REGULAR MEETING-# VOLUME 23...r 2. 2 0 00 11, 1090 0 (00 77 (Eng Bre 9; 202" 2 2 a1 0 . 200 J` 20...

SEPTEMBER 8. 2020- REGULAR MEETING-# 39

VOLUME 23

MEETING

The Ross County Board of Commissioners met on this day, September 8, 2020 in regular session.

Mr. Corcoran opened the meeting by leading the Pledge of Allegiance.

Mr. R. Douglas Corcoran, President, called the meeting to order at 9: 15 a. m., with Vice President Stephen Neal and Dwight A. Garrett

in attendance.

MINUTES APPROVED

Mr. Neal moved, Mr. Garrett seconded, that the minutes of the Ross County Board of Commissioners, of August 31, 2020, be approved

as submitted.

On call of the roll, the vote was: Mr. Neal, yes; Mr. Garrett, yes; Mr. Corcoran, yes. Motion carried.

BILLS APPROVED FOR PAYMENT

Mr. Garrett moved, Mr. Neal seconded, that the following bills of the county be approved for payment:

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THEN& NOW CERTIFICATES. APPROVED

Mr. Neal moved, Mr. Garrett seconded, that the Ross County Board of Commissioners approve" Then& Now" Certificates, dated August

31, 2020 through September 4, 2020 in the amount of$ 109, 500.75 prepared by the Office of the Ross County Auditor and certified bythe auditor as to the appropriation of funds for the purpose of encumbering the sum of the contract( s) or order( s) outlined therein, or the

imminent collection of funds for credit to the appropriated fund( s) of the county, and as to the availability of funds for transfer withinthe appropriate department( s).


APPROPRIATION OF FUNDS- VARIOUS

Mr. Neal moved, Mr. Garrett seconded, $ 2, 500. 00 be appropriated from unappropriated general, to account code 100- 03- 00- 7001,

Salaries, according to a request of September 8, 2020, from the Chief Deputy Treasurer.

On call of the roll, the vote was: Mr. Garrett, yes; Mr. Neal, yes; Mr. Corcoran, yes. Motion carried.

Mr. Neal moved, Mr. Garrett seconded,$ 74, 622. 39 be appropriated from Coronavirus, Relief Funds, to, account code 240- 00- 7801 Reimb.

General, according to a request of September 8, 2020, from the County Auditor.


Mr. Garrett moved, Mr. Neal seconded,$ 98. 84 be appropriated from Coronavirus Relief Funds, to account code 240- 00- 00- 7807 Reimb.

Litter Control, according to a request of September 8, 2020, from the County Auditor.


Mr. Neal moved, Mr. Garrett seconded, $ 2, 524. 36 be appropriated from Coronavirus Relief Funds, to account code 240- 00- 00- 7810

Reimb. MV Gas,, according to a request of September 8, 2020, from the County Auditor.


Mr. Garrett moved, Mr. Neal seconded,$ 33, 040. 15 be appropriated from Coronavirus Relief Funds, to account code 240- 00- 00- 7812

Reim. CLE, according to a request of September 8, 2020, from the County Auditor.


APPROPRIATION BETWEEN FUNDS- VARIOUS

Mr. Neal moved, 21- 00- 7015, to Cell Phone Service 100- 21- 00-IMr. Garrett seconded,$ 700. 00 be transferred from Unemployment, 100

7107, according to a request of September 8, 2020, from the County Coroner.


Mr. Garrett moved, Mr. Neal seconded,$ 1, 730. 88 be transferred from Misc. Other, 100- 19- 00- 7550, to Equipment 100- 19- 00- 7200,

according to a request of September 8, 2020, from Juvenile/ Probate Court.


Mr. Neal moved, Mr. Garrett seconded, $ 8, 000. 00 be transferred from Contract Services 100- 01- 05- 7103, to Equipment 100- 01- 05-

7200, according to a request of September 8, 2020, from Commissioners.

On call of the roll, the vote was: Mr. Garrett, yes; Mr. Neal, yes; Mr. Corcoran, yes. Motion carried

Mr. Garrett moved, Mr. Neal seconded,$ 321, 555. 80 be transferred from Children' s Services, to SCOJFS 088- 31- 01- 5301, according toa request of September 8, 2020, from SCOJFS.


Mr. Neal moved, Mr. Garrett seconded,$ 100, 000. 00 be transferred from Unanticipated Emergencies, to Legal Council 100- 01- 00- 7123,

according to a request from September 8, 2020, from Commissioners.


ASSET DISPOSAL FORM APPROVED- SHERIFF

Mr. Neal moved, Mr. Garrett seconded, that the Ross County Board of Commissioners approve an asset disposal submitted by RossCounty Sheriff, for disposal of the following surplus property of the county as indicated:

QUANTITY DESCRIPTION TAG/ SERIAL# METHOD OF DISPOSAL

I Enteral Pump 2029359 Trash

I Walkie Radio 1335sul799 Trash

I Motorola Battery hnn900ba Trash

I Air Splint Kit 48- 0010 Surplus Property2 Sets Back Board Straps n/ a Surplus PropertyI CPR Mannequin n/ a Surplus Property4 Light Boxes 48300 Surplus PropertyI Computer Desk 01.349 Surplus Property


MEETING SCHEDULED FOR DESIGNATION OF PUBLIC DEPOSITORIES

Mr. Garrett moved, Mr. Corcoran seconded, that the Ross County Board of Commissioners scheduled a meeting for Monday, November23, 2020 10: 00am, for the purpose of designating its public depositories of active and inactive moneys of the county for a four- yearperiod, from December 31, 2020 to December 31, 2024.

On call of the roll, the vote was: Mr. Corcoran, yes; Mr. Garrett, yes; Mr. Neal abstained. Motion carried.

AUTHORIZE SIGNATURE- WATER POLLUTION CONTROL FUND PAYMENT REQUEST

Mr. Garrett moved, Mr. Neal seconded, that Mr. Corcoran be authorized to, sign, on the Commissioners behalf, a request for payment to

Dan' s Excavating from the 2019 WPCLF fund for 7201 US 23 spray design contract price of$ 500. 00.


SEALS BIDS OPENED

The commissioners opened sealed bids as advertised, at 11: 30 a. m., for Roweton Ranch: Farm. Land three year lease of approximately110. 5 acres of cropland. Three bids were submitted by the following vendors; Marc Colburn for$ 151. 75 per acre; Gregory A. Wells for

109. 28 acre, Metzger Family Farms, LLC for$ 170. 00 acre.

Mr. Garrett moved, Mr. Neal seconded, the bid from Metzger Family Farm, LLC be accepted for the three year lease of approximatelyI 10. 5 acres of cropland, commencing on contract award and ending December 31, 2023


ASSESSMENT AGAINST REAL ESTATE TAXES - UNION HEIGHTS SEWER SUB- DISTRICT

SUBSCRIBER DELINQUENCIES

Mr. Garrett moved, Mr. Neal seconded, that the Ross County Board of Commissioners submit to the auditor of Ross County the followinglist of Union Height Sewer Sub- District subscriber delinquencies for three( 3) months or more, and request that such delinquencies be

assessed against the subject property taxes, effective as of September 8, 2020, in accordance with the provisions of Section 6119. 06( W)

of the Ohio Revised Code, and that the billing clerk for the said sewer sub- district be authorized to record such assessments and removethese delinquencies from the: current billings of the Union Heights Sewer Sub- District, effective with the close of business on September

8, 2020:

Anita Seymour $ 434. 52 315 Old Elm Road 370907096000

Kyle Slone 516. 02 131 Burr Oak Road 370907174000

Uvette Gibson $ 296. 72 6 Cypress Road 370907280000

Jeremy Weaver $ 211. 08 480 Old Elm Road 370907157000

Anthony Althouse $ 361. 47 128 Hawthorn Road 370908134000

Lawrence Games $ 453. 00 383 Burr Oak Road 370907208000

Brittany West $ 618. 00 428 Old Elm Road 370907132000

Michael Hitchens $ 532. 56 17 Ash Road 370907147000

Hilary Rigsby $ 453. 00 1087 Andersonville 370907144000

Beth Morrow $ 474. 00 140 Rosewood Court 370907245000

Lori Horsley 453. 00 62 Cypress Road 370907139000

Stephanie Runyon $ 453. 00 405 Old Elm Road 370907117000

Nicole Arledge $ 424. 20 395 Old Elm Road 370907116000

Jeff Clary 423. 00 275 Hawthorne Road 370907226000

Michele Price $ 477. 00 223 Old Elm Road 370907101000

Total: 6, 580. 57

On call of the roll, the vote was: Mr. Neal, yes; Mr. Garrett yes; Mr. Corcoran, yes. Motion carried.

AUTHORIZE SIGNATURE

ADVANCED SERVICES

Mr. Neal moved, Mr. Garrett seconded, Mr. Corcoran be authorized to sign, on the Commissioners behalf, a two year agreement with

Advanced Services for Preventative Maintenance of HVAC Mechanical Systems at the LCNB Building, in the amount of$ 2, 911. 69 to

be paid from account code 100- 01- 00- 7103 Contract Services, to commence upon signature by customer and contractor.


JOHN DEERE

Mr. Garrett moved, Mr. Neal seconded, Mr. Corcoran be authorized to sign, on the Commissioners behalf for the purchase of a John

Deere 2950M ZTrack mower in the amount of$ 10, 001. 76, from line item 100- 01- 05- 7200 Equipment, for use at the Ross CountyShoemaker Airport.


BRICKER& ECKLER

Mr. Neal moved, Mr. Garrett seconded, Mr. Corcoran be authorized to sign, on the Commissioners behalf, invoice 768460, Bricker&

Eckler, for legal services rendered through July 31, 2020, for the Ross County Jail Renovation Project in the amount of$ 38, 000. 00 to be

paid from account code 1. 00- 01- 00- 71.03 legal services.


CUTRIGHT& CUTRIGHT

Mr. Garrett moved, Mr. Neal seconded, Mr. Corcoran be authorized to sign, on the Commissioners behalf, to pay an invoice in theamount of$ 312. 50, to Outright and Cutright for review of Integrated' s proposed documents, and email to Adam Biehl, to be paid from

account code 770- 01- 00- 7550 Other Expenses.

CHILLICOTHE FARMERS MARKET- WINTER MARKET

Mr. Garrett moved, Mr. Neal seconded, to approve, for one year, a request from the Chillicothe Farmers Market to hold a Winter Market

in the Ross County Service Center parking lot November 7, 2020 through April 24, 2021.

On call of the roll, the vote was: Mr. Neal, yes; Mr. Garrett, yes; Mr. Corcoran, yes. Motion carried

BUILDING MAINTENANCE WORKER EMPLOYED

Mr. Garrett moved, Mr. Neal seconded, that Wendell Rodney Price be employed on a full-time basis in an unclassified status as buildingmaintenance worker for the Ross County Board of Commissioners, at a salary rate of$ 16. 00 per hour, effective September 14, 2020.


OTHER BUSINESS

Mr. Garrett Guillozet, new Director of the Ross County Health District, effective September 1, 2020, attended the meeting to introducehimself to the Commissioners. Mr. Guillozet reinforced his willingness to work with County officials to provide updated information

regarding the current pandemic and work together to put into place, best practices to keep Ross County residents safe and to slow thespread of the virus.

The Commissioners contacted Melody Young, Executive Director of the Ross County Visitors Bureau to see if she would be willing toadminister a program to help the Hospitality Industry to secure some of the Cares Act Funds to help sustain businesses like Tecumseh,Adena Mansion and Gardens etc. Ms. Young will do some research for a model of what may already be in effect and report back.

SUBJECTS BROUGHT BEFORE THE BOA"

Ms. Jodi Riley, Executive Director, sent in the completed annul CPA audit for the Ross County Committee for Elderly, Inc. This audit

was completed by J. L. Uhrig and Associates, Inc. on August 12, 2020. The audit was presented at their most recent board meeting heldFriday August 28, 2020 for filing and approval.

Jeff Marks, County Prosecutor provided an email update on the Interactive Health bankruptcy. Since there is nothing currently owed,

nor is there any other potential monetary gain from any prior contract with any of the entities named in the bankruptcy, the Commissionersdo not have to, do anything. If there is additional money owed, or potentially owed, then the Proof of Claim will have to be filed on theCommissioner' s behalf.

Kathy Dunn, Ross County Recorder brought a request before the Commissioners to be funded by Cares Act Funding. The request is for

digitization of all of Deed Land Records, on site back scanning, cropping/DE skewing/enhancing, back indexing, auditing and importingof land records. The requested amount to complete the project should not exceed$ 275, 000. 00. The Commissioners will take this under

advisement, but did not approve the request at this time.

Mr. Dan Elliott, Maintenance Supervisor brought a quote before the Commissioners for the purchase of a John Deere Gator with

attachments, to use for snow removal, at a cost of$ 26, 000. 00. No action was taken at this time.

Mr. Cosenza, County Administrator;

Reported, the signage at the Lucy House has been installed, the back deck painted and the weeds in the parking lot have been sprayed.

He also brought to the attention of the Commissioners that the City of Chillicothe is not being billed their percentage for work that is

being done at the Law Enforcement Complex. Mr. Cosenza will speak with the Sheriff and figure out what projects need to be billed

and at what percentages and forward invoices to the City for payment.

Mr. Cosenza spent a day with Mr. Chris Bingey, the Superintendent for Elford, doing a walk- through of the Law Enforcement Complexto review doors, their hardware and food shoot placement, as well as cell size in the infirmary and furniture requirements.

He, Andy Wettersten, IT Coordinator and Joe Corbin a consultant hired by the courts, visited all of the county building that have an ITequipment room that is part of the counties network. Mr. Corbin was impressed and has been given all of the information he needs to

make an informed decision for the courts new network.

There is also a need to provide a storage unit of some type for the PPE that has been acquired by EMA Director Paul Minney. Mr.

Cosenza will make some inquiries to get something in place in a timely fashion.

ADJOURNMENT

Mr. R. Douglas Corcoran, President, adjourned the regular meeting of, September 8, 2020, at 3: 30 p. m.

Board of Commissioners of Ross County, Ohio

R. Douglas Corcoran, President

Stephen A. Neal, Vice President

Dwight A. Garrett

Clerk, Cathy Primer

cathyprimer

cathyprimer

cathyprimer

cathyprimer

REGULAR MEETING-# VOLUME 23...r 2. 2 0 00 11, 1090 0 (00 77 (Eng Bre 9; 202" 2 2 a1 0 . 200 J` 20...

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Transcript of REGULAR MEETING-# VOLUME 23...r 2. 2 0 00 11, 1090 0 (00 77 (Eng Bre 9; 202" 2 2 a1 0 . 200 J` 20...