BHSEA

Sharing Learning Improving Sharing Learning Improving

Report & Accounts

2014/15

Birmingham Health, Safety & Environment Association

GA / LP – 14th December 2015

Financial period: 1 October 2014 – 30 September 2015

Programme / events: 1 January 2015 – 31 December 2015

Registered Company No. 00925718 (England and Wales)

Registered Charity No. 255523

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BHSEA

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Contents

Report of the Trustees

Association Objective ; Organisation ; Structure

Summary of achievements and milestones

Programme of events incl. Members corner; Construction, Health

Membership ; Partnerships / key contacts

Income & expenditure summary ; Assets and investments

Governance and management

Future actions / improvement opportunities

Unaudited Financial Statements

Independent Examiner’s Report

Statement of Financial Activities

Balance Sheet

Notes to Financial Statements

Appendices / further information

2

BHSEA

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Association Objective - from revised Articles ratified at EGMs on 8th June & 14th September 2015

To promote the health, safety, welfare and wellbeing of working

people and the organisations they work for by facilitating

networking, sharing, learning, the adoption of good practice and

continuous improvement.

This extends to an organisation's physical assets, the

environment, and the community which it serves or in which it

operates with a focus on Birmingham and surrounding areas.

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‘Welfare’ means facilities and provisions that are necessary for the comfort, convenience and wellbeing of working people such as washing, toilet, rest and changing facilities and somewhere clean to eat and drink during breaks.

‘Wellbeing’ means a good or satisfactory condition of existence or state characterised by health, happiness and prosperity determined primarily by work and which can be influenced by workplace interventions.

BHSEA

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Registered office: 721 Hagley Road West, Quinton, Birmingham, B32 1DJ

Registration: Company No. 00925718. Incorporation date: 11th January 1968 Charity Commission Registration No. 255523.

Governing documents:

Memorandum of Association (As revised at AGM - 8th Jan. 2001); Articles of Association (As revised at EGM – 8th June & 14th September 2015)

Trustees: Mr G Allcock – Chair, Mr S Parton – Vice Chair, Mr N Boon – Construction Section Chair

Secretary Miss E A Prophett

Independent Examiner:

Mr M Howell, Nicklin LLP, Halesowen, West Midlands, B63 3TT

Bank: Lloyds TSB, Edgbaston, Birmingham, B15 1QL

Stockbrokers / Investment Manager(s):

Cordea Savills (Charity Property Fund) Rathbones Brewin Dolphin Barclays Charity Fund

Organisation Information

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Organisation Structure

Honorary Officers / Trustees (directing)

Management Committee (managing) – Trustees

plus

Council (advising) – Management Committee

plus

Mr G Allcock [1] (Chair) Mr E Friend [8] Mr G Brown

Mr S Parton (Vice Chair) Mr E Hickman [2] Mr R Caleb [5]

Mr N Boon (Construction Chair) Mr M Hoare [3] Mr M Copson

Mr C Hopkins Mr L Dargue [6]

Mr D Hughes Mr J Jones

Mr D Masaun [4] Mr T Mallard

Mr M Morton

Dr A Spratley [7]

Mr J Wood

Sub-Committees & members including the Construction Section are shown in Appendices

Secretary: Miss L Prophett; Admin. Assistant: J Hemus

[1] Safety Groups UK (SGUK) , BHSEA representative. [2] Resigned January 2015

[3] Resigned August 2015 [4] Vice-President (previous Association Chair) [5] Resigned December 2015

[6] Co-opted April 2015 [7] Co-opted September 2015 [8] Resigned December 2015

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Summary of achievements & milestones

• Continuing programme of regular (monthly) meetings / presentations

• Welcome slide / agenda for programme meetings and certificates for presenters

• Promotion of member’s questions and debate (learning) at programme meetings

• HSE keynote at January meeting / AGM and other significant support from HSE

• Construction Section 60 Years / WWT seminar – 280 delegates, 30 exhibitors

• Vibrant programme of other WWT construction events (with key partners)

• Newsletter now issued electronically

• Increase in number of new members

• Improved publicity including new publicity leaflet and programme combined

• Receipt of Alan Butler ‘Gold’ Award from SGUK for the third year running

• Further development and documentation of operating systems and procedures

Only achieved by the continuing voluntary effort by Trustees, Management and Council with

support from others including the Secretary Liz Prophett and her assistant Janice Hemus. 6

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Programme of Events / Meetings - 2015 Date Topic / title No.

Jan Annual General Meeting: HSE Annual Progress Report & Future Plans Samantha Peace, HSE Divisional Director, Wales, Midlands and South West 49

Feb Food Safety: From Horsegate to Nanotechnology Himmat Rai, Sentinel Safety Solutions, BHSEA Member 34

Mar CDM – What’s the Latest? Tony Mitchell, Principal Inspector, Health and Safety Executive 137

April Warehouse Racking Safety Steve Cowen, Cowen Associates Ltd. & Chairman SEMA Technical Committee 29

May Personal Safety & Lone Working Neil Jobes, CMS Training 36

June Risk v Sacrifice – Myths & Realities Nicola Cárdenas-Blanco, Associate, Disputes Resolution Group, SGH Martineau LLP 41

Sept So What Really is a Sprinkler System? Duncan McIntyre, Fire Protection Engineer (Sprinklers), AXA Insurance 24

Oct Management of Health in Construction Lucy McDonnell, Construction Health Risk Management Unit, Health & Safety Executive 38

Nov CE Marking & Recent / Impending Changes Peter Evans, CE Marking Association 28

Dec Learning to Share & Sharing to Learn Lizz Fields-Pattinson, Occupational Psychologist, JOMC Ltd 28

7 Average attendance : 2014 = 50 ; 2015 = 44

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Members’ Corner - 2015 short (10 mins) practical presentations at monthly programme meetings

Date Topic / title

Mar How to do it! An approach to managing health and safety - David Hughes, Honorary Member

Apr Mental Health in the Workplace – Lee Dargue, Council Member

May Skin Cancer Melanoma – Steve Parton, Vice-Chair

Jun Engaging Leaders – Driving Change – George Allcock, Chair

Sept Sentencing Guidelines – Chris Hopkins, Management Committee Member

Oct Safe Tea Break – George Elliott, 3M Personal Safety Division

Nov Manual Handling in the Express Parcels Industry – Malcolm Copson, Council Member

Dec Winter Management Programmes – Steve Parton, Vice-Chair

Presentations from Members needed on their issues and experience - HSE in practice! 8

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Construction Events - 2015 incl. Working Well Together (WWT) Events

Thanks to the HSE, Neil Boon / the Construction Section & other supporters / sponsors

Note: March and October events: BHSEA Programme events / meetings.

All other events: WWT - Safety and Health Awareness Days (SHADS)

Date Topic / title Numbers

Mar CDM – What’s the Latest 137

Apr ‘Looking Back – Moving Forward’ - Construction Seminar and Exhibition at Barclaycard Arena (Birmingham) 280

July Safe Practice in Excavations 102

Aug ‘Health & Safety in the Housing Sector’ – c/o Wolverhampton Homes Strategic Partnership

361

Sept Construction CDM, Temporary Works, WAH, Fire etc 78

Oct Management of Health in Construction 38

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Health related talks / events – 2015 (included in previous pages / slides)

Date Topic / title Numbers

Feb Food Safety: From Horsegate to Nanotechnology - Himmat Rai, Sentinel Safety Solutions, BHSEA Member 34

Apr Mental Health in the Workplace - Lee Dargue 36

Apr Health in Construction - Sally Clayton, JSP (at ‘Looking Back – Moving Forward’ – Construction Seminar and Exhibition) 280

May Skin Cancer Melanoma - Steve Parton, Vice-Chair 36

Aug Asbestos Awareness; Manual Handling; Dust Awareness; Sharps / Pests (various speakers at ‘Health & Safety in the Housing Sector’ - Wolverhampton Homes Strategic Partnership / Construction SHAD)

361

Oct Management of Health in Construction - Lucy McDonnell, Construction Health Risk Management Unit, Health & Safety Executive 38

Oct ‘Safe Tea Break’ - George Elliott, 3M Personal Safety Division (a SGUK sponsored initiative)

38

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BHSEA joined several other organisations by pledging support for the IOSH

occupational cancer awareness ‘No Time to Lose’ campaign

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Membership

Thanks to Steve Parton (AXA) for his significant contribution to gaining new members

Membership type etc at 1st Oct 2013

at 1st Oct 2014

at 30th Sept 2015

No. %

change 2014 - 15

Notes

Total number of members 295 318 325 2.2% % increase / decrease

- Resigned / deleted members 40 12.5% % of total membership

- New Members 47 14.5% % of total membership

Construction members 123 120 120 - % increase / decrease

- Resigned members 13 10.8% % of Construction membership

- New members 13 10.8% % of Construction membership

Training/Consultant members 12 12 18 5.5% % of total membership

Associate members 11 11 9 2.7% % of total membership

Honorary members 9 9 10 3% % of total membership

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Partnerships / Contacts

• Health and Safety Executive

• Birmingham City Council

• Royal Society for the Prevention of Accidents

• Safety Groups UK

• West Midlands Fire Service

• Fire Protection Association

• Engineering Employers Federation

• Birmingham Chamber of Commerce

• Black Country Chamber of Commerce

• Construction Industry Training Board

• National Metal Forming Centre

Special thanks to the Health and Safety Executive 12

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Income & Expenditure Summary

• Full 12 months of investment income not until Q2 2016 – until then expenditure will be greater than income.

• Reserves being held to cover the shortfall pending income from new investments coming on-stream.

• Training and conferences income includes the Construction Section 60 Years / WWT seminar at Barclaycard Arena.

• Operating expenses include programme meetings room hire and lunch and also the Construction Section seminar.

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Details of investments

on next slide

Income from Investments:

NHS trust and other rental income 545£ - -

Bank interest 191£ 62£ 674£

Interest on deposit accounts 800£ 7,595£ 206£

Dividends received 4,923£ 5,126£ 26,542£

Income from Charitable activities:

Subscriptions 13,483£ 10,704£ 10,838£

Training and conferences 600£ - 11,559£

Total income 20,542£ 23,487£ 49,819£

Expenditure - Investment Management:

Portfolio management 2,346£ 3,135£ 10,169£

Property management 12,751£ - -

Expenditure - Charitable Activities:

Secretary's fees 20,000£ 16,608£ 12,689£

Admin assistant fees - 6,993£ 11,078£

Operating expenses 7,183£ 9,002£ 17,614£

Quinton 5,285£ 3,836£ 3,749£

Printing & stationery 3,781£ 3,491£ 2,661£

Other expenditure 1,768£ 2,296£ 1,087£

Expenditure - Governance:

Accountancy 1,335£ 1,125£ 970£

Independent examination 1,900£ 1,950£ 1,975£

Total expenditure 56,349£ 48,436£ 61,992£

Surplus (Income less Expenditure) 35,807-£ 24,949-£ 12,173-£

2012/13 2013/14Income & Expenditure 2014/15

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Assets / Investments Summary

• Initial investment amount and 30 Sept. 2015 amount shows £13k reduction mainly due market value movement.

• Full 12 months of investment income (dividends) will not be reflected until 2015/16 Accounts.

• Investment performance kept under review by Management Committee

1 Oct. 2014

£

Total Amount

/ Value £ (sum of next 2

cols)

Value of

investment

£

Held as

Cash

£

Dividend

& Interest

£

Yield

%

Assets

Fixed assets (incl. Quinton) £133,776 £133,084

Lloyds Bank (WWT Account) £7,403 £13,603

Lloyds Bank £278,334 £21,810

CAF Bank £137,928 £38,123

Debtors £0 £5,084

Creditors -£4,749 -£7,053

Total £552,692 £204,651 £206

Investments

Cordea Savills - Charities Property Fund £312,993 £312,993 £0 £11,446 3.66%

Rathbones (excl. property) £221,125 £210,937 £10,188 £5,796 2.75%

Brewin Dolphin (excl. property) £225,475 £222,818 £2,657 £4,153 1.86%

Barclays Charity Fund £184,369 £178,063 £6,306 £5,821 3.27%

£943,962 £924,811 £19,151 £27,216 2.94%

£1,174,255 £1,148,613 £27,422

GA 07.12.2015

Initial total amount invested (late 2014 / early 2015) including management fees and set-up costs: £957,071

Total

Total assets and investments

Investments

in progress

late 2014 /

early 2015 -

being made

at various

dates

Assets / Investments

30 Sept. 2015 2014/15

BHSEA

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Governance and Management (1)

• The Association continues to be managed taking due account of Charities

Commission rules, regulations and guidelines incl. those related to public benefit.

• Management attention is routinely given to risk issues including finance/investments,

organisational arrangements & succession planning, membership numbers,

communication technology/developments and value-add from Association activities.

• The revised Articles (referred to earlier) provide benefits including:

- making the Association objective more relevant for today and the future;

- improving stability and reducing risk by increasing the number of trustees;

- clarifying the roles of Management and Council.

• The EFQM business excellence model (adopted in 2013) continues to provide:

- an overview of what the Association does and how it does it;

- a professional, structured and disciplined approach;

- a framework for excellence, continuous improvement and good governance.

• An ‘Event / Activity Calendar’ (checklist) has been developed to ensure all

management, risk and governance issues are addressed in a timely manner.

• Recruitment and appointment of Honorary Officers / trustees (and others) is via

nominations and member’s votes at AGMs (details in the Articles).

• Appropriate information and training is provided to new Trustees, Management

Committee members and Council members. 15

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Governance and Management (2)

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‘Strategic Planning & Monitoring’ tool - regularly used to review the activities,

performance and effectiveness of the

Association and identify improvement

opportunities, aims, objectives & priorities

‘Key Event / Activity Calendar’ - a day-to-day management tool to

ensure actions are taken in a

planned and timely manner. Linked

guidance notes, tools & techniques

indicate why , how etc.

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Future Actions / Improvement Opportunities

• A strong and varied programme of events – topics and speakers

• Annual seminar - 2016 ‘Effective Claims Management’ (via members feedback)

• Continuing strong programme of construction events incl. WWT / SHAD events

• More engagement with members eg Members Corner, members questions

• Promotion and improvement of networking and sharing incl. via social media

• Further development of partnership opportunities / benefits

• Exploring ways of reaching / attracting SMEs – in conjunction with key partners

• Fostering greater involvement / input from all Council members

• Extending electronic communication incl. Newsletter

• Recruitment to Council (new blood) / succession planning

• Decision on the future of Quinton premises (the current Association office)

• Further improvement and documenting of internal processes and procedures

• Keeping investment policy, objectives and performance under regular review 17

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Trustees report approved

• Chair of the Association (trustee): George Allcock

Sig:…………………………… Date: ……………

• Vice-Chair of the Association (trustee) : Steve Parton

Sig:…………………………… Date: ……………

• Chair of the Construction Section (trustee): Neil Boon

Sig:…………………………… Date: ……………

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Deliberately blank

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Appendices / Additional Information

- links to files / website

• Sub-Committees / Topics & Leaders

• Construction section / sub-committee members

• Investment Policy

• Previous Presidents, Chairmen & Honorary Members

• Lists of Members & associated industry / sector etc

• Association Milestones 1930 ……. – A brief history

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Sub-Committees / Topics & Leaders

1. Publicity incl. promotion, membership & recruitment - Steve Parton

2. Legal - Chris Hopkins

3. Finance incl. investments - George Allcock

4. Member services incl. annual programme, events and Newsletter - Liz Prophett

5. Technology incl. Web-site - Lee Dargue (from Mark Hoare)

6. Planning incl. improvement framework - George Allcock

7. Construction (incl. SHADs etc) - Neil Boon See next slide for members

8. Administration incl. support for Trustees, Management and Council - Liz Prophett

Name Sub-Group (‘L’ = Lead)

1 2 3 4 5 6 7 8

Prophett, Liz L L

Hemus, Janice

Allcock, George L L

Boon, Neil L

Brown, Geoffrey

Copson, Malcolm

Dargue, Lee L

Friend, Ed

Hopkins, Chris L

Hughes, David

Jones, John

Mallard, Terry

Masaun, Dally

Morton, Mike

Parton, Steve L

Spratley, Anu

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Construction Section / Sub-Committees Members

Neil Boon (Chair), Carillion

Buildings Mids.

Tony Mitchell Principal Inspector,

HSE

Richard Ball, Willmott Dixon Mike Pearson, Site Assessment &

Training Services

Tony Hall, Consultant

Colin Hailing, Bovis Homes

Eddie Hawthorne, Severn Trent Tim Shambrook, HSE WWT

National Campaign Manager

Tony Leach, Keepmoat

Mike Webb, Galliford Try

Paul Tams, Visiting Officer, HSE

Liz Prophett, Secretary, BHSEA

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Investment Policy (1)

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Investment Policy (2)

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Association Milestones 1930 - 1966

- No ‘Safety’ beyond the Factory Inspectorate.

- Many accidents in engineering shops around Birmingham.

- Factory Inspectorate (Midlands) invited local industry to a meeting.

- Birmingham & District Industrial Safety Group formed - first meeting.

- Sub-committee formed leading to the present IOSH.

- Junior Section established to introduce apprentices & young persons to the hazards at work.

- First safety training course for power press operators.

- Membership around 300.

- Acocks Green premises purchased by the Group.

- Many safety training courses by Group members & Factory Insp.

- Full-time training director appointed.

- Acocks Green / training handed over to RoSPA following government grant to set up regional organisations, incl. Birmingham

1900

1930

1943

1948

1951

1956

1960

1966

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−Part-time secretary appointed – safety talks and events organised.

−Chair of Safety & Hygiene established at Aston (Group ‘input’).

−The Group became a limited company, whilst still a charity.

−Group talks included H&S legislation and safety during a recession.

−Membership exceeds 300 for the first time since the 1960’s.

−Continuing programme of meetings, events and annual seminars

−Quinton premises purchased – Information/Advisory Centre opened.

−The Association celebrates 75 years of existence.

−Andy Chappell retires (RoSPA award), Liz Prophett appointed.

−Acocks Green premises vacated by tenant (NHS) – a major loss of income. Premises sold with a view to less risky investment(s).

−Members on-line survey followed by ‘Way Forward’ Workshop.

−Proceeds of Acocks Green sale invested.

−Construction Section 60 Years Anniversary Event (Barclaycard Arena)

−Articles of Association revised (simpler, stronger, more flexible)

1967

1968

1982

1990

2001

2005

20122013

2014

2015

Association Milestones 1967 - 2015