CoQuitlam For Council

Doc#:

Subject:

CouncilFor:

File #: 12-6100-20/64081/1 Doc #: 3812866.V1

To:From:

2. Authorize staff to proceed with procurement and construction within the budget allowance.

Town Centre Park Lafarge Lake Washroom - Final Design and Budget Approval

Report Purpose:The purpose of this report is to seek Council approval of the final detailed design for the Town Centre Park Lafarge Lake Washroom and seek approval to proceed with the procurement process.

City ManagerGeneral Manager Civic Lands and FacilitiesGeneral Manager Parks, Recreation and Culture Services

1. Approve the final design for the Town Centre Park Lafarge Lake Washroom and;

Background:Town Centre Park is the urban jewel in the City’s park system and is well­loved by residents and visitors alike. On March 5, 2018, Council approved the Town Centre Park Master Plan (TCPMP) to outline a 20-year vision to guide the park’s ongoing development. Following adoption of the TCPMP,consistent with the plan’s implementation strategy, staff were directed to proceed with the implementation of a select list of priorities beginning with Festival Lawn and Washroom improvements. Lake Loop Improvements, and

Strategic Goal:This initiative aligns with the City’s corporate Strategic Goals of Healthy Community and Active Citizens and Sustainable Services, Environment andInfrastructure. The development of the Town Centre Park Phase OneImprovements is an “B” Priority in the 2020 Business Plan.

August 28, 2020Our File: 12-6100-20/64081/1

3812866.V1

Recommendations:That Council:

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File #: 12-6100-20/64081/1 Doc #: 3812866.V1

Below are some of the building’s key features which aim to provide the broadest public benefits and best value:

a new washroom at the southwest corner of Lafarge Lake attached to the Evergreen Cultural Centre (Attachment 1).

This new, simple washroom building is attached to the Evergreen Cultural Centre (ECC) and will have two universal stalls. The new washroom is intended to reflect the form and character of the new Festival Hub Washroom in order to maintain a consistent design aesthetic within the Park. The washroom will primarily service the users of the Park, but its location (Attachment 2 - Al.l Site Plan) will also make it reasonably accessible to the users of Lafarge-Lake Douglas SkyTrain station.

Following endorsement from Council on June 15, 2020 of the concept design. City staff commenced the design development process for this new facility.

This report provides Council with the final design and budget for the new washroom, which can proceed independently of other proposed lake loop improvements. It is anticipated that procurement will start mid-September2020, with construction beginning in October 2020 and completion in April/May 2021.

To expedite the process for this relatively straightforward project, staff has concurrently commenced the building permit process for the new washroom in advance of construction start in October 2020, should Council approve the recommendations in this report.

A few locations were reviewed to determine the most suitable location for this washroom while considering future development in the TCPMP, the availability and access to services (water, sanitary and hydro), building code constraints, accessibility to and from the main lake loop pathway, visibility. Crime Prevention Through Environmental Design, (CPTED) considerations, maintenance requirements, and cost.

Discussion:Staff has retained the same consultant team leading the Festival Hub,Servery and Washroom improvements to design this newest washroom inTown Centre Park. To date, significant efficiencies have been achievedthrough the planning and design phase as a result of knowledge gained during the implementation of the Festival Lawn improvements.

Page 2August 28, 2020

staff will minimize disruption to park users duringthe construction phase

File#: 12-6100-20/64081/1 Doc #: 3812866.V1

The City’s estimated annual operating cost for the washroom is $34,000 and, would be an operating tied to capital budget submission in the 2021 budget to cover the operational costs for a portion of 2021 upon the building being completed. The breakdown of the costs is listed below:

Facility Operations ConsiderationsAs part of the completion of the detailed design, staff has determined the estimated cost to maintain the washroom. This will help inform Council of the annual maintenance, component replacement and operational costs of this additional park asset on the City budget.

$26,000$ 8,000 $34,000

Evergreen Washroom Building Costs Operations and Maintenance_____Component Replacement

Construction ProcurementSubject to Council approval of this report, staff intends to proceed with a public Request for Proposals for construction services for the new washroom facility in mid-September 2020 followed by a construction start date of October 2020 and anticipated completion in April/May 2021.

• Two universal washrooms including mechanical service room;• Precast concrete structure with nail laminated timber (NLT) roof

to mimic the new Festival Hub Servery and Washroom building adjacent to TD Community Plaza;

• Cost saving achieved by connecting directly to the existing ECC plumbing and electrical systems;

• Externally accessible water fountain and bottle filler to service park users;

• Soffit lighting to enhance visibility, surveillance and safety; and •- Visible, simple, and clear washroom identifier signage.

The new washroom facility will also include lighting on the perimeter of the building for safety and wayfinding. Additional lighting will be added along the pathways from the Lakeside Loop Trail and from Guildford Way as part of the Lakeside Loop Trail Improvements that will come forward to Council in the fall. Floorplans and renderings are included in Attachment 1.

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TOTAL;Costs do not include an estimated cost of $8K for asset replacement contribution.

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File#: 12-6100-20/64081/1 Doc #: 3812866.V1

Financial Implications:A “Class A” cost estimate has been completed by a qualified quantity surveyor in conjunction with the Carscadden Stokes McDonald Architects team of consultants.

This report was prepared by Scott Groves; Director Strategic & Capital Projects, and reviewed by Lanny Englund, Manager Park Planning and Forestry,Pinky De La Cruz, Manager City Assets, Andre Isakov, Park Planning & Design Manager, Kathleen Vincent, Manager Corporate Communications, and Gorana Cabral, Manager Financial Planning & Budgets.

and work with Evergreen Cultural Centre (ECC) staff to minimize any potential impacts to their operations. As a proactive measure, staff has appointed a liaison to provide ECC staff with regular updates throughout the duration of the project.

The projected construction cost of the new washroom facility is within the allocated budget that has been approved by Council for the Lake Loop Improvements per the TCPMP.

Attachments:1. TCPMP Excerpt ECC Washroom (CEDMS #381572?)2. Town Centre Park Lafarge Lake Washroom - Site Plan, Floor Plan &

Renderings (CEDMS #3808472)

Conclusion:The development of the Town Centre Park Phase One Improvements is a “B” Priority in the 2020 Business Plan. The detailed design of the Town Centre Park Lafarge Lake Washroom has been completed, and a Class A cost estimate received arid reviewed by the consultants, professional project managerand staff. It is projected that the project as designed can bedelivered within the approved budget. Staff requests approval from Council to proceed with the procurement and construction within the approved budget as detailed in this report.

Page 4August 28, 2020

ATTACHMENT #1

Fig.56 Evergreen Cultural Centre in Coquitlam

Fig.57 Evergreen Cultural Centre in Coquitlam

Detailed Design Directions I 29

• To provide access to washrooms and drinking water

Character and Scale:• Character, size and scale: Retain and

match existing building design

Intent:• To provide access to an existing

facility that supports daily park users in the Green Commons

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Elements:

2.1.1.5 RESTROOM ACCESS AT EVERGREEN CULTURAL CENTREA feasibility study is to be conducted to determine if external access to the restrooms in the Evergreen Cultural Centre is possible.

Wayfinding: Clear signage for the restroom location

Sufficient lighting at and around the facility integrated with the structure where possible

Water fountain/bottle refill

Bike racks

Recommendations:• Provide sufficient lighting in the

surrounding area

• Provide a universally accessible path to the facility

• Provide drinking fountains and bottle fillers

• Use of feature colour and character for all facilities to strengthen the sense of identity

4.2.2.1 PRELIMINARY OPINION OF PROJECT COST

PRIORITY: SHORTTERM (2018-2022)Land Use

Zone Item # Action Guideline

SOI N/A SOS $600,000,00Section 3.4.1 $1,000,000.00

A

UwnS02 10000 S04 Section 3.3.1

TOTAL COST OF ZONE A PROJECTS

B S03 Park Core: Play Area 14800 SO2, S03 $1,000,000.00Section 3.3.2 $2,500,000.00

S04 Park Core: Water Play SOI, S031900

SOS 110800 S07 $400,000.00 $500,000.00

S06 New Connection 3100 S06 $800,000.00 $1,500,000.00

C S07 On Water 1400 $500,000.00 $800,000.00

S08 Garden Walk 6700 506 Section 3.4.10 $700,000.00 $1,000,000.00

S09 Creat^cces^^restmon^ v̂ei^ree^CulturaKent̂ N/A

SIO Town Centre Park Strategy N/A Section 3.4.3 $75,000.00 $100,000.00

Sll Town Centre Park Strategy N/A Section 3.4.4 $25,000.00 $50,000.00

512 Town Centre Park Strategy N/A $25,000.00Section 3.4.7 $50,000.00

S13 Town Centre Park Strategy N/A Section 3.4.13 N/A N/A

S14 Town Centre Park Strategy N/A Srction 3.4.2 N/A N/A

SIS Town Centre Park Strategy N/A N/A N/A

516 Town Centre Park Strategy N/A N/A N/A

517 Town Centre Park Strategy N/A

TOTAL COST OF SHORT TERM PRIORITY PROJECTS

$6,625,000.00 $12,500,000.00

44 I Coquitlam Town Centre Park

Facility

Water Area

Understory

Facility

Enhance the health and quality of the forested areas including the understory surrounding the lake.

Section 3.3.1Section 3.4.2

Notes:Adjustments for construction cost escalation and inflation are not included.

Section 3.3.1Section 3.4.8Section 3.4.9

Section 3.3.1Section 3.4.6

Related Projects for Consideration

Town Centre ParkGreen Commons: Evergreen Cultural Centre

Green Commons:North and South Lake Margins___________Green Commons:North and South Lake Margins___________Green Commons: North and South Lake Margins

Green Commons: Festival > ,• .Lawn »*2,.

Provide more open space and amenities for Informal recreation and picnicking.__________________________Weather Protection: Use durable, well-designed materials and appropriate landscaping to make the site more comfortable for users and increase the longevity of site elements over time.

Section 3.4.12________________ Section 3.4.13TOTAL COST OF ALL STRATEGIES

Section 3.4.12Section 3.3.1Section 3.4.1Section 3.4.13

Add restroom and storage facility at future Festival Hub. Festival Lawn: Expand Festival Lawn westward into existing BMX park to provide additional open space available to a variety of park programs and activities. Improve areas to provide support for large festival events such as Canada Day celebration.

Expand, update and improve children's play area to include unique play elements accessible to children of all ages and abilities. Remove two existing volleyball courts and retain four Sand Volleyball Courts._______________Upgrade and expand Water Play to be dynamic and appealing for a wide range of age groups and abilities.

Wayfinding: Develop a site-wide signage and visual identity strategy to emphasize its unique character and importance._____________________________________Lighting: Develop a site-wide lighting strategy for the Park to address the multiple lighting needs.________________Operational review of parking lots and encourage multiple programming opportunities.________________________Furnishings and Elements: Develop a site-wide furnishing be developed to address the multiple needs. Emphasize park system of looped park paths through consistent pathway surface treatments, colours, nodes and wayfinding signage.____________________________Material Quality: Introduce unique and cohesive identifying colours and material palette for the park, to be used to create a sense of place through repeated use on park elements,

$3,000,000.00

$5,500,000.00

$1,300,000.00

$2,300,000.00

$1,200,000.00

$2,200,000.00

$1,000,000.00

$1,600,000.00

$300,000 00

$2,700,000.00$700,000.00

$4,500,000.00

Improve pathway loop around Lafarge Lake including a new connection through the north lake area. Introduce "on the water" areas such as decks and wharfs for better access to the water as well as a dedicated locatlon(s) for fishing.___________________________ __Garden Walk: Design a significant horticultural feature that extends from the Inspiration Garden, and weaves through the park and ends at Pinetree Way and Trevor Wingrove Way.

Location/Category_______Green Commons: Festival Hub

Section^A^_

TOTAL COST OF ZONE C PROJECTS

Probable Cost Range Low High

Section 3.3.2

TOTAL COST OF ZONE B PROJECTS

_________N/A$125,000.00

_________N/A$200,000.00

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