Report Format- Admn

8/8/2019 Report Format- Admn

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FAISALABAD INDUSTRIAL ESTATE DEVELOPMENT & MANAGEMENT COMPANY

Regarding

Submitted by Designation

DUTY MANAGERS FOR THE MONTHName Designation DM Rprt From To Remarks

1. LEAVES AND OUTSTATION DUTY

Employee Name Designation Leave / Duty Station Total Leaves

2. TRAININGS

Employee Designation Course Title Course Dates Institution Place

3. PURCHASES

Items Purchased from Price Req. by Dept-Project Insurance

COORDINATION AND ADMINISTRATION DEPARTMENT

Report for the monthof

Submitted toCOO on C & A Activities

in FIEDMC

Total DutyDays

PurchaseProcedureObserved


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4. PETTY CASH

Month Expense Individual items costing over Rs. 1000 Remarks

5. STATIONARYMonth Expense Increase Decrease Remarks

6. ENTERTAINMENTMonth Total Expense Water / Tea Other List Special Events

7. GUEST HOUSE

Month Total Expenses Rent Utilities Other List Special Events

8. VEHICLES

User Tag # Current Mileague Last Mileague

9. SECURITY / ANY REPORTABLE INCIDENTDate Incident (if any) Remarks

Date Comments / Remarks

Signatures of COO Comments

Any Particular Repair /

InsuranceClaim

Accidents, if yes,list driver,

passengers withdate & time

10. COMMENTS / REMARKS


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Reporting Proforma for Duty Manager

From To

Name

Designation

Signatures

# Activity Date COO's Comments

1 Vehicles Maintenance

2 Equipment Maintenance

3 Security Check

4 Administrative Anomaly

5 Any Other Matter

Next Duty Manager Designation From To

Signatures

Last Duty Manager Designation From To

Signatures

COORDINATION & ADMINISTRATION DEPARTMENT

Description

COO' Signature


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Regarding


1. ADMINISTRATIVE ACTIVITIESMonth Security Cleaning Purchases HR / Office BOM

2. ADMINISTRATIVE EXPENSES

Month Salaries Electricity Vehicles Landscaping

3. SECURITY / ANY REPORTABLE INCIDENTMonth Special Event (if any) Remarks

4. VEHICLES


5. LANDSCAPING & CLEANLINESS

Landscaping CleanlinessMonth Contractor Expenses Month Contractor Expenses

Remarks Remarks

6. ELECTRICITYIssue Meeting held with Letters written to Surveys / Site Visits / Remarks




in VAC

Office-Entertainment

Any Particular Repair /

InsuranceClaim

Accidents, if yes,list driver,

passengers withdate & time


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7. SUI GASIssue Meeting held with Letters written to Surveys / Site Visits / Remarks

8. TELECOMMUNICATIONIssue Meeting held with Letters written to Surveys / Site Visits / Remarks

9. POTABLE WATERIssue Meeting held with Letters written to Surveys / Site Visits / Remarks

10. OTHERSIssue Meeting held with Letters written to Surveys / Site Visits / Remarks





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Regarding


1. ADMINISTRATIVE ACTIVITIESMonth Security Cleaning Purchases HR / Office BOM

2. ADMINISTRATIVE EXPENSES

Month Salaries Electricity Vehicles Landscaping

3. SECURITY / ANY REPORTABLE INCIDENTMonth Special Event (if any) Remarks

4. VEHICLES


5. LANDSCAPING & CLEANLINESSLandscaping Cleanliness

Month Contractor Expenses Month Contractor Expenses

Remarks Remarks

6. ELECTRICITYIssue Meeting held with Letters written to Surveys / Site Visits / Remarks

7. SUI GASIssue Meeting held with Letters written to Surveys / Site Visits / Remarks




in M-3 IC

Office-Entertainment

Any Particular

Repair /InsuranceClaim

Accidents, if yes,

list driver,passengers withdate & time


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8. TELECOMMUNICATIONIssue Meeting held with Letters written to Surveys / Site Visits / Remarks

9. POTABLE WATERIssue Meeting held with Letters written to Surveys / Site Visits / Remarks

10. OTHERSIssue Meeting held with Letters written to Surveys / Site Visits / Remarks

Railway Crossing



Re-routing of Water Courses


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