Remington Homeowner’s Association Minutes for the Board of ...€¦ · REMINGTON HOMEOWNERS...

Remington Homeowner’s Association

Minutes for the Board of Director’s Meetings

2017

Included are the Minutes for meetings held January through November. No Board Meeting was held in June (General Homeowners’ Meeting), November (Budget Ratification Meeting) or December.

REMINGTON HOMEOWNERS ASSOCIATION

MEETING MINUTES JANUARY 11, 2017

Meeting opened at 6:10pm

Present: Tony Nowacki, Billy Paquin, Paul Robbins, Mark Doherty, Mark Rosenberger, Jenny Allyn, Paul Welch

and James Emory Tungsvik with ATC.

Approval of Minutes: Motion made seconded and approved October 2016 Board Meeting Minutes

2017 Officers: Motion made seconded and approved for the following Board Officers:

Tony Nowacki, President

Secretary Billy Paquin

Treasurer: Paul Robbins

Committee Reports:

Landscaping:

Contract signed with Signature Landscape for Seasonal Color program for flowers at monuments. Cost is

1700.00

Motion made seconded and approved for Doherty to spend up to 1k for an old growth tree to be removed in

Community Park

Druids Glen: HOA golf tournament is set for October 1, 2017. Chair will also look at potentially creating a

social event to go with the golfing.

Welcome Committee: No new owners in association

Website Committee: No Report

Maintenance Committee: Will purchase monument light bulb replacements.

Prevention Committee: Jenny Allyn to contact Randy Sorge about preperations for NNO Night to be held in

August.

ACC Committee: No Report

Old Business:

Minutes: Per WA State Law minutes are to accessible to owners within 60 days after a board meeting. Board

will be working to ensure this happens in the future.

Policies and Procedures HOA Manual: Motion made seconded and approved to spend 500.00 in the

development of this booklet. It will contain all the current rules, resolutions and policies that have been

passed over the several years. Booklet should be created in the next 60 days for adoption by the board and

will then be distributed to all owners. It will also be put onto the website and included with the new owner

packets.

Next Meeting is scheduled for February 8, 2017 6m at Paul Robbins home

Meeting adjourned at 7:10pm

Respectfully submitted,

James Emory Tungsvik, MPM RMP

Association Manager

REMINGTON HOMEOWNERS ASSOCIATION

MEETING MINUTES February 8, 2017

Meeting called to order at 6:35pm Present: Tony Nowacki, Paul Robbins, James Emory Tungsvik ATC, Mark Doherty, Paul Welch, Shelley Gere and Billy Paquin. Meeting minutes to January 11, 2017 approved as written Committee Reports: Landscape: Mark Doherty: Removal of two large trees in park that was dead. Total cost was 1200.00. HOA will post a notice Nextdoor Neighbor. Paul R. will post the notice on Nextdoor Neighbor to all Remington owners of the free wood. Date for free pickup February 18th and Mark will tie off the area. Lost 4 plum trees from the winter storm damage. Contract signed for quarterly flowers to the monuments. First install will be in March 1st. Maintenance: Paul Welch: One mailbox stand was knocked down and HOA repaired it. Finance Committee Report: No Report Welcome Committee: No Report Druids Glen: No Report Crime Prevention: No Report ACC: Shelley Gere: Motion made seconded and approved on the following: Roofing Request for D2L51 Guidelines changes for Exterior Home Painting Form. Tony to send to Webmaster and Shelley to send PDF to board and James. Old Business: Converting resolutions and HOA policies into a Policies and Proceedures handbook. ATC working on it and should have draft to board 3/1 with final approval at March Board Meeting.

Missing Minutes in 2016: Tabled (James to check for June 2016) Meeting adjourned at 7:51pm Respectfully Submitted, James Emory Tungsvik, MPM RMP

REMINGTON HOMEOWNERS ASSOCIAITON

MEETING MINUTES MARCH 8, 2017

Meeting called to order at 6:35pm Present: Paul Robbins, James Emory Tungsvik ATC, Mark Doherty, Paul Welch, Shelley Gere and Billy Paquin. Absent: Tony Nowacki Meeting minutes to February 8, 2017 approved as written Committee Reports: Landscape: Mark Doherty:

1. Firewood from two trees taken out is slowly disappearing which is good. 2. First rotation of seasonal flowers have been installed. Second rotation should be around mid to

end of May. 3. BPA request to top the arborvitaes trees under the power lines. There are approx. 30 of them

and they will need to be topped approx. 2-3 feet down to 10 feet. Mark to FMC to have them done. Bill to be sent to James for processing.

Maintenance: Paul Welch: No New Report. Finance Committee Report: No Report Welcome Committee: No Report Druids Glen: No recent contacts from any Homeowner requesting help. - Druids is expanding and relining the pond on Hole #9. The new liner will be installed once most of the existing water in pumped out. - Those Washing State golfers that have a GHIN (Golf Handicap) can officially begin posting scores as of March 1st - The 2017 RHOA Golf Outing Contract was present to the Board for review and approval. Board approval was received on March 5th. - The 2017 RHOA Golf Outing will be on Sunday, October 1, 2017 - Planning for combining a Homeowners Social coupled with the 20th Annual RHOA Golf Outing will begin within the next two months. Requesting confirmation on the approved budget for the Social, and a partner for planning the event with me. If no Board or Committee Member is interested, I will seeking out help from within the neighborhood.

Crime Prevention: No Report ACC: Shelley Gere: D03L82: Tree Removal – Application Denied for lack of information upon request. D01L28: Shed Request – Denied – Needs to be same roofing and sidingas house. D01L28: Tree Removal: Approved D03L06: Garage Door Replacement. Needs information for approval. B. Paquin to follow up with owner. Rules and Regulations Booklet: Is in process. Almost ready for Board Review. Meeting adjourned at 7:51pm Respectfully Submitted, James Emory Tungsvik, MPM RMP


MEETING MINUTES April 12, 2017

Meeting called to order at 6:30pm

Present: Tony Nowacki, Paul Robbins, James Emory Tungsvik ATC, Paul Welch, Shelley Gere and Billy

Paquin.

Absent: None

Meeting minutes to March 10, 2017 approved as written

Committee Reports:

Landscape: Mark Doherty: No Report

Maintenance: Paul Welch:

Power lines paths were cut by BPA

Monument Lights-Paul working on it

Website: Action to Paul R to research SharePoint for potential storage of records.

Finance Committee Report:

2016 HOA Audit completed/no issues to address

Welcome Committee: One house closed last month, Chair will go welcome new owner.

Druids Glen: Mark Rosenberger-No Report

Crime Prevention: No Report

Neighborhood Night Out: August 1, 2017: Chair Jenny Allyn

Bouncy House: Motion made seconded and approved for Bouncy House cost approx. 500.00

BBQ Dinner: Jenny will book the food delivery for the owners

Tony, Paul R, Paul W and Billy said they would assist with table setting up etc.

Jenny to check on Llamas coming.

ACC: Shelley Gere:

D2L57: Fence Approved

D1L20: Tree Removal Approved

D3L06: Garage Doors Request denied for lack of information being provided.

Rules and Regulations Booklet: Completed draft/Send to Shelley for review.


Respectfully Submitted,



MEETING MINUTES May 10, 2017


Present: Paul Robbins, James Emory Tungsvik ATC, Shelley Gere, Billy Paquin, Mark Doherty and Tony

Nowacki.

Absent: Paul Welch, Mark Rosenberger

Meeting minutes to April 12, 2017 approved as written

Committee Reports:

Landscape: Mark Doherty:

Arborvitae trees topped under the power lines cut down to 8 feet.

Next monument planting will be in June 2017

Irrigation still off due to weather.

Maintenance: Paul Welch: No Report

Monument Lights-Paul working on it - Pending

Website: Action to Paul R to research SharePoint for potential storage of records. - Pending

Finance Committee Report:

2016 HOA Audit completed and mailed to owners.

Welcome Committee: Three homes closed committee is greeting them and providing additional HOA

info.

Druids Glen: Mark Rosenberger- Golf Touranment is 10/1/2017 start time 8 am.



Bouncy House: Jenny to book bouncy house.


Jenny to check on Llamas coming.

ACC: Shelley Gere:

D2L57: Fence approved

D1L20: Tree Removal Approved

D3L34: Removal of 3 Trees

Minutes Missing on website:

October 2016

January 2017

July 2017

Rules and Regulations Booklet: Being Reviewed.

Audits on Website: Motion made seconded and approved to remove audits from website.

D3L104 Motion made seconded approved to utilize self-help provision. All costs to be back billed to lot

owner.

Will send Spring Reminders to owners with Annual Meeting Notice.

House numbering stencil on roads. Memo to go to all owners that if they want to opt out they will need

to contact HOA. Motion made seconded and approved.





MEETING MINUTES July 12, 2017


Present: Paul Robbins, James Emory Tungsvik ATC, Shelley Gere, Billy Paquin, Jenny Allyn, Mark Doherty,

Paul Welch and Tony Nowacki

Guests: Owners D1Lot 21

Absent: Mark Rosenberger

Meeting minutes to May 2017 approved as written

Annual Meeting held in June/No quorum No minutes recorded

Committee Reports:


Back Flow testing completed.

New General Irrigation is all working well.

Request for proposal on sprinkler system 296th & 201st.

Back Entrance has been cleaned up by FMC Landscaping.

All HOA lawns have been sprayed by Tru Green and storm ponds mowed.


Fire Restrictions/Mountain View Fire/Rescue – Burn Ban in effect and link on HOA website.


Finance Committee Report: Paul Robinson

Financials are strong, HOA staying relatively on budget for midyear.

Assessment invoice statements went to owners. Assessments Due 7/31/17. Late fee notices will be out

8/15.

Welcome Committee: Jenny Allyn: Three homes closed in June. Committee is greeting them and

providing additional HOA info.

Druids Glen: Mark Rosenberger/Jenny Allyn: Golf tournament flyers have been sent out.



Mailer/flyer to all owners with announcement.

Still trying to make contact with Lama Lady.

Bouncy House: Paid


Volunteers to be there by 5pm.

ACC: Shelley Gere:

Approved Projects

May Lot/Div Project Type

D2/L03 Roof

D1/L13 Roof

D3/L91 Paint

D1/L43 Gate

D2/L67 Shed

D3/L20 Tree Removal

D1/L20 Paint

D3/L73 Paint

June

D2/L41 Roof

D2/L68 Tree Removal

D2/L77 Tree Removal

D2/L80 Roof

D3/L71 Paint

D2/L12 Patio

D3/L24 Paint

D1/L60 Garage Door

D1/L62 Roof

D2L57 Fence approved

D1L20 Tree Removal Approved

D3L34 Removal of 3 Trees

Minutes Missing on website:

July 2016

October 2016

January 2017

Rules and Regulations Booklet: Being Reviewed.

Board adjourns to executive session 8:02 pm.

Board adjourns back into open session at 8:27

D1L21: Motion made seconded and approved to suspend fine for 12 month baring no future violations

concerning this article and section. If occurs again suspended fine as well as a new fine will be charged

to lot.

**HOA to contact owner concerning D1L21 on construction material stacked on lot, needing to be

screened and placed in garage. Also, unauthorized structure in back yard build without ACC permission.

Meeting adjourned at 8:40 pm




MEETING MINUTES

August 8, 2017


Present: Paul Robbins, James Emory Tungsvik ATC, Shelley Gere, Billy Paquin, Mark Doherty, Paul Welch and Mark

Rosenberger

Guests: Owners D2Lot 64

Absent: Tony Nowacki, Jenny Allyn

Meeting minutes to July 2017 approved as written

Committee Reports:


New area manager assigned to HOA account.

Overseeing work being completed on lot in association that HOA is doing self-help on.



Rhodies are partially covering the Remington/Druids sign at the 207th entry.

Depressions/dips in county street. Paul to contact them and see what can be done.

Will be taking bids on repainting curbing around entry road islands.

Monument lights: Motion made seconded and approved to purchase 2 monument lights with LED fixtures.



No Report – July finances had not been distributed yet.

Welcome Committee: Jenny Allyn: No Report

Druids Glen: Mark Rosenberger: Flyer out date set for Oct 1st with HOA social as well.


Neighborhood Night Out: August 1, 2017: Chair Jenny Allyn: No Report. Comment: Tentative numbers from board looks

like the crowd larger than last year. Budget line item should be looked at for an increase in 2018.

ACC: Shelley Gere:

Approved Projects

July Lot/Div Project Type

D2L77 PAINT

D1L13 TREE

D3L44 FENCE

D2L76 TREE

D2L32 TREE

D3L22 ROOF

D2L76 TREE

D3L12 TREE

D2L7 PAINT

D2L34 DRIVEWAY

D1L43 TREE

D2L61 ROOF

D3L75 ROOF

D3L79 PAINT

D1L74 PAINT

D1L5 PAINT

D2L10 ROOF

D1L7 GUTTER

D3L44 SIDING/PAINT

Rules and Regulations Booklet: Shelley Gere: Being Reviewed. Extra Time to be allotted in meeting to review.

Board adjourns to executive session 6:30pm.


D2L64: Motion made seconded and approved: It was agreed by owner and board that owner would plant ivy in the

trellis that is in front of the pole that the satellite dish is attached to. Owner agrees to water, fertilize and nurture it so it

will grow on the trellis and block the pole. Owner will have this completed by end of September/first of October.

Owner to contact board when installed for inspection at which time the fines would be suspended.





MEETING MINUTES

September 13, 2017


Present: Paul Robbins, James Emory Tungsvik ATC, Shelley Gere, Mark Doherty, Paul Welch, Jenny Allyn, Tony Norwicki,

Billy Paquin,

Guests: Owners D1L16

Absent:

Meeting minutes to August 2017 approved as written

Committee Reports:


Met new supervisor to FMC on landscaping and walked the grounds.

Will check with FMC on property that HOA is doing self-help on.



Contact striping company on reflection (ACMoate)

Depressions/dips in county street. Paul to contact them and see what can be done.


All committee chairs to submit their budget items for 2018

Welcome Committee: Jenny Allyn: No new owners in July and August

Druids Glen: Mark Rosenberger: Everything on tract for the social, having owners go online for golf social on 10/1. No

reports yet on how many are registered for the golfing.

Crime Prevention: Misc left/car break in.

Neighborhood Night Out: August 1, 2017: Chair Jenny Allyn: Went very well. Police could not attend due to a swat

emergency in Auburn. Bouncy house and lama lady will attend next year. Went from 60 to 85 in food and almost ran

out. Will increase to 100. Budget line item should be looked at for an increase in 2018.

ACC: Shelley Gere:

Approved Projects

July Lot/Div Project Type

D3L44 SIDING/PAINT

D1L27 ROOF

D2L80 TREE

D1L72 FENCE

D3L44 TREE

D2L45 ROOF

D3L82 TREE

Rules and Regulations Booklet: Shelley Gere: Being Reviewed. Extra Time to be allotted in meeting to review.

Board adjourns to executive session 6:30pm.


D1L16: Motion made seconded and approved to suspend fine of 500.00 for 12 months from date of fine. If owner

violates the covenants concerning trailers, utility trailers, recreational vehicles, commercial trucks etc. during the next

months the fine of 500.00 will be added back to their lot along with any additional fines.

**It is noted that D1L16 has done a lot of work ie, laying asphalt, removing slope in their backyard, without an approved

ACC Request on file. This is violation of the covenants and HOA will start compliance letters for the non compliance

issues.

OUTSTANDING ACTION ITEM: Meeting minutes need to be completed from July, October 2016 and January 2017.




REMINGTON HOMEOWNERS ASSOCIAITON MEETING MINUTES October 11, 2017 Meeting called to order at 6:30pm Present: Paul Robbins, James Emory Tungsvik ATC, Shelley Gere, Mark Doherty, Paul Welch, Jenny Allyn, Mark Rosenberger and Billy Paquin. Guests: Owners D1L09 Requesting board to send a memo to the owners on SE 295th about dumping their yard waste across the street from their homes in the green belt. Would like to the board to look at developing a selection of color pallets for the owners to pick from that would be preapproved. Absent: Tony Nowacki Meeting minutes to September 13, 2017 and July 13, 2016 approved as written. Committee Reports: Landscape: Mark Doherty: Budget: Landscaping maintenance proposal from NLS 4k per month pretax. Motion made seconded and approved to terminate contract with FMC and sign contract with NLS/Signature. Effective date will be 1/1/18 with new landscaping company. West-end irrigation park project came in at approx. 10k. Since this is a reserved study item cost would come from reserves to pay for it. Motion made seconded and approved to proceed with project. Maintenance: Paul Welch: NLS bid was approved for pressure washing the white fence entries only. Not doing under the power line or back entry. 3800.00 Plus Tax. Island striping has been completed at all 3 entrances. Play chips at the park need to be added this spring. Finance Committee Report: Paul Robinson Motion made seconded and approved to ratify the budget to present to the owners at the Budget Meeting. Welcome Committee: Jenny Allyn: No new owners in July, August and September.

Druids Glen: Mark Rosenberger: Golf Tournament was a success. It will be planned to happen again next year. Crime Prevention: No Report ACC: Shelley Gere: Approved Projects July Lot/Div Project Type D2L80 Paint D2L51 Paint D2L75 Tree D2L30 Fence D2L51 Tree D2L65 Tree D1L16 Shed D3L81 Roof Open Projects:

D2L64 Non-Compliant with agreement to have Ivy planted by deadline. D2L10 Fence Submission – Fence denied. D3L30 House painting – Approved at October Board Meeting. D2L80 House Painting – Paul to research approval.

Rules and Regulations Booklet: Shelley Gere: Being Reviewed. Extra Time to be allotted in meeting to review. Board adjourns to executive session 6:30pm. Board adjourns back into open session at 6:45 D1L16: Motion made seconded and approved to suspend fine of 500.00 for 12 months from date of fine. If owner violates the covenants concerning trailers, utility trailers, recreational vehicles, commercial trucks etc. during the next months the fine of 500.00 will be added back to their lot along with any additional fines. **It is noted that D1L16 has done a lot of work ie, laying asphalt, removing slope in their backyard, without an approved ACC Request on file. This is violation of the covenants and HOA will start compliance letters for the non-compliance issues.

OUTSTANDING ACTION ITEM: Meeting minutes need to be completed from October 2016 and January 2017. Meeting adjourned at 8:00 pm Respectfully Submitted, James Emory Tungsvik, MPM RMP

Remington Homeowner’s Association Minutes for the Board of ...€¦ · REMINGTON HOMEOWNERS...

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