Relay For Life of Magic Island 2013 Event Kick Off WELCOME TO THE 2013 EVENT KICK OFF DATE:...

Relay For Life of Magic Island 2013 Event Kick Off

WELCOME TO THE 2013 EVENT KICK OFF

DATE: Thursday, March 7, 2013LOCATION: Kaimuki Middle School Cafeteria

Produced ACS Hawaii Region, Relay For Life Magic Island Committeeand Team Development.


WELCOME TO THE 2013 EVENT KICK OFF

ACS Regional Development Director – Lani Almanza

ACS Community Staff Partner – Arthur Grau

Relay For Life of Magic Island Event Co-Chairs – Nathan Chang & Jayton Kawanakakoa

Team Development Committee – Co-Chairs: Kanoa Keawe & Joyce NakoCommittee Members: Kulani Nako and Justin Clute.


AGENDA

6:30-6:35pm: Welcome, Introduction of MI Event Committee Members & ACS Staff; House Rules & Parking Lot

6:35pm-6:40pm: TEAM DEVELOPMENT Cover Basic Information for the RFLMI Event Setting the right expectation for RFLMI Event

6:40pm-6:45pm MISSION (Mark Vasconcellos)6:45pm-6:50pm HERO OF HOPE (Tricia Adams)6:50pm-6:55pm ADVOCACY/CAN (Kehau Matsumoto)

6:50pm-7:25pm TEAM DEVELOPMENT Talk about 2012 Survey Results Changes in 2013 Changes in TC Meeting Format Cover Meeting Dates Cover Relay Website/Online Registration Unveil Relay Rewards 2013 Program Unveil Mr. & Miss Magic Island 2013 Pageant Unveil Event Awards

7:25pm-7:30pm WRAP UP/ QUESTIONS


RELAY RAH RAH!!!

25 Registered Teams42 Registered Participants

Top 5 TEAMS:1) Booz Allen Hamilton2) In Honor Of3) Team “DEE” Feat4) Alaska Airlines5) Cancer Center Road & Foxy Roxie

Top 5 Individuals:6) Tara Gillmore7) Kimberly Quitta8) Lisa Haussler9) Brent Gueco10)Mahealani Kekauoha & Rosie Kimbrel &

Denise Ladao


BASIC INFORMATION:

Date: Saturday – July 20 6pm to Sunday July 21 6am. Location: Magic Island Beach Park

2013 Event Theme: “UNDER THE BIG TOP” – Circus/Carnival theme

ACS Website: relayforlife.org/magicislandhi

Contact Info: Kanoa Keawe (Co-Chair)Wireless: call 808/748-9610 or text RFL to wireless #Team Email: [email protected] Email: [email protected]

Facebook: Relay For Life of Magic IslandTwitter: RFLMI

http://relayforlife.org/magicislandhi


mailto:[email protected]


SETTING THE RIGHT EXPECTATIONS: TD 2013 Action Plan (1 of 3)

RECRUITMENT: To achieve our goal of recruiting 94 teams; 1,255

participants; 235 Survivors; 185 caregivers; $200,00 in fundraising; High Points in Post Event Surveys.

DEVELOPMENT: Foster/Mentor Teams (phone; email; texts or social media). Empower TC to utilize online resources (TC Handbook or FB

Page). Encourage TC to do online registration and online

fundraising.


SETTING THE RIGHT EXPECTATIONS: TD 2013 Action Plan (2 of 3)

EXPERIENCE: (7 Main Areas) TC Meetings: Email blasts for meeting reminders; meeting

notes on TC Corner; Be more visible in Social Media; New Format in meetings to be covered later.

Committee Support: Provide training sessions to TC (registration/website/info).

Registration Process: Online Chair/Support will be present at all TC Meetings to answer questions or mini training sessions. before the meeting itself. We are open to also do a virtual training session scheduled on a day/time based on the demand.

Relay Website: Every Meeting will touch upon learning something new about using the resources available on the website.


SETTING THE RIGHT EXPECTTIONS: TD 2013 Action Plan (3 of 3)

EXPERIENCE: (7 Main Areas) Communications: Be available/more visible on social media

sites; Be more responsive by phone, emails or texts from TC. I will have all contact info/social media URLS posted at the end.

Recognition: We will do Relay RAH RAH!! at every TC Meeting; Unveil 2013 Relay Rewards Program; Event Awards at 2013 RFLMI Event

Participant Experience: Having fun along the journey to Relay; Touching upon the human experiences; Education/Awareness; Raising Monies for ACS

RETENTION: By achieving all of the above, this will lead to a positive

participant experience overall. The result will be more teams registering for the 2014 event.


MISSION CHAIR: Mark Vasconcellos


HERO OF HOPE 2012: Tricia Adams


ADVOCACY/ACN: Kehau Matsumoto


RELAY FOR LIFE OF MAGIC ISLAND 2012 SURVEY RESULTS


CHANGES IN 2013 (1 out of 2)

Team Development More interactive with the teams via online and social

media.

Team Meetings Changes coming up in the format to be covered in the

upcoming slides.

Interactive Interact more with ACS and TD during months leading up

to event via online, fundraising events and social media. Interact more with each other teams night of the event.

Online/Social Media New TD email address Official Facebook Page New Twitter Page New Youtube Page


CHANGES IN 2013 (2 out of 2)

Education/Awareness Relay Moments at every TC Meeting Experiences shared from Hero Of Hope and

Survivors Teams to have onsite fundraisers and educational

activities night at event.

Team Accountability Every team will sign off on agreement to abide by

City & County of Honolulu ordinances.

Relay Rewards Incent teams to be invested and an active

participant the months leading up to event. Will be covered in the upcoming slides.


CHANGES IN TC Meeting Format

3 Different Meeting Types based around your schedule

DROP IN Meeting: Need to drop off donations; Pick up more ACS Materials; Online Mini Training (offered between 6pm-6:30pm)

RALLY Meeting: In person face to face meeting for RFLMI info, updates, interactive session. (6:30-7:30pm)

VIRTUAL Meeting: Powerpoint sent out via email day of meeting; Toll Free Conference Call Setup; Minimum 3 people needed. Reservation needed 48 hours prior. Send email to [email protected]; SUBJECT LINE: VIRTUAL RSVP

mailto:[email protected]


MEETING DATES:

Location: ACS HQ in Nuuanu (unless otherwise noted)Time: Drop In: 6pm-6:30pm; Rally: 6:30pm-7:30pm

Dates: Thursdays: 03/21; 04/18; 05/16; 06/20Tuesday 07/02/13; Tuesday 07/16/13


RELAY FOR LIFE WEBSITE/APP

ACS Website: relayforlife.org/magicislandhi Sign Up (Registration) for Teams, Participants; Survivors;

Caregivers Donate Up to Date Team Count; Participant Count; Monies Raised Top Teams and Top Participants Event Details

TC Corner Deadlines (ex: Tshirt; Luminaria Name) TC Documents (ex:TC Guidebook; Easy Resources) Fundraising Documents (ex: Luminaria Form; Relay

Thermometer) Promotional Documents (ex: Event Postcard; Event Poster) Admin Forms (ex: Food Permit; Registration Forms) Logistics Documents (Logistics Handout; Campsite Info)




RFL 2013 RELAY REWARDS PROGRAM (1 out of 3)

Purpose: To incent teams in being more active and interactive on the months leading to RFLMI.

This will be done in recognizing Team Activity and Fundraising.

Based on Team Activity you will earn points that will earn you a place in the stack ranking.

Based on Fundraising Monies you will also earn points that will earn you a place in the stack ranking.

TD will merge both scores together to have a final stack ranking. The final standings will determine the order in which the teams choose the campsite tentatively scheduled for 1st meeting in July.

All reports will be run the night before the TC Meeting at 10:30pm. Stack Rankings to be released next day at TC Meeting.



PRE-EVENT Event Kick Off Monthly TC Meetings

REGISTRATION New Teams Returning Teams Survivor/Caregiver/Advocate Registration Online Registration/New Team Referral Signature for City and County of Honolulu Ordinances

EVENT ITSELF Volunteer Contestants for Mr. & Miss Magic Island Pageant Volunteer for Entertainment Luminaria Sales Donation for Silent Auction



PRE-EVENT FUNDRAISER

RECOGNITION 1st appearance on Numbers Chart 1st appearance on Top 5 Teams 1st appearance on Top 5 Individuals Team Members raising $110 +

FUNDRAISING 3 Categories: 1-10 team mem; 11-50 team mem; 50 +

team mem

WE WILL BE COVERING MORE IN DETAILS MARCH TC MEETING


MR & MISS MAGIC ISLAND 2013

Opening Division: Creative Cotoure

Middle Division: Beach Bling; Cancer Education Presentation

Entertainment Division: Talent

Crowning (winners are based on who raises the most funds via votes)


EVENT AWARDS For Relay for Life of Magic Island 2013

BEST CAMPSITEMOST SPIRITED TEAMBEST PARADE ENTRYBEST PRE-EVENT FUNDRAISERBEST ON SITE FUNDRAISERBEST ON SITE EDUCATION ACTIVITYBEST FACEBOOK PRESENCEBEST TWITTER PRESENCE


WRAP UP/ QUESTIONS/PARKING LOT

MAHALO FOR COMING!

Relay For Life of Magic Island 2013 Event Kick Off WELCOME TO THE 2013 EVENT KICK OFF DATE:...

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