TRILLIUM LAKELANDS DISTRICT SCHOOL BOARD / Regular Meeting of the Board / Public Agenda 1

REGULAR MEETING OF THE BOARD

AGENDA DATE: Tuesday, April 28, 2015 LOCATION: Corporate Office, Lindsay TIME: 6:30 p.m. 1 CALL TO ORDER 2 NATIONAL ANTHEM

3 DECLARATION OF POSSIBLE CONFLICT OF INTEREST 4 DELEGATIONS/PRESENTATIONS

4.1 Feed All Four ----------------------------------------------------------------------------------- L. Hope

5 APPROVAL OF THE AGENDA/ADDITIONS

6 ACTION ITEMS:

6.1 Approval: Board Minutes dated March 24, 2015 ------------------------------------- (pgs.3-5) 6.2 Adoption: Committee of the Whole minutes dated April 14, 2015 ------------- (pgs.6-10)

6.3 Recommendations from April 14, 2015 ------------------------------------------------- J. Byrne (pg.11)

6.4 Recommendations from In-Camera ----------------------------------------------------- L. Hope

6.5 ADMINISTRATIVE REPORTS:

6.5.a Surplus Management Report ----------------------------------------------------- B. Kaye (TBD)

6.6 TRUSTEE REPORTS:

6.6.a SEAC Minutes March 10, 2015 ---------------------------------------------------- D. Morrison (pgs.12-19)

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TRILLIUM LAKELANDS DISTRICT SCHOOL BOARD / Regular Meeting of the Board / Public Agenda 2

7 INFORMATION ITEMS (VERBAL) 7.1 ADMINISTRATIVE REPORTS: (verbal)

7.1.a Summer School Update ------------------------------------------------------------ D. Scates 7.1.b Administrative Update -------------------------------------------------------------- L. Hope 7.1.c System Update ----------------------------------------------------------------------- C. Shedden

7.2 STUDENT TRUSTEE REPORTS (verbal):

7.2.a G7 Student Senate Report -------------------------------------------------------- B. Goulem 7.2.b OSTA-OECO Report ----------------------------------------------------------------- B. Goulem

7.3 TRUSTEE REPORTS (verbal):

7.3.a Safe and Accepting Schools Report --------------------------------------------- G. Brohman 7.3.b OPSBA Report ------------------------------------------------------------------------- K. Round

8 CORRESPONDENCE

9 PUBLIC QUESTIONS AND COMMENTS 10 NEXT MEETING

DATE: Tuesday, May 12, 2015 LOCATION: VC Room – Muskoka Education Centre VIDEO CONFERENCE: VC Room – Haliburton County Education Centre

Board Room – Lindsay Education Centre TIME: 6:30 p.m.

11 ADJOURNMENT

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Trillium Lakelands District School Board

Regular Meeting of the Board Public Session

Date: Tuesday, March 24, 2015 Location: Lindsay Corporate Office Time: 6:30 p.m. Present: D. Alton, S. Binstock, G. Brohman, J. Byrne, L. Clodd, B.Goulem, D. Morrison,

B. Reain, K.Round, J.Saunders

Administration: B. Barrett, W.Browne, K. Cutler, A. Gillespie, L. Hope, B. Kaye, E. Manners, D. Scates, C. Shedden

1. CALL TO ORDER

The meeting was called to order at 6:30 p.m. 2. DECLARATION OF POSSIBLE CONFLICT OF INTEREST

There were no conflicts of interest. 3. DELEGATIONS/PRESENTATIONS

3.1. Assistive Technology

Superintendent Cutler introduced District Principal Katherine MacIver and Itinerant Educational Assistant Lisa Worsely who discussed the use of assistive technology in schools. They were joined by Kristy Hainer, grade 5 teacher at Scott Young Public School, and her student, Chelsea.

4. APPROVAL OF THE AGENDA/ADDITIONS

15-03-24 K. Round / J. Byrne

THAT THE AGENDA BE APPROVED AS PRESENTED. Carried. ACTION ITEMS

4.1. Approval: Board Minutes dated February 24, 2015

15-03-25 D. Morrison / J. Byrne THAT THE MINUTES OF THE BOARD MEETING DATED FEBRUARY 24, 2015 BE APPROVED. Carried.

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Date: March 24, 2015 REGULAR MEETING OF THE BOARD Location: Lindsay Corporate Office Public Session Time: 6:30 p.m.

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4.2. Recommendations from In-Camera

15-03-26 K. Round / J. Byrne THAT THE HUMAN RESOURCES STAFFING REPORT DATED MARCH 24, 2015 BE APPROVED. Carried.

4.3. Administrative Reports

4.3.a. AODA Multi-Year Accessibility Plan

Human Resource Administrator Manners presented the AODA Multi-Year Accessibility Plan.

THE AODA MULTI-YEAR ACCESSIBILITY PLAN WAS RECEIVED FOR INFORMATION.

4.4. Trustee Reports

4.4.a. SEAC Minutes dated February 3, 2015

Trustee Morrison provided trustees with the SEAC Minutes dated February 3, 2015.

THE SEAC MINUTES DATED FEBRUARY 3, 2015 WERE RECEIVED FOR INFORMATION.

5. INFORMATION ITEMS (VERBAL)

6.1 Administrative Reports (verbal)

6.1.a Administrative Update

Director of Education Hope updated Trustees on the following:

Students of JD Hodgson Public School were presented with the Big Splash Award from the Annual Water Festival for their work in water conservation. The festival, held at Kinark Outdoor Centre, is funded by TLDSB.

Interviews for principals and vice-principals will occur during the coming weeks.

Recent Grant of Student Needs (GSN) announcement from the Ministry of Education will affect Board staffing and system structure.

Director Hope shared TLDSB successes with a Danish contingent visiting Ministry of Education. A Swedish delegation will be visiting TLDSB schools in April.

Trustees have been invited to present a five minute segment on unique and innovative programs ongoing in the Board at the June OPSBA AGM in Collingwood.

Students from Huntsville High School, Spruce Glen Public School, Gravenhurst Public School will be participating in an upcoming robotics competition that is related to Program Enhancement funding.

6.1.b System Update

Director’s Office Manager Shedden updated trustees on recent events that have occurred and are upcoming in the Board.

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Date: March 24, 2015 REGULAR MEETING OF THE BOARD Location: Lindsay Corporate Office Public Session Time: 6:30 p.m.

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6.2 Student Trustee Reports (verbal)

6.2.a G7 Student Senate Report

Student Trustee Goulem updated trustees on the G7 events, including the Pasta Challenge, G7 tours, and plans for the April 24, 2015 leadership conference.

6.2.b OSTA-AECO Report

Student Trustee Goulem reported on the recent OSTA-AECO Board Council Conference in Ottawa.

6.3 Trustee Reports (verbal)

6.3.a Safe and Accepting Schools Committee Meeting Report

Trustee Binstock reported on the recent Safe and Accepting Schools Committee meeting.

6.3.b OPSBA Report

Trustee Round provided the most recent OPSBA documentation and listed the upcoming OPSBA events.

7. CORRESPONDENCE

8. MOTION TO ADJOURN

15-02-23 B. Reain / G. Brohman THAT THE BOARD DO NOW ADJOURN AT 7:30 P.M. Carried.

_________________________________ _________________________________ Louise Clodd, Chairperson of the Board Larry Hope, Director of Education Wendy Browne, Recording Secretary

5/19

Trillium Lakelands District School Board Committee of the Whole Meeting of the Board

Public Session

Date: Tuesday, February 10, 2015 Location: Haliburton County Education Centre, Video Conference Room Video Conference: Lindsay Education Centre – Board Room Muskoka Education Centre – Video Conference Room Time: 6:30 p.m. Present: D. Alton, S. Binstock, G. Brohman, J. Byrne, L. Clodd, B. Goulem, D. Morrison, B.

Reain, K. Round, J. Saunders

Administration: B. Barrett, K. Cutler, A. Gillespie, L. Hope, B. Kaye, E. Manners, C. Shedden, D. Scates

1. CALL TO ORDER

The meeting was called to order at 6:30 p.m.

2. DELEGATIONS/PRESENTATION

3. DECLARATION OF POSSIBLE CONFLICT OF INTEREST

None were declared.

4. APPROVAL OF THE AGENDA/ADDITIONS

Addition – 6.3.d OPSBA Request – L. Clodd

G. Brohman / B. Reain THAT THE AGENDA BE APPROVED AS AMENDED. Carried.

5. ACTION ITEMS

5.1. Administrative Reports

5.1.a Treasurer’s Report

Superintendent of Business Kaye presented the Treasurer’s report to trustees.

THE TREASURER’S REPORT WAS PRESENTED AS INFORMATION.

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Date: Tuesday, April 14, 2015 COMMITTEE OF THE WHOLE MEETING Location: HCEC – VC Room Public Session Time: 6:30 p.m.

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5.1.b Mileage Report—BU-3000 Travel Rate

Superintendent Kaye presented the Mileage Report—BU-3000 Travel Rate—to trustees.

B. Reain / D. Morrison THAT THE BOARD RETAIN THE TRAVEL RATE FOR REIMBURSEMENT OF STAFF FOR USE OF A PERSONAL VEHICLE ON BOARD BUSINESS AT 45 CENTS/KM, EFFECTIVE MAY 1, 2015. Carried.

5.1.c HR-4040 Staff Performance Appraisal Policy

Human Resources Administrator Manners presented HR-4040 Staff Performance Appraisal Policy to trustees.

J. Saunders / L. Clodd THAT THE HR-4040 STAFF PERFORMANCE APPRAISAL POLICY BE APPROVED. Carried.

5.1.d HR-4530 CUPE Performance Appraisals Procedure

Human Resources Administrator Manners presented HR-4530 CUPE Performance Appraisal Policy to trustees.

THE HR-4530 CUPE PERFORMANCE APPRAISAL POLICY WAS PRESENTED FOR INFORMATION.

5.1.e HR-4525 PSSP Performance Appraisal Procedure

Human Resources Administrator Manners presented HR-4525 PSSP Performance Appraisal Policy to trustees.

THE HR-4525 PSSP PERFORMANCE APPRAISAL POLICY WAS RECEIVED FOR INFORMATION.

5.1.f HR-4540 Middle Management Performance Appraisal Procedure

Human Resources Administrator Manners presented HR-4540 Middle Management Performance Appraisal Procedure to trustees.

THE HR-4540 MIDDLE MANAGEMENT PERFORMANCE APPRAISAL PROCEDURE WAS RECEIVED FOR INFORMATION.

5.1.g HR-4555 Designated Early Childhood Educators (DECE) Performance Appraisal

Procedure

Human Resources Administrator Manners presented HR-4555 Designated Early Childhood Educators (DECE) Performance Appraisal Procedure to trustees.

THE HR-4555 DESIGNATED EARLY CHILDHOOD EDUCATORS (DECE) PERFORMANCE APPRAISAL POLICY WAS RECEIVED FOR INFORMATION.

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Date: Tuesday, April 14, 2015 COMMITTEE OF THE WHOLE MEETING Location: HCEC – VC Room Public Session Time: 6:30 p.m.

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5.1.h HR-4030 Ontario’s Occupational Health and Safety Act: Prevention and Resolution of Workplace Harassment Policy

Human Resources Administrator Manners presented HR-4030 Ontario’s Occupational Health and Safety Act: Prevention and Resolution of Workplace Harassment Policy to trustees.

K. Round / S. Binstock THAT THE HR-4030 ONTARIO’S OCCUPATIONAL HEALTH AND SAFETY ACT: PREVENTION AND RESOLUTION OF WORKPLACE HARASSMENT POLICY BE APPROVED AS AMENDED. Carried.

5.1.i HR-4031 Workplace Harassment Procedure

Human Resources Administrator Manners presented HR-4031 Workplace Harassment Procedure to trustees.

THE HR-4031 WORKPLACE HARASSMENT PROCEDURE WAS PRESENTED FOR INFORMATION.

5.1.j BU-3529 Administration of School Funds, or Funds Raised in the Name of the School Policy

Superintendent of Business Kaye presented to trustees the BU-3529 Administration of School Funds, or Funds Raised in the Name of the School Policy. K. Round / L. Clodd THAT THE BU-3529 ADMINISTRATION OF SCHOOL FUNDS, OR FUNDS RAISED IN THE NAME OF THE SCHOOL POLICY BE APPROVED AS PRESENTED. Carried.

5.1.k BU-3530 Administration of School Funds, or Funds Raised in the Name of the

School Procedure

Superintendent of Business Kaye presented to trustees the BU-3530 Administration of School Funds, or Funds Raised in the Name of the School Procedure. THE BU-3530 ADMINISTRATION OF SCHOOL FUNDS, OR FUNDS RAISED IN THE NAME OF THE SCHOOL PROCEDURE WAS PRESENTED FOR INFORMATION.

5.1.l ES-5020 Third Party Protocol for External Professionals and/or Paraprofessionals Policy

Superintendent Cutler presented to trustees the ES-5020 Third Party Protocol for External Professionals and/or Paraprofessionals Policy.

L. Clodd / S. Binstock THE ES-5020 THIRD PARTY PROTOCOL FOR EXTERNAL PROFESSIONALS AND/OR PARAPROFESSIONALS POLICY BE APPROVED AS PRESENTED. Carried.

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Date: Tuesday, April 14, 2015 COMMITTEE OF THE WHOLE MEETING Location: HCEC – VC Room Public Session Time: 6:30 p.m.

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5.1.m ES-5021 Third Party Protocol for External Professionals and/or Paraprofessionals Procedure

Superintendent Cutler presented to trustees the ES-5021 Third Party Protocol for External Professionals and/or Paraprofessionals Procedure.

THE ES-5021 THIRD PARTY PROTOCOL FOR EXTERNAL PROFESSIONALS AND/OR PARAPROFESSIONALS PROCEDURE WAS PRESENTED FOR INFORMATION.

5.2 Trustee Reports:

6. INFORMATION ITEMS (VERBAL)

6.1. Administrative Reports (verbal)

6.1.a. Administrative Update

Director Hope updated trustees on the following:

Recognition of a couple of students: o Danielle Sparks, an IEWSS student, is the recipient of the Lieutenant

Governor’s Volunteer Award for her work with the local food bank, the school, and a number of other community organizations.

o Wiam Abdulla, a VLC student, has won the Future Aces scholarship – character development, community engagement and involvement

Students from several schools will be at “Future Build” in Toronto to have the opportunity to see and hear first-hand about the skilled trades

Will be at the Ontario College of Teachers to share information about TLDSB and education with visitors from Sweden

TLDSB is in the top third of the province for English Public school boards in graduation rates

OPSBA has selected Math Camppp and Feed all Four to make 5 minute presentations at the AGM in June

Update on recent FNMI board committee meeting 6.1.b. System Update

Director’s Office Manager Shedden updated trustees on recent events happening in the Board.

6.2. Student Trustee Reports (verbal)

6.2.a. G7 Student Senate Report

Student Trustee Goulem reported on recent G7 Student Senate activities.

6.2.b. OSTA-AECO Report

Student Trustee Goulem provided an update on activities with OSTA-AECO.

6.3. Trustee Reports (verbal)

6.3.a. Staff Recognition Committee Meeting Report

Trustee Morrison provided a report from the recent Staff Recognition Committee Meeting.

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Date: Tuesday, April 14, 2015 COMMITTEE OF THE WHOLE MEETING Location: HCEC – VC Room Public Session Time: 6:30 p.m.

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6.3.b. OPSBA Report

Trustee Round provided information from recent OPSBA meetings and correspondence.

6.3.c. Two Minute Update

i. Trustee Brohman shared information about an arts exhibition he attended at a gallery in Haliburton showcasing artwork from HHSS students

ii. Trustee Binstock shared information from his attendance at the Battle of the Books

iii. Trustee Byrne gave a shout-out to Ridgewood Elementary School for winning

the cardboard boat races and shared information about judging artwork for a

CKL OPP community endeavour

6.3.d. Toronto District School Board review: there has been a request from OPSBA President that all boards provide input as a board and as individual trustees

7. CORRESPONDENCE

8. QUESTIONS AND COMMENTS

9. Next Meeting

Date: Tuesday, April 28, 2015 Location: Board Room – Corporate Office, Lindsay Education Centre Time: 6:30 p.m.

10. MOTION TO ADJOURN

K. Round / B. Reain THAT THE BOARD DO NOW ADJOURN AT 7:22 p.m. Carried.

_________________________________ _________________________________ John Byrne, Vice Chairperson of the Board Larry Hope, Director of Education Catherine Shedden, Recording Secretary

10/19

TRILLIUM LAKELANDS DISTRICT SCHOOL BOARD Recommendations from Committee of the Whole

TRILLIUM LAKELANDS DISTRICT SCHOOL BOARD

RECOMMENDATIONS FROM COMMITTEE OF THE WHOLE

DATE: April 14, 2015 TO: Trustees ORIGIN: April 14, 2015 – Committee of the Whole Meeting REFERENCE: April 28, 2015– Regular Meeting of the Board

J. Byrne / THAT THE BOARD RETAIN THE TRAVEL RATE FOR REIMBURSEMENT OF STAFF FOR USE OF A PERSONAL VEHICLE ON BOARD BUSINESS AT 45 CENTS/KM, EFFECTIVE MAY 1, 2015. J. Byrne / THAT THE HR-4040 STAFF PERFORMANCE APPRAISAL POLICY BE APPROVED. J. Byrne / THAT THE HR-4030 ONTARIO’S OCCUPATIONAL HEALTH AND SAFETY ACT: PREVENTION AND RESOLUTION OF WORKPLACE HARASSMENT POLICY BE APPROVED AS AMENDED. J. Byrne / THAT THE BU-3529 ADMINISTRATION OF SCHOOL FUNDS, OR FUNDS RAISED IN THE NAME OF THE SCHOOL POLICY BE APPROVED AS PRESENTED. J. Byrne / THE ES-5020 THIRD PARTY PROTOCOL FOR EXTERNAL PROFESSIONALS AND/OR PARAPROFESSIONALS POLICY BE APPROVED AS PRESENTED.

11/19

TRILLIUM LAKELANDS DISTRICT SCHOOL BOARD

ADMINISTRATIVE REPORT

DATE: April 22, 2015 TO: Trustees SUBJECT: SEAC Minutes dated March 10, 2015 ORIGIN: David Morrison, Trustee REFERENCE: Regular Board Meeting – April 28, 2015

PURPOSE: To provide the Board with the SEAC Minutes. CONTEXT: The attached minutes provide information on the latest SEAC

activity. CONTENT: The March 10, 2015 SEAC Minutes attached include information

on:

Staff Updates

Mental Health Presentation

Department Initiative Updates

Association and Community News

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TRILLIUM LAKELANDS DISTRICT SCHOOL BOARD SPECIAL EDUCATION ADVISORY COMMITTEE

Minutes

Date: Tuesday, March 10, 2015 Time: 5pm Location: Video Conference Members Present: A. Brown, J. Balfour, S. Burke, L. Burgess, A. Gordon, L. Morin,

D. Morrison, J. Read, K. Round Regrets: D. Callan, J. Hermer, R. Vernescu Staff Present: J. Andreasen, K. Cutler, K. MacIver, C. Roffe, C. Shedden

1. Approval of Agenda Moved by K. Round, seconded by D. Morrison That the agenda be approved as presented Carried.

2. Approval of Minutes of February 3, 2015

Moved by K. Round, seconded by A. Gordon That the minutes from the February 3, 2015 SEAC meeting be approved as amended Carried.

3. Updates

Manager of the Director’s Office Catherine Shedden shared the following updates regarding PeachJar:

PeachJar is a communication tool: o New way of communicating and connecting with parents and

community partners; o Flyers, events and notices that would have historically gone into a

newsletter are now available electronically; o Community partners can register with PeachJar and any flyers they

upload are automatically sent to Director’s Office for approval. Once approved, flyers are posted to school PeachJar pages/ distribution lists (which parents sign up for and receive notices from);

o If an event has participation fee, there is a fee to use PeachJar based on the number of schools you sign up to reach;

o Community Partners can sign up as agencies/ organizations and upload their own flyers.

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SEAC Minutes 2 of 7

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Trustee Round recommended a SEAC Bulletin/Newsletter/ Flyer with information from SEAC to parents and the community.

o Superintendent Cutler’s office will look at the information that comes through SEAC on a monthly basis and consider a SEAC Bulletin or other communication tool.

Superintendent Kevin Cutler provided the following updates to SEAC regarding Board, staff and department initiatives:

On March 11, 2015 Dr. Ross Greene will be at the Muskoka Education Centre to present on Collaborative and Proactive Solutions (CaPS)

o Dr. Greene will be presenting to NTIP Teachers (New Teacher Induction Program) and teachers from the schools we are piloting CaPS in;

o Long term plans include implementing and utilizing this strategy in all of our schools;

o We are currently developing internal CaPS Coaches/ Proficiency Trainers within TLDSB and the community to build capacity in the system;

o TLDSB has adopted the philosophy: All kids will do well if they can; o Dr. Ross Greene Books: The Explosive Child and Lost at School; o Website www.livesinthebalance.org.

District Principal of Specialized Services Katherine MacIver provided the following updates to SEAC regarding department professional development and system initiatives:

A Special Education Resource Teacher (SERT) Professional Development opportunity occurred on February 20, 2015 at MEC:

o D.J. Cunningham was the guest speaker and was extremely well-received. He spoke primarily about Assistive Technology and being a student with Special Needs.

o The Book Be Our Guest (Customer Service Model in Disney World) was shared with all attendees and was used as the anchor for the day with a focus on ‘customer service’ in TLDSB.

The Special Education Advisory Team Committee (SEAT) met on March 5, 2015 at HCEC:

o The SEAT committee includes: Principals, EAs, DECEs, Elementary and Secondary Teachers, SERTS, Special Education Heads, System Class Teachers, Central Staff, Union Representation;

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SEAC Minutes 3 of 7

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o Goals include: Revision of EA Handbooks Reviewing the System Class Models & Participation IEP Professional Development

Update Handbook (FAQ)

Adopt an IEP checklist- for school board

Develop staff professional development tools for use at staff meetings

4. Presentation: Update on Mental Health Initiatives in TLDSB (Manager of

Mental Health and Student Well Being Cheryl Roffe) TLDSB Manager of Mental Health and Student Well-being Cheryl Roffe shared an update with SEAC on some current and upcoming initiatives in relation to Mental Health in TLDSB including:

safeTALK: o Trains individuals over the age of 15 to become Suicide Aware.

Provides resources and knowledge for individuals to connect people who require support, with professional supports;

o Training has been occurring for students & teachers; excellent training opportunity. About 350 people across the Board have been trained thus far.

City of Kawartha Lakes & Halliburton School Initiatives: o Race Against Drugs May 19-22

Fenelon Falls Arena- TLDSB will have two pit stops to focus on wellness;

All Grade 7 & 8 students from OPP community supported schools;

Community Partners involved; o Wellness days

Occurring on Grade 10 Literacy Test Day at HHSS and FFSS for students who are not participating in the test;

Muskoka School Initiatives: o BMLSS is involved in an Emotional Awareness Project:

20 students participating in Wellness each month Journaling, Climbing, Mindfulness, DrumFit etc.

o Mindfulness: Bracebridge Public School featured in article about

mindfulness and MindUp Curriculum in Today’s Parent o 1 in 5 Mental Health Day:

Occurring at BMLSS in the Spring for grade 10 students.

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SEAC Minutes 4 of 7

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Big Brothers Big Sisters In School Mentoring: o Occurring in Muskoka and CKL

Mental Health Steering Committee: o Student Membership on Committee- 6 students; lots of insight on

how to support students with Wellness activities o Also Central Staff, Principal, Teacher, EA, DECE membership

In School Supports- Mental Health: o FYCSM, CHIMO, Point in Time offering supports in school for

students

Connections to Special Education: o Assistive Technology is connected to Wellness; right tools for

students help achievement and support wellness; o Excellent Professional Resources: Dr. Jean Clinton & Dr. Stuart

Shanker teach about connections, relationships, early learning; o Psycho-educational Reports in TLDSB are down to 5 pages long

and are now using language that parents, teachers and students are able to understand.

Mindful Martial Arts o MMA program is running successfully at HHSS; o Partnership with TLDSB, Integra & Point in Time.

Feed All Four (FA4): o Being rolled out by Cheryl Roffe (Manager of Mental Health and

Student Well-Being), Heather Truscott (Special Programs Consultant), Dave Lyons (Healthy Active Living Consultant);

o Based on medicine wheel and Maslow’s Hierarchy of Needs; o FA4 about Balance in Spirit, Mind, Body and Emotion; supports

achievement and wellness; o Not a new initiative. FA4 can be done in context of curriculum and

existing activities/ initiatives; o Connected and do-able with parents/ community.

Mindful Working Group as part of Safe and Accepting Schools Committee: o Offering after school workshops for Professional Development.

5. Discussion: Information Brochures for TLDSB

The consensus from SEAC is to move forward with brochure development;

Will start with 5 topics, with the intention of the development of more in the future;

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SEAC Minutes 5 of 7

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The five topics that SEAC decided to proceed with first were the top five exceptionalities in TLDSB including:

o Learning Disabilities o Autism Spectrum Disorder o MID o Behaviour o Multiple Exceptionalities.

6. Initiative Updates:

Special Needs Strategy Update (Superintendent Cutler) o Special Needs Strategy: Provincial Initiative in two regions of our

Board (Nipissing/Parry Sound/Muskoka and Peterborough/ City of Kawartha Lakes/ Halliburton);

o Four Ministries across the province are involved- Ministry of Health and Long-Term Care, Ministry of Education, Ministry of Children and Youth Services, Ministry of Community and Social Services

o In each area there are three Committees: Steering Committee Coordinated Service Planning Working Group (CSP) Integrated Rehabilitation Services Working Group (IRS)

o Expressions of Interest (EOI) from agencies to be the lead on CSP have come forward;

o The lead agency must be considered to be a Health Information Custodian by the Province:

One agency in CKL submitted an EOI Two agencies in Muskoka submitted and EOI;

o The role of the lead agency is to determine what the Coordinated Services Planning is going to look like in our region: if a child has complex needs and is receiving a number of services, the CSP Lead will be ‘one stop’ for coordination and connections to services to support families;

o The Facilitators/ Consultants (Laridae) that were hired to help with this project have been seeking out stakeholder engagement from families and agencies;

o The IRS proposal development will start in late March; o Parents will be participating in all working groups.

Multi-Year Accessibility Plan o Human Resources Department has compiled the AODA Plan; o Any input SEAC members have can be submitted via email; o Feedback will be incorporated in the final report to Board.

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SEAC Minutes 6 of 7

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7. Association and Community News Leslie Burgess from Tourette Canada- Muskoka Chapter shared:

Professional Development opportunity for students is coming to BPS: virtual presentation for grades 6/7/8 on Tourette around the end of March;

Annual Trek For Tourette is occurring on March 29, 2015.

Steve Burke from Community Living Kawartha Lakes shared:

There will be an Early Learning Children’s Conference in Haliburton in November 2015:

o Dr. Jean Clinton and other speakers o Lots of Community Partners will be attending and presenting.

Jamie Read from Autism Ontario- Peterborough Chapter shared:

Recently completed the PEERS Training which is social skills training. About 100 people attended from across the province;

On March Break there are some events occurring for students with ASD; information will be distributed to SEAC members;

There will be an ASD Mental Health Conference on Thursday, April 23, 2015 at Fleming College (Anxiety, Cognitive Behaviour Therapy, ADHD);

Autism Awareness Day/ Raise the Flag Campaign is occurring on April 2, 2015. Resources for schools available at www.raisetheflagforautism.com.

Janice Balfour from LDAP shared:

On March 19, 2015 there will be a safeTALK presentation open to the community- $10 per person at the Library.

Amber Gordon from Community Living Huntsville shared:

On March 5 was the Spread the Word to End the Word (End the R word) Campaign: CLH worked with students from HHS and sponsored a rally over the lunchour; it was well attended and a great success. Amber will share the video with SEAC;

People First Huntsville, who are a self-advocacy group for adults who have disability are working on a language project with grade 6/7/8 students. They will be presenting a one hour presentation to schools interested on the importance of respectful language. A support person from CLH will assist with the project;

Partners for Planning Resource is a free resource available through the website, webcasts, resources, expert links;

Community Living Huntsville has 5-6 staff trained in TIP for Transition Aged Youth; CLH met with Community of Practice and getting ready to train the rest of the staff.

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SEAC Minutes 7 of 7

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8. Items for Discussion/ Consideration for Action

Consideration for Action: Jamie Read from Autism Ontario recommended an IEP Checklist for parents/community.

Action: Katherine MacIver will take this back to the SEAT team for review. Trustee Round recommended development of a SEAC Bulletin to be posted on PeachJar.

Action: Superintendent Cutler’s Office will look into options for the development of some type of resource.

Catherine Shedden from the Director’s & Communications Department will ensure instructions for PeachJar sign up for Community Partners to sign up and for individual to sign up to receive the bulletins.

9. Correspondence

Invitation Letter to attend MACSE SEAC Conference on Saturday, May 2, 2015 in Toronto:

o Team of 5 to attend: Chair, SO, Trustee, New Member, Existing Member

o Share effective practices, feedback, updates o Anyone interested submit names to Jen Andreasen by March 26 o The following members put forward their names:

Kevin Cutler (Superintendent) Janice Balfour (Chair) Leslie Burgess (Existing Member)

10. Future Business

Feed All Four (April)

Special Education Plan Review (April)

Community Hub Tables

Autism Spectrum Disorder Programs/ Initiatives

Presentation on FASD

Update on Collaborative and Proactive Solutions (Dr. Greene)

Department Vision and Mission Updates/ Input

Adult Education Review (Fall)

11. Next Meeting – New SEAC Tuesday, April 7, 2015 5pm via Video Conference

12. Adjournment

Moved by K. Round, Seconded by L. Burgess That the meeting be adjourned Carried.

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