Reorganization Project Interim Report, May 2, 1977, part 2 mood and reaction to ... Respond to...

AREA

Ihite louse

DRAFT FULL-TIME EQUIVALENT PERSONNEL

UNIT PRIMARY FUNCTIONS STAFF RESOURCES

(ESTIMATES) Assistant to the President, Pol icy Coordination

(Jordan)

Total Staff 10 PH 2 WAE

a) Provide . policy advice to the president;\ (meets regularly and as needed with the President on issues of particular political sensitivity).

b) Provide advice to other staff members~~ (helps straighten out assignments and, " relationships among White House Staff). ~

c) Clear major personnel appointments 10 (reviews qualifications, does background I ~ checking, and may recommend among ~ alternatives). ~

d) Provide political linkage (conducts~ opinion surveys; prepares weekly political report for the President; develops political strategy and coordinates with ONC; maintains liaison with Labor and other political sectors). ,

"

$367,000

REORGANIZATION ISSUES

c) Should the President1al Appo1ntments off1ce be reduced and absorbed in this unit?

26

AREA

White House

UNIT PRIMARY FUNCTIONS

Congressional a) liaison Office (I"oore)

Interact with Congress on President's Legislative Program and other matters of White House concern (conduct meetings with Congressional members and staffs. arrange meetings between the President and White House staff and Hill people; handle correspondence between Hill and White Hause).

Total Staff 18 PFT 4 T

b) Coordinate the interaction of other agencies and EOP units with the Hill. (Direct agencies and EOP units to advocate on the Hill and to work with public interest groups to advocate on the Hill.)

c) Develop legislative strategy. (Provide feedback to the President on the . congressional mood and reaction to Administration bills; conduct vote counts on close issues.)

d) Service the needs of members of Congress. (Arrange White House tours for guests of Congress; handle letters acknowledging congressional members' recommendations for Federal appointments; respond to members' requests for autographed Presidential photos, and for birthday and anniversary cards.)

FULL-TIME EQUIVALENT PERSONNEL

STAFF RESOURCES CESTIMATESl

9.2 $352,000

1.9 $ 73,000

2.9 $111,000

8.9 $196,000


b) & c) Should Congressional lfafson mor@ explicitly direct the Press Office, Public Liaison Office, and other White House staff to obtain general public, and interest group, support for legislation?

27

c) Should all White House congressional contact be funneled through this office (e .g., that of D.C. staff)? Should the timing of all messages to the Hill be completely controlled by this office?

d) Even if this function remains, does the po1itfcal reward from providing such ,services justify this level of cost or should some of these services be curtailed? Should some of these services be performed elsewhere?

AREA

White House

DRAFT UNIT

Office of the Counsel to the President (Lipshutz)


PRIMARY FUNCTIONS

a) Provide legal services, · and ·conflict-ofinterest and security clearances. to the President and White House staff (e.g .• FOIA requests; Nixon legal matters; staff conf1ict-of-interest questions; use of Presidential name and seal).

b) Conduct special projects of interest to the President or the staff, or issues having broad political significance (e.g., draft resistor pardons; application of Title VII to the White House; task force on Maine and Massachusetts Indian land claims).

c) Provide advice to the President on issues requiring legal analYSis {e.g., CAB international route determinations; review of Executive orders).

d) Provide intelligence oversight services.

e) Serve as "neutral referee" among White House staff (convene morning

, ~enior staff meetings).

f) Other (support and secretarial).


STAFF RESOURCES (ESTIMATES)

3.0 $103,000

Z.O $ 80.000

. , .3 $ 13,000

" '

.3 $ 18,000

.3 $ 17.000

5.0 $ 91.000

;., 28


b) Is a special projects capacity needed in thfs office? Might such capacity be consolidated into a centralized White House special projects unit?

d) Does this function overlap with PFIAB and lOB?

f) The necessary' size of this functfon depends upon! - ~.

AREA

White House

UNIT

White House Operations (H. Carter)

Estimated Total Staff

323 PFT 12 T 33 D 4 WAE

DRAFT PRIMARY FUNCTIONS

a) Handling of offfcial documents (e.g., enrolled bills, Executive Orders, appofntments) .

b) Admfnfstration of genera1 White House support functions (supplies, personnel, libraries, etc.).

c) Handling White House logfstics and communications services (telephone, travel, messenger, duplicating).

d) Recefpt and processfng of Whfte House mail (mail management, central files).

e) Operatfon of the Whfte House Residence.

f) Management of Mf1ftary Staff fn Whfte House with President.

g) Conducts staff liaison with GSA, SS, EPS, Interior and former Presidents .

h) Management and supervision for above.

i) Genra1 management and policy planning regarding all White House units (Hugh C,arter) .

&....- .,- - -. • . '-.. _-



9 $148,000

24 $444,000

67 $1,282,000

178 $2,713,000·

87 $2,328,000··

2 S 49,000 I

I

2 $ 49,000

2 $ 49,000

S 49,000

29


(This unft fs befng analyzed by the Administrative Support Group of the PRP-EO~ study. )

• Includes $354,770 for Postal employees, $675,000 for detai1ees.

~. Includes $147,565 White House payroll. $1,776,000 Department of Interior payroll, $404 ,000 operating expense.

AREA

White House

UNIT

Presidential Personnel Office (Kinq)

Total Staff 17 PFT o T

60 D o WAE


a) Receive, acknowledge, and classify applications for qovernment assiqnments.

b) Prepare and present information on potential candidates to the President and agencies and process those selected.

c) Maintain computerized informatfon (Affirmative Action Skill Bank; tracking system of applicants recommended by Congressmen) .

d) Operate assistance offfce (provides assistance to 90-day Schedule C employees).

,



$225,000

9 235,000

0.25 8,000


Overall: Can this entire operation be absorbed into the Policy Coordination Office, which primarily controls its endproduct already? can it be reduced?

30

AREA

Ihfte louse

UNIT

Press Office (Powell )

Total Staff 48 PH


a) Advise President on media and general polic'y (special media events, OTP, some appointments) .

b) Support the President on media coverage (advance, speech writin~, news summaries).

c) Assure that the President's position is known to the media (press conferences, materials, briefings, liaison with EOP and executive press offices).

d) Other staff costs (entertainment, travel).

FUll-TIME EQUIVALENT PERSONNEL


3 $ 72,000

13 337,000

32 794,000

25,000

"


Overall: Can the unit as a whole be reduced?

b) Can the speechwritin9 unit be reduced or combined with the messaoes unit of the D.C. staff?

31

AREA

White House

UNIT

White House Projects Office (Schneiders)

DRAFT FULL-TIME EQUIVALENT PERSONNEL

STAFF RESOURCES PRIMARY FUNCTIONS

a) Recommend, plan, and execute spec,~' ~ projects (e.g . • "People-to-People" • r---...: Program; President's Program for Student 2.0 Participation; Citizen Roundtable f Program; Domestic Crisis Management System; Study of Protection for Gover,n/;-ment "Whistleblowers".)

b) Respond to emergencies outside of thje purview of other White House staff.

c) Coordinate activities which are appropriately handled in the EOP but which do not fall within the purview of any particular EOP. office.

t!- ,

(ESTIMATES)

$ 71.000


a) Is a special projects capability 'in the White & House necessary? Should it all be consolfdated b) into a single unft? To the extent "special

projects" are orfented to White House internal operations, can they not be handled by (1) the Operations Unit; or (2) ad ~ working groups in the White House?

32

AREA

4hite louse

DRAFT UNIT

Staff Secretary to the President (Hutcheson)

Total Staff 4PFT

PRIMARY FUNCTIONS

a) Coordinates flow of paoer to the President to provide for adequate staffing •.

b) Coordinates and follows up on instructions and paper from the President.

c) Files and logs papers.


STAFF RESOURCES ( ESTIMATES~

2.2 $ 66,000

1.2 38,000

0.6 5,000

'/


Overall : Can this oaper-control function be consolidated with the simflar Cabfnet Secretariat function? Would the polfcy advfser role of the Cabinet Secretary conflict wfth the neutral role of the Staff Secretary? Is it desirable to have two offices responsible for staffing Presidential papers -- one for Cabinet communications to the President and one for all other communications to the President?

33

DRAFT AREA UNIT PRIMARY FUNCTIONS

White First Lady's a) Coordinate press relations for the First House Office Lady (plan press releases, media coverage,

develop speeches, and respond to press inquiries; provide administrative sup-

Total Staff port to EW staff). 23 PH

b) Coordinate personal and family functions for First Lady (family schedules and

Total Budget appointments; prepare family correspondence $695,000 and direct preparation of family

funct ions) .

c) Conduct research related to First Lady's projects (gather information and prepare reports on issues; prepare material for meetings; respond to requests for First Lady's participation in various organizations and represent her at meet-ings) .

d) Plan White House official social activities (plan guest lists; issue invitations, plan menus, decorations and entertainment for all offici~l social events).

e) Plan and coordinate First Lady's public schedule.


STAFF RESOURCES (ESTIMATES) .

8 $182,000

4 $ 42 ,000

2 $ 42,000

7 $183,000

"

2 $ 42,000

34


a) Does the First Lady need an independent press office of this magnitude; can it draw on the President's Press Office, and reduce its size?

b) Can a single reduced staff be used to plan & schedules for the entire family other than the e) President, both public and personal?

c) Does the First Lady need an independent issues staff or can she draw on the D.C. staff?

AREA

White Bouse

DRAFT UNIT PRIMARY FUNCTIONS

Vice President's a) Advise the President, serve as liaison Office with President's staff and supervise the

Minnesota (Chief-of-Staff operation).

Total Staff EOP staff - 23 Senate" - 31.2 Detailees - 10

b) Provide legal advice to V.P., political liaison, budget, and general management (Counsel and Deputy Chief of Staff) .

c) Prepare V.P.'s schedules and appointments (Executive Assistant).

d) Prepare briefings, statements, and speeches, and meet with constituent groups (Issues Staff).

e) Monitor legislation in Congress, serve as liaison to White House, perform casework, provide staff work for V.P: as President of Senate (Congressional Re lations unit).

f) Handle. fnterviews, 11aison wfth Whfte House press staff (Press Office).

g) Provfde assfstance to V.P. fn hfs capacity as NSC member.

h) ·Assist Mrs. Manda1e fn activitfes which are complementary to those of V.P. (correspondence, art, and political activities).


STAFF RESOURCES

5

21

, '.

7

6

6

5

( ESTIMATESl

$138,000

$374,000

$175,000

$188,000

$121,000

$140,000

$ 54,000

3 $ 82,550

(Above figure~ include 29 staff from the Senate at a cost of $558,000)

35


b) Could the Vice President draw on a centra1fzed support staff (EOP-wide) and thereby reduce his immediate support staff?

d) Does the Vice President need an independent fssus staff at this magnitUde, or could he draw on the D.C. staff, Public Liaison Office, and Whfte House Press Office (speechwriting unit) for some of this work?

AREA

White House

DRAFT UNIT

Domestic Policy Staff and Domestic Council

lEfzenstat)

Total Staff 44 PH

2 T 1 0 1 WAE 1 WOC

PRIMARY FUNCTIONS

a) Provide policy analysis and advice to the President (e.g., prepare decision memoranda, background memoranda, and Q's and A's; respond to action memoranda; draft Presidential messages).

b) Implementation and monitoring of policy (assign responsibility for implementation of Presidential decisions and follow-up e.g., to determine actions taken).

c) Provide policy advice on budgeting questions (participate in the OMS Director's review and assist in the prioritization process; select particular issues to develop decision memoranda to the President; review and comment on OMS materials) .

d) Articulation and discussion of administration policy (answer correspondence; review annual reports; prepare EOP status and progress reports; meet with local interest groups, state and local government personnel, and Congressional personnel.

e) Assistant to the President tor Domestic Affairs and Policy

1) Directs the Domestic Council function.

2) Provides ~eneral research support (via the Research Office).

3) Administers the Presidential messages process.

f) Other (Administration supervision and secretarial).

Staff

5

2

3



11.4 $476,000

1.1 $ 42,000

1.6 S 65,000

4.9 $199,000 "

0

10.0 $370,000

17.0 $349,000

36


a) Considering the policy support provided by oMs/ LRD, PADs, the OMS Director, and the potential policy support inherent in the Cabinet government function, is this functiQn too large or too small?

b) What guidelines and procedures should govern this "pol icy follow-up" function, and to what extent should it be performed by the Domestic Council staff?

c) Is it possible to differentiate OMS/D.C. input to the legislative clearance and budget review processes? Should procedural guidelines be developed to formalize this differentiation?

d) Policy outreach activ1-tie~ are also performed by W.H., OMS and W.H. CR, W.H. PLO, and the W.H. Press Office. To what extent are these activities programs differentiated? Are additional procedural steps required to reduce potential overlaps?

,

e) Should the Research Office be maintained, or should it be absorbed by other WH units? Should the Presidential messages function be assigned to or combined with a WH correspondence unit, or speechwriting? -

f) Is this staff size needed to perform this function?

Overall: If the distinction between Domestic Council and Domestic Policy Staff is removed, to which unit should staff be assigned? What ~ ........ ~ .... _ ..... _ ~ r _.,_ ~ _ ., - • •• ... . .

FULL-TIME 37 DRAFT EQUIVALENT PERSONNEL

STAFF RESOURCES AREA UNIT PRIMARY FUNCTIONS (ESTIMATES) REORGANIZATION ISSUES

OMB Budget a) Budget development and analysis 97 $2,402,0"0 Examining Divisions (8) 1) identification of budget issues which

are presented at Spring Preview for priority feedback from PAD;

1. National Security 2) program analysis including aggregation

2. Economics and of budget requests, hearings, pre-Government sentation at Director's Review, and

3. International subsequent appeals. Affairs

4. Natural b) Program development and review activities 93 $2,339.000 b) Does the PADs role overlap with that of the Resources Domestic Council staff?

5. Space. Sci ence. 1 ) time spent wfth agencies gathering & Technology program and budget information;

6. Energy & Food 7. Human Resources 2) development and review of proposed 8. Housing, legislation.

Veterans, and labor c) Management and evaluation activit1es 14 S 360,000

'I

1 ) occasional (though increasfngly Total Staff limited) independent program

238 PH evaluation.

d) Support actfvities 7 S 180,000 Total Budget

$5,992,000 e) Other (administration, management, etc . ) 28 $ 720,000

AREA

OMB

UNIT

Budget Review Division

Total Staff 78 PFT

Total Budget $1,929,659 (personnel)


a) Coordinates preparation of the budget, supplemental requests, and special compilations. Schedules and manages preparation of budget and supplemental estimates and the apportionment and impoundment control reporting systems. Develops and administers methods for budget ,control and review. Analyzes congressional action on budget.

b) Prepares fiscal analyses, projections and reviews; prepares Federal Domestic Assistance Catalog; provides staff support on economic forecasting; plans and supervises the publication of budget documents.

c) Plans and develops the form of the budget documents and related materials, procedures for budget formulatiOn and execution (including ZBB), classification systems, and methods for processing budget data; oversees the management of Federal personnel ceilings; and assists in legislative clearance related to budget concepts and principles.

d) Develops financial management policies, '.guidelines, and procedures; reviews and monitors executive agencies' financial management activities; develops standardized financial management precedures and guidelines for agency use in administering grant programs.



23

25

, !,

18

g

$512.000

$510,000

$428,000

$282,000

38


b) Does this function overlap with the functions of the Economic Policy Division? Does Preparation of the Federal Catalogue of Domestic Assistance belong in this division?

" d) 00 all aspects of Federal grants management, in

cluding those associated with financial management, belong in the Intergovernmental Relations and Regional Operations Division? Should the financial management function be in BRD?

Overall:

Should BRD Branches be converted to Divisions?

AREA

)MB

DRAFT UNIT

Congressional Relations


Total Budget $167,000

PRIMARY FUNCTIONS

a) Presents OI·IB and Administration objectives to Congress (lobbying regarding budgetrelated issues and reorganization issues).

b) Provides clearance and exchanQe of leQislative relations information "with White House and agency congressional relations offices.

c) Provides Political information and advice for the Director of OMB. "

FUlL-TIME EQUIVALENT PERSONNEL


3.8

0.8

0.4

I ',I.

$130,000

$ 27,500

$ 13,500

39


a) Does this function overlap with the White House congressional relations function? Is the function of this office suffic1ently different from the Wh1te House congressional lia1son office to justify a separate office?

,

AREA

OMS

DRAFT UNIT

Director's Office

Total Staff 11 PFT 2 T 4 D 1 White

House Fellow

Total RudQet $450,000

PRIMARY FUNCTIONS

a) Internal manaoement of OMB (particularly with regard to major recurring OMB functions; e.o . , preparation of the annual budQet, and special functions such as ZBB and reorQanization).

b) High level interaQency policy and bud~et arbitration and negotiation (makes recommendations or resolves disputes on aQency budQet issues; e.g., water project cuts).

c) Participation in general Administration policy formulation at the Cabinet, EPG, and White House staff level.

d) Personal and political -advice to the President

e) Presentation and explanation of Administration policies to the executive branch, Congress and the public (acts as a spokesman for the Administration).



6.95 $230,000

.85 $ 30,000

.03 $ 2,000

.02 $ 1,500

.1.15 ",

$ 40,000


a) Does the increase in the number of management & layers in or1B cause a lag. in decisionmaking b) responses?

40

AREA

OMB

UNIT

Economics and Government, Management Division

Total Staff 8PFT

+2 Vacancies


PRIMARY FUNCTIONS

FULL-TIME

DRAFT EQUIVALENT PERSONNEL STAFF RESOURCES

(ESTIMATES)

a) Analyze substantive and procedural regulatory reform issues (identifies and analyzes regulatory problems; e.g., transportation reform issues, economic impact analysis process).

b) Prepare formal decision memoranda and other documents for interagency consideration (e.g., conflict of interest memos and legislation).

c) Aid in development of Administration policy on regulatory matters (developing the overall agenda; preparing Presidential statements) .

d) Review legislative issues involving regulation and participate in legislative clearance (airline reform testimony; consumer agency message).

"

4 $150,000

S 35,000

2 S 75,000

$ 37,000

I,

42


a-d) (1) What is the Administration's agenda in this area?

(2) What should OMB's role be in this area vis-a-vis the Policy Staff, CEA, CWPS, etc.?

(3) Who should provide overall leadership on regulatory policy?

(4) Is this function well-placed under the Management side of OMB?

(5) Should the Division's title be changed to more accurately reflect its responsibit Hies?

AREA

OMB

UNIT

Evaluation and Program Implementation Dfvision

Total Staff 11 PH


(The name of this unit 1$ being changed to "Management Pol icy and Systems Dfvisfon".)


a) Provide guidance to agencies in the organization and operation of evaluation programs (e.g., assessed level of evaluation activity in federal agencfes, 1974).

b) Provide secretariat for the Advfsory Commfttee Act (generates annual report on Advisor~ Commfttees and develops gufdelines for Advisory Committee management; reviews agencfes' proposals for new commfttees; provides information on nature and number of commfttees, etc.).

c) Undertake management improvement through circular and other guidance (not being performed) .

Comments by the unit suggest that functions a and c are being chang~d as follows:

a) To support zero-based budgeting through revision of A-ll to include concepts relevant to program performance measurement.

b) Undertake management improvements which will work closely with the OMB

" reorganization task forces to insure that the restructuring of Federal agencfes and programs includes the establfshment of efficient management systems.


STAFF RESOURCES

5

6

, ."

(ESTlfoV\TES)

$157,000

$200,000

43


a) Does this function overlap with the budget examiner's function? Does the evaluation process fnherent in ZBB (in BRD) accomplish this function?

b) Could thfs function be moved to GSA (Archives) where the annual report is prepared? Can routine administration of committee management be performed outside of OMB or EOP?

c) This function is not befng performed (except for annual management improvement awards).

DRAFT AREA 'UNIT PRIMARY FUNCTIONS

OMB Executive a) Formulation and administration of Federal DeveloPment pay, benefits, and compensation policy and Labor (develop policy alternatives in the areas Relations of employment. compensation, benefits Division and status of Federal personnel; assess

with CSC and BLS, pay comparability.

Total Staff 14 PFT b) Review and analysis of personnel-related

legislation.

Total Budget $435.000

c) Design and stimulation of executive development system (training. promotion systems, etc.; executive orientation program) •

d) Formulation and administration o( Federal labor relations policy (serves on the Federal Labor Relations Council and as the Chairman of the Employee-Management Relations Commission of the State Department) .

e) Anticipate special personnel management issues, develop policy options (e.g., prepare decision papers for President on personnel policy in reorganizations); conduct, stimulate special personnel management improvement projects.

PERSONNEL

4 $130.000

2 $ 65,000

3 $100,000

' 2 $ 65,DOO , "

3 $ 84,000

44

REORGANIZATION ISSUES a) Since most military personnel pay issues are

handled by an examining division, NSIA/PAD. could civilian pay and pay comparability problems be similarly handled?

b) Could this function be done by an examining division, as in the case of some (but not all) militaary legislation?

c) Does this function overlap with Civil Service Commission?

d) Is it in the best interests of efficient and effective management that the Civil Service Commission represent both labor and management?

e) Does this function overlap wfth Civil Service Commission responsibilities?

a-e) Are major government-wide personnel issues of sufficient budgetary and managerial importance to warrant EOP attention in addition to that provided by the Civil Service Commission? Does this require a small staff within EOP or could other non-EOP units carry out these responsibilities?

AREA

)MB

DRAFT UNIT

Federal Property Council

Total Staff OPFT 1 Part Time

Total Budget $2,500

PRIMARY FUNCTIONS

a) Review all Federal real property policies with respect to their consistency with government objectives. (Submit recommendations and reports to the President on the , use of real property.)

b) Resolve disputes among conflicting Federal agency claims for use of certain Federal properties.

,



o $ 2,500

o o

' "


a) Could this function be done by {is'A with appeal & to the Director of OMS? • b)

45

AREA

OMB

UNIT

Information Systems · Division

Total Staff 22 PFT 1 D

45 WAE

Total Budget $3.230.000


a) Formulate Federal policies for acquisition. utilization, and protection of information. computer. and teleprocessing systems. (Oversee implementation of the Privacy Act; oversee Federal computer activities under the Brooks Act; adjudicate disputes and oversee GSA and NBS policy initiatives.)

b) Provide support to eximining divisions in reviewing agency plans. program. and budget requests for information. computer. and communications activities. (Analyze agency information system requirements. plans. and budgets. and recommend budget level s.)

.f

Design. develo~ and maintain OMB computer system. (Budget Analysis Examinat'lon systems. Budget Review and Preparation Systems. information support systems.)

~) Develop executive branch plans. policies. and systems for responding to statutory congressional information requirements. (Respond to EOP management and congressional requests; prepare annual report to Congress.)

~) Operate OMS computer center (provide hardware and software selection and improvements; perform computer performance evaluation; manage computer site operations. etc.).



6· (1 ) ••

4·

-' 9· (15)~1010

"

(included in c)

2* (30) •••

$240.000

$150.000

(inclttded in c)

$1.550.000

46


a) Is there need for centralized leadership in information. computer. and communications policy? If so. should such leadership be located in EOP or elsewhere? Is there overlap with GSA. NBS and OTP in the computer communications area?

b) Should budgets for information systems, computer. and communications functions be examined in EOP? If so, are specialized technical skills needed to assist budget examiners? Can cross-cutting examinations be used to attain administrative management policy objectives?

c). d) & e) Should all EOP co~puter facilities be centralized? If the use of outside contractors is diminished. to what extent would the full-time staff be enlarged? Is the operational role derogating or reinforcing policy responsibilities? What are the resource implications of separating the functions?

AREA

OMS

UNIT

Infonnation Systems Division

(Cont'd)


f) Division management.

,



2* $100,000

* Staff are shifted among functions to adust for seasonal variations in workload. The same staff are used for multiple functions.

** Non-reimbursable agency detailee.

*** qn-site .contractor e"'i'lo~'p.es operate the computer center and assist in design of sys terns. Maj or seasonal fluctuations in workload are absorbed by changing the level of contractor staff.

47


AREA

OMS

DRAFT UNIT

Intergovern-mental

Relations and Regional Operations

PRIMARY FUNCTIONS

a) Provide management guidance and,~ technical assistance to Federal agencies and State and local governments on intergovernmental matters.

FUlL-TIME EQUIVALENT PERSONNEL


~ Total Staff 25 PH

b) Work on rationalizing, expediting, and facilitating grant management. ---+v- 25

c) Organize crash efforts on "crisis"'-management" basis for disasters.

$1,055.000

Total Budget $1.055.000

(The functions of this unit are presently being redefined)

, " "

48


a) Is there a potential confusion of roles between b) the functions. to be performed in this unit and & the intergovernmental emphasis of Watson's c) staff in the White House? (The confusion

appears to be recognized and is currently being clarified . )

AREA

OMB

UNIT

Legisla~ive Reference

Total Staff 27 PH 1 T



a) Reviews. coordinates agency positions. and clears proposed bills by Executive agencies submitted to OMS (obtain views of other agencies; obtain needed additional fnformation; analyze proposed bfll; identify issues and seek thefr resolution; assure consistency with Administration po1fcies). Includes participation in development of President~s budgetary and legislative program. coordination with White House staff.

b) Acts as executive branch clearinghouse for proposed agency testimony and reports requested by Congress on pending legislation. including preparation of OMS reports on pending legislation (activities • similar to those under a) above).

c) Provides advfce to Presfdent on enrolled legis1atfon (obtain views and analyses of affected agencies. prepare memo for Presfdent with summary description. analysis. and recommendation; prepare signing statement or veto message when

.. appropriate).

d) Maintains OMS legislative records.

e) Tracks status and progress of key Admfnfstratfon-sponsored legfslation and key legfslation contrary to Administration policies.

. _ .. __ . ..-_----1 __________ _


STAFF RESOURCES

7.0

.. ,

8.S

4.0

5.0

3.5

(ESTIMATES 1

$169.000

$202,000

$ 95.000

$ 65,000

$ 85,000

49


a), b) & c) Is there an overlap between these functions and those of the Oomestic Council in coor~ination of agency positions? What is the appropriate relationship between OMS, the Oomestic Council. and other elements of the White House (e.g .• the Counsel's Office) in carrying out these functions?

e) Is there possible duplication of functions with those being performed by the Oomestfc Council staff? Is there possible overlap with White House legislative liaison tracking program? What is the appropriate relatfonships between OMB. the Domestic Council. and the White House Congressional Affairs Office, in providing information on status of pending legislation?

AREA UNIT DRAFT PRIMARY FUNCTIONS

OMB Manaqement a) Conduct program evaluation/policy analysis Divisions (3) which "cross':'cuts" agenci es. (within 3 PADs Analyses conducted have budgetary impli-

cations, generally are under direction of PADs at the initiation of the Division

1. National Director, and generally "cross-cut" Security and aoencies and occasionally PADs. Examples International include: Affairs

1) Chair InteraQencv Task Forcy (to settle jurisdictional disputes on com-

2. Human and mercial nuclear waste management programs; Community Affairs 2) Determine economic impacts of

different types and levels of inland waterway users charges;

3. Natural Resources. 3) Determine major policies, procedures Energy, and and systems for controlling the number of Science moves by military personnel; Analysis Unit.

4) Study of impact of export promotion policies and programs;

Total Staff 26 PH 5) Co-sponsor joint OMB-OSD study on

impact of conversion to fair market rental system for military housing;

Total BudQet $585,000 6) Develop option paper on compensation

of Federally-Employed physicians and dentists;

7) Co-sponsor joint OMS-USDA study on financial management deficiencies in the Food and Nutrition Service.

PERSONNEL

2~ $585,000

I •

50 REORGANIZATION ISSUES

a) (1) Are needs of Administration for Dolitical input in analysis being met by havin~ PADs in line DOS Hi ons? (2) Should these functions be performed in the Management Division of OMB?

Comment: In addition to doing ongoing policy analyses, it has been suggested that the management divisions might best serve OMB by identifying the long range implications of current budget options. In order to perform such analyses, there is a need for improved input and direction. The reorganization question becomes first, whether the PADs remain in line positions or whether they are moved to staff support. Secondly, the question becomes whether the management divisions continue to report to the PADs in either case or whether they report directly to the Executive Associate Director for Budget.

' .

DRP.FT AREA UNIT PRIMARY FUNCTIONJl

OMB Office of a) Develops policies and procedures with Federal respect to the pricing, audit, and Procurement administration of contracts and Policy assures overall compliance with socio-

economic goals implemented via the procurement process.

Total Staff 32 PH b) Establishes and coordinates policies 1 WAE and procedures for the solicitation

and award of contracts for goods and services.

Total Budget $1,627,000 c) Develops and acts on policy matters

involving such functions as the acquiSition. management. utilization, and disposal of property; supply. transportation, and support services; also monitors and revises the Govern-ment's policy of relying on the private sector for products and services . ··

d) Formulates policies, drafts 1egis1a-tion, and provides legal advice on procurement matters.

e) Develops and coordinates education and training, career development, and evaluation programs for the procurement work force.

f) Develops, implements, and maintains a system of consistent and uniform Federal procurement regulations, includ-ing criteria and procedures for obtain-ing the views of the private sector.

g) Establishes and administers policies for the acquisition of major systems. research and development. contractor management information, and product data.



7 $238,000

, , 4 $134,000

8 $263.000

~ $ 62.000

;1 $ 75,000

4 $136,000

5 $196.000

51


a-g) 1) Are the President's needs served by a unit ill EOP which establishes procurement policy for the executi ve branch?-

2) Are the President's needs restricted by the requirement on this unit that it be accountable to Congress?

3) Can this policy function be better performed by an agency with a strong procurement program having the specialized knowledge, such as GSA or DOD?

4) Can a unit this size effectively direct procurement policy affecting the expenditure of $66 billion annually?

5) Recognizing the strong interrelationships of the various functions of this unit. are there some portions such as functions (d) and (e) that overlap functions performed elsewhere in OMB?

AREA

OMS

DRAFT UNIT

Office of General Counsel

Total Staff 11 PH 2 T


PRIMARY FUNCTIONS

a) Provide legal advice (to Director. staff. White House Counsel. Department of Justice. and others regarding Federal Privacy Act. FOIA. OMS activities. and forms clearance).

b) Prepare proposed Presidential Proclamations and Executive orders (approximately 30 per month; e.g .• Executive Orders in energy package. with White House Counsel and Energy Adviser) .

c) Assist the Department of Justice in litigation involving OMB or the budgetary process (handling approximately five new cases each month involving cross-agency budget matters; e .g. , Sierra Club litigation, etc.).

d) Other (office management).



5

.. I

3.5

2.8

1.6

$130.000

$ 85,000

$ 40.000

$ 23,000

52


a) If legal services were consolidated within EOP. b) would this be the location for it? & c)

AREA

1MB

DRAFT UNIT

Organization and Specfal Studies Division

Total Staff 10 PH


PRIMARY FUNCTIONS

a) Conduct organizational analyses of Government-wfde character (e.g., studies of "layering" of management levels).

b) Provide staff support for major Administration organizational initiatives (e.g., developed options and organizational structure for EPA, 1970; developed plans leading "to the abolition of OEP, 1973).

c) Conduct special studies to facilitate interagency coordination on policy, or~anizational, or jurisdictional issues in dispute (e.g., directed the President's oil pollution task force; sought the consolidation of civilian mapping activities)

- _.. . .-.. , FULL-TIME EQUIVALENT PERSONNEL

STAFF RESOURCES

2

4

4

(ESTIMATES 1

.. ,

$ 60,000

$120,000

$118,000

53


a) The future status of this unit is unclear since it & is being absorbed by Wellford's " reorganization b) group.

c) Insofar as there is a need for this function, could it be done in Intergovernmental Relations and Re~ional Operations Division or by PAD's Manaqement Divisions? Does the Management side of OMB need thi s specf a 1 projects capacit.v?

AREA

OMB

DRAFT UNIT

Public Affairs Office


PRIMARY FUNCTIONS

a) Present agency policy and actions to public (plan and implement a communications strategy; e.g., national media information, provide material, etc.).

b) Inform OMB officials of public and press contacts (advise OMB officials on how best to deal with a problem publicly; use a clipping service).

c) Review OMB issues and publications from public affairs standpoint (assess public receptivity to OMB actions and advise on the extent of distribution).



4.25 $100,000

0.25 .. $ 10,000 I

0.5 $ 20,000

54


a) Could this function be incorporated 'within the b) White House Press Office, or a"centralized & EOP Press Office? Is a staff of this size c) necessary for these functions?

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Reorganization Project Interim Report, May 2, 1977, part 2 mood and reaction to ... Respond to...

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