REIMAGINING OUR WORKDAY An Overview of the Workday Project Last Updated October 2012.
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Transcript of REIMAGINING OUR WORKDAY An Overview of the Workday Project Last Updated October 2012.
REIMAGINING OUR WORKDAY
An Overview ofthe Workday Project
Last Updated October 2012
REIMAGINING OUR WORKDAY
Local IT Directors
Agenda• Workday and Workday Project Overview• Support Planning• Desktop/Browser Impact• Data Impact
REIMAGINING OUR WORKDAY
Driving Forces/Project Goals Community members have real time
information at their desktops (access to data);
Effort is shifted from administrative/data
entry to enhanced support (less transaction time);
Policies and procedures are standardized, yet flexible
(aligned processes);
One common system that integrates w/other systems (aligned
systems).
REIMAGINING OUR WORKDAY
What is Workday
Workday at a Glance
• Provider of web-based HR, Payroll and Finance systems deployed via cloud.
• Utilizes Software-as-a- Service (SaaS) software delivery model.
• A “next generation” provider with:o 350+ Customers (Georgetown University, first higher education
customer as of July 2010)
REIMAGINING OUR WORKDAY
What is Workday
PeopleSoftHR/Payroll
(Faculty, Staff, Students)
Employee Essentials
HR Online
COLTS Retired
APDBSafetyOthers
REIMAGINING OUR WORKDAY
One HR/Payroll system to be integrated with Kuali, Taleo, Kronos, and variousother Cornellsystems (including other existingPeopleSoft applications)
Why Workday
Source: Workday
Data access … Aligned systems … Less transaction time
1
REIMAGINING OUR WORKDAY
Workday Key Features: HRMS/Payroll Applications
Data access … Aligned systems … Less transaction time
Designed for,accessible bya variety of users (via web)
2
REIMAGINING OUR WORKDAY
Workday Key Features: HR/Payroll Applications
Data access … Aligned systems … Less transaction time
4
Accessible,real-timereports/data
3
Workflow enabled (routing of info)
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Workday Demo
REIMAGINING OUR WORKDAY
The Project StructureSteering CommitteePaul Streeter Mary OppermanCathy LongCraig HigginsTony CaudillLyman FlahiveLaurie CecereSunny DonenfeldPeter TurnerSandy Dhimitri Julie DelayKellie PageDave TaylorRon SeeberTed DoddsCraig AdamsDavina DesnoesCathy LongWes BuchananJudy VirgilioJoanne DeStefano
Executive SponsorsDave TaylorPaul Streeter Mary Opperman
REIMAGINING OUR WORKDAY
Plan
Project Stages
Initial Prototype
Project Decisions
Campus Reviews
Deploy
CoreFunctionality
Build
Test
Campus Improvements
System Enhancements
Post Go-Live
DesignWe Are Here
Campus Testing
Project Team Testing
Testing Prototype
Checkpoints
REIMAGINING OUR WORKDAY
Project Timeline?
• Agreement to deploy when it benefits campus– Is Workday ready?– Is CU technology ready?– Is campus ready?
• Planned January cutover delayed– Integrations not fully completed– Payroll testing
• Evaluating options (quarterly)
REIMAGINING OUR WORKDAY
Support at Cutover
• All “view” access enabled at go-live– Employees, managers, assigned roles
• Staged rollout of business processes– Partnership in local unit success
• Command Center– Remedy supported– Hot line– Website
REIMAGINING OUR WORKDAY
Desktop/Browser Impacts• Workday's rich browser interface is enabled by the Adobe®
Flex™ Internet application framework and requires any browser that works with Adobe Flash Player 10.1.53 or later to run correctly. – This includes Microsoft Internet Explorer version 6, 7, 8, or 9 or Mozilla
Firefox version 2, 3.x, or 4.x.– For optimal results, use Workday on Internet Explorer 7 or later or
Firefox 3.5 or later.
• If your company runs Internet Explorer under the High security level, you need to make some Internet Explorer setting changes for each user running Workday, or users will receive errors and not be able to proceed beyond the home page.
REIMAGINING OUR WORKDAY
Desktop/Browser ImpactsSystem Memory Requirements• We suggest that you configure your users' client machines
with memory capacity corresponding to their use of Workday. We recommend the following memory configurations:– For administrative users accessing high data volumes in reports or
tasks, 2 gigabytes (GB) of memory.– For administrative users running staffing and other business processes
frequently, 1 gigabyte (GB) of memory.– For casual users, such as employees maintaining their PTO or personal
data, 512 megabytes (MB) of memory
• Website: hr.cornell.edu/workday
REIMAGINING OUR WORKDAY
New Reporting Culture
• Supervisors & Admin Managers will have increased access to data (within their org structure)
• Robust reports / analytics that are actionable
• Real-time data
• Shared reporting responsibility between Cornell and Workday (via regular functionality releases)
• Local developer access via web service / extract
Seth Brahler (spb32, 255-9696)
REIMAGINING OUR WORKDAY
Data Delivery ToolsetsToolset Features NotesStandard Reports • Actionable / Filter / Excel & PDF Export • Delivered by Workday
• 300+ and counting Custom Reports • Actionable / Filter / Excel & PDF Export • Built by report specialists
• Limited release at go-live
User Interface • Worklets, embedded in BPs• Actionable / Drill
• Delivered by Workday• Supplemented by report specialists
Worker History From Previous System
• Historical PS actions• Job and Compensation
• Only for population loaded for go-live
Employee Data Lookup
• Legacy data • Expand access to managers
HRPY Warehouse • Frozen at Workday go-live • Available for historical use
KPI • Historical and current data • WD data fed to KPI via PAIDS and APDB replacements
REIMAGINING OUR WORKDAY
Workday Demo
REIMAGINING OUR WORKDAY
• Questions???