UI LLJNOJ SUNIVERSITY OF ILLINOIS AT URBANA-CHAMPAIGN

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University of Illinois atUrbana-Champaign Library

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/o0717Z~Q 5^7T 1UNIVERSITY OF ILLINOIS L3IBRAY

Senate Committee on the LibraryReport for 1946-47

To the Members of the University Senate:

Your Committee on the Library submits the following report for theyear ending June 30, 1947.

The period covered by the present report was marked by the highestrecorded use of all public service units of the Library organization,reflecting the University's increased student enrollment: by the establishmentof branch libraries to serve the new undergraduate divisions at Chicago andGalesburg; and by a noteworthy growth in the Library's research resources,especially in the field of rare books and foreign publications. These andother developments are,discussed below in more detail.

GROWTH OF THE LIBRARY

At the end of the fiscal year, June 30, 1947, the Library held1,982,094 volumes in Urbana and 94,118 volumes on other campuses, altogether2,076,212 volumes, or a net increase of 72,590 volumes over the previous year,Materials purchased cost approximately $300,000, and to these were addedthousands of items acquired by gift and exchange. Purely from a physicalpoint of view these figures represent the largest expansion in the Library'sholdings for any single year of its history, and in many respects the qualityof the accessions was comparably high. Particular attention should be calledto the acquisition of the Ward Library on parasitology, over 5,000 titlesrelating to labor and industrial relations, 17,000 volumes of European wartimepublications, 3,000 early English plays, and an important group of rare booksand manuscripts for the fifteenth to seventeenth centuries.

War LibraryvProfessor Henry B. Ward is generally regarded as the founder of the

science of parasitology in the United States. During his long and extremelyactive career he was an assiduous collector of books, pamphlets, journals andreprints in his field. He carried on correspondence and exchanges withscientists throughout the world. At the time of his death he has accumulatedwhat is believed to be the largest and most important parasitological andmicroscopical collection in existence, roughly 15,000 volumes and 35,000 reprints*Ranging in date from the sixteenth century down to the present day, thecollection was systematically classified and arranged for research purposes. Inorder to insure retaining this outstanding library at the University of Illinois,a special appropriation was approved by the Trustees for purchase of the bookcollection, while the Ward family agreed to present the reprints as a memorialto Dr. Ward. In January 1947, therefore, the entire assemblage was transferredto the University Library.

Rbae BookeThroughout the war years and since the Library has endeavored to

take advantage of opportunities to add to its noteworthy rare book holdings,placing chief emphasis on English and continental European literature of thesixteenth and seventeenth centuries, but also branching out to some extentinto the fifteenth and eighteenth centuries, In the normal course of events

THE LIBRARY OF THE

OCT 131947UNIVERSITY OF ILLINOIS

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such works are becoming scarcer because of war destruction, and becausethey are rapidly being bought up by public institutions, to be permanentlytaken out of the market. A library which has not already made a considerablebeginning in the rare book field would now have little chance of developing acollection of great distinction. Through generous assistance from theGraduate School Research Board and the Committee on Special Appropriations,the University Library acquired during the year several significant groupsof rare books and manuscripts. Included were about fifty volumes ofincunabula; fifteen manuscript volumes (chiefly English in origin), rangingfrom the thirteenth to the sixteenth centuries; and plays, poems, liturgicalworks, and other imprints of the sixteenth and seventeenth centuries. Onesection of special distinction is eight contemporary Shakespeare quartos,formerly a part of the famous Frank Hogan private library in Washington.

Labor CollectionAs reported last year, the Library has embarked upon an ambitious

program for developing its holdings on the subject of labor, broadlyinterpreted, to support the activities of the new Institute of Labor andIndustrial Relations. The Library's collecting interest in labor materialsbegan about thirty years ago and consequently there was a notable foundationon which to build. With the advice and assistance of Institute staff members,about 5,200 monographic and serial titles in this field were selected andacquired. A systematic canvass was made of bibliographical sources toidentify published items on labor. Of more than 15,000 titles chocked forpossible purchase,,it was found the Library possessed about two thirds, andthe gaps are rapidly being filled. Arrangements were made to havespecialized dealers in this country and abroad collect pertinent literature,send quotations, and submit stock cards for checking. Also, orders were placedfor microfilm or photostat copies of journals and reports not available inoriginal form. As a result of all this activity, the Library's facilitiesfor research in problems of labor and industrial relations are now beginningto rank with the leading American collections.

Foreign PublicationsApproximately 17,000 volumes, Assued in Europe from 1940 through

1946, were received during the year from the Library of Congress cooperativeproject for the acquisition of wartime publications. It is estimated that acollection of similar proportions is still to be received under this plan.

S The bulk of the material, which classifies in practically all fields, isGerman in origin, though other continental European countries are wellS represented. Aside from topical values, the collection as a whole faithfullyreflects the period, the places, and the conditions, under which the bookswere produced, and in that way constitutes a useful contemporary record.

t ' While a member of the American Embassy staff in Madrid, ProfessorJohn Van Horne made substantial purchases for the Library and about 1,500

a volumes of Spanish literature were received during the year from this source.

Likewise in the foreign field, the Library was successful inSobtaining intelligence reports on German industry, particularly on chemical

S subjects, published by the Combined Intelligence Objectives Sub-Committee(CO1S), the British Intelligence Objectives Sub-Committee (BIOS), and theField Information Agency, Technical (FIAT). As one of the few researchlibraries selected as depositories for the Wright Field Air Documents Index,the Library also has available records of many thousands of aviation documentsfrom ex-enemy nations.

Prewar foreign exchange relationships have been generally revived.Shipments of exchange material from Belgium, France, the Netherlands,Denmark, Norway, Sweden, and elsewhere are coming with increased regularity,and Russian publications are being received through the USSR Society forCultural Relations with Foreign Countries in Moscow. In reciprocation, 69cases of University of Illinois Press publication, accumulated during thewar, were shipped to the Smithsonian Institution, official American clearingagency, for transmittal to institutions on the Library's foreign exchange list.Austria and Turkey have recently been added to the countries which can acceptexchange shipments, but publications destined for Germany are still beingheld. The Library is now carrying on exchange transactions with 3,469institutions, here and abroad.

The number of European periodicals received increased markedlyduring the past year. One shipment included 2,000 issues of journals forthe war years from a German dealer, who had held them for the Library duringthe war period. Most Italian periodicals stored in Italy have reached us,though some were destroyed in warehouses. A historical source of someimportance was acquired when the Library obtained files of the Russian news-papers, Isvestia and Pravda, on microfilm for the war years, and in originalform since.

The foreign booktrade situation has improved somewhat in recent

months, though currency restrictions, export regulations, and other governmentrules in many foreign countries still impede the normal flow of communications,Book and periodical shipments are coming through from England, the Netherlands;Scandinavian countries, France, Spain and Italy, with comparatively littledifficulty. Permission has been granted one American bookseller and importerto reestablish a German branch, and at least one major German dealer has beenauthorized to resume business. It may therefore be expected that we shallbe able to purchase German books through usual trade channels in the nearfuture.

Other Important AcquisitionsThrough a discovery by Professor T. W. Baldwin, while on leave in

London, there was acquired a collection of 3,000 English plays, chiefly ofthe seventeenth and eighteenth centuries.

The Library was selected as one of twenty-five institutions toreceive on deposit the publications of the United Nations. Over 1,000pieces have arrived thus far.

Through designation by the Library of Congress, three shipmentsof previously restricted documents were received. Included were many Warand Navy Department technical publications, and numbers of various seriesnot available for distribution during the war. From the Office of PriceAdministration was received a set of OPA commodity desk books, includingvolumes on consumer goods, food, lumber, metals, and machinery.

GiftsGifts received by the Library were numerous and important. There

might be singled out for particular mention the following: fourteen workson early American architecture, from John W. Gregg; several hundred engineerintbooks, pamphlets and periodicals, from Arthur Cutts Willard; 225 volumes ofSpanish art, literature, political and social sciences, from John Van Horne;

5,080 aerial photographs from the U.S. Soil Conservation Service; and2,952 items of British war literature from the University of Minnesota Library.

Other gifts from alumni and students included: Morgan Brooks(380 volumes and pamphlets and 306 periodicals), Louis E. Hartrick (207volumes and pamphlets and 5 maps), Mrs. Leroy R. Lang (85 pamphlets and 87music scores) R. W. Layer (9 volumes on art), Mrs. W. G. Palmer (124volumes and pamphlets and 154 periodicals) Mrs. T. C. Pease (11 volumesand pamphlets and 83 periodicals), Deete Rolfe (42 volumes)) and F. W. Scott(320 volumes and pamphlets and 8 periodicals).

From faculty and staff members were received: L. A. Adams (severalvolumes of early voyages), Roger Adams (35 volumes and pamphlets and 224periodicals) H. E. Babbitt (46 volumes and pamphlets and 174 periodicals),H. Heaton Bailey (92 pamphlets and 45 periodicals), W. V. Balduf (29 pamphlets,198 periodicals, 65 reprints). Natalie Belting (158 volumes and pamphlets, 192periodicals, 92 music scores)w Max Black (123 volumes and pamphlets, 54periodicals) Arthur B. Coble (590 volumes and pamphlets, 507 periodicals3,954 reprints) P. D. Converse (331 volumes and pamphlets), C. L. Cooper(45 volumes and pamphlets), Frank G. Dickinson (133 volumes and pamphlets),H. B. Dorner (700 volumes and pamphlets); M. L. Enger (64 volumes andpamphlets, 126 periodicals; 3 maps), Nettie Esselbaugh (60 volumes andpamphlets 6 periodicals), R. C. Fuson (201 volumes and pamphlets), ColemanR. Griffith (43 volumes), C. B. Hagan (33 volumes and 67 periodicals),Lillian Hart (178 volumes), Dorothy Heicke (20 volumes) Walter A. Huelsen(59 volumes and pamphlets, 21 periodicals), M. H. Hunter (34 volumes),W. C. Huntington (33 volumes and pamphlets), R. W. Jugenheimer (36 volumes),W, M. Langdon (492 periodicals), David E. Lindstrom (81 volumes and pamphlets,14 periodicals). Oliver L. McCaskill (133 volumes and pamphlets), John M.Mathews (590 volumes and pamphlets, 1,090 periodicals, 54 reprints), RexfordNewcomb (114 volumes and pamphlets, 244 periodicals), John J. Parry (193volumes and pamphlets, 229 periodicals), F. E. Schooley (103 volumes andpamphlets, 25 periodicals), George B. Stoddard (255 volumes and 6 periodicals)A. N. Talbot estate (60 volumes and 396 periodicals), W. R. Tylor estate(161 volumes and pamphlets, .27 periodicals), E. H. Waldo (94 volumes andpamphlets, 9 periodicals, 24 prints), Edna Walls (49 volumes and pamphlets),Mary C. Whitlock (83 volumes and pamphlets, 81 periodicals); Everett G. Young(162 volumes and 233 periodicals).

Gifts from other individuals and organizations included: AmericanGeographical Society (568 maps), Mr. and Mrs. Spencer Ewing (40 volumes andpamphlets), Kate Fahnestock (60 volumes); Illinois Bell Telephone Co.(768 directories), Illinois Farmers Institute (665 volumes and pamphlets,234 periodicals), Illinois State Federation of Labor (754 pamphlets), M. L.Kennedy (115 volumes and pamphlets), Mrs. Milo S. Ketchum (57 volumes andpamphlets, 68 periodicals), Mrs. Vashti McCollum (642 pamphlets and 100periodicals), Urbana Chamber of Commerce (23 city directories), WesleyFoundation (26 volumes), and Phelps Wyman (21 volumes, 191 periodicals).

USE OF THE LIBRARY

For the first time in the history of the Library, total circulationin Urbana went over one million volumes, reaching a figure of 1,118,•98, anincrease of 42 percent over the previous year, and running far ahead of the

earlier record of 991,517 volumes, set in 1939-40. Reflecting the hugeenrollment, all-time high figures were reached in nearly every publicservice division, e.g., the Chemistry Library's circulation increased 157percent, Architecture 145 percent, and Journalism by more than 200 percent.The general Circulation and Reference Departments experienced similarheavy demands.

Though explained in part by enlarged enrollment, the expanded usemay be accounted for also by several other factors. Veterans, who made upmore than one half the student body, were serious and constant patrons ofthe Library. Further, a larger than normal percentage of graduate studentsran up circulation figures. Finally, home study conditions were unsatisfactor3for hundreds of students, who spent more time in the Library and used morelibrary materials than might otherwise have been the case.

Along with phenomenal circulation statistics went heavy pressureon library seating space. Attendance in certain departmental libraries -Chemistry, Law, Journalism, and Natural History - grew so large that effortswere made to restrict readers to those actually making use of the specializedmaterials in these libraries. Possibilities for space expansion in mostdepartmental libraries are practically non-existent, because of classroom andoffice requirements. The only solution at present appears to be to permitstudents to take books to empty classrooms or wherever study space may be founc

Efforts were made to bring within reasonable limits the excessivedemands made each semester by students engaged in writing Rhetoric 2 themes.At those periods, the Circulation and Reference Departments are flooded withrequests that tax their staffs and facilities to the utmost. Wear and tearon the reference collection, necessitating replacement of expensive andfrequently rare material is one serious aspect of the problem. Closercooperation with the Rhetoric staff in the assignments made to students isbeing sought as one method of controlling this situation, To make Rhetoricstudents better acquainted with the proper use of the Library, about 3,200of them were conducted on small group tours in the course of the year.

Other highlights of 1946-47 in the public service departments maybe summarized briefly. The Commerce, Sociology and Social WelfareAdministration Library, one of the busiest units of the organization,installed a number of sections of open shelving, on which were placedperiodicals, reference books, and general collateral reading, in order tobroaden its services. All elementary school textbooks in the UniversityHigh School Library were transferred to the Education Library, where it isbelieved they can be used more advantageously. Plans for providing moreseating room and stack area for the Journalism Library are under way.Responsibility for administration of the School of Music's large recordcollection was transferred from the School to the Music Library. The Audio-Visual Aids Room, established a year ago, expanded its services to facultyand students, and added a number of pieces of new equipment. The Map Room,with accessions arriving from many different directions, now contains about89,000 maps. The Photographic Laboratory produced 100 percent more micro-film for interllibrary loans and 150 percent more for University use thanthe previous year, despite inadequate equipment and lack of staff. ALabor Reference Librarian was appointed to serve the Division of Laborand Industrial Relations.

In addition to the above, the.public service divisions took partin other useful enterprises. The fifth edition of the Librar Handbookfor Undergraduate Students was issued. The Handbook of Public ServiceDepartments was completely revised and widely distributed. Work was begunon a library handbook for graduate studetns and faculty. The Librarycooperated with the University Convocation Committee by arranging displaysof material bearing on the speakers' subjects. Exhibitions were alsoarranged for the Women's Career Conference and Freshman Activity Night.

Radio Program and Library HourFrom October through June, for the third year, the Library

presented a weekly radio program over station WILL, drawing upon membersof the faculty and staff for speakers and offering a variety of topicsof a bookish nature.

Another program which has become a fixture is the "Library Hour",now in its fourth year. In this series, twenty-three Wednesday afternoontalks were presented, with a total attendance of 1,810 and an average weeklyattendance of 80 - from the point of view of attendance the most successfulseason in the program's existence. Like the radio series, speakers wererecruited principally from the faculty and staff. Among subjects discussedwere German and Austrian experiences, American folk music, modern education,tropical plants and animals, labor and industrial relations, UNRRA, GeorgeOrwell, aviation, book collecting, world libraries, modern dance, abstractart, geopolitics, mental hygiene, Illinois authors, southern European travel,wartime rubber development, and the Russian language. Whenever possible,speakers were asked to recommend books and other readings pertinent to theirtopics, Statistics of attendance indicated generally that speakers who madeuse of audio-visual aids, such as films and records, attracted the largeraudiences.

ExhibitionsAnother public relations activity which drew a considerable number

of people to the Library was a series of exhibits. These displays, placedat the main entrance of the Library, and skillfully arranged by members ofthe library staff, art department and others, attracted much favorablecomment. Particularly popular were the following: faculty and studentart work, fifty best printed books of the year, books produced by offsetlithography, archives of the Faculty Players Club, books from wartime Spain,original cartoons from the Daily Illlini, University of Illinois history,labor publications, inland waterways, animal sculpture, nature photography,types of newspapers in the Library, and a collection of Chinese objects.While widely diverse in subject matter, it is believed that such exhibitionsare of value for visual education, and help to show the Library's wealthof resources.

PREPARATION OF MATERIALS

The acquisition, binding, classification and cataloging of librarymaterials are among the major functions of the Library. Proper preparationof books for use helps to preserve them permanently, greatly increases theiraccessibility, and brings order out of what would otherwise be a chaoticmass of books, pamphlets, films, manuscripts, music scores, maps, and othertypes of documents, A brief summary of the work of the technical departmentsconcerned will show something of the extent of their activities.

Acquisition DepartmentFirst steps in adding publications to the Library are ordinarily

taken by the Acquisition Department, which, with its Purchase, Gift,Exchange, and Periodical Divisions, carries on a worldwide correspondence,as well as an immense amount of routine ordering. Through various channelsduring the past year, the Department procured for the Library 53,357 volumes,41,218 pamphlets, 642 pieces of music, 23,526 maps, 740 films, and smallerquantities of manuscripts, photostats, prints, charts, records, and alides, atotal of 120,176 pieces. In addition, 16,462 periodical titles were currentlyreceived and checked, and 2,406 foreign and American dissertations acquired.

Binding DepartmentMore restricted in scope, the Binding Department's contribution

is no less essential to library operations. Badly handicapped during thewar years by shortages of labor and materials, truck strikes, and delays inreturn of books from the bindery, the Department made a complete recoveryduring the past year and handled the largest quantity of binding since itsorganization, sending 17,474 and receiving 21,364 volumes. Much of thistotal represented materials in arrears - in some instances by many months.Now that the accumulation has .been cleared up for the most part, it isexpected that the bindery will soon be able to resume its prewar scheduleof four weeks for regular and two weeks for rush binding. Like other phasesof the Library's work, the amount of binding and rebinding tends to increasefrom year to year, together with higher costs for the operation. Includingthe new divisions at Chicago and Galesburg, it is anticipated that the numberof volumes to be bound and the expense of binding in 1947-48 will beapproximately double prewar figures.

The Binding Department's Mending Division saves considerable moneyfor the Library by repairing books, binding pamphlets, preparing slip covers,and otherwise processing items not requiring full-scale binding. For theyear, 1,809 books were rebound or repaired and 7,363 pamphlets bound, farmore economically than would have been possible commercially.

Catalog DepartmentA gain of 29 percent in the number of volumes cataloged for the

Urbana campus was recorded by this department - from 58,457 in 1945-46 to75,345 in 1946-47. Furthermore, nearly 4,000 volumes were cataloged for theNavy Pier Library and about 1,000 for the Galesburg branch. The work load ofthe department has grown steadily because of the huge influx of books fromthe Library of Congress' cooperative acquisition program for foreign books.Another difficult problem in classifying and cataloging was created by thelarge number of hitherto secret documents, relating to scientific, technicaland military matters, released since the war by the armed services, theOffice of Scientifc Research and Development, and other governmental agencies.Much of this material is highly specialized, and requires expert knowledgefor accurate classification and cataloging.

The decision of the Library of Congress to discontinue freedistribution of cards for depository catalogs, and instead to publish itscatalog in book form, brought about certain changes in the Catalog Departmentat the beginning of 1947. The depository catalog is being maintained, foran experimental period, by Library of Congress proof sheets, out to cardsize. Two subscriptions were placed for all cumulative issues of the newpublication, for use by catalogers, and additional copies were placed inother departments of the Library for current reference purposese

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By agreement with the Library of Congress, the Catalog Departmentfurnishes copy for the printing of catalog entries for the followingcategories of material: (1) publications of the state of Illinois,(2) non-copyright publications of the University of Illinois,(3) doctoraldissertations accepted by the University of Illinois, (4) analyticals ofcertain foreign monographic serials, and (5) specific titles, chieflyforeign, on special request. The number of titles cataloged in the lastgroup has multiplied greatly within the past year, because of the Libraryof Congress foreign acquisition program. A high proportion of booksdistributed through this project are cataloged cooperatively by theparticipating libraries.

Chief responsibility for setting up the card file for the AirDocuments Index in the Engineering Library was assumed by the CatalogDepartment. The cards included in the Index represent chiefly unpublishedtechnical documents, relating to aeronautics and guided missiles,confiscated by American forces in Germany, and prepared and distributed toselected centers by the Army Air Forces at Wright Field. Originally it wasestimated the complete file would contain 500,000 cards for 50,000 documents,but it is now certain the number will be much larger.

The Department cooperated with the Library of Congress in aproject under way for the past several years to record materials in theRussian language held by American libraries.

GeneralThe Acquisition, Binding and Catalog Departments continued their

joint efforts to clear up the huge accumulation of unlisted and unclassifiedperiodicals, government documents, and miscellaneous materials stored inthe Library basement for the past generation or more. Careful checking isrevealing that a majority of these publications are needed for the Library'sfiles. Of 390,580 periodical issues checked to date, 236,620, or about two-thirds are wanted to complete sets held by the Library. Duplicates aredisposed of by exchange with other libraries, are sent to dealers, ordonated for the reconstruction of war-devastated libraries abroad.

CHICAGO AND GALESBURG

To serve the University's two newly established undergraduatedivisions in Chicago and at Galesbrug, junior college libraries wereestablished in the fall of 1946.

The largest of these branches, at Navy Pier in Chicago, startedorganization of staff, purchase of equipment, and acquisition of a bookcollection in October, but did not actually open for service until January

1947. Space assigned to the library at the Pier is the former Navy messhall, at the east end of the Pier, looking out over Lake Michigan on thenorth and south sides. Seating space is provided for 800 readers andshelving for perhaps 20,000 volumes. At the end of the year, the libraryactually contained 10,111 volumes, including 2,016 volumes on depositfrom the Chicago Public Library.

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Many practical problems were encountered in getting the Chicago Under-graduate Division Library under way. There were shortages of all essentialcommodities - staff, books, and equipment - and numerous physical difficultiesto be overcome in the space assigned to the Library. The lighting was inadequate,floors needed replacing, the roof leaked badly, two large gas furnaces in theroom emitted a deafening roar, multiple exits complicated control from the pointof view of library administration, and there were other less major situations.By the end of the second semester, however satisfactory solutions had beenfound for nearly all these conditions: (I) An able and efficient staff hadbeen recruited; (2) an excellent working collection of books had been formed:(3) all essential equipment had been procured; (4) fluorescent lighting hadbeen installed; (5) rubber-tiled floors were built; (6) the gas furnaces weresilenced: (7) some of the exits had been closed or restricted; (8) woodworkwas painted, and large framed color reproductions were hung on walls to add tothe attractiveness of the room. For so brief a period, these accomplishmentswere little short of remarkable.

The Galesburg library, second of the new branches, opened in Octoberand library service began immediately, even though the book collection at theoutset was minute in size, The library occupies two building units of theformer Army hospital taken over by the University. Problems of conversionwere considerably less complex than at Chicago, and transformation to a modern,well-lighted college library was quick. The library is divided into two largerooms, one for circulation and reserve books, the other for reference andperiodicals, with a total seating capacity of 300, Supplementing the library'smeager resources, the Knox College Library, Galesburg Public Library, theUniversity library at Urbana, and the Illinois State Library loaned books freelyand generously. At the end of the year, the library contained 4,889 volumes.

Acquisition and cataloging activities for both Chicago and Galesburgwere carried on by the appropriate departments at Urbana for the first severalmonths, but gradually all such technical operations were transferred, in orderto expedite getting books on the shelves, Now, except'for general supervisionfrom Urbana, the two libraries function as independent divisions of the generalUniversity library system.

The future of the Chicago and Galesburg undergraduate librarieshinges, of course, upon the manner in which the branches they serve develop. Ifthese branches remain on a junior college level, relatively small librarieswill meet their needs. On the other hand, if they become four year colleges, andespecially if they add graduate and professional education, far more extensivebook collections and different types of organization will be required.

MEDICAL LIBRARY

Temporary relief for the acute shortage of shelving space in theMedical Library is being provided by the installation of additional book stacks,adjacent to the present basement stacks. This expansion, which is scheduled tobe completed in the summer of 1947, will contain shelf room for about 12,000volumes. At the Library's present rate of growth (over 4,000 volumes annually),the added wing will be filled in three years, again lending emphasis to the needfor a more permanent solution such as would come from the proposed new library -visual education building. In the past decade, the Library has increased insize by about 34,000 volumes, now holds 83,036 volumes, placing it seventhamong university medical libraries in the United States,

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The Medical Library has made a special effort to fill in files offoreign periodicals for the war years. With the exception of German journals,nearly complete sets of most of the foreign titles which continued publicationduring the war have been received. In addition, about 300 volumes of Trench,German end Italian medical works have come in through the Library of Congresscooperative project for the acquisition of wartime publications.

A special fund for the purchase of dermatological literature wasestablished by the will of Dr. William Allen Pusey, for many years a memberof the College of Medicine faculty. The first annual payment, amounting to$1,200, was received in February. The purpose of the fund is to develop acomplete collection of books, periodicals, and visual education aids ondermatology. Undoubtedly the importance of the collection will increasesteadily with the passage of time, as it approaches the goal of completeness.

Gifts from many other sources were also reported by the MedicalLibrarian. Dr. Irene A. Koeneke, widow of Dr. Arthur E. Hertsler, presentedmanuscripts of four books, 34'unpublished addresses, and miscellaneous writingsby Dri: Hertzler. The College of Dentistry Senior Class gave $30 for thepurchase of current dental books. Large gifts of medical periodicals werereceived from Gardiner General Hospital, Chicago, and the Mayo General Hospital,Galesburg. Many current periodicals were received regularly through thegenerosity of Dr. Clifford G, Grulee, editor of American ournml of DieseasesIof Childr~n; Dr. A. C. Ivy, Assistant editor of Gastroenteroloy: Dr. DisraeliKobak, editor of Archives of Physical Med~cine: Dr. E. J. Ryan, editor ofDental Digest; and the General Electric Medical Products Company. Dozens ofother faculty and staff members also contributed useful books and periodicals.

Further Medical Library activities included: exchange of IllinoisMonographs in the Medical Sciences with 75 institutions in exchange for theirpublications; distribution of 1,724 duplicate publications and receipt of 3,330pieces, through the Medical Library Association Exchange; additional subscriptionsentered for most-used current periodicals, in order to have copies available forloanst student instruction in the use of the library by group tours and shorttalks; much progress in reducing the number of uncataloged books on hand, and amore complete recording of periodical holdings; shipment of 32 large boxes ofduplicate books and periodicals to the American Book Center for War DevastatedLibraries, for distribution abroad; and arrangement of three exhibitions oflibrary materials.

LIBRARY STAVT

Only one member of the professional staff reached retirement age in1946-47. Willia K. Garver, Assistant University Librarian for Acquisitionsand Associate Professor of Library Science, retired officially at the end ofthe year. For twenty-seven years, Miss Garver carried heavy responsibilityfor development of the Library's book collections. Her familiarity with theLibrary's resources and needs and knowledge of the interests of faculty memberswere invaluable. Always keenly alert to opportunities for acquiring valuableresearch materials, Miss Garver is due a large share of credit for the Library'spresent eminence and reputation.

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TWO MAJOR LIBRARY PROBL3MS

Attention should probably be called in the present report to twoproblems of long standing confronting the Library. No solutions have yetbeen found for them, and they both tend to become more aggravated with thepassage of time.

Building SpaceIn the capital improvements budget for the 1945-47 biennium, an

appropriation was made for an addition to the library stacks, Unfortunately,because of shortages of materials and labor, construction could not be startedbefore the end of the biennium and the appropriation lapsed. Then, asconstruction costs skyrocketed and the University was unable to secure fromthe Legislature reappropriation of all building funds, the library additionwas dropped. As a consequence, there is no possibility that the new stack unitcan be obtained before the 1949-51 biennium.

Since the original library structure was opened in 1926 two stackunits have been added, the last completed in January 1940. Each stack divisionprovides space for shelving about 500,000 volumes. With three such divisionsat present there is room for 1,500,000 volumes in the main library stacks. Indepartmental libraries and elsewhere outside the stacks are shelved approximately500,000 volumes. Since the Library's total holdings now number more than2,000,000 volumes, it is clear that the general stacks have reached the 1,500,000volume capacity for which they were designed. Annually, some 60,000 volumes, orone mile of books, are added to these stacks. A considerable amount of space isalso required for current and unbound periodicals, government publications,textbooks, catalogs, and pamphlets, none of which is included in the count ofvolumes. Also, as departmental libraries on the campus become crowded forspace, it is their practice to return less active materials to the main libraryfor shelving. Another service provided in the stacks is individual studycarrels for graduate students and faculty members, Congestion in the presentstacks has reached such a point that constant shifting, a time-consuming andexpensive operation, is required to make room for current acquisitions. Thiscondition will undoubtedly become steadily worse before a new stack unit canbe constructed, and makes it essential that the Library receive a high priorityin the 1949-51 building budget, if our library resources are to continue theirsteady expansion.

RegistratriionA problem of increasing seriousness is the effect of the University's

present registration procedures on the Library. For a number of years it hasbeen the custom at Illinois to use the Library building for student registration.As enrollment has grown and other demands on the Library have increased, theeffects of this practice on the Library have become extremely harmful, Threetimes annually the building is taken over by the registration staff and duringthese periods, lasting from a week to ten days each, the regular functioningof the Library is brought almost to a full stop, Faculty members and studentswho wish to make use of the Library at those times find working conditionsintolerable, unless they have a secluded carrel or study away from the centerof activities. As a practical matter this Library, one of the greatestinstitutions of its kind in the world, is virtually paralyzed, so far as its

primary purpose is concerned, for upward of one month each year, It seemsobvious, in view of recent excessive crowding, that registration has outgrownthe Library building and other provision for it should be made. There seemslittle value to students, from the standpoint of the Library, in seeing theLibrary under the thoroughly abnormal conditions prevailing in the registrationperiod, when floors are littered with debris, unsightly signs are profuselydistributed, and all library activities are suspended or subordinated.

The Senate Library Committee has considered this problem at somelength and joins with the library administration in a strong recommendationthat, if the present plan of registration is continued, space elsewhere onthe campus be found for it.

There are appended to this report several tables showing theallocation of book funds, the size, growth, and the recorded use of the Library.

T. S. HamiltonH. W. HoltK. 3. LohmannB. B. McNattN. M. NewmarkJ. F. Jackson, ChairmanReport prepared by R. B. Downs,Director of the Library andSecretary of the Committee.

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TABLE IA

DEPARTIENTAL ALLOCATIONS

For the fiscal year 1946-47, the Board of Trustees made appropriations

of $270,269.40 for the increase of the University Library as follows: GeneralLibrary in Urbana, $143,500 (original appropriation of $108,500 plus asupplementary appropriation of $35,000): Law, $15,000; Medicine, Dentistry, andPharmacy, $12,000; the new Undergraduate Division at Navy Pier, $27,100:Undergraduate Division at Galesburg, $17,850; Labor and Industrial Relations,$24,819.40 reappropriated. Special appropriations amounting to $30,000 weremade, $15,000 for the purchase of rare books. The appropriation of $108,500was assigned to the various colleges, schools, and departments by the SenateLibrary Committee. The supplementary appropriation of $35,000 was not allocated,but was used to supplement previous allocations where most needed. There wasalso spent for books last year out of Graduate school, departmental and otherfunds, $39,275.54, Most of these purchases were added to the Library, althoughsome were kept in departmental offices.

A schedule of assignments for the purchase of books for the past twoyears follows, The individual assignments are often approXimately repeatedfrom year to year, although the amount for any one purpose or department hasfrequently been changed by the Committee when making the assignments. TheCommittee again authorized the Director to make necessary minor changes oradjustments among these assignments during the year.

EE 1945-4L 1946-47

General and border line booksReference books and bibliographiesGeneral continuations (chiefly annuals and

works issued in parts over several years)Periodical subscriptions (omitting Law)Binding (chiefly current volumes of serials;

omitting Law)Administrative offices not connected with

colleges or schools (President's office,Military, etc.)

Duplicates for the general library of booksin departmental libraries

For the general building up of resourcesfor research(a) Sets and completion of sets(b) General research (individual books and

pamphlets; photostats; films; MMS., etc.)(c) Photographic Reproductions

Latin AmericaBrowsing Room (Main Library)Illini Union Browsing RoomMapsReserved books for class usePreshman Reading RoomExpress, freight, and postageReserve or contingent fundVisual AidsReplacements (lost or worn out books)

Total, GENRAL

$ 3,0002,000

3,50020,000

26,000

100

$ 3,0002,000

3,50020,000

26,000

150

discontinued

7,750

6,0002,000

500450400700600300800

3,000500

1,200

$78,800

7,750

7,2502,000

500650400700800600

1,3003,000

5001.200

$81,300

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TABLE III

DISTRIBUTION

TEE VOLUMES AND SEATING CAPACITY IN THEVARIOUS PUBLIC SERVICE DEPARTMENTS AS OF JUNE 50, 1947

UrbanaGeneral Library Building

Bibliography RoomBrowsing RoomClassicsCommerce, Sociology, & Social Welfare Adm.Education, Philosophy, & PsychologyEnglishFreshman Reading RoomGeneral Reading Room & Reference RoomGermanic & Romance LanguagesHistory & Political ScienceLibrary School*Map RoomNewspaper RoomNorth Reserve Book RoomRare Book RoomS CollectionSouth Reserve Book Room

Other Libraries on Campus

AgricultureArchitectureCermaicsChemistryEngineeringFloricultureIllinois Historical SurveyJournalismLandscape ArchitectureLawMathematics

+ MusicNatural HistoryNatural History SurveyObservatoryPhysicsUnion Browsing RoomUniversity High SchoolCurriculum Library

ChicagoMedical SciencesNavy Pier Undergraduate Division

GalesburgGalesburg Undergraduate Division

*Exclusive of maps.4-Tclti'sive of mu~ic scores,

Volumes

4,5002,087

33,6258,024

10,2629,0002,25914,5108,10018,1007,1761,447

28,8467,500

31,5185,069,5,400

30,97020,7902,600

22,88652,6882,0392,4004,4088,255

80,82914,3458,979

64,09614,0602,0004,6001,1966,4922,912

83,0366,193

4,889

SeatingCapacity

151625

1941459311516507519417

250112523

250O

12686207321014128525

1643226931268355489

240800

500

TABLE IV

RECORDED USE OF THE LIBRARY IN URBANA, CHICAGOAND GALESBURG FOR THE YEAR ENDING JUNE 30, 1947

ULrbangGeneral Circulation

General LibraryCirculation DeskBrowsing RoomFreshman Reading RoomNorth Reserve Book RoomDepartmental libraries

in library buildingDepartmental libraries in

other buildingsTotal General Circulation

Reserve BooksGeneral Library

Reference RoomNorth Reserve Book RoomSouth Reserve Book RoomDepartmental libraries

in Library buildingDepartmental libraries in

other buildingsJotjal Recorded Reserve

Bgok Use

Total Recorded Use (Urbana)

Other CampusersChicago

Medical SciencesGeneral CirculationReserve

Total

Undergraduate (Navy Pier)General Circulation

Reserve (Student & faculty)

25,2102,850

701498

6,884

24,49061,633

118,45614,23720,7356,771

36,261

88,648285,108

Use in Library59,654

S101,08299,939

205,749

2067145

671,845

Students Faculty

6,219 20,814Room use--25,002

4,986

1,6159159217

593

9 480

12,712

Overnight use_1,182

10,2319,958

30,638

3, 991

87,000

(Faculty &)Others )

Over-7,131night

Overnight720

606Room Use

2,086

Total

145,28119,00221,5287,286

43,738

1223,618359,453

Total

60,836111,313109,897

236,387

240,412

758,845

1,118,298

27,03332,133

59,.166

5,592

2,806

8,398

TABLE IV (cont'd)

GalesburgGeneral Circulation

Re serve

Total

Total other three campuses

Total all campuses

Students

4,190

Faculty

961Room Use

3,166

Others

194Overnight

574

Total

5,345

3,740

9,085

76,649

1,194,947

LIBERAL ARTS AND SCGIENCES, COLLEGE OF

Ast ronomyBacteriologyBotanyChemistryClassicsEnglishEntomologyTrenchGeographyGeologyGermanHistoryMathematic sPhilosophyPolitical SciencePsychologySocial WelfareSociologySpanish & ItalianZoology

Total, L.A. & S.

ENGINEERING, COLLEGE QFGeneral Engineering SetsGeneral Engineering DrawingAeronautical EngineeringCeramicsCivil EngineeringElectrical EngineeringMechanical EngineeringMining EngineeringPhysicsTheoretical & Applied Mechanics

Total, MNGEINEERNG

INE AND APPLIED ARTS, COLLEGE 03ArchitectureArtLandscape ArchitectureMusic

Total, F.A.A.

AGRICULTJRE, COLLEGE OF

COIMMERCE, COLTLEG 0)F

EDUCATION, COLGE EQ07Curriculum LibraryUniversity High School Library

1945-46"$ 75

150600

1,200600

1,250275450225225550

1,350500350900350275650350750

$11,075

95050150240400400400280620310

$3,800

1,5001,000

2501, .000

$3,750

1,800

1946-47

$ 75150600

1,200600

1,250275450225225550

1,350500350900350275650350750

$11,075

95050

150240400400400280620310

$3, 800

1,5001,000

2501.,000$3,750

1, 800

2,600

75075

750$1,575

2,600

75075

750$1,575

LAW. C0ILEGO OF$15,000 was appropriated by the Board for1945-46; $15,000 for 1946-47.

LIBPARY SCHOOL

JOUA••ALISM, SCHOOL 0p

NATUML HISTOR StRVEY

PHYSIOAL EDUCATION~, SCHOOL OL0

Total, REGULAR ASSIGNM·NTS

1945-46

$ 1,000

600

400

600

$106,000

1946-47

$ 1,000

600

400

600

$108,500

Urbana 1942-64 3 1943-44 1944f45 1945-46 1946-47

EXRAMURAL EXTENSION 2,217 1,831 2,643 1,710 1,927

INTERLIBRARY LOANSVolumes loaned to institutions

outside Champaign-Urbana 2,010 1,973 2,086 1,853 2,406

Volumes loaned to individuals,generally in Illinoiscommunities having no library 36 32 40 14 6

2,46 2,005 2,126 1,867 2,412Pages photographed for out-of-

town libraries, and sold tothem instead of loaningthe volumes 907 1,538 2,617 2,200 1,897

Volumes borrowed from otherinstitutions for use of ourfaculty and graduate students 578 614 480 554 819

Pages photographed for ourfaculty and students andpurchased from other librariesinstead of our borrowing thevolume 80 47 70 0 59

Pages filmed for this Libraryinstead of our borrowingthe volume 561 279 408 152 578

ChicagoMedical Sciences

INTERLIBRARY LOANSVolumes borrowed from other

institutions 533 180 289 232 187

Volumes loaned to institutionsand individuals 522 675 1,006 1,237 893

Pages filmed instead ofborrowing the volume 11 31

Pages photographed insteadof borrowing the volume - - - 1 -

Navy Pier None

GalesburgVolumes borrowed. from other

institutions - - 357

*For 13 months.