY ORGANIZATION Headquarters 28, Place Saint Georges F75009 Paris – France +33 1 48 78 07 59 Presidency Office Rua Domingos Nascimento, 280. CEP: 80520-‐200 Curitiba -‐ PR -‐ Brazil +55 41 32 54 56 78 www.worldfamilyorganization.org [email protected]

Report of the 187th Executive Board Session

2012

187th Executive Board Ordinary Session Report Page 1 of 24

Executive Board Abu Dhabi – UAE EB 187/00/11

187th Ordinary Session 04 December 2011 8 February 2012

Original: English

REPORT OF THE 187th EXECUTIVE BOARD SESSION

Abu-‐ Dhabi – UAE – 4 December 2011

NOTE

I. The present report is subject to correction. You are kindly requested to draft the corrections in one of the WFO working languages: Arabic, English or French, and mail them, no later than a month after reception, to the attention of WFO President:

Presidency Office Rua Domingos Nascimento, 280

Bom Retiro – Curitiba / PR Brazil – 80520-‐200

Phone: 00 55 41 3254 5678 Fax: 00 55 41 3049 6263 E-‐mail: [email protected]

II. The eventual corrections to the report will be regrouped in a single rectified copy that will be published subsequently.

III. Symbols of the World Family Organization are composed of capital letters combined with figures. Mention of such a symbol indicates a reference to a World Family Organization document.


CONTENTS:

I. Final Agenda

II. List of Presence

III. Opening of the Session.

IV. Verification of quorum.

V. Adoption of the agenda.

VI. Approval of the 186th Ordinary Session of the Executive Board Report, held in Geneva on 5th July, 2011 – Doc. EB 187/04/11

VII. Approval of the 1st Secretariat for Family Policy and Technical Activities Report, held in Geneva, on 4 July 2011 – Doc. EB 187/05/11

VIII. Report of the EB Secretariat – 3rd and 4th Trimester of 2011 VIII.1. – President VIII.2. – Vice-‐President for Legal and Administrative Affairs VIII.3. – Vice-‐President for Financial Affairs VIII.4. – Vice-‐President for Communication and Public Relation VIII.5. – Vice-‐President for Family Policy VIII.6. – Vice-‐President for Technical Activities.

IX. Report on WFO’s European Regional Committees Auditing 2011 – Doc. EB 187/07/11

X. Report and discussion of the Regional Committees – Doc. EB 187/08/11:

X.1. – Report of the European Regional Committee X.2. – Report of the Latin American Regional Committee.

XI. Annual Report of Activities 2011 – Doc. EB 187/09/11

XII. Annual Financial Report 2011 – Doc. EB 187/10/11

XIII. Presentation of the Plan of Action 2012 – Doc. EB 187/11/11

XIV. Presentation of the Budget 2012 – Doc. EB 187/12/11

XV. Report on WFO’s Regional Committee General Assemblies, held in Abu Dhabi, on 3rd December 2011 -‐ EB Oral Report

XVI. Report on the World Family Summit +7 – EB Oral Report

XVII. Proposal for the World Family Summit +8 – EB Oral Report

XVIII. Report of the Membership Status – Doc. EB 187/13/11 XVIII.1. Admissions XVIII.2. Resignations XVIII.3. Suspensions/Exclusions

XIX. Calendar – Doc. EB 187/14/11

XX. Miscellaneous.

XXI. Closure of the Session


I. FINAL AGENDA

1. Opening of the Session

2. Verification of Quorum

3. Adoption of the Agenda

4. EB 187/04/11 – Approval of the 186th Executive Board Session Report, held in Geneva, on 5 July 2011.

5. EB 187/05/11 – Approval of the 1st Secretariat for Family Policy and Technical Activities Report, held in Geneva, on 4 July 2011

6. EB 187/06/11 – Report of the EB Secretariat – 3rd and 4th Trimester of 2011

6.1. President

6.2. Vice-‐President for Legal and Administrative Affairs

6.3. Vice-‐President for Financial Affairs

6.4. Vice-‐President for Communications and Public Relations Affairs

6.5. Vice-‐President for Family Policy Coordination

6.6. Vice-‐President for Technical Activities

7. EB 187/07/11 – Report on WFO’s European Regional Committees Auditing 2011

8. EB 187/08/11 – Report of the Regional Committees

8.1. Report of the European Regional Committee

8.2. Report of the Latin American Regional Committee

9. EB 187/09/11 – GA 25/04/11 -‐ Annual Report of Activities 2011

10. EB 187/10/11 – GA 25/05/11 -‐ Annual Financial Report 2011

11. EB 187/11/11 – GA 25/06/11 -‐ Presentation of the Plan of Action 2012

12. EB 187/12/11 – GA 25/07/11 -‐ Presentation of the Budget 2012

13. EB Oral Report – GA Oral Report – Report on WFO’s Regional Committee General Assemblies, held in Abu Dhabi, on 3rd December 2011.

14. EB Oral Report -‐ Report on the World Family Summit +7

15. EB Oral Report -‐ Proposal for the World Family Summit +8

16. EB 187/13/11 – GA 25/08/11 – Report of the Membership Status

16.1. Admissions

16.2. Resignations

16.3. Suspensions/Exclusions

17. EB 187/14/11 -‐ GA 25/10/11 – Calendar

18. Miscellaneous

19. Closure of the Session


II. LIST OF PRESENCE

Present:

President Dr. Deisi Noeli Weber Kusztra Brazil

Vice-‐President for Financial Affairs Mr. Bruno Lopes Canada

Vice-‐President for Technical Activities Dr. Alzira Guimarães Brazil

Vice-‐President for Family Policy Coordination Mrs. Lara Hussein Jordan

Advisor Mr. Eric De Wasch Belgium

Advisor Mrs. Rachel Aird South Africa

Advisor Mrs. Maria Teresa Maia Portugal

Advisor Dr. Soad Jaber Saudi Arabia

Advisor Mr. Heribert Rollik Germany

Advisor Dr. Elie Mekhael Lebanon

Excused:

Vice-‐President for Legal and Administrative Affairs

Mr. Isidro de Brito Portugal

Vice-‐President for Communication and Public Relations Affairs

Mme. Saida Agrebi Tunisia

Advisor Mr. Nedim Kaya Turkey

Advisor Mr. Rupinder Bedi India

Advisor Mrs. Elisabetta Maggi Italy

Advisor Mrs. Maria José Evangelista Brazil

Ex-‐Officio:

Latin America Regional Committee EB Secretary Ms. Juliana Barata Procópio Brazil

Latin America Regional Committee EB President Mrs. Fernanda Guimarães Brazil

European Regional Committee EB Secretary Mrs. Sofia Silva Portugal


III. OPENING OF THE SESSION

1. The President, Dr. Deisi Kusztra, opened the 187th Ordinary Session of the Executive Board at 9:00 AM welcoming all Members and wished everyone a very productive meeting.

2. The President noted that this EB Session was being held at the Vice-‐President for Family Policies Mrs. Lara Hussein family house living room, a very comfortable place and with an enchanting view, and thanked the Vice-‐President for Family Policies for the kind invitation.

3. Having concluded this welcome the President declared the 187th Ordinary Session of the Executive

Board opened.

IV. VERIFICATION OF QUORUM

4. The President informed member that since the Vice-‐President for Legal and Administrative Affairs would not be present at this Session, the President herself would take care of the duties of the VP-‐LAA, proceeding with the verification of the quorum.

5. The President reported that as ten members were present of the sixteen Executive Board Members, the quorum was achieved.

6. The President also informed that the following members presented theirs excuses: The Vice-‐ President for Legal and Administrative Affairs Mr. Isidro de Brito, the Vice-‐President for Communication and Public Relations, Mrs. Saida Agrebi and the Advisors Mr. Rupinder Bedi, Mr. Nedim Kaya, Mrs. Maria Jose Evangelista and Mrs. Elisabetta Maggi.

7. With this point concluded, the President proceeded to the next point of the Agenda.

V. ADOPTION OF THE AGENDA

8. The President presented the Agenda as the document Doc. EB 187/03/11, previously sent.

9. The President asked Members if they had anything else to include, and since there were no remarks, the Executive Board Members approved unanimously the final agenda.

DECISION EB 187/01/11 The Executive Board Members, according to the document EB 187/03/11 decided to unanimously approve:

1. Opening of the Session

2. Verification of Quorum

3. Adoption of the Agenda

4. EB 187/04/11 – Approval of the 186th Executive Board Session Report, held in Geneva, on 5 July


2011

5. EB 187/05/11 – Approval of the 1st Secretariat for Family Policy and Technical Activities Report, held in Geneva, on 4 July 2011

6. EB 187/06/11 – Report of the EB Secretariat – 3rd and 4th Trimester of 2011

6.1 President

6.2 Vice-‐President for Legal and Administrative Affairs

6.3 Vice-‐President for Financial Affairs

6.4 Vice-‐President for Communications and Public Relations Affairs

6.5 Vice-‐President for Family Policy Coordination

6.6 Vice-‐President for Technical Activities

7. EB 187/07/11 – Report on WFO’s European Regional Committees Auditing 2011

8. EB 187/08/11 – Report of the Regional Committees

8.1 Report of the European Regional Committee

8.2 Report of the Latin American Regional Committee

9. EB 187/09/11 – GA 25/04/11 -‐ Annual Report of Activities 2011

10. EB 187/10/11 – GA 25/05/11 -‐ Annual Financial Report 2011

11. EB 187/11/11 – GA 25/06/11 -‐ Presentation of the Plan of Action 2012

12. EB 187/12/11 – GA 25/07/11 -‐ Presentation of the Budget 2012

13. EB Oral Report – GA Oral Report -‐ Report on WFO’s Regional Committee General Assemblies, held in Abu Dhabi, on 3rd December 2011

14. EB Oral Report -‐ Report on the World Family Summit +7

15. EB Oral Report -‐ Proposal for the World Family Summit +8

16. EB 187/13/11 – GA 25/08/11 – Report of the Membership Status

16.1 Admissions

16.2 Resignations

16.3 Suspensions/Exclusions

17. EB 187/14/11 -‐ GA 25/10/11 – Calendar

18. Miscellaneous

19. Closure of the Session.

VI. APPROVAL OF THE 186TH ORDINARY SESSION OF THE EXECUTIVE BOARD REPORT, HELD IN GENEVA, SWITZERLAND, ON 5 JULY 2011.

8. The President presented the report of the 186th Ordinary Session of the Executive Board Report, held in Geneva, Switzerland on 5 July 2011, which was sent as a support document EB 187/04/11, asking members if they would like a few minutes to examine the document again.


9. The members agreed and took a few minutes to examine the document, after which the President opened the floor for discussion on the Report.

10. After a few minutes the President asked, if in the contents of the Report members had any comments or corrections to be made to which members agreed that the Report was satisfactory.

11. The members of the Executive Board after having reviewed the Report of 186th Ordinary Session of the Executive Board Report, decided unanimously to approve it.

DECISION EB 187/02/11 The Executive Board Members after having reviewed the Report of 186th Ordinary Session of The Executive Board, held in Geneva, Switzerland on 5 July 2011, decided unanimously to approve it.

VII. APPROVAL OF THE 1st SECRETARIAT FOR FAMILY POLICY AND TECHNICAL ACTIVITIES REPORT, HELD IN GENEVA, ON 4 JULY 2011.

12. According to the supporting document EB 187/05/11, the President introduced the item 5 of the

Agenda and requested the Vice President for Family Policy and Vice President for Technical Activities to present the Report of the 1st Secretariat for Family Policy and Technical Activities held in Geneva, on 4 July 2011.

13. Both Vice Presidents reported to members that according to the written Report, they were very satisfied with the work done, together with the consultant hired by UNAPMIF in Public Policies, Mrs. Catherine Webber, from Australia, and in especial with the agreed outlines for the Family Policies and Activities in Health and Education.

14. The Vice-‐ Presidents also reported that the next step is to define the programs and activities which

will be recommended by WFO in these areas and then establish mechanisms for projects implementation.

15. The Vice-‐President for Technical Activities noted that in the Health Area, WFO has already been

partnering with UNAPMIF since 2004 in some health projects implementation, which is a good basis for the development of the other areas.

16. After the presentation of the Report, the President thanked both Vice-‐Presidents for the excellent work done and opened the floor for discussion.

17. Mr. Ellie Mekhael, Advisor, noted that it is very important for WFO to get engaged in supporting public policies to implement early childhood education, as well as, under WFO sponsorship, to organize capacity building in different countries on the subject.

18. Dr. Soad Jaber, Advisor, stated that she would like to know more on how WFO was planning to implement these policies and if a specific task-‐force would be established for the implementation. According to Dr. Soad, different countries with different cultures may be willing to know not only WFO’s policies but especially what WFO has really implemented that can be used by them.


19. Mr. Rollik, Advisor, stated that he is convinced that formulating policies, programs and projects are

very important as well as their implementation, but it is not less important is WFO to communicate these policies, programs and projects to all members and to make WFO’s activities more visible.

20. Mrs. Rachel, Advisor, commented that more than policies, which are very important, we also have to be very practical in implementing the actions and also to search for the work of our members because many of them are implementing the policies that WFO is advocating and with concrete actions, but their work is not visible on the website and WFO needs to improve in that area.

21. The Vice-‐President for Family Policies noted that according to WFO’s Strategic Framework the aim of WFO is not to “create any new policy” but to focus on governmental public policies on the priority areas, giving them a “family perspective” and to motivate our members and other NGO’s working in the respective areas, to work with governments or by themselves on actions highlighting the family perspective. The important is that WFO have to send the message to members that we all need to work together and in the same direction to make our advocated policies with a family perspective visible.

22. The Vice-‐President for Family Policy continued by stating that WFO is not an implementing agency and even does not have staff for that, but WFO’s policies, programs and projects should be implemented by our members, with WFO’s support, as the Brazilian member UNAPMIF is doing.

23. The President added to the remarks of the Vice-‐President for Family Policy, the importance of organizing the National and Regional Committees within their respective functions, because actually they are the tools allowing members to participate more actively in WFO’s work and extending opportunities for implementation at local level. That’s what is happening in Latin America Region and more specifically in Brazil.

24. The President also agreed with Mr. Rollik remarks and recall members that WFO have on the website a page where each member can inform about their programs and projects, but unfortunately very few members uses this instrument. Regional and National Conferences also are very important because WFO work can be discussed and implemented at Regional and National levels with Regional and National perspectives.

25. The President also noted that WFO is putting big efforts to reach the local level, because at the local level is where families are and public policies with a family perspective have to reach there.

26. After these contribution, and since there were no more requests for the floor, the President asked members if they were ready to vote on the report to which members agreed and approved it unanimously.

DECISION EB 187/03/11 The Executive Board Members after discussing on the presentation of the 1st Secretariat for Family Policy and Technical Activities Report Doc. EB 187/05/11, decided unanimously to approve it.


VIII. Report of the EB Secretariat – 3rd and 4th Trimester of 2011.

27. According to the Point VI of the Agenda and the support document EB/187/04/11 the President

resumed her activities on the 3rd and 4th Trimester of 2011, highlighting that besides the operational routine activities of WFO she devoted a considerable amount of time on the preparations of the 186th Executive Board Session and the preparation of the annual activities of the High Level Segment of UN-‐ECOSOC, which was successfully held in Geneva.

28. The preparation of the World Family Summit +7 was very intense and the President travelled to Abu Dhabi twice.

29. The President highlighted the impressive work done in Abu Dhabi by the Vice President for Family

Policy Mrs. Lara Hussein in organizing all meetings with high-‐level authorities in Abu Dhabi establishing strong support for the Summit as well as high quality connections with the General Women’s Union who was our local partner.

30. The efficiency of the work of the Vice President for Family Policy led us to obtain the High

Patronage of Her Highness Sheikha Fatma Bint Mubarak. 31. The President also highlighted that the work done by Mrs. Noura Al Suwaidi, the General Director

of the General Women’s Union and the special advisor to the General Women’s Union Dr. Mohamed Mansour was very important for the arrangements and financing of the infrastructure and human resources collaborating in the organization of the Summit.

32. The technical aspects of the Summit were worked in collaboration with the Vice President for

Family Policy and the Vice President for Technical Activities and their respective Advisors. 33. The Vice President for Financial Affairs was strongly involved in organizing the financial and logistic

components to ensure participation of the Members and invitees. 34. With this summary the President stated to members that since the Vice President for Legal and

Administrative Affairs was not present she would do a summary of his activities which are stated in his written report sent previously and included in the file.

35. Besides the routine administrative activities of WFO the Vice President for Legal and Administrative

Affairs participated in the High Level Segment of ECOSOC, participated in the European Region Conference and prepared the WFO Portuguese Members for the reactivation of the Portuguese National Committee as well as the respective elections which report in Portuguese is included in the file with a proposition for the Executive Board ratification.

36. The Vice President for Legal and Administrative Affairs also reported about his intervention to

clarify the origin of the recently discovered WFO bank account on the French bank Caisse d’Espargne annexing to members another bank statement showing an account with a balance of 75.535,09 Euros requesting the members of the Executive Board to deliberate on the further actions.


37. The Executive Board Members after discussing on this issue decided that more information should be requested from the bank about the origin of these accounts in order to decide the next actions to be taken by WFO.

38. The President passed the floor to the Vice President for Financial Affairs to present his report. 39. The Vice President for Financial Affairs requested Members to refer to his written report

highlighting that actually he did a Report not only for the 3rd and 4th trimester but gathering the Report for the whole year.

40. Regarding to the 3rd and 4th trimesters the Vice President for Financial Affairs mentioned that

besides his routine activities in administrating the financial area of WFO, he participated and organized the logistic and financial aspects of the annual WFO event during the High Level Segment of ECOSOC in Geneva, the logistical and financial planning for the World Family Summit +7, producing the text and materials to be used in the website and WFO Communication for the World Family Summit +7.

41. The Vice President for Financial Affairs also informed Members that together with the WFO

accountant he reviewed all accountancy documents and prepared the Financial Report 2011 and the Budget for 2012.

42. The Vice President for Financial Affairs also reported about his supervision of the company which is

executing the UNAPMIF/WFO Health Project in Biguaçu and helped to prepare all report and documentation on the logistics and transportation on the international part of the project executed by Development Partners.

43. The President passed the floor to the Vice President for Family Policy to present her Report. 44. The Vice President for Family Policy Coordination presented her Report highlighting the activities

performed to facilitate meetings with UAE Government and the preparation of the World Family Summit +7 and as well assisting the President on the infrastructure negotiations for the Summit.

45. The Vice President for Family Policy Coordination also reported that she prepared a list of the

potential speakers for the Summit, which was agreed with the President, prepared invitations and coordinated with the Vice President for Financial Affairs the logistics for the chosen speakers.

46. The Vice President for Family Policy also reported that she assisted the President and the

consultant for public policy analysis on identifying and selecting the background papers and the Program for the World Family Summit +7.

47. Together with the General Women’s Union she assisted on the formalities on the visa issues for the

participants of the World Family Summit +7. 48. The Vice President for Family Policy also reported that she assisted the President to connect with

the United Nations Resident Coordinator and UNDP Resident Representative in UAE Ms. Elissar Sarrouh.


49. Regarding to the programmatic contents of her Vice Presidency and together with the Vice President for Technical Activities and assisted by the Public Policy Analyst consultant, a weekly-‐based electronic meeting was performed allowing to establish a draft document as basis for the Family Health and Family Education policies, which will be further developed.

50. The Vice President for Family Policy also reported that during her many trips linked to her work at

UNICEF she promoted WFO with several institutions in MENA. 51. The President passed the floor to the Vice President for Technical Activities to present her Report. 52. The Vice President for Technical Activities reported that she participated at the High Level Segment

of UN-‐ECOSOC held in Geneva and assisted the President setting the program. 53. Regarding to her programmatic contents, assisted by her advisor Mrs. Maria José Evangelista, she

had many discussions with the National Council of State Secretaries of Health supporting the activities of WFO Strategic Framework on Health, Strategy IV, PRG 5, to be implemented at local level. In this context she organized some joint workshops to spread the strategy.

54. Together with the Vice President of Family Policy and assisted by the Public Policy Analyst

consultant, a weekly-‐based electronic meeting was performed allowing to establish the draft basis for the Family Health and Family Education policies.

55. The Vice President for Technical Activities reported that she assisted the President on planning of

the scientific program of the World Family Summit +7. 56. After the reports of the Vice Presidents have been concluded the President opened the floor for

discussions. 57. The Members of the Executive Board after listening to the oral reports of the Vice Presidents,

supported by the documents in file, took note of the excellent work done and having no other comments to add decided unanimously to approve the respective reports.

58. Regarding the elections of the Portuguese National Committee held in Lisbon, and reported by the

Vice President for Legal and Administrative Affairs, the Executive Board Members decided unanimously to ratify it.

59. Regarding the new bank account discovered at the Caisse d’Espargne, the Executive Board

Members decided to delegate to the President to perform additional diligences in order to identify the origin of the account and any other information pertinent to the issue and report to the Executive Board on the possible solutions to administrate this account and its financial resources.

DECISION EB 187/04/11 The Members of the Executive Board after reflecting on the report of the Vice Presidents on the work done on the 3rd and 4th trimesters of 2011, took note of the excellent work done and decided unanimously to approve the respective Reports.


DECISION EB 187/05/11 The Members of the Executive Board after acknowledging the Report of the Vice President for Legal and Administrative Affairs on the election of the Portuguese National Committee held in Lisbon, decided unanimously to ratify it.

DECISION EB 187/06/11 The Members of the Executive Board after acknowledging on the Report of the Vice President for Legal and Administrative Affairs about the new bank account discovered at the Caisse d’Espargne, decided to delegate to the President to perform additional diligences in order to identify the origin of the account and any other information pertinent to the issue and report to the Executive Board on the possible solutions to administrate this account and its financial resources.

IX. Report on WFO’s European Regional Committees Auditing 2011 – Doc. EB 187/07/11

60. The President presented to the Executive Board Members the document L&AVP/10 sent by the Vice President of Legal and Administrative Affairs on the auditing performed by him and the external auditor, Dr. Ana Paula Oliveira in order to verify the income, expenses and substantive justification documents of the past European Regional Committee.

61. According to the report, the Vice President for Legal and Administrative Affairs went to Bonn to check the fiscal documents and discuss with Mrs. Agathe Sering-‐Muth, the accountant of the European Region.

62. After auditing all the documents presented by Mrs. Agathe Sering-‐Muth, the external auditor

presented a Report with some conclusions and recommendations, included in the file and previously sent.

63. The audit showed that on December 31st, 2009, the WFO European Region had a bank account with

13.889,79 Euros and 13,45 Euros in cash, 2.057,95 Euros on receivable without any information if it was used or not in the year 2010. Also some expenses were done in 2010 without any information about the activities performed in the year 2010 and no bank statement either.

64. Based on the external auditor Report, the Vice President for Legal and Administrative Affairs

proposed to the Executive Board to accept its conclusions and to write to Mrs. Agathe Sering-‐Muth to transfer immediately the amount in the bank (13.889,79 Euros) for the legal bank account of WFO European Regional Committee.

65. After presenting the Vice President for Legal and Administrative Affairs report, the President

opened the floor to discussion. 66. The advisor Mr. Eric De Wasch took the floor and stated that during the term of the last European

Region Committee he was following all the activities and financial reports and he is certain that it must be some misunderstanding in the auditing report, and that this amount of money does not exist.


67. The Advisor Mr. Eric De Wasch asked if the documents for the year 2010 were sent to the Vice President for Financial Affairs, to which the Vice President for Financial Affairs responded that he heard from Mr. Isidro de Brito that Mrs. Agathe Sering-‐Muth sent these documents to WFO office in Paris on December 1st, 2011, therefore it did not reach to his hands yet.

68. Mr. Eric De Wasch informed that as for his knowledge there could be still an amount of perhaps €

3000, but part of it is necessary to dissolve the German Verein by law, with a “notaire”, and this is costing money. He also stated that he also had the information that Mrs. Agathe Sering-‐Muth sent all the justifying documents to the office in Paris, which will clarify the matters when these documents will be received.

69. In face of these information, the Vice President for Financial Affairs suggested that before deciding

on the proposition of the Vice President for Legal and Administrative Affairs it would be prudent to wait for the receiving of the mentioned documents to complete the auditing with a conclusive report including the activities of 2010.

70. Mr. Eric De Wasch stated that the suggestion of the Vice President for Financial Affairs was

reasonable because it is impossible to come to any conclusion with the proposition made by the Vice President for Legal and Administrative Affairs without having receiving and analyzed all the documents for 2010.

71. The Members of the Executive Board agreed with the suggestion of the Vice President for Financial

Affairs and the Advisor Mr. Eric De Wasch, and decided that for the moment the proposition of the Vice President for Legal and Administrative Affairs will be withheld until the arrival of the new documents sent by Mrs. Agathe Sering-‐Muth and the report of the auditing will include the year of 2010.

DECISION EB 187/07/11 The Executive Board Members, after discussing and reflecting on the proposition of the Vice President for Legal and Administrative Affairs regarding the auditing on the European Region accounts, decided to withhold it until the arrival of the new documents sent by Mrs. Agathe Sering-‐Muth and the report of the auditing will include the year of 2010.

X. Report and discussion of the Regional Committees – Doc. EB 187/08/11

72. The President moved to the next point of the Agenda and opened the floor to Members to

comment on the reports of the European Regional Committee and the Latin America Regional Committee previously sent, informing everyone that the Secretary for the European Regional Committee and the President and the Secretary of the Latin America Regional Committee were present and could answer to any Member’s questions.

73. Mr. Eric De Wasch took the floor and asked why in the Latin America Regional Committee Financial Report was missing in the files. The Secretary of the Latin America Regional Committee Dr. Juliana


Procópio answered that on the year of 2011 the region decided to organize and register themselves according to the Brazilian law first, so no financial activity was performed, no WFO financial resource was transferred to the Region and the budget allocated for 2011 was transferred to 2012.

74. The Secretary of the Latin America Regional Committee Dr. Juliana Procópio also reported that the

Regional Executive Board met 3 times during 2011 in capacity building sessions and planning sessions as stated in the Latin America Regional Committee Report of Activities. The LA Committee also elaborated a Plan of Action, Budget and Calendar for the year 2012, when once legally registered in Brazil the substantive work will start.

75. Since there were no more questions for Latin America Regional Committee, the President gave the

floor to the Secretary of the European Regional Committee Mrs. Sofia Silva to report on the activities of the European Regional Committee.

76. The Secretary of the European Regional Committee Mrs. Sofia Silva stated that during 2011 many

activities were performed in the region including a Regional Conference. Many projects were presented in partnership with Georgia, Turkey and Germany as well as with other organizations from Germany, Italy, Netherlands and Poland as described in the Region’s Report of Activities.

77. The Secretary of the European Regional Committee Mrs. Sofia Silva also stated that the Region had

some difficulties in their work due to lack of support from the Presidency Office. 78. The Secretary of the European Regional Committee also reported to the Members of the Executive

Board that due to lack of action from the Presidency Office in convoking the European Region election for the vacant positions the Region was not able to proceed with the elections.

79. After the presentation, the President requested Members if they would like to make any comment

on the Mrs. Sofia Silva report and since there was no other comments the President stated that she would like to make some comments on the European Regional Committee Report.

80. The President asked the Secretary of the European Regional Committee Mrs. Sofia Silva which kind

of projects and financed by whom, and what is the involvement of WFO, as she is mentioning them in the Report of Activities. The President stated that partnerships in projects executed by the regions are very welcome, but the Executive Board should be informed about each one of the project and their respective financial sponsorship in order to be able to evaluate the participation of WFO on it including their value in services or money which should be reflected on the Financial Report of the region and consequently in the Financial Report of WFO.

81. The Secretary of the European Regional Committee Mrs. Sofia Silva responded that the mentioned

projects are not actually WFO projects but European Union financed projects that she is developing with some European WFO Members and stated that she would send more information about the development of the mentioned projects.

82. The President highlighted that this way of working, in partnership, when reported has to be very

well identified and have to be to the knowledge of the Executive Board since the regions are an organization structure and the work has to be of the acknowledge of the Executive Board, especially the quantification of the services or financial resources involved.


83. The President also stated that she understands that it is not easy to restart the work of the regions

under the Rules of Procedures approved by the General Assembly, specially because of the way on how regions functioned in the past and she agrees with the Secretary of the European Regional Committee that some workshops for capacity building on the functioning of the regions have to be planned and performed as soon as possible.

84. The President requested the Secretary of the European Regional Committee what in her opinion,

was the lack of support from the Presidency Office the Regional Committee pointed, to which the Secretary of the European Regional Committee responded that the region requested for printed material for dissemination of WFO and a creation of a regional website as well as poor general communication causing delays on the regional activities due to dependence on the main office.

85. The President responded that to her knowledge every single request made by the regions, which

was possible to attend by the Presidency Office, it was done. Regarding to the materials requested, the President recalled that a significant quantity of WFO printed material was brought to the World Family Summit +6 held in Paris and about two boxes containing around 200 brochures were left at the office in Paris to attend the requests of the WFO Members. The European Region Committee had this knowledge, and they had been at the Paris Office after the World Family Summit +6 and that was the answer that the Presidency Office gave to the region at the time of the request.

86. Regarding to the creation of the website the President recalled that the regions are structures

belonging to WFO and in WFO website there is a specific space devoted completely to the regions. The President also recalled that in every single meeting she requested members to send general material to feed the website and that the regions can operate the space devoted to the region by themselves. There is not a need to create a new website, but just operate the already existing window inside WFO website.

87. The Vice President for Financial Affairs stated that this information has been given not only to the

regions but also to all members who wants to operate the space designate to members or regions, and all what the interested Members or Region had to do is to contact him in order to receive the information on the operation and the password to administrate it.

88. Regarding to the elections of the European Regional Committee Executive Board vacant positions

the President stated that she completely disagreed with the complaint of the Secretary of the European Regional Committee Mrs. Sofia Silva for the following reasons:

a. Since the elections for all positions of the European Regional Committee Executive

Board were not fulfilled at their 1st Ordinary Session of the European Region General Assembly, at the request of the European Members, the 184th Executive Board Session held in Paris, decided to appoint two members of the WFO Executive Board to help the Region on the preparations for elections to be held at the 2nd Regional Ordinary General Assembly. The Executive Board Members decided to attend the Region’s request and approved the Decision EB 184/11/10.

b. The appointed Executive Board Members to perform this task were the Vice President for Legal and Administrative Affairs, Mr. Isidro de Brito and the Advisor


Mr. Nedim Kaya. The 24th Session of the General Assembly ratified the decision of the Executive Board stated on the Decision GA 24/07/10.

c. At the beginning of 2011, the Vice President for Legal and Administrative Affairs

sent to the Presidency Office a template of the “Call for Elections”, which was the simple copy of the previous call and to which the President responded positively on the documents advising to start the process only when the venue of the next General Assembly would be confirmed.

d. It is true that from this time the President was not involved anymore in the

process, since there were two appointed Executive Board Members to conduct the matter, and was very surprised when she received a message from the Advisor Mr. Eric De Wasch on November 9th, 2011, requesting information about the European Regional General Assembly and the elections, to which the President responded that she was also waiting to hear any news from the European Regional Committee and the appointed Executive Board Members about the elections.

e. Only at that time the President took note that nothing had been done and when

the matter was pointed as her obligation and fault, she refused to discuss the matter further and decided to bring the issue to the Executive Board. Nevertheless the Presidency Office supported by the Vice President for Financial Affairs prepared the convocations and support documents for the 2nd Ordinary Session of the European Region General Assembly, which were sent to the European Members by the Presidency Office. At this point there was no time to call for elections.

89. This issue was discussed exhaustively at the 2nd Ordinary Session of the European Region General

Assembly held on the day before, and the Secretary of the European Regional Committee was emphatic in affirming that she had no competence to prepare or call the elections, nor the appointed members but this task had to be performed by the President and the Presidency Office.

90. The President brought to the attention of the Executive Board Members that she was very upset with the events because in her almost 13 years as the President of the Organization she never failed to perform any task delegated to her, and she would not accept the criticisms made to her in this matter.

91. Therefore since this duty is being claimed to be hers, she requested members of the Executive

Board to mandate the President to prepare the elections for the vacant positions for the European Regional Committee Executive Board to be held on the 3rd Ordinary Session of the European Region General Assembly.

92. After hearing the oral report of the President about the incident on the organization for the

elections of vacant positions for the European Regional Committee Executive Board and the request of the President for this task to be delegate to her, the Executive Board Members decided to take note of the incident and delegate to the President and the Presidency Office to prepare the elections for the vacant positions for the European Regional Committee Executive Board to be held on the 3rd Ordinary Session of the European Region General Assembly.


DECISION EB 187/08/11 The Executive Board Members, after hearing and reflecting on the oral report of the President about the organization for the elections of vacant positions for the European Regional Committee Executive Board, decided to approve the request of the President and delegate to the Presidency Office to prepare the elections for the vacant positions for the European Regional Committee Executive Board to be held on the 3rd Ordinary Session of the European Region General Assembly.

93. In continuation, the President stated that, in analyzing the European Regional Committee Financial Report she noted that the Report is not in accordance with the Budget presented and approved in the beginning of 2011, actually the report looked quite a lot different.

94. The President warned that in order to not repeat the errors of the past, all structures of WFO have to respect the contents of WFO Strategic Framework, Plan of Action and the Budget approved by the General Assembly. It doesn’t mean that it has to be executed in its totality. That’s why the Financial Report should reflect what was planned and what was executed with the respective evaluation.

95. The Secretary of the European Regional Committee agreed with the President that the document

Financial Report 2011 is not according to the Budget approved and also agreed to re-‐do the mentioned report according to the budget and send it the Presidency Office on the beginning of 2012.

96. Concluding this item of the Agenda the President requested the Members of the Executive Board

to look to the Plan of Action, Financial Plan and Calendar of the two regions and opened the floor for comments.

97. Since there was no further comments or questions, the President asked the Executive Board

Members if they were ready to vote on the 2011 Report of Activities of both Regions to which the members agreed and approved them with the observations done by the President

DECISION EB 187/09/11 The Executive Board Members, after reflecting and discussing on the 2011 Report of Activities of the European Regional Committee and Latin America Regional Committee presented, decided unanimously to approve them with the observations done by the President.

XI. ANNUAL REPORT OF ACTIVITIES 2011 – DOC. EB 187/09/11


98. Following the next item of the Agenda, the President presented to Members the Annual Report of Activities 2011 – Doc. EB 187/09/11, included in the file and previously sent with the Agenda.

99. The President explained that similarly to the previous years, the Report included all the decisions made by the 24th Ordinary Session of the General Assembly, as well as all Decisions made by the Executive Board during 2011, the evaluation on the implementation of the Plan of Action 2011 encompassing the Strategic Framework 2010-‐2013 – “Mobilizing for Action” and all other WFO activities.

100. The President highlighted that the evaluation on the implementation of the Plan of Action 2011 is

presented in a new format where members can easily visualize the actions, the activities, the goals planned and the evaluation of its achievements for each strategy.

101. The Members carefully examined and analyzed the actions, activities and goals of the Strategy 1

with the respective achievements and decided that although the year of 2011 was a very difficult year due to the international crisis this strategy was satisfactorily accomplished.

102. After analyzing the actions, activities and goals of the Strategy 2 with the respective achievements,

the Executive Board Members decided that this strategy was excellently accomplished. 103. Regarding to actions, activities and goals of the Strategy 3, and reflecting on its own performance

and the performance of the elected Regional Committees Executive Board the members decided that this strategy was accomplished satisfactorily.

104. Regarding to the actions, activities and goals of the Strategy 4 and its achievements, the Executive

Board Members acknowledged that this strategy was poorly implemented since only the first and second priorities were achieved regularly and only the Policy 5 of the 3rd priority had a good evaluation.

105. Acknowledging that the implementation of the Strategy 4 is not an easy task, the Executive Board

Members expressed their satisfaction for the work done by the Vice President for Family Policy and the Vice President for Technical Activities in advancing with the preparation of draft bases document for WFO’s policies on Family Health and Family Education and considered this strategy satisfactorily accomplished.

106. Regarding to the actions, activities and goals of the Strategy 5 and its achievements the Executive

Board Members after reflecting on its own performance, acknowledge that this strategy is a dynamic one and has to be followed constantly and a satisfactory performance is a long-‐term task. Taking into account the international financial crisis, many of the planned activities had to be postponed; this strategy was good accomplished.

107. The Strategy 6 – Communicating WFO’s Message, the Executive Board Members acknowledge that

due to internal constrains the establishing of WFO’s Office for Communication and Marketing was not implemented, but WFO Message was continuously being delivered not only by the Executive Board Members and Regional Committees but also through the dynamic audience that reaches WFO website according to the document Analysis of the Website Traffic – 2011. The Executive Board members concluded that this strategy was satisfactorily accomplished.


108. Regarding to the World Family Summits, the event continues to be the most significant WFO annual event. The success of every Summit since 2004 and the follow-‐up of the respective declarations are real facts linking WFO to its mission towards the United Nations and encompassing the work of the UN-‐ECOSOC on the achievements of the Millennium Development Goals. The Executive Board Members decided that this activity was excellent accomplished.

109. The WFO World Family Awards at the High Level Segment of UN-‐ECOSOC as well as at the World

Family Summit are expected events every year and was excellent accomplished. 110. Concluding the presentation of the Report of Activities 2011, the President opened the floor to

discussion. The members were unanimous to demonstrate their satisfaction with the Report, and without any amendments decided unanimously to approve and recommend it to 25th General Assembly Ordinary Session.

DECISION EB 187/10/11 The Executive Board Members, after reflecting and discussing on the Annual Report of Activities 2011 – Doc. EB 187/09/11 presented, decided unanimously to approve and recommend it to the 25th General Assembly Ordinary Session.

XII. ANNUAL FINANCIAL REPORT 2011 – DOC. EB 187/10/11

111. Following to the next point of the Agenda the president gave the floor to the Vice President for

Financial Affairs to present his Report on the financial issues of the Organization for 2011.

112. The Vice President for Financial Affairs presented to members the details of the previously sent documents DOC. EB 187/10/11.

113. The Vice President for Financial Affairs explained that the first document represents the income

forecast for 2011, the income recalculated in August 2011 and the income executed from January 1st, 2011 to November 15th, 2011. Following the Vice President for Financial Affairs presented the expenses forecast for 2011, the expenses recalculated in August 2011 and the expenses executed from January 1st, 2011 to November 15th, 2011 per strategy and per budgetary line.

114. The Vice President for Financial Affairs stated that the forecast income for 2011 was 2.350.000,00

Euros, but due to the international financial crisis which unabled many members to pay in time their membership fees and the fact that no new project was foreseen for 2011 the income executed from January 1st to November 15th was only 219.708,95 Euros.

115. For this reason the annual expenses had to be reduced and the amount executed from January 1st

to November 15th was 192.585,03 Euros, which left a positive balance for the initial operational activities in the year 2012 the amount of 27.123,92 Euros. The Vice President for Financial Affairs also explained that the members who were not able to fulfill their financial obligations towards WFO in 2011 expressed their hope to fulfill it in the first semester of 2012.


116. The Vice President for Financial Affairs also presented to members the final version of the

accountancy for the years 2006, 2007, 2008 and 2009, compiled in individual books according to the international accountancy codes. The Vice President for Financial Affairs informed members that his Advisor Mr. Eric De Wasch received these books previously for analysis and expressed his satisfaction with the present format and contents of WFO accountancy. The Advisor Mr. Eric De Wasch confirmed his appreciation, and at this point all members of the Executive Board had the opportunity to examine them.

117. As the Vice President for Financial Affairs concluded his presentation, the President opened the

floor for discussion. 118. The Advisor Mr. Eric De Wasch stated that he approved the Financial Report and asked the

President about the financing of the World Family Summit +7. The President stated that according to the approved Quadrennial Strategic Framework and Budget, the Strategy 6 foresee on its PRG 1 a specific amount to be allocated to the World Family Summits. This amount comes from WFO’s extra budget resources plus the contribution of the WFO Office for Project Services and the sponsorship of Development Partners. The hosting countries also usually make a significant financial contribution to the Summit.

The President explained that, when preparing the Summit, the President negotiated the hosting country contribution as well as negotiate with various segments of the logistical arrangements the lowest price for the best services. For instance, for the World Family Summit +7, thanks to the generosity of the hosting country and the outstanding work done by the Vice President for Family Policy the amount of financial resources allocated for the Summit was exceptional.

119. The Advisor Mr. Eric De Wasch thanked the President for the explanation considering it

satisfactory.

120. Since there was no other request for the floor, the President asked members if they were ready to vote on the Annual Financial Report 2011 – DOC. EB 187/10/11, to which the members agreed and unanimously approved and recommended it to the 25th General Assembly Ordinary Session.

DECISION EB 187/11/11 The Executive Board Members, after reflecting and discussing on the Annual Financial Report 2011 – DOC. EB 187/10/11 presented, decided unanimously to approve and recommend it to the 25th General Assembly Ordinary Session.

XIII. PRESENTATION OF THE PLAN OF ACTION 2012 – DOC. EB 187/11/11

121. Following to the next point of the Agenda the President presented the Plan of Action 2012 – Doc.

EB 187/11/11, previously sent, opening the floor for discussion.


122. After a few minutes refreshing the contents of the Plan of Action 2012, members decided that it was encompassing the Strategic Framework 2010-‐2013 and followed the activities being implemented in the Plan of Action 2011, having no suggestions to add.

123. Since there was no other discussion, the President requested members if they were ready to vote

on the Plan of Action 2012, to which member unanimously agreed and approved it recommending to the 25th General Assembly Ordinary Session.

DECISION EB 187/12/11 The Executive Board Members, after reflecting and discussing on the Plan of Action 2012 – DOC. EB 187/11/11 presented, decided unanimously to approve and recommend it to the 25th General Assembly Ordinary Session.

XIV. PRESENTATION OF THE BUDGET 2012 – DOC. EB 187/12/11

124. Following with the next item of the Agenda, the President gave the floor to the Vice President for Financial Affairs to present the Budget 2012 -‐ DOC. EB 187/12/11, previously sent.

125. The Vice President for Financial Affairs presented the proposed Budget for 2012 with the forecast of income according to the regular budgetary lines on the amount of 1.855.000,00 Euros and expenditures according to the strategies and programs. After the presentation of the Vice President for Financial Affairs the President opened the floor for discussion

126. The Executive Board Members acknowledged that the Budget 2012 was in line with the Strategic

Framework and Quadrennial Budget and expressed their satisfaction with the Vice President for Financial Affairs for the exceptional work done and having no amendments to request decided unanimously to approve the Budget 2012 and recommend it to the 25th General Assembly Ordinary Session.

DECISION EB 187/12/11 The Executive Board Members, after reflecting and discussing on the Budget 2012 – DOC. EB 187/12/11 presented, decided unanimously to approve and recommend it to the 25th General Assembly Ordinary Session.

XV. REPORT ON WFO’S REGIONAL COMMITTEE GENERAL ASSEMBLIES, HELD IN ABU DHABI, ON 3RD DECEMBER 2011 -‐ EB ORAL REPORT

127. Following with the next point of the Agenda, the President requested the European Regional

Committee Executive Board Secretary and the Latin America Regional Committee President to


present their oral report on their respective 2nd Ordinary General Assembly held on the previous day.

128. Both, respective Regional Committees representatives reported on the events held on December 3rd, 2011, highlighting the positive points of the General Assemblies and informing that the written report will be submitted to the Executive Board Members early in 2012.

129. After the presentations the President opened the floor to members to present their view and

questions to the respective Regional Committees representatives. The members considered themselves satisfied with the oral reports.

130. The President thanked the Regional Committees representatives for their excellent performance in leading the work at the regional Executive Board level, acknowledging that the task according to the Regional Rules of Procedures is not easy and recognizing the outstanding efforts of the Regional Executive Boards to satisfactory organize the work in the region.

XVI. REPORT ON THE WORLD FAMILY SUMMIT +7 – EB ORAL REPORT

131. The President and the Vice President for Family Policy reported to the Executive Board Members about the arrangements on logistics and scientific programs of the Summit, highlighting the high level of involvement of the country authorities and the exceptional work done by the General Women’s Union to guarantee participants an exceptional hospitality.

132. Since the Executive Board Members were already very familiar with all details of the Summit, no other questions or clarification were requested and the Executive Board members considered themselves very satisfied with the information given.

XVII. PROPOSAL FOR THE WORLD FAMILY SUMMIT +8 – EB ORAL REPORT

133. Moving on to the next item of the Agenda, the President informed the Executive Board Members that Brazil was proposing to host the World Family Summit +8. The President stated that if the Executive Board agrees, the proposal should be made at the 25th General Assembly Ordinary Session to which Members agreed.

XVIII. REPORT OF THE MEMBERSHIP STATUS – DOC EB 187/12/11

134. Following with the next item on the Agenda, the President presented the report sent by the Vice

President for Legal and Administrative Affairs on the membership status.

135. The Vice President for Legal and Administrative Affairs informed on his report that two new membership requests had been received, analyzed and recommended to the Executive Board for approval, as follows:


1. ASDES -‐ Asociacion Del Deporte Escolar Y Solidario – NGO – Spain 2. FDF – Family Development Foundation – NGO – United Arab Emirates

136. The Vice President for Legal and Administrative Affairs also informed that no request for

resignation was received nor any exclusion was requested.

137. The President opened the floor for any other comments or requests for clarification about the recommended memberships.

138. Since there were no comments the President asked EB members if they were ready to vote on the Report of the Vice President for Legal and Administrative Affairs on the membership status and accept the recommended memberships to WFO, to which all members unanimously approved.

DECISION EB 187/15/11 The Executive Board Members, after approving the Report of the Vice President for Legal and Administrative Affairs on the Membership Status decided unanimously to approve the admission of the following organizations:

1. ASDES -‐ Asociacion Del Deporte Escolar Y Solidario – NGO – Spain 2. FDF – Family Development Foundation – NGO – United Arab Emirates

XIX. CALENDAR

139. Following with the next item of the Agenda, the President drew members’ attention to the updated

Calendar for 2012. The President recalled that the calendar is a dynamic document, and requested members to constantly send all additional upcoming events to the Presidency Office for inclusion in the Calendar.

140. The President also highlighted that the Regional Committees and all members should send their calendar of activities, so it could be included in WFO’s Calendar and updated on the website.

141. The Executive Board members took note of the presented Calendar for 2012, approved and recommended to the 25th General Assembly Ordinary Session.

DECISION EB 187/16/11 The Executive Board Members, after reflecting and discussing on the presented Calendar for 2012, unanimously decided to approve and recommend it to the 25th General Assembly Ordinary Session.

XX. MISCELLANEOUS


142. Following with the next item of the Agenda, the President asked members if there were any additional matters they wished to raise in order to conclude the 187th Executive Board Session.

143. Since there was no further questions or matter to be added and discussed at this point of the Agenda, the President informed the Executive Board Members that the 25th Session of the General Assembly would take place at the Ball Room of the Hotel Viceroy immediately after lunch.

XXI. CLOSURE OF THE SESSION

144. Having all points of the Agenda been concluded, the President thanked members for their

attendance in Abu Dhabi, and especially thanked the Vice President for Family Policy Mrs. Lara Hussein for her outstanding hospitality in hosting this Executive Board Session at her family house.

145. The 187th Ordinary Session of the Executive Board was closed at 13:00, December 4th, 2011.

Report of the 187 th Board Session - World Family … 187.00.11...Mr.!Nedim!Kaya! Turkey! Advisor!...

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