Regular Meeting of the Cook County Board of Commissioners - 26 … · 2019. 3. 21. · Grand Marais...
Transcript of Regular Meeting of the Cook County Board of Commissioners - 26 … · 2019. 3. 21. · Grand Marais...
AGENDA
Regular Meeting of the Cook County Board of Commissioners
Supporting community through quality public service.
8:30 AM - Tuesday, March 26, 2019
Commissioners Board Room
Page
1. CALL TO ORDER Pledge of Allegiance
Make adjustment to agenda
Motion to approve the agenda
2. PUBLIC COMMENT PERIOD:
Opportunity for Citizens to appear before the County Board
3. CONSENT AGENDA ITEMS:
Motion to approve as a whole
A. Claims B. Minutes
Regular Meeting of the Cook County Board of Commissioners - 12 Mar 2019 - Minutes - Pdf
5 - 15
C. 2019 PC Replacement
2019 PC Replacement - Pdf
17 - 18
Request to approve spending $19,900.00 from the MIS Capital account to replace PCs/laptops due for renewal.
D. Special Road Use Permit for Grand Marais Arts Festival
Special Road Use Permit for Grand Marais Arts Festival - Pdf
19 - 26
Board approval of permit
E. Advertisement for Summer Maintenance Bids
Advertisement for Summer Maintenance Bids - Pdf
27 - 28
Board authorization to advertise for bids
F. Advertisement for Bids, Aggregate Stockpile, CP 19-01
Advertisement for Bids, Aggregate Stockpile, CP 19-01 - Pdf
29 - 30
Board authorization to advertise for bids
G. Advertisement for Bids, Liquid Calcium Chloride, CP 19-02
Advertisement for Bids, Liquid Calcium Chloride, CP 19-02 - Pdf
31 - 32
Board approval to advertise for bids
H. Kronos Billing Change
Kronos Billing Change - Pdf
33 - 36
Page 1 of 152
Approve changing Kronos billing cycle from annual billing to monthly billing.
I. Mobile Device Policy
Mobile Device Policy - Pdf
37 - 47
Request approval of the Mobile Device Policy.
J. Lake Superior Poplar River Water District Officer List
Lake Superior Poplar River Water District Officer List - Pdf
49 - 50
Approve the updated officer list for the Lake Superior Poplar River Water District.
K. K9 Donations
K9 Donations - Pdf
51
To accept the following monetary K9 donations made to the Sheriff's Office:
1) Cook County Chamber of Commerce Foundation - $8,014.93
2) Frank or Bonnie Haski - $200.00
3) Alicia A.K. Deschene/S.R. Deschene - $100.00
4) Gary Radloff - $50.00
5) Debbie Ganzhorn - $150.00 L. Change to Commissioner Assignments
Change to Commissioner Assignments - Pdf
53 - 73
Approve Commissioner Deschampe to take the following committees from Commissioner Doo-Kirk:
Aquatic Invasive Species Group
Arrowhead Health Alliance
Cook County Wetlands Management Plan
Emergency Preparedness
North Shore Collaborative
Northwoods Food Project
Poplar River Watershed Management M. Agreement for Brush Disposal
Agreement for Brush Disposal - Pdf
75 - 89
Approve a Participating Agreement between Cook County and the Forest Service for brush disposal at federal sites.
4. AUDITOR A. Temporary Easement for Highway 61 Improvements
Temporary Easement for Highway 61 Improvements - Pdf
91 - 97
Approve by resolution the granting of a temporary easement on parcel 80-021-1315 to the State of Minnesota for improvements to Highway 61.
B. Airport Project Change Order
Airport Project Change Order - Pdf
99 - 105
Approve by motion Change Order #1 in the amount of $7,7783.37 for the Beacon and Seaplane Ramp Replacement project, request FAA funding for the change, and authorize the Auditor-Treasurer to sign the change order and any other documents that may be necessary regarding this request.
C. Airport Grant for Equipment Purchase 107 - 112
Page 2 of 152
Airport Grant for Equipment Purchase - Pdf
Approve by resolution a $38,748.12 grant agreement with MN DOT for purchase of a new pickup truck and snow plow and authorize the board chair and auditor to execute the agreement.
5. ADMINISTRATOR A. Hovland Public Works Bid Award
Hovland Public Works Bid Award - Pdf
113 - 118
Approve the bid as recommended by Meyer Group with the Alternates as listed on the attached spreadsheet.
B. County Assessor Appointment
County Assessor Appointment - Pdf
119 - 121
Recommend that the board authorize the positing of the vacancy of the County Assessor position for Cook County.
C. Job Description Updates
Job Description Updates - Pdf
123 - 137
Approve updates to four Cook County job descriptions as recommended by the personnel committee.
6. EMPLOYEE CONCERNS/COMMISSIONER CONCERNS A. Commissioner Reports B. Meetings to note C. Meeting updates 7. CORRESPONDENCE-MEMOS: A. Cook County Lodging Tax Comparison Through January 31, 2019
COOK COUNTY LODGING TAX AS OF 01
139 - 140
B. Cook County Local Option Sales Tax Summary
COOK COUNTY LOCAL OPTION SALES TAX
141 - 142
C. Cook County Historical Society Agenda
March 21 Board agenda
143 - 150
D. Historical Society Board Facilities Plan
Historical Society Board Facilities Plan
151 - 152
8. ADJOURNMENT
Page 3 of 152
Page 4 of 152
MINUTES
Regular Meeting of the Cook County Board of Commissioners
8:30 AM - Tuesday, March 12, 2019
Commissioners Board Room
The Regular Meeting of the Cook County Board of Commissioners of the Cook County was called to order on Tuesday, March 12, 2019, at 8:30 AM, in the Commissioners Board Room, with the following members present:
PRESENT: Commissioner Ginny Storlie, Commissioner Myron Bursheim, Commissioner Heidi Doo-Kirk, Commissioner David Mills, and Commissioner Robert Deschampe
EXCUSED:
ALSO PRESENT:
County Administrator Jeff Cadwell, Auditor-Treasurer Braidy Powers, County Attorney Molly Hicken, and Office Support Specialist Stacey Hawkins
1 CALL TO ORDER
County Board Chair Storlie led the Commissioners in reciting the Pledge of Allegiance.
a) There were no amendments to the agenda
Heidi Doo-Kirk made a motion to accept the agenda. David Mills seconded the motion. CARRIED. unanimously.
2 PUBLIC COMMENT PERIOD: Mary Somnis, EDA Director, thanked the board for their work and service to the community in serving as a member of the board. She informed the board that a Cook County summit on housing is going to be organized so that all entities can find the best possible ways to work together.
Jim Boyd, Cook County Chamber Director, thanked the board for their work on the Vacation Rental ordinance and the work of the assessor’s office in reclassification of seasonal rec properties that improves tax fairness and will increase the county net tax capacity.
Mike Larson also thanked the board for their service and expressed concerns about the vacation rental ordinance process and requested the board postpone the public hearing to allow more time for review and clean-up of some of the language in the ordinance.
Arvis Thompson asked about the Kronos payroll system on the agenda and wondered if all the information was given in the packet. She asked if the external help to make the system work was budgeted and if all the HR parts in place are running at 100%. She wanted to know what is wrong with what we have versus paying $50,000 more. She asked for explanation of line items
Page 1 of 11
Page 5 of 152
on page 64. She also said the bids presented in the packet did not give a complete picture because the alternate information was missing. She said she is still waiting for answers to questions that she asked at a previous meeting.
Jan Sivertson wanted to express her support for the work of the county commissioners and remind them that they as a county board do not have a responsibility for citizens who cannot understand the complex details of government finance. She expressed her support of the role of the administrator who has shown competence under extremely adverse conditions the last couple of years. She encouraged the board to continue to listen with discernment and not to every complaint or issue from those who lack understanding. She told the board they should listen to inspiring competent people's opinion.
3 CONSENT AGENDA ITEMS: The Board considered the consent agenda consisting of numerous items that the Board may approve as a whole. County Board Chair Storlie asked if any Commissioner wanted to remove any items from the consent agenda.
a) Claims
RESOLUTION # 2019-23
BE IT RESOLVED, that the following claims totaling $982,769.52 having been audited and found to be true and correct claims against Cook County, are approved and the Auditor-Treasurer is hereby authorized to draw warrants in payment of said claims:
1 Revenue Fund
A M C $1,500.00
Canva.co $12.95
GTS Education $350.00
A T & T Mobility $174.49
A T & T Mobility $1,226.41
Aitken County Sheriff $270.00
Almost Home $18.91
Amazon $267.85
Amazon $8.99
Amazon $49.95
Amazon $24.95
Amazon $132.21
Amazon $53.77
Amazon $208.52
Amazon $18.37
Amazon $45.34
Amazon $86.70
Amazon $1,533.95
Amazon $9.58
Amazon $119.00
Amazon $169.70
Page 2 of 11
Page 6 of 152
Amazon $98.95
Amazon $254.61
Amazon $29.99
Amazon $273.02
AmericInn-Espe $103.29
AmericInn-Smith $103.29
AmeriPride Services $54.32
Anderson/Amanda $39.00
Architecultural Resources, INC $540.00
Arrow Lift Accessibility $240.00
Arrowhead Electric Cooperative $2,523.99
Arrowwood Resort-Mielke $286.56
Arrowwood Resort-Muus $286.56
Arrowwood Resort-Wickland $286.54
Arrowwood Resort-Ziller $286.54
Association of MN Counties $300.00
Banadad Trail Association $4,500.00
BCA Training Eduaction $1,500.00
BCA Training Education-Hayes $300.00
BCA Training-Lunde $25.00
Berglund Plowing $740.00
Best Western Hotels-Espe $418.96
Best Western Hotels-Thompson $418.96
Best Western Superior Inn $164.06
Best Western Hotel-Booth $220.74
Blue Water Cafe LLC $284.01
Boreal Basics LLC $1,255.85
Boreal Basics LLC $967.15
Bucks Hardware Hank $831.82
Building Blocks LLC $96,690.00
Bureau of Criminal Apprehension $15.00
Cadwell/Jeffrey $621.20
Cavallin/Jadelle $50.00
Centurylink $137.76
Centurylink-Arizona $573.50
Chucks Heating & Refrigeration $141.00
Chucks Wood & Firewise Co $500.00
Como Oil Co $3,126.39
Como Oil Co $661.87
Como Oil Co $2,442.19
Como Oil Co $698.03
Cook County Home Center LLC $91.73
Cook County News Herald Inc $837.00
Cook County Whole Foods Coop $100.00
Credit from Smartsign $(13.35)
Page 3 of 11
Page 7 of 152
D J Smith Trucking $2,589.14
Dalco $315.25
Dalco $326.06
Dalco $959.30
Donnelly/Dan $50.00
Doo-Kirk/Heidi $180.22
DoubleTree Hotel-Mielke/Rexrode $153.73
E R Perry Signs LLC $8.95
E S R I $12,750.00
Enterprise FM Trust $270.01
Espe/Rachel $24.00
Factory outlet store $726.64
Fenstad/Chris $153.60
Forty Club Inn-Sandstrom $126.80
G & G Septic LLC $480.00
Gecas/Greg $480.00
GIH Global Industrial $392.10
Grand Marais Auto Parts $185.64
Grand Portage Trading Post $240.46
Green/Jamie $37.66
Gregs Welding Repair & Mechanical Serv $477.95
Groth/John $39.00
Hands of Harvest $117.00
Hawkins Inc $576.75
HealthPartners $2,668.71
Heart of the Continent $250.00
Heiskari/John $180.94
Hicken/Molly $283.04
Holiday Station $22.71
Holiday Station Store $25.14
HOLIDAY STATIONSTORES, LLC $319.54
Hotel 340-Hicken $101.35
Innovative Office Solutions, LLC $496.18
Intercontinental Hotel-Deschampe $293.80
Intercontinental Hotel-Mills $335.80
Jays Heating, LLC $620.58
Kaplan-JYMonk-Dearborn $592.52
Kronos $109.03
Lake County Sheriff $1,550.00
Lutsen Trailbreakers $9,209.62
M A C A I $85.00
Marathon Petro $20.24
Mc Millan Tree Service $7,920.00
Mediacom $62.42
Mielke/Lindsay $39.00
Page 4 of 11
Page 8 of 152
Minnesota Assoc-MACO-Powers $210.00
MN Life Ins Co $1,605.55
MN Safety Council $461.55
Mn Sheriffs Assn $560.00
MN Sheriff's Assoc $300.00
MN State Bar $20.00
MN State Bar $267.00
My Brothers Place Auto Repair LLC $74.92
N A C V S O $350.00
Nelson Machine Products LLC $540.00
Nelson/Tim $151.96
Nelson/Tim $365.20
Nordic Electric of Gm Inc. $570.68
North Shore Oil Co $9,680.50
North Shore Superior Pest Management $175.00
North Shore Waste $2,586.80
Northern Door & Hardware Inc $26.50
Oberg/Kirk $80.15
Office of MN.IT Services $900.00
Office of MN.IT Services $2,783.81
Pace Analytical Services LLC $26.00
Petty Cash/Aluminum Redemption $345.00
Powers/Braidy $280.54
Powers/James $102.09
Public Utilities Commission $5,451.88
Public Utilities Commission $11,723.15
Quill $130.11
Quill Corp $891.67
Quill Corp $147.12
Quinn/Terence M $271.41
Reaper Rod Custom Cycles & Fabrication $918.04
Recovery Systems Co Inc $1,638.20
Reliance Telephone Inc. $263.92
RELX Inc DBA Lexis Nexis $947.00
Rexrode/Melissa $375.60
Riddle/Dan $97.11
Sandstrom/William $42.00
Sandstrom/William $77.00
SHRM Membership $189.00
Shubat/Deb $50.00
Smartsign $172.75
Smith/Brody $62.64
Smith/Brody $31.32
Steve’s Sports & Auto $103.94
Steve’s Sports & Auto $158.96
Page 5 of 11
Page 9 of 152
Steve’s Sports & Auto $7.89
Storlie/Virginia $493.04
Strand/Pat $112.34
Strand/Pat $433.19
Superamerica $56.63
TheStampMaker $53.53
Tire & Auto Lodge $25.00
Tire & Auto Lodge $167.30
TLO Dues $25.00
Toshiba Business Solutions USA $54.38
Toshiba Business Solutions USA $914.72
Toshiba Business Solutions USA $35.76
Tri-State Business Systems Inc $73.50
True North Broadband $79.98
Tull/Stanley $69.60
USPS $17.30
USPS $13.65
VACVSO $50.00
Viking Plumbing & Heating $8.62
Visa interest $7.24
VistaPrint $67.70
VistaPrint.com $95.34
VistaPrint.com $29.26
Watkins/Rowan $25.87
Weberg/Amanda $2,000.00
Wimactel Inc $60.00
3 Road and Bridge
Arrowhead Electric Cooperative $584.65
Breezy Point Resort-Benolken $296.67
Breezy Point Resort-Nelson $296.67
Breezy Point Resort-Orr $296.67
Bucks Hardware Hank $26.99
Centurylink $39.07
Centurylink-Arizona $35.08
Cintas $582.50
Cook County Home Center LLC $317.90
Diamond Mowers LLC $207.88
Dultmeier Sales $245.72
Erickson Engineering LLC $7,354.00
FSSolutions $250.00
Gecas/Greg $2,064.00
Grainger Inc $135.96
Grand Marais Auto Parts $17.27
Grand Portage Trading Post $213.96
H & L Mesabi $1,812.86
Page 6 of 11
Page 10 of 152
Interstate Power Systems, Inc. $567.03
L H B Engineers & Architects Inc $7,276.50
La Boda Grading Inc $3,500.00
Lawson Products Inc $190.94
Mid-States Equipment, Inc. $473.94
Mike Rose Excavating $900.00
MN Comm of Transportation $50.00
Mn State College $300.00
Mn State College-Orr $575.00
North Shore Oil Co $12,215.14
Northern Engine & Supply Inc $2,433.70
Nuss Truck & Equipment $3,093.77
Office of MN.IT Services $185.33
Public Utilities Commission $1,642.52
Quill Corp $79.19
Quill Corp $47.54
Rihm Kenworth $3,668.52
Schroeder/Town of $2,275.02
Steve’s Sports & Auto $563.09
Tofte/Town of $1,022.98
Tools Unlimited $459.93
TR Tools $277.49
True North Broadband $69.99
Verizon Wireless $121.05
W Labor, Llc $1,225.00
Ziegler Inc $32,890.55
15 Airport
Arrowhead Electric Cooperative $2,260.08
Como Oil Co $1,565.04
Cook County News Herald Inc $81.00
Grand Marais Auto Parts $8.23
North Shore Waste $140.40
True North Broadband $69.99
11 Social Services Fund
Quill Corp $223.72
15 Airport
Office of MN.IT Services $94.59
35 2014 Golf Course Abatement
Cook County Events & Visitors Bureau $(13,705.84)
38 Housing Abatement Project
North Shore Title $188,933.02
41 CIP Capital Projects 2018
Meyer Group Architecture of Duluth $9,425.00
71 Soil & Water Conservation
CCI Hotel-Oberg $389.78
Page 7 of 11
Page 11 of 152
PayPal-LakeWoodsWA $80.00
Pro Print, Inc $550.16
75 Lodging Tax
Cook County Events & Visitors Bureau $119,632.00
Ely Area Joint Powers Lodging Tax Brd $8,428.22
Grand Marais/City Of $23,652.15
Schroeder/Town of - Lodging Tax $3,842.95
76 State Revenue
MN Comm of Mmb - Treas Div $318.00
78 Cities and Towns
Lutsen/Town Of $9,273.00
Schroeder/Town of $32,248.00
Tofte/Town of $5,677.00
80 School District #166
I S D 166 $270,385.00
b) Approve Board Minutes for February 12, 2019 and February 26, 2019 c) Donation from John Peterson to the Cook County Veteran Services Office - $500 d) Land Lease - Sawbill Outfitters
Bill of Sale of equipment shelter to Sawbill Canoe Outfitters & Land Lease for the shelter at annual rate of $400 for 6 renewable 5 year terms.
Heidi Doo-Kirk made a motion to accept the consent agenda. David Mills seconded the motion. CARRIED. unanimously.
4 LAND SERVICES a) Zoning Ordinance Amendment Process
Tim Nelson, Land Services Director, appeared before the board to seek general authorization to start initiating proposed amendments over the course of 2019 to temporarily create a more expedited process with which to initiate small changes to the Zoning Ordinance.
David Mills made a motion To seek general authorization to start initiating proposed amendments over the course of 2019 to temporarily create a more expedited process with which to initiate small changes to the Zoning Ordinance. Myron Bursheim seconded the motion. CARRIED. unanimously.
b) Vacation Rental Ordinance Final Draft
Tim Nelson, Land Services Director, appeared before the board to present the final draft of the Vacation Rental Ordinance and seek board approval to initiate the public hearing process. The purpose of the ordinance is to recognize the positive impacts of vacation rental homes for the community by continuing to allow vacation rental homes in their respective zone districts, and also to mitigate possible adverse impacts to the health, safety and welfare of the surrounding properties and county as a whole. The Vacation Rental
Page 8 of 11
Page 12 of 152
committee determined that it was time for the county to move forward in providing regulatory oversight to vacation rental operations and the land service staff have been working internally to develop a licensing oversight program along with a method of administration and enforcement. Land Services recommendation is to use an outside service to administer the program. They are negotiating with a company that offers a comprehensive monitoring package and would like to pursue an agreement for services that would be completely funded out of the proposed fees collected through the licensing program. The commissioners had a lengthy discussion about the hearing process and the options the public had in having their concerns heard, and the possible effects of delaying the public hearing. Questions were also asked about the details and who makes the final decision on implementation of the licensing procedure.
Heidi Doo-Kirk made a motion to set a public hearing for the Vacation Rental Ordinace for 6:00 p.m. on Wednesday, April 10, 2019. David Mills seconded the motion. CARRIED. unanimously.
5 PUBLIC HEARING
Department of Employment and Economic Development (DEED)
Small Cities Development Program
Grant No: CDAP 15-0058-O-FY16 Program Close Out a)
Scott Zahorick, AEOA Housing Services and Assistant Executive Director, appeared before the board to report that a small cities development grant for Lutsen was only able to assist two homes at a cost of $57,000 from the $227,000 grant. Because of grant and target area restrictions that were narrow, the grant was not available to all the residents who would have liked to take advantage of the program. The remaining grant funds need to be returned and the county should lobby for a change in the language so that more homeowners will be able to participate in the future. Chair Storlie asked if anyone from the public wanted to address the board during the public hearing process. Mary Somnis encouraged the board to find the right path going forward because the AEOA programs are a good opportunity for homeowners to get funds to help fix homes and business owners to renovate storefronts. She supported the closing of the current grant and lobbying for changing the language of these grants to cover more of homes in Cook County.
Myron Bursheim made a motion to close the Small Cities Development Grant #CDAP 15-0058-O-FY16.
Heidi Doo-Kirk seconded the motion. CARRIED. unanimously.
6 AUDITOR a) Contract for Saganaga Parking Lots
Braidy Powers, Auditor-Treasurer, appeared before the board to present a contract for the Saganaga Parking lots. Commissioner Deschampe reminded the board that under the 1854 Treaty, tribal members do not need a permit to use ceded land.
David Mills made a motion to approve a contract with Voyageur Canoe Outfitters to manage the Saganaga Lake parking lots for the 2019 season.
Heidi Doo-Kirk seconded the motion. CARRIED. unanimously.
Page 9 of 11
Page 13 of 152
b) Revolving Loan
Braidy Powers, Auditor-Treasurer, appeared before the board with a request for a loan by John Moos.
Myron Bursheim made a motion
to approve the revolving loan fund committee’s recommendation for a $1,000, 2-year loan for the purchase of a vibratory rock polisher and a grinder polisher to John Moos.
Heidi Doo-Kirk seconded the motion. CARRIED. unanimously.
7 ADMINISTRATOR
Jeff Cadwell, County Administrator, presented the update of the capital projects approved for construction with the 2018A Bond issue. The Capital Improvement Bond funds available exceed the budget due to bond premium. There are seven projects to be funded with the bond proceeds of $2,054,529.96 and five that have had actual expenses incurred totaling $468,869.29. The expenses for courthouse roof and windows, Community Center Warming House, and Hovland Public Works expenses have been used for architect and consulting fees ($133,291.97). The Community Center playground and skating rink are almost complete and have a remaining budget available of $149,422.68.
a) Hovland Public Works Facility
Jeff Cadwell, County Administrator, presented the board with the four bids received for the Hovland Public Works Building. On Thursday, a meeting is planned with the low bidder who will provide more detail about the bid and alternatives presented. A recommendation will be brought back to the board for action on March 26th. Bidders were asked to present eleven alternatives for the board to consider. Administrator Cadwell will send the commissioners a detailed list of the bids and alternatives.
b) KRONOS Payroll Module Purchase and Implementation
Jeff Cadwell, County Administrator, presented the contracts to implement the Kronos payroll system. Due to budget constraints, the county plans to implement Kronos payroll in 2019 and Kronos Time and Attendance in 2020. The annual cost for HR, timecard and payroll processing will be reduced by approximately $10,000 annually after full implementation of the Kronos software. The timecard portion of the software is more complicated to implement because of the labor contract wording concerning out of class, call-in pay, and shift differentials and because implementation costs are outside of the budget, the recommendation is to use the current timecard system in place and factor the new costs into the 2020 budget.
Heidi Doo-Kirk made a motion to direct Auditor Powers to issue a notice of cancellation to MCIS Payroll effective December 31, 2019 and to approve the three contracts with Kronos SaaShr, Inc: Workforce Ready Payroll Services with a one-time set-up fee of $3000 and 201.50 monthly fees based on 130 employees; for Workforce Ready Payroll with a one-time set-up fee of $1000, and monthly service fee of $491.40 based on 130 employees; and for Workforce Ready HR for monthly fee of $409.50 based on 130 employees, pending review of contracts by the County Attorney Hicken. David Mills seconded the motion. CARRIED. unanimously.
Page 10 of 11
Page 14 of 152
8 EMPLOYEE CONCERNS/COMMISSIONER CONCERNS a) Commissioner Reports
During Commissioner Reports Chair Storlie reported on a meeting with a Boreal board member about the updates to their website. Commissioner Deschampe will be attending a meeting at NERCC on Friday. Chair Storlie informed the board that she would be attending each township meeting that evening. Administrator Cadwell reported that the joint highway engineer meeting went fairly well, and the committee needs to draft an extension to the joint engineer agreement with the goal to renegotiate the end of the contract. Commissioner Doo-Kirk acknowledged the important work of the administrator especially in light of work required to negotiate the engineer position. Commissioner Mills also expressed his support for the administrator and his work.
b) Meetings to note c) Meeting updates
9 CORRESPONDENCE-MEMOS:
March Anniversaries
Name Department Years of Service
Jonathan Baumann Sheriff 4
Cortnee Bernier Auditor/Treasurer 25
Warren Hagen Highway 13
Judy Hill Administration 3
William Lane Land Services 13
Theresa Oberg Soil & Water 9
Randy Roberts Highway 1
Rena Rogers MIS 5
Kimberly Shepard Court Administration 22
Dawn Wagner Sheriff 2
a) Lodging Tax summary as of 12/31/2018 b) North Shore Music Association Letter
10 ADJOURNMENT
Page 11 of 11
Page 15 of 152
Page 16 of 152
REPORT
TO:
FROM: Rena Rogers
DATE: March 26, 2019
SUBJECT: 2019 PC Replacement
DESCRIPTION: 2019 PC Replacement
RECOMMENDATION: Request to approve spending $19,900.00 from the MIS Capital account to replace PCs/laptops due for renewal.
SUMMARY: MIS annually budgets for the replacement of Capital equipment. The PC/Laptop budgeted items are based on the average number of replacements across the 3 year replacement schedule.
PURPOSE: Scheduled replacement of critical systems reduces downtime due to unexpected outages.
FINANCIAL IMPLICATIONS: This annual request is budgeted in the MIS Capital account based on a standard, industry best practices schedule.
Page 17 of 152
2019 Scheduled PC and Laptop Replacements
PC TYPE COST QuantityStandard PC 800.00$ 13 10,400.00$ Surface Commissioner 800.00$ 3 2,400.00$ Engineering 1,750.00$ 1 1,750.00$ HWY Shop 1,000.00$ 1 1,000.00$ Power 1,300.00$ 2 2,600.00$ Surface Book 1,750.00$ 1 1,750.00$
19,900.00$
Page 18 of 152
REPORT
TO:
FROM: Krysten Foster
DATE: March 26, 2019
SUBJECT: Special Road Use Permit for Grand Marais Arts Festival
DESCRIPTION: Special Road Use Permit for Grand Marais Arts Festival
RECOMMENDATION: Board approval of permit
SUMMARY: This is an annual event held in downtown Grand Marais and hosted by the Grand Marais Art Colony. It will be held over the weekend of July 12-14, 2019.
ATTACHMENTS: Permit application
Page 19 of 152
Page 20 of 152
Page 21 of 152
Page 22 of 152
Page 23 of 152
Page 24 of 152
Page 25 of 152
Page 26 of 152
REPORT
TO:
FROM: Krysten Foster
DATE: March 26, 2019
SUBJECT: Advertisement for Summer Maintenance Bids
DESCRIPTION: Advertisement for Summer Maintenance Bids
RECOMMENDATION: Board authorization to advertise for bids
SUMMARY: This is an advertisement for summer maintenance bids for Subordinate Governmental Service Districts (SGSDs).
FINANCIAL IMPLICATIONS: The Highway Dept. is the fiscal administrator only.
ATTACHMENTS: Advertisement
Page 27 of 152
S:\Z EVERYTHING FOLDER\Maintenance Dept\Tax Districts\Summer\2019\Summer Maintenance - Ad for Bids 2019.docx\3/19/19
ADVERTISEMENT FOR SUMMER MAINTENANCE BIDS Sealed proposals will be received by the Cook County Highway Department on behalf of the Evergreen Road Association, Voyageur's Point Association, Mile-O-Pine Association, West Rosebush Lane Association, and Rosebush Hill SGSD at the Cook County Highway Department, County Highway Building, 609 East 4th Ave, Grand Marais, MN 55604, until 1:00 p.m. April 17, 2019, and publicly opened and read at that time for each of the following projects:
1. Summer maintenance of the access road to Caribou Lake for the Evergreen Road Association. Road is located approximately 4.5 miles north of Lutsen, MN off CSAH 4; approximate length is 0.9 miles.
2. Summer maintenance of the access road to Voyageur's Point for the Voyageur's Point Association. Road is located approximately 35 miles northwest of Grand Marais off CR 85 and is 3,500 feet in length.
3. Summer maintenance of the access road to Mile-O-Pine Association. Road is located approximately 48 miles northwest of Grand Marais off CR 20 (South Gunflint) and is 1.9 miles in length.
4. Summer maintenance of the access road to West Rosebush Lane Association. Road is located approximately 3.5 miles west of Grand Marais off TH 61; approximately length is 2,200 feet.
5. Summer maintenance of the access road to Rosebush Hill SGSD. Road is located approximately 3.5 miles west of Grand Marais off TH 61; approximately 2,100 feet in length.
Proposals, Plans and Specifications may be examined and must be obtained at the office of the County Engineer, County Highway Building, 609 East 4th Ave., Grand Marais, MN 55604. The Board of Commissioners reserves the right to reject any or all bids and to waive any irregularities therein. Date Krysten Foster, County Highway Engineer Bill to: Cook County Highway Department Publish: March 30 and April 6, 2019, Cook County News Herald March 30 – April 17, 2019, http://www.co.cook.mn.us/bids Ad Type: Legal Line
Page 28 of 152
REPORT
TO:
FROM: Krysten Foster
DATE: March 26, 2019
SUBJECT: Advertisement for Bids, Aggregate Stockpile, CP 19-01
DESCRIPTION: Advertisement for Bids, Aggregate Stockpile, CP 19-01
RECOMMENDATION: Board authorization to advertise for bids
SUMMARY: This advertisement is for the annual crushing and stockpiling of aggregate in three pits.
Page 29 of 152
S:\Z EVERYTHING FOLDER\Maintenance Dept\Gravel Crushing\2019\Aggregate Stockpile Ad CP 19-01 for Bid.docx/3/19/19
ADVERTISEMENT FOR BIDS
AGGREGATE STOCKPILE CP 19-01
Sealed proposals will be received by the Board of Commissioners of Cook County, Minnesota, at the office of the County Auditor/Treasurer, Courthouse, 411 W. 2nd Street, Grand Marais, MN 55604 until 2:00 p.m. April 24, 2019, for the crushing and stockpiling of aggregate in three gravel pits for the total quantities as follows:
Aggregate Stockpile – Class 1 18,000 CY
Proposals and specifications may be examined and secured at the office of the County Highway Engineer, County Highway Building, 609 East 4th Ave., Grand Marais, MN 55604. A bid bond, cashier's check or certified check made payable to the Cook County Auditor/Treasurer in an amount of five (5) percent of the bid must accompany all bids. The County Board reserves the right to accept or reject any or all bids and to waive any defects or technicalities therein and to award the contract in the manner deemed in the best interest of the County. The bidder shall submit a sealed envelope identified on the front of the envelope as “CP 19-01 Aggregate Stockpile Bid Enclosed.” ______________________________ Date Braidy Powers, Auditor/Treasurer Publish: March 30, April 6 and 13, 2019 Cook County News Herald March 30-April 24, 2019 Cook County eGram March 30-April 24, 2019, http://www.co.cook.mn.us/bids Type of Ad: Line Legal Bill: Cook County Highway Department 609 E. 4th Ave. Grand Marais, MN 55604 (218) 387-3014
Page 30 of 152
REPORT
TO:
FROM: Krysten Foster
DATE: March 26, 2019
SUBJECT: Advertisement for Bids, Liquid Calcium Chloride, CP 19-02
DESCRIPTION: Advertisement for Bids, Liquid Calcium Chloride, CP 19-02
RECOMMENDATION: Board approval to advertise for bids
SUMMARY: This advertisement is for the purchase and application of 170,000 gallons of liquid calcium chloride on County roads.
Page 31 of 152
ADVERTISEMENT FOR BIDS LIQUID CALCIUM CHLORIDE
CP 19-02 Sealed proposals will be received by the Board of Commissioners of Cook County, Minnesota, at the office of the County Auditor/Treasurer, Courthouse, 411 W. 2nd Street, Grand Marais, MN 55604 until 2:15 p.m. April 24, 2019, for the purchase and application of approximately 170,000 gallons of 38 percent calcium chloride solution. Proposals and specifications may be examined and secured at the office of the County Highway Engineer, County Highway Building, 609 East 4th Ave., Grand Marais, MN 55604. A bid bond, cashier's check or certified check made payable to the Cook County Auditor/Treasurer in an amount of five (5) percent of the bid must accompany all bids. The County Board reserves the right to accept or reject any or all bids and to waive any defects or technicalities therein and to award the contract in the manner deemed in the best interest of the County. The bidder shall submit a sealed envelope identified on the front of the envelope as “CP 19-02 Liquid Calcium Chloride Bid Enclosed.” ______________________________ Date Braidy Powers, Auditor/Treasurer Publish: March 30, April 6 and 13, 2019, Cook County News Herald March 30-April 24, 2019, Cook County eGram March 30-April 24, 2019, http://www.co.cook.mn.us/bids Type of Ad: Line Legal Bill: Cook County Highway Department 609 E. 4th Ave. Grand Marais, MN 55604 (218) 387-3014
Page 32 of 152
REPORT
TO:
FROM: Jeff Cadwell
DATE: March 26, 2019
SUBJECT: Kronos Billing Change
DESCRIPTION: Kronos Billing Change
RECOMMENDATION: Approve changing Kronos billing cycle from annual billing to monthly billing.
SUMMARY: Requesting Board approval to change the Kronos billing cycle to monthly. Cook County currently is on an annual billing cycle for Kronos Workforce HR but still gets monthly invoices for overages as Kronos is billed by usage. By changing to a monthly billing cycle, it will eliminate the overage billing.
Page 33 of 152
KRONO
HranuaSaashr.Inc. BE!-Ilj?Rnule 22 West, Suite EDD Eranehbu. NJ a‘J%?E+ +1 am 225 1561 mwr?-1rm1ns%.cumfl-zranaaaaashr
Page 34 of 152
HranuaSaashr.Inc. BE!-Ilj?Rnule 22 West, Suite EDD Eranehbu. NJ a‘J%?E+ +1 am 225 1561 mwr?-1rm1ns%.cumfl-zranaaaaashr
Page 35 of 152
HranuaSaashr.Inc. BE!-Ilj?Rnule 22 West, Suite EDD Eranehbu. NJ a‘J%?E+ +1 am 225 1561 mwr?-1rm1ns%.cumfl-zranaaaaashr
Page 36 of 152
REPORT
TO:
FROM: Rena Rogers
DATE: March 26, 2019
SUBJECT: Mobile Device Policy
DESCRIPTION: Mobile Device Policy
RECOMMENDATION: Request approval of the Mobile Device Policy.
SUMMARY: The intent of Cook County’s Mobile Device Policy (the “Policy”) is to establish a framework for the management of mobile devices, including both County- and personally-owned devices, and for the management of data created and stored upon a device when an employee uses it to complete the official business of the county. The Policy is meant to assist the County in compliance with the Official Records Act, which requires government entities to, "make and preserve all records necessary to a full and accurate knowledge of their official activities.” By establishing and maintaining compliance with this policy, risks and costs to the County and individual employees can be minimized while the valuable potential of these communication tools can be realized for the benefit of the County, by making government data easily accessible for convenient use by both employees and its citizens.
FINANCIAL IMPLICATIONS: Most of the County-Owned mobile devices are already in place and therefore accounted for in department budgets. Current reimbursement for personally owned devices is also in place. Anticipated increase in the MIS budget is $3,000 for Mobile Device Management licenses.
Page 37 of 152
MOBILE DEVICE POLICY
Mobile Device Policy Draft 1
Contents Purpose .......................................................................................................................................................................2
Objectives ...................................................................................................................................................................2
Scope ..........................................................................................................................................................................2
Policy ..........................................................................................................................................................................2
Background .................................................................................................................................................................3
Definitions ..................................................................................................................................................................3
Responsibilities ...........................................................................................................................................................3
Management Information Services (MIS) Department ..........................................................................................3
Department Heads .................................................................................................................................................4
End Users ................................................................................................................................................................4
High Level of Security Mobile Users ...................................................................................................................4
Low Level of Security Mobile Users ....................................................................................................................5
24x7 Access to Email Users ................................................................................................................................5
End User Responsibilities ...................................................................................................................................6
BYOD Employee Compensation .................................................................................................................................6
Other Financial Considerations ..................................................................................................................................7
Monitoring ..................................................................................................................................................................7
Enforcement and Violations .......................................................................................................................................7
Written Agreement Required .....................................................................................................................................7
Bring Your Own Device Authorization ........................................................................................................................8
Acceptance of “Bring Your Own Device” Terms and Conditions................................................................................9
Board Approval ........................................................................................................................................................ 10
Page 38 of 152
MOBILE DEVICE POLICY
Mobile Device Policy Draft 2
Purpose The intent of Cook County’s Mobile Device Policy (the “Policy”) is to establish a framework for the management of mobile devices, including both County- and personally-owned devices, and for the management of data created and stored upon a device when an employee uses it to complete the official business of the county. The Policy is meant to assist the County in compliance with the Official Records Act, which requires government entities to, "make and preserve all records necessary to a full and accurate knowledge of their official activities.” By establishing and maintaining compliance with this policy, risks and costs to the County and individual employees can be minimized while the valuable potential of these communication tools can be realized for the benefit of the County, by making government data easily accessible for convenient use by both employees and its citizens.
Objectives The objectives of this policy are to:
1. Ensure that the use and deployment of both County- and personally-owned mobile devices is consistent with data retention, data privacy and data security obligations;
2. Define the categories of business needs related to respective groups of users along with the recommended mobile solutions for each group;
3. Define roles and responsibilities of various groups and individuals in carrying out this policy 4. Minimize disruption to County government activities from inappropriate use of County provided devices
and data; 5. Provide users with guidelines describing their personal responsibilities regarding confidentiality, privacy,
and expectations related to both County- and personally-owned devices; and 6. Ensure that each employee is trained in, understands, and agrees to abide by this policy.
Scope This policy applies to all full and part-time employees, temporary employees, contractors, volunteers, elected officials, and other individuals who are provided mobile access to internet and/or email services (hereinafter referred to as “users”) as necessary for their business purpose with Cook County (hereafter referred to as “The County”).
Policy This policy outlines a set of practices and requirements for the safe and responsible use of mobile devices and applications. It is the policy of the County to provide technological resources to its employees to enhance their ability to perform their job and to provide a higher level of service to all citizens, while meeting its obligations to protect its information assets, retain certain data; and safeguard its customers, intellectual property and reputation.
Page 39 of 152
MOBILE DEVICE POLICY
Mobile Device Policy Draft 3
Background Traditionally County computer and telephone equipment was located within County buildings with a wired connection to a secure and managed network. As the use of workplace technology has become increasingly mobile, new challenges related to data security and device management must be addressed. Further, there can also be some significant risks for the County related to data retention, data privacy and security, and wage and hour concerns because many employees want to use their personally owned devices for work purposes.
Definitions BYOD - Bring Your Own Device - the practice of allowing the employees of an organization to use their own
computers, smartphones, or other devices for work purposes.
County-Owned – a device that is purchased by, and provisioned by, Cook County for use by County employees,
associates, or County elected officials for the sole purpose of conducting County business
Email Container – separate security zone generally set up on a personally-owned device allowing remote
management and security of County data separate from other personal applications and data.
Mobile Device - a portable computing device such as a laptop, smartphone or tablet computer.
Mobile Device Management Application - Mobile device management (MDM) is software that allows IT
administrators to control, secure and enforce policies on smartphones, tablets and other endpoints. MDM is a
core component of enterprise mobility management which also includes mobile application management,
identity and access management and enterprise file sync and share. The intent of MDM is to optimize the
functionality and security of mobile devices within the enterprise while simultaneously protecting the corporate
network.
Personally-Owned – For the purposes of this policy, computing devices such as smartphones and tablet
computers that have been purchased and are maintained exclusively by an employee, County elected official,
contractor, intern, or volunteer, and that are used for mobile voice or data communication for both business
and personal use.
Responsibilities Individuals who use mobile devices to access County email and data are required to use these resources responsibility. The policy defines those responsibilities by role.
Management Information Services (MIS) Department
The MIS Department is responsible for the administration of mobile devices used to conduct County business. This includes implementation, monitoring, and ongoing maintenance (e.g. updates, patches) of County-owned devices, to both optimize the use of and remotely manage devices.
Page 40 of 152
MOBILE DEVICE POLICY
Mobile Device Policy Draft 4
This department shall also provide user training of policy issues, emphasizing acceptable and unacceptable uses and respond to questions of interpretation. The MIS department shall be responsible for ongoing review and maintenance of this policy as required by changes in local, state, and federal law and as necessary for local considerations. Major policy changes will be developed in consultation with the County Administrator, County Attorney, and County Department heads. This department will also monitor performance and security issues on an on-going basis. The MIS department shall not be responsible for supporting personally-owned devices beyond installation and management of an MDM application.
Department Heads
It is the responsibility of each department head to support and administer this policy and to ensure employee training, knowledge of, and compliance with the principles outlined herein. Based on the criteria set forth in this document, department heads should determine if an employee requires access to email and/or other County data outside of the office environment. Further, if it is decided that an employee requires 24x7 access to email and/or other data, then make the determination of whether the solution is a County- or a personally-owned device. If the department head determines that an individual employee is required to access email on a 24x7 basis, the department head must submit the Bring Your Own Device Authorization Form to MIS. Department heads should consider the FLSA exempt and non-exempt status of employees when determining whether 24/7 access is required (see “BYOD employee Compensation”). It is the responsibility of each department head to ensure contractor and volunteer training, knowledge of, and compliance with the principles outlined herein when provided with a County mobile device. It is the responsibility of department heads to budget for and procure county-owned smartphones and associated data plans for use by their respective department employees. It is also the department heads responsibility to collect and return County-owned devices, along with peripherals (such as cases, chargers, headphones) to MIS for replacement or reassignment.
End Users
For the purposes of mobile device usage, end users are categorized by both their need to access email or County data away from the office environment and by the data security requirements of their position. NOTE: an individual may be categorized in more than one group. For example, a user may use a county-owned tablet and need access to email on a 24x7 basis on a personally owned smartphone.
High Level of Security Mobile Users
This category of mobile users routinely handles sensitive or protected data. If their mobile device were lost or stolen information on those devices can potentially harm individuals and create liability for the County. Generally, these users work in the Administrator’s Office, the County Sheriff’s Office, the County Attorney’s Office, Public Health and Human Services (PHHS), or Human Resources Department. The information they handle is governed by HIPPA, CJI policy, or data privacy laws.
Page 41 of 152
MOBILE DEVICE POLICY
Mobile Device Policy Draft 5
This category also includes users who are required to remotely access data stored on County network systems.
Low Level of Security Mobile Users
This category of mobile users generally handles public data. If their mobile device were lost or stolen the
consequences to the County would be negligible. These users typically work in Land Services, the Assessor’s
Office, or the Highway department. The information found on their mobile devices is a field work product often
gathered through GIS-based applications.
24x7 Access to Email Users
This category of mobile users require access to their Outlook email/calendaring information on a 24x7 basis.
Depending on their role in the organization, emails may contain sensitive or private information or include
attachments that contain sensitive or private information. Generally, these users are department heads,
Commissioners, MIS or maintenance staff who are on call 24x7.
Type of End User Access
Timeframe
Assigned to Mobile Device Options*
High Level of Risk Any time Individual County-Owned Devices Only
• All laptops – access to County and other business systems
• Tablets used by high level of risk group above
• All Smartphones used by high level of risk group above
• These users have a separate personally-owned device for personal use
Low Level of Risk Work Day Group-Shared
Or Individual
County-Owned Devices Only
• Tablets, Surfaces, etc. used for field work
24x7 Access to Email Any time Individual Personally-Owned Smartphone – BYOD
• For email only – cannot access County systems
• Email will be managed by containment – securely separated from personal apps and data
Or, County-Owned Smartphone
*All mobile devices used for County email or Business must be enrolled in and managed by the County’s Mobile
Device Management Application
Page 42 of 152
MOBILE DEVICE POLICY
Mobile Device Policy Draft 6
End User Responsibilities
It is the responsibility of each user to understand this policy and use the County provided resources in an acceptable manner. Because of the various security, legal, and productivity issues referenced in this policy, each user has the following responsibilities: 1. All employees must comply with this policy. Employees should not access County email or systems on their
own devices without the permission of their department head and without enrolling their device in the County’s Mobile Device Management App.
2. A lost or stolen mobile device that is used to access County data or email, whether the device is County- or Employee owned, must be reported to the MIS department immediately. A lost or stolen device may hold files containing private or confidential government data that would be in possession of an unauthorized individual. When reported MIS will immediately disable and/or wipe the device. If the missing device is personally-owned, MIS will remotely remove the email container.
3. All personally-owned devices used to access email must be secured with a passcode or Touch ID. Employees agree to never disclose their passcodes to anyone.
4. Mobile devices used to access County related email and data must not be used by friends or family members.
5. Employees using their own mobile devices must notify MIS in advance allowing for the removal of email containers before replacing their smartphone. MIS will enroll the new device when requested.
6. Comply with all applicable federal, state, and local laws and ordinances, including data retention rules. 7. Comply with County and department policies, procedures, and standards. 8. Use information technology resources efficiently and productively. Users should be aware that existing and evolving rules, regulations, and guidelines on ethical behavior of government employees and appropriate use of government resource apply to the use of electronic communications systems supplied by the County.
BYOD Employee Compensation Non-exempt employees who use their personal devices to conduct County business during non-work hours are subject to compensation for their time. Compensation is defined by the terms of the employees bargaining unit. For this reason, it is recommended that the only non-exempt employees permitted to use their own device to access email are employees required to be on call 24x7. Email access may be removed from a personally-owned mobile device when the employee is on a leave of absence. This applies to both exempt and non-exempt employees. Exceptions may occur on a case by case basis depending on the role and responsibilities of the employee. Exceptions are determined by the Human Resources Department in conjunction with the respective department’s leadership. If required to use their own cell phone to conduct County business, the County will provide a cell phone requirement reimbursement for non-exempt employees of up to $25.00 per month, subject to the following conditions:
Page 43 of 152
MOBILE DEVICE POLICY
Mobile Device Policy Draft 7
1. The department head must first authorize the employee to use his/her personal cell phone for County business. An authorization form will identify the employee and the employee’s personal cell phone number.
2. The employee is responsible for producing the billing documentation showing the cell service throughout the year.
3. The monthly cell phone requirement reimbursement shall not exceed the employee’s monthly cell phone plan. The County will pay an allowance equal to the lesser of the employees’ monthly plan or $25.00 per month.
4. Cell phone reimbursement is paid from individual department budgets.
Other Financial Considerations All County-owned laptops and tablets will be purchased and maintained from the MIS Capital budget. The MIS budget will also be responsible for MDM licensing costs. County-owned smartphones and data sharing plans will be purchased by individual departments. The purchases and contracts should utilize the State of MN master contracts.
Monitoring All mobile devices used for County email or Business must be enrolled in and managed by the County’s Mobile Device Management Application. The MIS Department will routinely monitor the County’s email system to ensure that all mobile device access of County email is enrolled in the MDM application. Unenrolled personally-owned devices accessing email will be blocked from County’s email system.
Enforcement and Violations Violation of this policy may result in termination of mobile access rights, possible disciplinary action, up to and including dismissal and referral for criminal charges where appropriate. Termination of services may be at the request or determination of the department head, MIS director, or the County Administrator. Any disciplinary action will be in accordance with the Employee Handbook or the County’s agreement with the employee’s bargaining unit, whichever is applicable.
Written Agreement Required The County will require employees who access email on their personally owned smartphone to read and signify acceptance of the terms of this policy by signing the form “Acceptance of Bring Your Own Device Terms and Conditions”. The original will be maintained in the employee’s personnel file in the County Administrator’s Office.
Page 44 of 152
MOBILE DEVICE POLICY
Mobile Device Policy Draft 8
Bring Your Own Device Authorization
Employee Name: ________________________________________________
Employee Cell Phone Number: _____________________________________
I authorize MIS to allow email access on the personal cell phone of the above employee.
I have also authorized cell phone reimbursement for the above employee.
Supervisor’s Signature and Date: ____________________________________________________
The original will be held in the employee’s personnel record in the County Administrator’s Office.
Page 45 of 152
MOBILE DEVICE POLICY
Mobile Device Policy Draft 9
Acceptance of “Bring Your Own Device” Terms and Conditions By signing this form, you are certifying that you have:
• Received a copy of the Cook County Mobile Device Policy
• Read and understand the Cook County Mobile Device Policy
Further, you understand and agree to the following:
• A lost or stolen mobile device that is used to access County data or email, must be reported to the MIS department immediately. MIS will remotely remove the email container.
• All personally-owned devices used to access email must be secured with a passcode or Touch ID.
• Mobile devices used to access County related email and data should not be used by friends or family members.
• Employees using their own mobile devices must have MIS remove email containers before replacing their cell phone. MIS will enroll the new device when requested.
Employee Name________________________________________________________
Employee Signature_____________________________________________Date________________
The original will be held in the employee’s personnel record in the County Administrator’s Office.
Page 46 of 152
MOBILE DEVICE POLICY
Mobile Device Policy Draft 10
Board Approval
The Mobile Device Policy is hereby adopted by the Cook County Board of Commissioners on this ____26th___ day of _____March__________, 2019. ___________________________________________________ Ginny Storlie, Chairperson, Cook County Board of Commissioners ATTEST: ___________________________________________________ Braidy Powers, Cook County Auditor EFFECTIVE DATE: ____03/26/19____________
Page 47 of 152
Page 48 of 152
REPORT
TO:
FROM: April Zimmer
DATE: March 26, 2019
SUBJECT: Lake Superior Poplar River Water District Officer List
DESCRIPTION: Lake Superior Poplar River Water District Officer List
RECOMMENDATION: Approve the updated officer list for the Lake Superior Poplar River Water District.
SUMMARY: The board of directors of the Water District carried out the election of directors as terms have expired, and the current composition of the board is as follows:
Director Term Term Ending Representing
Mary Somnis 3 June 12, 2021 Irrigation
Claire Nalezny 3 June 12, 2020 Irrigation
Charles Skinner 3 June 12, 2020 Commercial
Tom Rider 3 June 12, 2019 Commercial
John Klemme 3 June 12, 2021 Domestic water
The board of directors of the Water District respectfully request that the County Board ratify the current composition of the board of directors.
Page 49 of 152
Lake Superior-Poplar River Water District, Director Elections
The Lake Superior-Poplar River Water District (hereinafter the “Water District”) is a non-profit
municipal corporation established by the MN legislature in 2012 as a Rural Water District under
Chapters 110A and 429 of MN Statutes. Laws 2012, Chapter 293, Section 52 (hereinafter “The
Legislation”). The Legislation defined the geographic boundaries of the Water District as all
lands within Sections 20, 21, 28, 29, 32, and 33 of Lutsen Township. It also created a
governance structure. The board of directors are divided into three classes: irrigation;
commercial; and domestic water. Ch 293, Section 52, Subd 5. The Legislation proves that “the
district’s initial directors shall be appointed by the Cook County Board of Commissioners ….”
Id. On June 12, 2012 the Cook County Board of Commissioners appointed an initial slate of
directors.
Regarding the election of the board of directors of the Water District, The Legislation also
provides:
● after the initial appointments, all directors shall serve for three year terms; ● each classification of water user is entitled to be represented by one director, and by a
second director if the water use by that classification for the following year is expected to exceed 10% of the total. The expected water use for the first year of operation is expected to be: commercial 83%; irrigation 15%, and drinking water 3%. As such, two directors may be elected to represent each of the commercial and irrigation users.
● The election of directors must be “conducted and supervised by the board of directors and ratified by the Cook County Board of Commissioners.” Id.
The board of directors of the Water District carried out the election of directors as terms have
expired, and the current composition of the board is as follows:
Director Term Term Ending Representing Mary Somnis 3 June 12, 2021 Irrigation Claire Nalezny 3 June 12, 2020 Irrigation Charles Skinner 3 June 12, 2020 Commercial Tom Rider 3 June 12, 2019 Commercial John Klemme 3 June 12, 2021 Domestic water
The board of directors of the Water District respectfully request that the County Board ratify
the current composition of the board of directors.
Page 50 of 152
REPORT
TO:
FROM: Pat Eliasen
DATE: March 26, 2019
SUBJECT: K9 Donations
DESCRIPTION: K9 Donations
RECOMMENDATION: To accept the following monetary K9 donations made to the Sheriff's Office:
1) Cook County Chamber of Commerce Foundation - $8,014.93
2) Frank or Bonnie Haski - $200.00
3) Alicia A.K. Deschene/S.R. Deschene - $100.00
4) Gary Radloff - $50.00
5) Debbie Ganzhorn - $150.00
SUMMARY: These donations will be used to purchase the agility course materials for the Sheriff's Office K9 program and other various needs the K9 programs.
FINANCIAL IMPLICATIONS: N/A
Page 51 of 152
Page 52 of 152
REPORT
TO:
FROM: April Zimmer
DATE: March 26, 2019
SUBJECT: Change to Commissioner Assignments
DESCRIPTION: Change to Commissioner Assignments
RECOMMENDATION: Approve Commissioner Deschampe to take the following committees from Commissioner Doo-Kirk:
Aquatic Invasive Species Group
Arrowhead Health Alliance
Cook County Wetlands Management Plan
Emergency Preparedness
North Shore Collaborative
Northwoods Food Project
Poplar RiverWatershed Management
SUMMARY: Request Board approval for Commissioner Deschampe to take over seven committees from Commissioner Doo-Kirk due to scheduling. These committees consist of Aquatic Invasive Species Group, Arrowhead Health Alliance, Cook County Wetlands Management Plan, Emergency Preparedness, North Shore Collaborative, Northwoods Food Project and Poplar River Watershed Management.
Page 53 of 152
1
2019 BOARDS & COMMISSIONS
Updated 3/18/2019
County Commissioners
Robert Deschampe – 12/31/2022 District 1
Myron Bursheim (Vice-Chair) – 12/31/2020 District 2
Dave Mills – 12/31/2022 District 3
Heidi Doo-Kirk – 12/31/2020 District 4
Virginia Storlie (Chair) – 12/31/2022 District 5
STANDING COMMITTEES
Community Center Board of Trustees (3 year terms)
Dave Mills (primary)
Myron Bursheim (alternate)
Diane Booth, ex-officio
Bob LaMettry, Chair
Joanne Smith
Joan Farnam
Jim McDermott
Molly LaFreniere
Judi Barsness
Frances Jarchow
Gordon Salisbury
General Government Committee
Ginny Storlie
Myron Bursheim
Braidy Powers, Auditor-Treasurer
Jeff Cadwell, Administrator
Labor Negotiations
Board Chair
Board Vice-Chair
Heidi Doo-Kirk (alternate)
Personnel Committee
Dave Mills
Heidi Doo-Kirk
Page 54 of 152
2
Tim Nelson
Brian Silence (10/9/12)
Alison McIntyre
Jeff Cadwell
Public Health and Human Services Advisory Committee (1st Tues every other month at 1:00 p.m.) (3 yr. term)
Jerry Lilja (chair)
Carla LaPointe (vice-chair)
Frances Jarchow
Dave Mills (ex-officio)
Edwina Hertzberg
Steve Neilsen
Pat Campanaro
Frank Ceo
Wendy Hansen
Ria Plourde (provider)
Roger Linehan (provider)
Cecelia Bloomquist (provider)
Alison McIntyre (ex-officio)
Lori Ericson
Sara Hadley
Grace Bushard (ex-officio)
Grace Grinager (ex-officio)
Mitchell Everson (ex-officio)
Allison Plummer
Jeff Cadwell
Martina Williams
Public Safety Transportation Committee
Myron Bursheim
Robert Deschampe
ADVISORY COMMITTEES
Budget Advisory Committee
Ginny Storlie
Myron Bursheim
Braidy Powers, Auditor-Treasurer
Jeff Cadwell, Administrator
Hillary Freeman, District 1
Mike Carlson, District 2
Jim Boyd, District 3
Nick Burger, District 4
Page 55 of 152
3
Liz Wagner, District 5
Highway Advisory Committee
Robert Deschampe
Cook County Highway Engineer
City of Grand Marais Representative
Charlie LaBoda, District 1 Representative
Peter Harris, District 2 Representative
Vacant, District 3 Representative
Bruce Strand, District 4 Representative
Stanley Tull, District 5 Representative
Sheriff’s Advisory Group
OTHER COMMISSIONER ASSIGNMENTS
Active Living Steering Committee (meets 1st Tuesday at 9:00 a.m.)
Heidi Doo-Kirk (primary)
Dave Mills (alternate)
Agriculture Inspector
Krysten Foster
Airport Advisory Commission (meets 3rd Tuesday of month at 5:00 p.m.) (3 year terms)
Steve Ramberg
Sue Olson (7/14)
Stan Tull, (01/15)
John Barton (01/16)
Mindette Fredrikson
Tim Norman (6/12)
Gary Grover (alternate)
Heidi Doo-Kirk (Commissioner)
Myron Bursheim (Commissioner/alternate)
AMC Indian Affairs Task Force
Robert Deschampe, voting member
Page 56 of 152
4
AMC Futures Task Force
Heidi Doo-Kirk
Aquatic Invasive Species Group
Ginny Storlie (primary)
Robert Deschampe (alternate)
Arrowhead Coalition for Multiple Use
Myron Bursheim (primary)
Dave Mills, (alternate)
Arrowhead Counties Assn. (meets 3rd Wed. of month at 6:00 p.m. in Duluth)
Ginny Storlie (primary)
Myron Bursheim (alternate)
Arrowhead Economic Opportunity Agency (meets 3rd Wed. every other month at 1:00 p.m. in Virginia)
Dave Mills (primary)
Ginny Storlie (alternate)
Arrowhead Health Alliance (meets 2nd Wed. every month at 11:30 a.m. in Two Harbors)
Dave Mills (primary)
Robert Deschampe (alternate)
Arrowhead Library System (3 year terms, eligible to serve 2 terms)
Audrey Stattleman
Arrowhead Regional Corrections Board
Robert Deschampe (primary)
Myron Bursheim (alternate)
Arrowhead Regional Development Commission (meets 3rd Thursday every month at 10:00 a.m.) (2 year term)
Ginny Storlie
ARDC Regional Transportation Advisory Committee
Robert Deschampe
County Highway Engineer
Arrowhead Transit
Myron Bursheim (primary)
Dave Mills (alternate)
Page 57 of 152
5
Art Approval Committee (as needed)
Dave Mills
Heidi Doo-Kirk
Assessor/Land Commissioner
Todd Smith/Assessor
Lisa Kerr/Land Commissioner
Association of Minnesota County (AMC)/ AMC Policy Committee (meets two time annually at AMC)
Jeff Cadwell
Heidi Doo-Kirk, general (vice chair)
Dave Mills, Public Safety
Myron Bursheim, Environmental Resources
Ginny Storlie, Human Services
Robert Deschampe, Transportation
Alison McIntyre
Tim Nelson
Board of Adjustment (2nd Wed. of month) (3 yr. term) (limit of 3 terms)
Heidi Doo-Kirk (ex-officio)
Jerry Heniker (1/14)
Charlie LaBoda
Adam Treeful
Judy Motschembacher
Board of Equalization
County Board
County Auditor-Treasurer
Cemetery Association
Robert Deschampe, Commissioner
Jack Hedstrom, president
Phillip Kruse, sec/trea
Mike Carlson
Eleanor Waha
David Johnson
Beth Leng Schroeder
Children’s Justice Initiative/State Supreme Court (meets twice a year following email notice)
Dave Mills
Page 58 of 152
6
Communications/Armor/Towers/E 9-1-1 Committee (meeting several times per year as needed)
Robert Deschampe (primary)
Ginny Storlie (alternate)
Cook County Auditor-Treasurer
Cook County Communications Contractor
IT/Radio Support Technician
Cook County Emergency Management Director
Cook County Information Systems Director
Cook County Sheriff
LEC Dispatch Representative
North Shore Hospital Communications Representative
Community Health Board (3rd Monday every other month at 12:30 a.m.)
Dave Mills (primary)
Ginny Storlie (alternate)
Frankie Jarcow
Cook County Community Wildfire Protection Plan Implementation Committee (as needed)
County Board Chair
County Board Vice-Chair
Valerie Marasco, Emergency Management Director
Aaron Mielke, MN DNR
Patty Johnson, U.S. Forest Service
Kim Linnell, Cook County Fire Chief Rep.
Cook County Health Care Planning Committee (1st Friday of month at 8:00 a.m.)
Ginny Storlie
Dave Mills (alternate)
Cook County Historical Society (2nd Monday of month at 9:00 a.m.)
Myron Bursheim (primary)
Dave Mills (alternate)
Cook County Invasives Team (4 meetings/Annually)
Heidi Doo-Kirk (primary)
Ginny Storlie (alternate)
Cook County Agriculture Inspector
Cook County Local Energy Project (CCLEP)
Robert Deschampe (primary)
Dave Mills (alternate)
Page 59 of 152
7
Cook County Restorative Justice Committee
Myron Bursheim (primary)
Dave Mills (alternate)
Cook County Soil & Water Conservation District (1st Thursday of month)
Heidi Doo-Kirk (ex-officio)
Dave Mills (alternate)
Cook County Wetlands Management Plan Committee
Robert Deschampe (primary)
Myron Bursheim (alternate)
Cook County YMCA Advisory Committee
Myron Bursheim
Heidi Doo-Kirk
Dave Mills (alternate)
YMCA/Duluth Area Family YMCA Board:
Myron Bursheim (primary)
YMCA Facilities Committee:
Myron Bursheim (primary)
Heidi Doo-Kirk (alternate)
Coroner
Midwest Medical Examiner - 4/19/2020
Council on Aging
Myron Bursheim (primary)
Ginny Storlie (alternate)
County/DNR/Forest Service Quarterly Coordination
Myron Bursheim (primary)
Heidi Doo-Kirk (alternate)
Deferred Compensation Plan Committee
Cortnee Bernier
Myron Bursheim
Braidy Powers
Lisa Sorlie (3/13)
Page 60 of 152
8
Grand Marais Cook County Economic Development Authority (EDA) (2nd Tues of month at 4:00p.m.)
(6 year term)
Heidi Doo-Kirk (1/13) (County)
Howard Hedstrom (1/14) (County)
Scott Harrison (3/12) (County)
Bev Green (1/17) (County)
Myron Bursheim (alternate) (County)
Anton Moody
Carol Mork
Hal Greenwood
Emergency Information Team (USFS-facilitated)
County Board Chair
County Board Vice-Chair (alternate)
Emergency Operations Command
All County Commissioners
Emergency Preparedness Committee (3rd Tues. of month 2:30 p.m. ITV room)
Robert Deschampe (alternate)
County Board Chair
County Board Vice-Chair
Explore MN Tourism Council (appointed by MN Governor)
Extension Committee (3year terms, 3rd Tuesday)
Myron Bursheim
Ginny Storlie
Dave Mills (alternate)
Jeff Kern
Duane Hasegawa
Tim Cochrane
Kristin Van den Berg
Tess Bailey
Virginia Reiner
Braidy Powers
Fire Dept Relief Funds
Gunflint: John Bottger and Fred Smith / Colvill: Clark Bloomquist and Kim Linnell
Maple Hill: Jed Smith and Ashley Curtis / Hovland:
Page 61 of 152
9
Firewise Community Committee
Heidi Doo-Kirk (primary)
Dave Mills (alternate)
Braidy Powers (County Auditor-Treasurer)
Valerie Marasco (Emergency Management)
Jeffrey Jackson (DNR)
Todd Armbruster)
Tim Miller (Grand Portage)
Wendy McCartney
Ben Petz
John Bottger
Erik Carlson
Patricia J Johnson
Joseph Routh
Kathy Sullivan
Pat Eliason, Sheriff
Paul Nelson
Aaron Mielke (DNR)
Forest Service/County Liaison Meetings – emergencies only
Chair (primary)
Vice Chair (primary)
Giche-Gami Trail Association Committee
Ginny Storlie (primary)
Heidi Doo-Kirk (alternate)
Governor’s Council on MN Coastal Program (appointed by Governor)
Jim King (1/13)
Carroll (Keck) Melby – reappointed (7/13)
Grand Marais Library Board (1st Monday of month at 5:30 p.m.) (2 year terms)
Dave Mills
Hillary Freeman (1/15)
Grand Portage Community Task Force
Myron Bursheim
Robert Deschampe
Gunflint Trail Scenic Byway Committee
Heidi Doo-Kirk
Page 62 of 152
10
Heart of the Continent Partnership (large conference every other year w/Canada, multiple Counties)
Heidi Doo-Kirk (primary)
Myron Bursheim (alternate)
Valerie Marasco
Hospital District (next to the last Thursday of month at 9:30 a.m.)
Dave Mills, ex-officio
Myron Bursheim, ex-officio (alternate)
Human Services Board (meets 3rd Tues. of month at 8:30 a.m.) (3 yr. terms)
Dave Mills
Robert Deschampe
Ginny Storlie
Myron Bursheim
Heidi Doo-Kirk
Jerry Lilja
Carla LaPointe
Lake County and Cook County Highway Committee
Myron Bursheim
Lake Superior Poplar River Water District Board of Directors
Ginny Storlie
Mark Sandbo (SNAL) (6/12/12)
Robert Fenwick (SNAL) (6/12/12)
Charles Skinner (Commercial) (6/12/12)
Tom Rider (Commercial) (6/12/12)
Bob Ryan (Domestic) (6/12/12)
Land Policy Advisory Group (as needed)
Myron Bursheim
Todd Smith
Braidy Powers
Tim Nelson
Molly Hicken
Land Records Committee (as needed)
County Board Chair
County Board Vice-Chair (alternate)
Laurentian Resource Conservation Development Commission (RC & D) (4th Monday every other month)
Myron Bursheim (primary)
Ginny Storlie (alternate)
Page 63 of 152
11
Local Water Management Plan Advisory Committee (3rd Monday of month at 1:00 p.m.)
Heidi Doo-Kirk (primary)
Myron Bursheim (alternate)
Richard Betz (2/09)
Don Lease (2/12)
Gary Maciejewski (2/09)
SWCD Representative
Chuck Futterer (1/13)
MN Counties Intergovernmental Trust
Ginny Storlie (primary)
Myron Bursheim (alternate)
MN Power Citizen Advisor Committee
Ginny Storlie
MN Transportation Alliance
Robert Deschampe
NE MN Area Transportation Partnership
Robert Deschampe
County Highway Engineer
NE MN Emergency Communications Board (radio) (4th Thursday each month at 10:00 a.m.)
Robert Deschampe
Pat Eliasen (alternate)
NE MN Home Consortium Advisory Committee (meets twice a year in Virginia)
Ginny Storlie (primary)
Dave Mills (alternate)
Mary Somnis
NE MN Office of Job Training Program
Dave Mills (primary)
Myron Bursheim (alternate)
Northeast Waste Advisory Council (meets quarterly)
Heidi Doo-Kirk (primary)
Ginny Storlie (alternate)
Tim Nelson
Lisa Kerr
Page 64 of 152
12
Northern Counties Land Use Coordinating Board (1st Thursday each month at 9:00 a.m.)
Myron Bursheim (primary)
Dave Mills (alternate)
North Shore Collaborative (meets 1s Wed. every other month at 9:00 a.m. in Lake County)
Dave Mills (primary)
Robert Deschampe (alternate)
Grace Grinager
Alison McIntyre
North Shore Management Board
Robert Deschampe (primary)
Myron Bursheim (alternate)
North Shore Scenic Drive Council (2nd Friday of the month at 10:00 a.m.)
Ginny Storlie (primary)
Robert Deschampe (alternate)
Northwoods Food Project (meets 1st Thursday of the month at 5:00 p.m.)
Dave Mills (primary)
Robert Deschampe (alternate)
One Watershed, One Plan Committees
Policy Committee:
Commissioner Heidi Doo-Kirk – Cook County – voting member
Cook County SWCD, Lake County/SWCD, BWSR
Advisory Committee (no voting takes place for this committee):
BWSR, USDA, USFS, 1854 Treaty, MDH, MDA, EDA, MPCA, MN DNR, MN DOT, Lake County P&Z/SWCD, Cook County P&Z/SWCD, Grand Portage Band.
Parks & Trails Commission
Linda Newman District 1
Vacant District 2
Mickey R. Brazell District 3
David Rohl, District 4
Paul Nordlund District 5
Adam Treeful, At-Large
Randall Knudson , At-Large Alternate
Tim Kennedy, City of Grand Marais
April McCormick Grand Portage
County Commissioner Ex-Officio Dave Mills, alternate Heidi Doo-Kirk
Jonathan Benson Ex-Officio U.S. Forest Service Alternate Nancy Larson
Peter Mott Ex-Officio MN DNR alternate Joe Russell
Lisa Kerr Land Commissioner/Parks & Trails Director Ex-Officio
Page 65 of 152
13
Tim Nelson Land Services Director Ex-Officio
Pigeon River International Emergency Management Committee
Heidi Doo-Kirk
Jeff Cadwell, Administrator
Pat Eliasen, Sheriff
Valerie Marasco, Cook County Emergency Management Director
Grace Grinager
Mike Keyport, Grand Portage Emergency Management
Planning Commission (meets 2nd Wed. at 5:30 p.m.) (3 yr. terms)
Donald Fehr
Greg Mueller
Jerry Hiniker
John Schloot
Adam Treeful
Charlie LaBoda
Judy Motschenbacher
Heidi Doo-Kirk (ex-officio)
Poplar River Watershed Management Board (1st Monday every other month at Noon)
Ginny Storlie (primary)
Robert Deschampe (alternate)
Region III Social Service Redesign
All Commissioners
Revolving Loan Fund Committee (RLF)
Braidy Powers, Auditor-Treasurer
Myron Bursheim
Heidi Doo-Kirk (alternate)
Keli Berg
Gene Erickson
Bruce Kerfoot
Pat Campanero
Scott Harrison (EDA)
Molly Hicken (advisory only)
Vacant
Safety Wellness/Workplace Committee (2nd Thursday of the month at 8:30 a.m.)
Heidi Doo-Kirk (primary)
Dave Mills (alternate)
Page 66 of 152
14
Sawtooth Bluffs Recreation Planning Committee
Myron Bursheim (primary)
Ginny Storlie (alternate)
Security Committee
Myron Bursheim (primary)
Heidi Doo-Kirk (alternate)
Septic Advisory Committee
Heidi Doo-Kirk
Robert Deschampe
Ginny Storlie (alternate)
Septic Ordinance Committee
Heidi Doo-Kirk
Dave Mills (alternate)
Slash Disposal Committee (meets after Firewise)
Heidi Doo-Kirk (primary)
Dave Mills (alternate)
Citizen At Large position Vacant
Solid Waste Committee (meets at needed)
Dave Mills, Commissioner
Heidi Doo-Kirk, Commissioner
Molly Hicken, County Attorney
Braidy Powers, Auditor-Treasurer
Tim Nelson, Planning Director
Vacation Rental Committee
Heidi Doo-Kirk (primary)
Ginny Storlie (alternate)
Page 67 of 152
2019 Boards & Commission by Commissioner
Robert Deschampe – District 1
• Public Safety Transportation Committee
• Highway Advisory Committee
• AMC Indian Affairs Task Force
• Aquatic Invasive Species Group
• Arrowhead Health Alliance
• Arrowhead Regional Corrections Board
• ARDC Regional Transportation Advisory Committee
• Association of Minnesota County (AMC) / AMC Policy Committee
• Board of Equalization
• Cemetery Association
• Cook County Local Energy Project (CCLEP)
• Cook County Wetlands Management Plan Committee
• Emergency Preparedness Committee
• Grand Portage Community Task Force
• Human Services Board
• MN Transportation Alliance
• NE MN Area Transportation Partnership
• NE MN Emergency Communications Board
• North Shore Collaborative
• North Shore Management Board
• North Shore Scenic Drive Council
• Northwoods Food Project
• Poplar River Watershed Management Board
• Septic Advisory Committee
• Region III Social Service Redesign
Page 68 of 152
Myron Bursheim – District 2
• Community Center Board of Trustees
• General Government Committee
• Public Safety Transportation Committee
• Budget Advisory Committee
• Emergency Operations Command
• Airport Advisory Committee
• Arrowhead Coalition for Multiple Use
• Arrowhead Counties Association
• Arrowhead Regional Corrections Board
• Arrowhead Transit
• Association of Minnesota County (AMC)/ AMC Policy Committee
• Board of Equalization
• Cook County Historical Society
• Cook County Restorative Justice Committee
• Cook County Wetlands Management Plan Committee
• Cook County YMCA Advisory Committee
• YMCA / Duluth Area Family YMCA Board
• YMCA Facilities Committee
• Council on Aging
• County/DNR/Forest Service Quarterly Coordination
• Deferred Compensation Plan Committee
• Grand Marais Cook County Economic Development Authority (EDA)
• Emergency Information Team (USFS – facilitated)
• Emergency Operations Command
• Emergency Preparedness Committee
• Extension Committee
• Forest Service/County Liaison Meetings
• Grand Portage Community Task Force
• Heart of the Continent Partnership
• Hospital District
• Human Services Board
• Lake County and Cook County Highway Committee
• Land Policy Advisory Group
• Land Records Committee
• Laurentian Resource Conservation Development Commission (RC&D)
• Local Water Management Plan Advisory Committee
• MN Counties Intergovernmental Trust
• NE MN Office of Job Training Program
Page 69 of 152
• Northern Counties Land Use Coordinating Board
• North Shore Management Board
• Region III Social Service Redesign
• Revolving Loan Fund Committee (RLF)
• Sawtooth Bluffs Recreation Planning Committee
• Security Committee
Page 70 of 152
Dave Mills – District 3
• Community Center Board of Trustees
• Personnel Committee
• Public Health and Human Services Advisory Committee
• Active Living Steering Committee
• Arrowhead Coalition for Multiple Use
• Arrowhead Economic Opportunity Agency
• Arrowhead Health Alliance
• Arrowhead Transit
• Art Approval Committee
• Association of Minnesota County (AMC)/AMC Policy Committee
• Children’s Justice Initiative/State Supreme Court
• Community Health Board
• Cook County Health Care Planning Committee
• Cook County Historical Society
• Cook County Local Energy Project (CCLEP)
• Cook County Restorative Justice Committee
• Cook County Soil & Water Conservation District
• Cook County YMCA Advisory Committee
• Emergency Operations Command
• Extension Committee
• Firewise Community Committee
• Grand Marais Library Board
• Hospital District
• Human Service Board
• Board of Equalization
• NE MN Home Consortium Advisory Committee
• NE MN Office of Job Training Program
• Northern Counties Land Use Coordinating Board
• North Shore Collaborative
• Northwoods Food Project
• Parks & Trails Commission
• Region III Social Service Redesign
• Safety Wellness/Workplace Committee
• Septic Ordinance Committee
• Slash Disposal Committee
• Solid Waste Committee
Page 71 of 152
Heidi Doo-Kirk – District 4
• Labor Negotiations
• Personnel Committee
• Active Living Steering Committee
• Airport Advisory Committee
• AMC Futures Task Force
• Art Approval Committee
• Association of Minnesota County (AMC) /AMC Policy Committee
• Board of Adjustment
• Board of Equalization
• Cook County Invasives Team
• Cook County Soil & Water Conservation District
• Cook County YMCA Advisory Committee
• YMCA Facilities Committee
• County/DNR/Forest Service Quarterly Coordination
• Grand Marais Cook County Economic Development Authority (EDA)
• Emergency Operations Command
• Firewise Community Committee
• Giche-Gami Trail Association Committee
• Gunflint Trail Scenic Byway Committee
• Heart of the Continent Partnership
• Human Services Board
• Local Water Management Plan Advisory Committee
• Northeast Waste Advisory Council
• One Watershed, One Plan Committee
• Parks & Trails Commission
• Pigeon River International Emergency Management Committee
• Planning Commission
• Region III Social Service Redesign
• Revolving Loan Fund Committee (RLF)
• Safety Wellness/Workplace Committee
• Security Committee
• Septic Advisory Committee
• Septic Ordinance Committee
• Slash Disposal Committee
• Solid Waste committee
• Vacation Rental Committee
Page 72 of 152
Virginia Storlie – District 5
• General Government Committee
• Labor Negotiations
• Budget Advisory Committee
• Aquatic Invasive Species Group
• Arrowhead Counties Association
• Arrowhead Economic Opportunity Agency
• Arrowhead Regional Development Commission
• Association of Minnesota County (AMC)/AMC Policy Committee
• Board of Equalization
• Communications/Armor/Towers/E-911 Committee
• Community Health Board
• Cook County Community Wildfire Protection Plan Implementation Committee
• Cook County Health Care Planning Committee
• Cook County Invasives Team
• Council on Aging
• Emergency Information Team (USFS-facilitated)
• Emergency Operations Command
• Emergency Preparedness Committee
• Extension Committee
• Forest Service/County Liaison Meetings
• Giche-Gami Trail Association Committee
• Human Service Board
• Lake Superior Poplar River Water District Board of Directors
• Land Records Committee
• Laurentian Resource Conservation Development Commission (RC&D)
• MN Counties Intergovernmental Trust
• MN Power Citizen Advisor Committee
• NE MN Home Consortium Advisory Committee
• Northeast Waste Advisory Council
• North Shore Scenic Drive Council
• Poplar River Watershed Management Board
• Region III Social Service Redesign
• Sawtooth Bluffs Recreation Planning Committee
• Septic Advisory Committee
• Vacation Rental Committee
Page 73 of 152
Page 74 of 152
REPORT
TO:
FROM: Braidy Powers
DATE: March 26, 2019
SUBJECT: Agreement for Brush Disposal
DESCRIPTION: Agreement for Brush Disposal
RECOMMENDATION: Approve a Participating Agreement between Cook County and the Forest Service for brush disposal at federal sites.
SUMMARY: The agreement allows the county to dispose of brush at six forest service sites at no cost. The county agrees to make the public aware of the rules and the forest service agrees to burn the piles.
PURPOSE: The public is cutting brush to meet firewise standards and prevent private property damage and the spread of fire to other locations and burning within a pit reduces the risk of fire spreading.
FINANCIAL IMPLICATIONS: No cost to the county.
Page 75 of 152
Page 76 of 152
UTHORXTX’
. OMB 0596-0217USDA, Forest ServlceFS_1500_]6G
Cook County has actively been involved in the Firewise USA program and works withlocal residents on making the space around their property compatible with the Firewiseprincipals. Cook County has several Firewise USA recognized communities.
This agreement bene?ts Cook County by giving community members a place to dispose ofmaterials that are promoted for removal through the Firewise USA program. Thisagreement bene?ts the USFS by giving home owners a place to dispose of their hazardousfuels which will provide for greater ?re?ghter safety in the event of a wild?re.
The USFS and Cook County will both bene?t from this agreement by providing a locationfor home owners to dispose of their woody debris in accordance with Firewise USAstandards. This will lead to more defensible space around home which will provide a saferwork environment for ?re?ghters in the case of wildland ?re suppression.
In consideration of the above premises, the parties agree as follows:
III. COOK COUNTY SHALL:
A. LEGAL A . COOK COUNTY shall have the legal authority to enter intothis agreement, and the institutional, managerial, and ?nancial capability to ensureproper planning, management, and completion of the project, which includes fundssuf?cient to pay the non-Federal share of project costs, when applicable.
B Be responsible for the informing the public of materials that are allowed to bedisposed of in the burn pile, signs that inform the public of those materials, andremoval of all unapproved materials.
C. Cook County will hire a contractor to push bumable material into compact piles orpile the material with county owned equipment. Cook County will also post signsstating the materials that are allowed to be put in the pits, remove any unauthorizedmaterials that are put in the pit, and post locations of the pits and when they areavailable for public use. The brush disposal sites are in the following locations.
Cross River Pit, FR 1353 off Gun?int Trail, in the NE ‘Aof the SE ‘Aof Sect. 26, T65N,R4W;East Bearskin Pit, East Bearskin Rd., in the NE ‘Aof the NW ‘Aof Sect. 14, T64N, RlW;Greenwood Pit, Shoe Lake Road, in the NE ‘Aof the NE ‘/1of Sect. 22, T64N, R2E;Ball Club/Airport Pit, 224 Ball Club Rd, in the NE ‘Aof the NW ‘Aof Sect. 23, T62N,R1W;Pike Lake Pit, Cascade Bluffs Rd., in the SE ‘Aof the NW ‘Aof Sect.14, T61N, R2W;Caribou Pit, FR 1239 off Caribou Trail, in the NW ‘Aof the SE ‘Aof Sect.3, T60N, R3W
Page 2 of 8 (Rev. 9-15)
Page 77 of 152
Page 78 of 152
OMB 0596-0217USDA, Forest ServiceFs_1500_16G
To the U.S. Forest Service Program Manager, at the address speci?ed in theagreement.
To COOK COUNTY, at the address shown in the agreement or such otheraddress designated within the agreement.
Notices are effective when delivered in accordance with this provision, or on theeffective date of the notice, whichever is later.
PARTICIPATION IN SIMILAR ACTIVITIES. This agreement in no way restrictsthe U.S. Forest Service or COOK COUNTY from participating in similar activitieswith other public or private agencies, organizations, and individuals.
ENDORSEMENT. Any of COOK COUNTY’s contributions made under thisagreement do not by direct reference or implication convey U.S. Forest Serviceendorsement of COOK CUUN'l‘Y's products or activities.
USE OF U.S. FOREST SERVICE INSIGNIA. In order for COOK COUNTY to usethe .S. Forest Service Insignia on any published media, such as a ‘v‘v’ebpage, printedpublication, or audiovisual production, permission must be granted from the U.S.Forest Service’s Of?ce of Communications (Washington Office). A written requestwill be submitted by the U.S. Forest Service to the Of?ce of CommunicationsAssistant Director, Visual Information and Publishing Services, prior to use of theinsignia. The U.S. Forest Service will notify the COOK COUNTY when permissionis granted.
NON-FEDERAL STATUS FOR COOPERATOR PARTICIPANT. COOKCOUNTY agree(s) thatany of COOK COUNTY ‘s employees, volunteers, andprogram participants shall not be deemed to be Federal employees for any purposesincluding Chapter 171 of Title 28, United States Code (Federal Tort Claims Act) andChapter 81 of Title 5, United States Code (OWCP), as COOK COUNTY herebywillingly agree(s) to assume these responsibilities.
Further, COOK COUNTY shall provide any necessary training to COOKCOUNTY’s employees, volunteers, and program participants to ensure that suchpersonnel are capable of performing tasks to be completed. COOK COUNTY shallalso supervise and direct the work of its employees, volunteers, and participantsperforming under this agreement.
MEMBERS OF CONGRESS. Pursuant to 41 U.S.C. 22, no member of, or delegateto, Congress shall be admitted to any share or part of this agreement, or bene?ts thatmay arise therefrom, either directly or indirectly.
NONDISCRIMINATION. The U.S. Department of Agriculture (USDA) prohibitsdiscrimination in all its programs and activities on the basis of race, color, nationalorigin, age, disability, and where applicable, sex, marital status, familial status,
Page 4 of 8 (Rev. 9-15)
Page 79 of 152
Page 80 of 152
Page 81 of 152
Page 82 of 152
K. /527//9FRENZEL’
. OMB 0596-0217USDA, Forest ServiceFS_150O_16G
will expire. The expiration date is the ?nal date for completion of all work activitiesunder this agreement.
W. AUTHORIZED REPRESENTATIVES. By signature below, each party certi?es thatthe individuals listed in‘this document as representatives of the individual parties areauthorized to act in their respective areas for matters related to this agreement. Inwitness whereof, the parties heretohave executed this agreement as of the last datewritten below.
VIRGINIA STORLIE, Chair DateCook County Board of Commissioners
Date
The authority and format of this agreement have been reviewed and approved forsignature.
BRENDA K. DateU.S. Forest Service Grants Management Specialist
BurdenStatement
Accordingto thePaperworkReductionActof1995,an agencymaynotconductorsponsor,and a personis notrequiredto respondtoa collectionof informationunlessitdisplaysa validOMBcontrolnumber. ThevalidOMBcontrolnumberforthisinformationcollectionis 0596-0217.Thetimerequiredto completethi
sinformationcollectionisestimatedto average4 hoursper response,includingthe timeforreviewinginstructions,searchingexistingdata sources,gatheringandmaintainingthedataneeded,andcompletingandreviewingthecollectionofinfonnation.
TheUS DepartmentofAgriculture(USDA)prohibitsdiscriminationinallitsprogramsandactivitieson thebasisofrace,color,nationalorigin,age, disability,andwhereapplicable,sex, maritalstatus,familialstatus,parentalstatus,religion,sexualorientation,geneticinformation,politicalbeliefs,reprisal,orbecauseallorpartofan individual'sincomeis derivedfromanypublicassistance.(Notallprohibitedbasesapplyto allprograms.)Personswithdisabilitieswhorequirealternati
vemeansforcommunicationofprograminformation(Braille,largeprint,audiotape,etc.)shouldcontactUSDA‘sTARGETCenterat 202-720-2600(voiceandTDD).
To?lea complaintofdiscrimination,writeUSDA,Director,Officeof CivilRights,1400IndependenceAvenue,SW,Washington,DC20250-9410or calltollfree(866)632-9992(voice).TDDuserscancontactUSDAthroughlocalrelayortheFederalrelayat (800)877-8339(TDD)or(866)377-8642(relayvoice).USDAi
sanequalopportunityproviderandemployer.
Page 8 of8 (Rev. 9-15)
CONSTANCE CUMMINS Forest SupervisorU.S. Forest Service, Superior National Forest
Page 83 of 152
vi_.. W
ms78m Tm".N3988 ms_o
ovmixma
8.38.38.m$.ma
8.33.3
8.3oodm;
8.8o.~a8.38.mm~.$
co.om
8.3
cocmco.cmco.cmco.cmoo.cm8.3
.Amc:o_SnEcoo co
oz .Uo_>_
..\..oo.o8EV
..\..mm.%as
.x.E.8E
8.o8.~a
8%8.892»
8.3codeco.cmco.coc.N:m8.:8.3
vcm00.=..Ow :0
_.mama
Ev u 6+: _m.b._.
3 n 3 + 8+3Qmcm oo?gwnooo _m__OF
S n 3 + 3+8n Emcw mo_>$w E90”. _EoH
no:8.3
8.38.3
8.38%8%8.38.38.3,.
._2m.wo_ooo
B:30
so
owndam: onE:
8.m$.§
oo.cm
oo.m$.a
co.owco.cmco.cm
_m
co.omoo.cmS.ma~.;
cmmocoz
E
mCC.5_O0 __<“.202AE._On_tozmc :m_...__a_o:m:_n_mEoEom._m<
u:_u:E _m._muwn_350 o: m_29:. .2ucmmu.9: 3 ammom.__>_mHo: m_..o:...._onoooo.._._.AN.
ucmuwuooaxwm_wEoo:_ E?moa oz Ccu_._0—._>>UOWS03 >NE —._N_l_m_o:m:_u_m__:.
moc-ocmcmo_.T<n_-m_.
2302
_m8_
momouommEm>D n._
muwou..o9__u:_ aooo.9053»
$50
$50
mc_E:n_w_m:9m_>=mm__oa:m
EOEQ_:Um_
_m>m.?
._oom.:mm_._m_mm
”X_._uNE :m_n__m_o:u:_u_
oz EmEm9m<._o..m.ooooooz EmEmm:m<
u:wE;om=<
?O_>._0m .mo.ou_
Page 84 of 152
Page 85 of 152
lation
rIesILahor 5 ,293
$0.
$0
Calculation
WORKSHEET FOR
FS Non-Cash Contribution Cost Analysis. Column (a)
Use this worksheet to perform the cost analysis that supports the lump sum figures provided in thematrix. NOTE: This worksheet auto populates the relevant and applicable matrix cells.
UOSI element SBCIIOHS may De Oelele? Of lines may 08 HIGGGH, IT TTOIappncaoie. Line Items may De
added or deleted as needed. The Standard Calculation sections provide a standardized formula fordeterming a line item's cost, e.g. cost/day x # of days=tota|, where the total is calculated automatically.The Non-Standard Calculation sections provide a write-in area for line items that require a calculationformula that is other than the standardized formules, e.g. instead of salaries being calculated bycost/day x # of days, costs may be calculated simply by a contracted value that is not dependent ondays worked, such as 1 employee x $1 ,200/contract: $1,200. Be sure to review your calculations whenentering in a Non-Standard Calculation, and provide a brief explanation of units used to makecalculation, e.g. '1 month contract,‘ on a line below the figures.
SalariesILaborStandard CalculationJob Description Cost/Dav # of DavsGS-4 employee 114.40 6.00GS-5 employee $128.00 2.00GS-8 employee $175.60 2.00
Non-Standard Calcu
Total Sala
TravelStandard CalculationTravel Expense Employees Cost/T rip # of Trips
Non-Standard Calculation
Total Travel
Equipment
Standard CalculationPiece of Equipment |# of Units Cost/Dav # of Davs
Total
Total
Total
$686.40$256.00$351.20
$0.00$0.00
1 .60
00$0 00$0 00$0 00$0 00
.00
$0 00$0 00$0 00$0 00
Page 86 of 152
S0
T Eq lpment $150.00
I
fuel $0. ,
$0.00
PP_
$0.
Sta lationPaper # $0.
-Standa
$0.-Standard Cale $0.
Tots
Subtotal
FS
Cost/Item Total)0 $3.00
otal u
Standard CalculationSupplies/Materials l#of Items Cost/Unit TotalDrip torch 50.(
|Non-StandardCalculation
Total Su |ieslMateria|s
Cost/Unit Total
ndard CalcuMaterial of Units
Non rd Calculation
Total nt
Other $1 443.50ard Calculation
item # of Units
Total0
Non ulation
I Other
Subtotal Direct Costs
Forest Costs
Current Overhead Rate Direct Costs$1 443.6
Total
.00
$150.00$0.00$0.00$0.00
00
00$0.00$0.00
00
.00
0000
Page 87 of 152
$
T Salarl
$0.00
$0.
$0
ndard calcu.7
$0.
WORKSHEET FOR
Coo erator Non-Cash Contribution Cost Ana is Column c
Use this worksheet to perform the cost analysis that supports the lump sum figures provided in the matrix.NOTE: This worksheet auto populates the relevant and applicable matrix cells.
Cost element sections may be deleted or lines may be hidden, if not applicable. Line items may be added ordeleted as needed. The Standard Calculation sections provide a standardized formula for determing a lineitem's cost, e.g. cost/day x # of days=tota|, where the total is calculated automatically. The Non-StandardCalculation sections provide a write—inarea for line items that require a calculation formula that is other than thestandardized formules, e.g. instead of salaries being calculated by cost/day x # of days, costs may be calculatedsimply by a contracted value that is not dependent on days worked, such as 1 employee x $1 ,200/contract=$1,200. Be sure to review your calculations when entering in a Non-Standard Calculation, and provide a briefexplanation of units used to make calculation, e.g. '1 month contract,’ on a line below the figures.
SalariesILaborStandard CalculationJob Description Cost/Dav # of Days Total
0.00$0.00$0.00$0.00$0.00
Non-Standard Calculation
otal esILabor $0.00
TravelStandard CalculationTravel Expense Employees Cost/Trip # of Trips Total
$0.00$0.00$0.00
00Non-Standard Calculation
Total Travel .00
Sta lationPiece of Equipment |# of Units Cost/Dav # of Days TotalHeavy equipment contract for pushing piles 12,000.00
$0.00$0.00$0.00
00
Page 88 of 152
Equinme 51 mo.
v{J;J[ ‘’
Standard Ca
$0
SN -Stand
PP“ so.oo
Sta ‘IF
$0.Non-Standard
nting
.00
ndarcl Ca
$0.00
3 - so.Coon $0.00
Total nt
Sulculation
Supplies/Materials # of Items
on ard Calculation
Total Su esIMaterials
ndard Calculation’aper Material # of Units
Calculation
Total Pri
erStandard CalculationItem # or Ul'I|tS
Non-Sta lculation
Total Other
Subtotal Direct Costs
Current Overhead Rate Subtotal Direct Costs12 000.00
Total Indirect Costs
TOTAL COST
Cost/Item |Total
Costl Unit Total
Cost/Unit Total
$12,000.00
Total
$12,000.00
00
$0.00$0.00
0.00
$0$0.00$0.00$0.00
00
Page 89 of 152
Page 90 of 152
REPORT
TO:
FROM: Braidy Powers
DATE: March 26, 2019
SUBJECT: Temporary Easement for Highway 61 Improvements
DESCRIPTION: Temporary Easement for Highway 61 Improvements
RECOMMENDATION: Approve by resolution the granting of a temporary easement on parcel 80-021-1315 to the State of Minnesota for improvements to Highway 61.
SUMMARY: The state provided us with an appraisal of like properties of like size (.07 acre) and offer an award of $500 for the temporary use thereof.
PURPOSE: For the use of the state in making improvements to Highway 61
ANALYSIS: The property is an irregularly shaped parcel of 2889 sq ft located at TH#61 and Gunflint Trail. The potential period of use ends 12/01/2022.
Page 91 of 152
CERTIFIED COPY OF RESOLUTION OF COUNTY BOARD OF COOK COUNTY, MINNESOTA
RESOLUTION NO. 2019- ADOPTED By
RESOLUTION NO. 2019-
WHEREAS, the State of Minnesota, acting through its Department of Transportation
(MnDOT) is purchasing a temporary easement on property owned by Cook County for
improvements to Highway 61. The property is described as:
A temporary easement for highway purposes in that part of Government Lot 2 of
Section 21, Township 61 North, Range 1 East, shown as Parcel 85 on Minnesota
Department of Transportation Right of Way Plat Numbered 16-25 as the same is on file
and of record in the office of the County Recorder in and for Cook County, Minnesota,
by the temporary easement symbol, said easement shall cease on December 1, 2022,
or on such earlier date upon which the commissioner of Transportation determines by
formal order that it is no longer needed for highway purposes.
WHEREAS, the Department of Transportation (MnDOT) completed an appraisal of the
property being purchased known by the state as Parcel 85. The certified appraised
amount is $500 parcel based upon the size of the parcel (.1 acres) and sales of
comparable sized parcels.
WHEREAS, the State of Minnesota will pay to the County of Cook $500 for the property
described above.
NOW THEREFORE, County of Cook agrees to grant a temporary easement on the
property described above to the State of Minnesota for $500.
Commissioner seconded the motion for the adoption of the resolution and it was
declared adopted upon the following vote:
Ayes:
Nays:
Absent:
STATE OF MINNESOTA County of Cook SS.
Office of County Auditor, I, Braidy Powers, Auditor of the County of Cook, do hereby certify that the
foregoing is a true and correct copy of the resolution adopted by the Cook County Board
of Commissioners on 26th day of March 2019 and that I am duly authorized to execute
this certificate.
Page 92 of 152
County Auditor
_____________________
By
__________________________Deputy
Page 93 of 152
TEMPORARY EASEMENT
c.s. 1602 (e1=1) 904. Parcel 85
Date: County of Cook
Forand in consideration of the sum ofDollars ($4,
County of Cook, a body politic and corporate under the laws of the state of Minnesota,Grantor, hereby grants to the State of Minnesota, Grantee, a temporary easement to be usedfor highway purposes on all that part of the following described property in Cook County,Minnesota:
All of the following:
A temporary easement for highway purposes in that part of Government Lot 2of Section 21, Township 61 North, Range 1 East, shown as Parcel 85 onMinnesota Department of Transportation Right of Way Plat Numbered 16-25 asthe same is on file and of record in the office ofthe County Recorder in and forCook County, Minnesota, by the temporary easement symbol, said easementshall cease on December 1, 2022, or on such earlier date upon which theCommissioner of Transportation determines by formal order that it is no longerneeded for highway purposes.
Grantor is the owner of the above described premises and has the lawful right and authorityto convey and grant the temporary easement herein granted.
The said Grantor does hereby release the State of Minnesota from any claims for damages tothe fair market value of the above-described area covered by this temporary easement andfor its use, or any claims for damages to the fair market value of the remaining property ofGrantor caused by the use of the temporary easement, including grading and removal ofmaterials from said easement area for highway purposes. Notwithstanding the foregoing,
an
‘
l!!PlEGtlllll
Page 94 of 152
Grantor does not release any claims Grantor may have as a result of the negligence of theGrantee, its agents or contractors, in conducting any of the above activities.
COUNTYOF COOK
ByIts Chairman of the County Board
Andits Auditor in his capacity asClerk of the County Board
STATE OF MINNESOTA ))SS.
COUNTYOF COOK )
The foregoing instrument was acknowledged before me this day of, ,by and
his capacity as Clerk of the County Board of County of Cook, a body politic and corporateunder the laws of the state of Minnesota, on behalf of the body politic and corporate.
NOTARY PUBLIC
My commission expires:
Page 2 of 3
, the Chairman of the County Board and Auditor inv
Page 95 of 152
This instrument was drafted by theState of Minnesota, Department ofTransportation, Legal and PropertyManagement Unit395 John Ireland Blvd.St. Paul, MN 55155-1800
Page 3 of 3
Page 96 of 152
§..g-1-1'
M“/D“ Wsk-°e' i‘Ri|]GiHiTOF WAY PARCEL LAYOUTMINNESOTA DEPARTMENT OF TRANSPORTATION
"0119"Topographic informofion required: Proposed R/W line 84 access +cIi<ing. Lo’r lines & dimensions.
Show nor+h arrow. 0u+I ine & Iocafion of buildings 84 improvemer?s. S+ree+s or highway fron+c|ge.
C.S. 1602(61=l)904
S.P. 1602-50 COUNTY cook _ PARCEL NO. 85
OWNER counfy of cook Scale 1“ = 25 f+.
\ E\
4 \ 6Aii
\
C.S.A.H.
Loyou+ ske+ch by I pecrson Da+e 8/23/2018 Parcel No. 85
Page 97 of 152
Page 98 of 152
REPORT
TO:
FROM: Braidy Powers
DATE: March 26, 2019
SUBJECT: Airport Project Change Order
DESCRIPTION: Airport Project Change Order
RECOMMENDATION: Approve by motion Change Order #1 in the amount of $7,7783.37 for the Beacon and Seaplane Ramp Replacement project, request FAA funding for the change, and authorize the Auditor-Treasurer to sign the change order and any other documents that may be necessary regarding this request.
SUMMARY: It was discovered that the project required installation of a quazite box to comply with electrical code. Also, additional bituminous removal, crushed aggregate base course, hand placed rip rap and bituminous pavement patch were needed to complete the project.
PURPOSE: The purpose of the changes was to successfully complete the beacon and ramp replacement projects.
FINANCIAL IMPLICATIONS: Cost of the change order is $7,783.37 based on quantity estimates. The final cost is expected to be around $4,200. The costs are eligible for FAA and state funding. If approved the county cost of 5% may be as low as $210.
Page 99 of 152
March 13, 2019
Jacob Martin
Federal Aviation Administration
6020 28th Ave. S. Suite 102
Minneapolis, MN 55450
Re: Cook County – Grand Marais Airport Change Order #1
AIP Project No. 3-27-0036-18-18
S.P. No. A1609-049
Dear Mr. Martin:
The Cook County – Grand Marais Airport along with RS&H have determined that necessary
changes are needed to the Beacon and Seaplane Ramp Replacement project. This change to the
original contract concerns the installation of an electrical quazite box to comply with electrical
code and addition bid item quantities to allow for proper replacement of both the beacon and
seaplane base. The Cook County – Grand Marais Airport understands that this is a necessary
change item to allow for improved beacon and seaplane operations at the airport.
The Cook County – Grand Marais Airport and RS&H have reviewed the proposed Change Order
and concur with the price to complete this work provided by Northland Constructors on
December 27, 2018. The negotiated cost of the electrical quazite box is $1,308.37, which is
comparable in price to previous projects where similar scopes of work were required. The
additional bituminous removal, crushed aggregate base course, hand placed rip rap and
bituminous pavement patch quantities all utilize established contract bid prices. The Cook County
– Grand Marais Airport has found that the proposal received from Northland Constructors is
reasonable and acceptable.
The Cook County – Grand Marais Airport has reviewed, and recommends, that the FAA concurs
with Change Order #1 submitted by RS&H and Northland Constructors.
Please let me know if you require any further information or documentation to process this
Contract Change Order.
Sincerely,
Braidy Powers
Cook County Auditor
Page 100 of 152
Em
a:E
.85
O__
m:m
aCam
i:da
mn_ 8.
»
OO
OX
oocz
ium
m>
zu_s
>m
>_m
>=
»_uO
_~._
.
o_._
>zm
mom
umx x
moc
mm
aZ0.,_
xmm
:.umo.
_mo4
Z:3
_om
:~:
.:8.o
8
>_U
mm
>za
zczm
mm
uom
-B.o
o8-3
-a
_u_»
o._m
o+om
mom
?joz
wm
moo
:m
mm
m_o
_m:m
mm
au_»m
o_m
om3m
3
_um
m_u
>m
m_»
“m
mm
;_ZO
.
38>
_€o_
._>
_o_o
8mo:
mom
aU
:_:E
._<
_zm
am:
nsm
zmm
0&3
2:33
.H
_._.
m_<
_um
mna
3_oz
C2_
._.
uanm
Dc>
Z._
._._
.<>
_<_O
:Z._
.
Hm
_mn.
2_nm
_ 0:2
2»m
ox_.
mm
emom
?H
Buo
w?
Nw
_E3E
oEw
m<
m3m
3zm
3o<
m_
A>
.E=
._o:
m_ 05
3::
m<
wab
oH
om
Lm
o.oo
m9:
33>
mm
«mm
m»mm
mm
m92
$A
>nE
_:o:
m_ 0
53::
238
.8N
o3.
89.8
»19
:.22
3an
mm
?Qm
mm H
A>
.EE
o=m
_ D53
22.
n<B
mw
oom
$~_.
..8
mm
::3E
o:m
wm
<m
Em
_.:
38:
A>
%=
:o:m
_ 052
::m
<$8
.8H
om
mho
obo
ao?r
.?.§
m.$
._.:m
mm E
msm
mm32
:E
Em
mo_
_o<
<_:
mm
&:2
3m3o
? Em
nosi
m?
uznm
uO
1mE
m_ 9
332
3mm
.m8.
oocu
?za
no:.:
mQ
?dhm
wm
o
.Em
:2nm
:o_,
_3.
.03
3%O
_dm
..zo
. A
ozm
snm
Oam
azo
. Aoo
zma?
m3
Em
_:m
.m__
m=
o: 2m
am_m
o:_o
m_ oc
mw
zmcoxm
_o:m 5
::m
&E
o:m
_
o:m
:§<
81m
m<
mB
_ca
_.m
3m.
<<
oE_:
o_:a
mm E
mqo
__o<
<_:
m_
-_:
w$_
_m=
o:2
ms
m_m
oEom
_ ncm
msm
coxz
mm
qE
mw
mm
oo:
umam_
moE
om_
ooqm
D:m
:E<m
n__.
:m.3
m:.mo
cm8
cioa
mm
mm
z mx?
zzmm
zm83
:m
V22
8u3
_.m
Qam
mas
._‘
moo
3E
méi
cw*2
Em
93.8
cmm
oo:
§__a
m€=
mag
m_m
oEom
_8:
8
2mm
:98:
3E
oo:o_
.C
oca?
«moo
aam
.._
.:m«m
8_.m
.E
mm
x_m
::u 8:6
3no
<<
m_.o
mgm
mm
amE
.m
zzm
zom_o
om:o
: E8
Em
mx_
m=
:m 353:
0:E
mqm
::_3
o<<
:93
8Q
mm
az.._
.:mE
ooom
maoo
:a::
8:6‘
umq E
mca
aooc
3m3m
_E
mm
Qm
m?z
mo8
mim
qE
mm
mm
.m
amS
Em
mxm
mzs
m3.
532%
.._
.:m8_
a::
mzx
mzo
mqoq E
mcm
moo
:oo
ém?
Em
m3:
38
cmo:
Em
<<
mm
~m
am3
Em
§5%
._o:
.0.
58
Em
osm
zmm
E_o
om._
o:_
mm
<m
E_
30.6
83%
:E
25im
am59
588
3:92
Em
oqoo
omm
o8:
6.U
mq
m_m
o3om
_oo
omm
zo-m
.a.m
m ms
Eam
aacz
ooo
:n_:
=_m
m__
o<<
ma 8
:m<
mso
Boq
mE
m:
m85
.2
8%2
E25
3o:
moo
:mm
oS_<
mom
zmu:
__..:.
_m23
.5co
xmm
mo:
<m
_<R
58m
omo_
m _o:
__ vo_3
omcz
mm
sE
mm
_moE
om_
<m
:=m
agom
moo
:m__
oE_:
m *2
oo3_
o__m
:om E
amqm
?mzo
m8
Em
ooam
~mo:
=m
3m:?:3=
_:o
E3E
mQ
mna
mm
.
Em
agic
:8
Em
_:m
»m__
m:o
:2
Em
2%..»
cox.E
mm
xo_o
B_o
2Q
EQ
EQm
qocs
aE
mm
x_m
::.o um
moo
:3E
.am
._o:
omcm
ma
*2m
ao__
._o:
m_
w_E
3_:o
cm_o
m<
m3m
:_«m
3o<
m_
mam
?mo_
mom
3m.:.
>3
mxq
m8
moc
mqm
«Sam
oq_o
::3_
:o:m
3m.m
:m. <
<m
m_.m
3o<
ma
mza
qmgm
omo
8oo
zam
o?E
mm
x_m
.EmE
czam
zoz
83::
8E
mo?
ooom
ma
mo.o
ozac
z. dim
om:um
mE
=oS
mg
83%
oqcm
moo
:a§
%._
o=$8
3
Em
éim
m9.
23am
mo:m
sooo
zmqc
ozoz
.
wm
wz.:8.
M_ a._ §.
o8
Page 101 of 152
738:
3.~0
3Q
asw
m0&
2E
vmm
mN
93
.25
mm
oosa u
oao:2
032%
0&9
3W
am_m
<m
38
Em
.mu_
mam
3mE2
Em
mx_
m.E
m mm
m Em
zmcm
mm oo
zo?m
?mE
mzx
m.
mm
ooqa
%m
<<
_:nm
Ea_
om.m
qE
mm
_oumm
ugm
_m<
m:o
: 2E
mm
xazz
noo
:2m
_m
Em
zxm
‘:o<
<m
<m
:cu
e:?m
3o<
m_
Em
mxw
zsm
Em
zxmE
mqm
SS
58
Em
<mm
czxo<
m_.
Em
:cm
mm
zm Emm
agim
am:9
2m
g m_o
<<
m?m
_m<
m:o
:E
m:
Em
<_o
:m_<
2583
.._
.ono
3um
:mm
.m2:E
mm
_m<
m=
o:
osm
som
.m
.E:_
o:m
_n:
m:E
_mm
2oE
mE
mo_
mm
nqm
nm?mc
mm
m 85m
mm
an3.
3c_
mom
n_ anB
um
m
5958
8m
__o<
< 2:E
m:m
<<
Em
zxm8
3mm
"E
mQ
mm
?sm_o
um qm
n:_q
m3m
:.m. C
:N
_:m
Em
2:ca
gcm
zzzm
m<<__
_ :9qm
m?o
amE
mE
msx
m_m
<m
:o:m
83m
m»
Em
%m
_§_
gmam
:m_o
um.
:_m
cm__
m<
mq E
m.“
Em
m&
_._%
2m
sm
_moE
nm_ac
mw
zmcoxm
unE
mE
?mm
mm
gnc
mzz
zmm
mm
m
zmom
mm
méo
zmzc
m8
m__
o<< B
aQ
oum
qm
ozm
rzoz
oz .¢o_s
5=$
man
83m
m. E
mu_
.o_.
mm
» ?mn:
:m3m
:.mB
Em
Ooo
x08
:2I
03.3
_<_m
E_m
>_G
o:.
>__
Eon
Ȥ_
_?m
xmE
mom
938
Em
wm
moo
:m
wm
m_u
_m:m
mm
3um
mu_
mom
3m3u
8_.m
o.m
amoo
:m_E
o:o:
23m
,5:
:2cm
m?m
zam
a.
._.:m
uzomo
? Em
m_m
o3om
_2.
3.3
cox E
mm
qm<
_m<
<m
a E_E
w_3
__m
q:m
3wo?
2o21
83u_
.m<
_o:w 3%
ozE
mm
_€o:
man
Em
uzom2
“,1 _
8m_,
?E
mu
BE
E8
cm?m
mm
ozm
im.>E
zozo
zmm
:2m
_3_m
? cm
mE
mm
nzom
am
. 33.0
093
8E
mm
c:<
<.m
<m
x~m
:w_o
: v§.m
o.n
E33
3:m
:E<
R3
_.S
._o:
o:om
sm_o
<<
m~m
a Em
=.a
_<E
:m_
:3:
9.3.
.2_m
Ooo
xO
o::.<
103
3_s
mE
_m26
0:m
_o:m
_2:
:m
m»:
3828
Em
oo::
mo§
.msc
am8.
.2%
3$3
8:am
:am
mm
m:m
:mo:
mn_
.8E
6ao
ocsm
i.>
__
m.E
Eo:
m_
ncm
zzzm
m<
<__
_ E___
Nm
g§m
<_o
_._m
_<ca
man
mm
$w__
m:m
aoo
szm
m.
:3:
vzom<
m_:
mm
. mm
m:
«moo
33m
:aw
Em
»E
mm
:m_<
m_m 2co
m._.m
mm
o:m
Em
:mm
mam
moo
mvn
ma.
15m
zmoz
mg
mm
}._:
qmcm
:am
3m
ow»
mm
=3m
.Hm
_msa
oo::
mo§
3:06
<<
_=u8
<E
mm
aQE
o:m
_
Eaz
smzo
s.8
mm
wa. Em
m>
>EE
m:
m=
oE__
=<%
§33a
_o=
.
j.m=
m%
.§2_
com
»2:
EE
033%
Oam
q_m
EE
mou
_ao:
2E
m03
.9.
._.m
m_:
_w
?msa
m Em
mm
»2
.+m
mm
o:m
c_m
:mm
m 3co
m?
._.E
mm
wo<
m$833
orm
zmm
mm
amm
uU8<
maman
moo
mu?
man
Um
8.__
Ixm
wx..20
.
C29
:H
mTM
mm
mJ
zom
frpz
uoo
zmam
coao
mm
U32
:O
OO
XO
OC
Z.a
<I
om>
zo_<
_>m
>_m
.>
_m_u
o_?
wea
n.Em
.3.
38.0
8
Page 102 of 152
mm
cmw
é..o
qP
dom
m_
Oo:
._.m
o8n
z2=
__m
_aO
o:m
5_o8
a
O:m
_.=
maw
:__
$5.8
rmxm
2D
55?
_<_z
amm
o».
v8__
mon
Ooo
xoo
::_<
IQ
33_<
_m_‘
m_m >
36:
mm
moo
:w
mm
wu_
m:m mm
mm
xmt_
mom
3m:.
mm
3$:o
m_
Ooz
zmo.
UE
<<
__6”
mac
95..
O:m
<<
_:m
”
xzu
.S
cam
$8:
m
2%1_
_mZ
o”m
:.:8.
o8
wcm
nzam
zosm
0:5:
mca
mon
mag
;m
_ o:m
~=mm
ox
zodw
osm
znm
m20
8%..
:m_m
:_am
a Em:2
3cm
_=no
€oE
$aS
8:5
nois
e.so
;5:
:E
5:m
un8<
mo2
..s22
.mno
:mm
uo_a
_:m
Eou
oma3
=5
9.3m
...E
San
:=
25w
ooas
n.oz
mzu
m03
2.2
<:_
:m:
.352
3:8
W25
man
...o_
§_%
032
£___
3.=
m_m
._ 55m
>8:
=m
n_,m
:u_:
mm
~.ca
mm
mc=_m
=$m
m:2
3.m
__ mE
.=om
u_muE
<_m
_o=
m2:6
mnm
o__.
_om
:o:m
mana
E._
..._:
nwm
:m__ m
uu_< 8
:5E
383
.m<
onE
a<_m
_o=
w.
Um
moz
vzozR
_<_o
n=2o
m=
o:”
_u8<
_%muz
om8_:
m8_
__m
5m
_moE
om_ n
cmm
zmco
x mum
"oq
Em
$23
vmm
oo:
Ecz
amzo
z8
3mm
.8%
ooau
zmso
m.
:saw
::_3
o<<
:53
6am
m_m
o3om
_S
ans:
9:3
:6cm
moo
:3:
23:0
2.>
23
o:m
_
ncm
wzm
cox_
m «m
o_E
_.m
a8m
o,_<
«Q.so
:68
Sm
:m
mo Qm
mqm
mm3
E25
U9.
omzm
ccvm
am_m
o.:o
m_ co
mm
.
n8<
Em
m98
¢E
mm
xgos
zno
_:o_
:n_m
:3?
Eco
:3m
,m:m
_m_m
agm
mm
ooim
aoo:
._.m
o§S
mza
u.
30.3
Em
zmam
a
msm
m?o
m F
Sm
em?
m
Um
?
Page 103 of 152
_u>
nmD
Zm
..
wW
OH
.Om
>H
.ca
n5.
3-;
>3:
O_:
:.:a
mm
:
9.3.
3..
>m
.::o=
m_
0558
wow
3..
wan
na: H
im
>aE
..mm
muD
oor
03:5
.>
:._.o
_.T
Q_.
EE
H<
—m
..mm
m35
:9~§
.Sm
.§:
Ean
:.€m
_E
:56
Sm
“:~u
..:.m
o=m
H_m
n:.F
_:.£
.om
omS
nc=
:._m
8:8
».o=
o4<
:.mm
_an:
.mou
_
=.o
._=
.Fs:
o._m
an:5
»._.
:.mm
m£5
5
. Hm
na?z
o. Em
a?:3
...2:
._:
.e_§
___:
::_
.53.
. 552
.H
A=
o:_.
m@
23.3
H3.
3%o
3281
»:H
$3.:
a33
.55
H3.
x.o
A53
:H
2.5.
3zo
;:_m
:aoo
zmzc
o?oa
8.;
Bm
zevn
m\_ 3
.9.
H93
:56
Sm
“:>
=.o
E:_
,9.
._.o
»m_
nm
\_w
om.w
NE
osm
a.5
8:8
mo=
9<:_
mn_
»_.E
nu:o
=m
n
ow
umom o
:a
$35
838
.2:5
...“
mo_
.2_:
_m3o
.Eu%
2:...
5.55
..
dnm
E.o
uom
m_m
m moo
n3,
.3
Q35
$0.:
2.0
38ow
E.o
com
m_.
.Hm
.W?—
m_
2.5.
8U
><
m
w>
<_<
_mza
amas
mu >
=o:
m_.
mm
w3.
._m
co_. 9
,_§
§Em
9<__
n§n_
.3.
.$3
.325
...%
am_«
m?i
na.o
_.
_=m
::o=
m=
nav
36ag
o13
2::
2:5‘
099%
mo=
9<_=
m=6
E:._
=m
38£5
2:o:
:659
8.
Ez>
zom
omkw
omm
uE
smno
oer
wqm
am 3:co
E53
8m
: won
ocim
:2E
5_:
E:
2:»:
95.
E:m
:nn
o_§_
.m8
5.5
soE
?om
omo:
m: %
:E.§
::.<
owoo
m m.:5
%_.
§__o
E8
omH
MN
X.
u?.E
039.
,<_:
n=m
m m:m
E=
S_
vQ.o
o:.m
mo58
cmE
x...
Ezw
sna
a_z=
.mam
,<:_
co%
_.=
&on
EQ
zzcm
acm
_m:$
~52
%e§
_2_
omvw
vazm
za.
n_.m
%.m
.E
5w
=9<
m=
nam3.
2::5
§._o
_.E
_::m
B:8
SE
omam
o:E03.
..
OO
C.m
O.:O
Zno
w?
E5
:_a9
m_m
.:mm9_
m8_
:Q.
mm
amm
8:..
E:E
_.m
oua
moz
mwe. m
: com
a. S693
8.B
a
mno
?av.$
3:_
o::.Q
_3
wm
qmoz
m Eoo
sbm
ozoz
2::
E5
axas
mm
oz %9.
25m
.a\o
..Ea
m_.
m:§
__._
.&_:
$.22
88:
8"S
Qn_
a::..
._:m
Em_=
o:_:
m95
8w
mao
sm cwO
:m8:
§.m
cmo:
._nm
__<
=8_
:n=
=..u
.25
5:.
:_.::
m:o
:m
5.
Em
aEon
omas
mm
ooE
_:a=
8m8
8:8.
man
: ezoc
za.
E8=
mE
£.m
:o:
ow_u
m__
mo:
w mza
zazm9.8
:.:5
:=%
_.m
mm
:2_
958.
52.
sm?m
m8m
::8w
o_.a
mo_
=m
.a__
_:m e
aao
=n=
:o:m
.1:
5._
_a3@
_&no
imam
:5»
m:__
.a_.
_.§a
__E
233
o:E
a%
2§=
§_w
:.:m
25oo
_._.
w2
8
En
ca.
omE
mée
.r:
o,<
_8m
o.m
:::m
_.. :8
::%
_.m
_m:Q
_rum :
8:5
85¢
BE
8:E
:o:w
eam
m?a
m8
.55
maz
g>
<m
::m_ w
asB
oa_ 05
:2...
2.2
mm
mou_ ~:
3E.~
$o_ E
<<
E.u
mao
:mno
_._o
.no_
.:
am..=
<m
:=.=
nte
&..E
m
Page 104 of 152
mes
a”?2:
:m
:9.8:
_a::
mo?
vmao
zmm
_oo:
._o CL
O.
.H_§
=_~
<2:
.HS
.w.Qm
cwm
m
3:2;
Em
ile
FE
D.~
.O_,
% Dm
oem
nO
n?~;
-%_-
_S_
m_=
a__ 8
.,. 8
..a
>95
5.W
u;
_.m
o=m
no_.
.OO
_.:
U29
m_m
n:_8
__ ._
.mn_
=..o
_om
_mm
_ ..2_.
._.§
.._m
2<_8
m
_u_.
&m
2 22:»
58:2
.
Page 105 of 152
Page 106 of 152
REPORT
TO:
FROM: Braidy Powers
DATE: March 26, 2019
SUBJECT: Airport Grant for Equipment Purchase
DESCRIPTION: Airport Grant for Equipment Purchase
RECOMMENDATION: Approve by resolution a $38,748.12 grant agreement with MN DOT for purchase of a new pickup truck and snow plow and authorize the board chair and auditor to execute the agreement.
SUMMARY: This replaces a 2004 Silverado pickup that has no current value. The plow is removable as the truck is a general service vehicle.
PURPOSE: To replace current vehicle. The truck is used daily.
FINANCIAL IMPLICATIONS: The state will pay 75% of the total cost of $51,664.16. The county cost is $12,916.04 and there is room in the general maintenance funding in 2019 based on 2018 budget analysis.
Page 107 of 152
Rev. #1, 7/06 Mn/DOT Agreement No. 1033791State Project No. A1609-50
GRANT AGREEMENT FOR AIRPORT IMPROVEMENTEXCLUDING LAND ACQUISITION
This Agreement is by and between the State of Minnesota acting through its Commissionerof Transportation (“State”), and theCount of Cook (“Recipient”).
WHEREAS, the Recipient desires the ?nancial assistance of the State for an airport improvementproject (“Project”) as described
in Article 2 below; and
WHEREAS, the State is authorized by Minnesota Statutes Sections 360.015 (subdivisions 13 & 14) and 360.305 to provide?nancial assistance to eligible airport sponsors for the acquisition, construction, improvement, or maintenanceof airports andother air navigation facilities; and
WHEREAS, the Recipient has provided the State with the plans, speci?cations, and a detailed description of the airportimprovement Project.
NOW, THEREFORE, it is agreed as follows:
1. This Agreement is effective upon execution by the Recipient and the State, and will remain in effect until June 30, 2021.
2. The following table provides a description of the Project and shows a cost participationbreakdown for each item of work:
Iten1 Description Federal Share State Share Local ShareNew 2018 Ram 2500 Tradesman Pick—upTruck & Boss 9’2” Plow(includes state sales tax) N/A 75% 25%
3. The Project costs will not exceed $51,664.16. The proportionate shares of the Project costs are: Federal: $MA, State:
$38,748.12, and Recipient: $12,916.04. Federal funds for the Project will be received and disbursed by the State. In the
event federal reimbursement becomes available or is increased for this Project, the State will be entitled to recover from suchfederal funds an amount not to exceed the state funds advanced for this Project. No funds are committed under this
Agreement until they are encumbered by the State. No more than 95% of the amount due under this Agreement will be paidby the State until the State determines that the Recipient has complied with all terms of this Agreement, and furnished all
necessary records.
4. The Recipient will designate a registered engineer (the “Project Engineer”) to oversee the Project work. If, with the State’s
approval, the Recipient elects not to have such services performed by a registered engineer, then the Recipient will designateanother responsible person to oversee such work, and any references herein to the “Project Engineer” will apply to such
responsible person.
5. The Recipient will complete the Project in accordance with the plans, speci?cations,and detailed description of the Project,which are on ?le with the State’s Of?ce of Aeronautics and are incorporated into this Agreement by reference. Any changesin the plans or speci?cations of the Project after the date of this Agreement will be valid only if made by written change order
signed by the Recipient, the Project Engineer, and the contractor. Change orders must be submitted to the State. Subject to
the availability of funds the State may prepare an amendment to this Agreement to reimburse the Recipient for the allowable
costs of qualifying change orders. '
6. The Recipient will make payments to its contractor on a \vork—progressbasis. The Recipientwill submit requests forreimbursement of certi?ed costs to the State on state—approvedforms. The State will reimburse the Recipient for the state
and federal shares of the approved Project costs.
a. At regular intervals, the Recipient or the Project Engineer will prepare a partial estimate in accordance with the terms ofthe contract, specialprovisions, and standard speci?cations for the Project(s). Partial estimates must be completed no
later than one month after the work covered by the estimate is completed. The Project Engineer and the contractor must
certify that each partial estimate is true and correct, and that the costs have not been included on a previous estimate.
b. Following certi?cation of the partialestimate, the Recipient will make partial payments to the contractor in accordancewith the terms of the contract, special provisions, and standard speci?cations for the Project(s).
Page 1 of4
Page 108 of 152
10.
ll.
12.
13.
c. Following certi?cation of the partial estimate, the Recipient may request reimbursement from the State for costs eligiblefor federal and state participation. A copy of the partial estimate must be included with the Recipient’s request forpayment. Reimbursement requests and partial estimates should 11otbe submitted if they cover a period in which there wasno progress on the Project.
d. Upon completion of the Project(s), the Recipient will prepare a ?nal estimate in accordance with the terms of the contract,special provisions, and standard speci?cations for the Project(s). The ?nal estimate must be certi?ed by the Recipient,Project Engineer and the contractor.
e. Following certi?cation of the ?nal estimate, the Recipient will make ?nal payment to the contractor in accordance withthe terms of the contract, special provisions, and standard speci?cations for the Project(s).
f. Following certi?cation of the ?nal estimate, the Recipient may request reimbursement from the State for costs eligible forfederal and state participation. A request for ?nal payment must be submitted to the State along with those projectrecords required by the State.
For a Project which involves the purchase of equipment, the Recipient will be reimbursed by the State in one lump sum a?erthe Recipient: (I) has acquired both possession and unencumbered title to the equipment;and (2) has presented proof ofpayment to the State, and (3) a certi?cate that the equipment is not defective and is in good working order. The Recipientwill keep such equipment, properly stored, in good repair, and will not use the equipment for any purpose other than airportoperations.
If the Project involves force-account work or project donations, the Recipient must obtain the written approval of the Stateand Federal Aviation Administration (FAA). Force-account work performed or project donations received without writtenapproval by the State will not be reimbursed under this Agreement. Force-account work must be done in accordance with theschedule of prices and terms established by the Recipient and approved by the State.
Pursuant to Minnesota Statutes Section 360.305, subdivision4 (g) (1), the Recipientwill operate its airport as a licensed,municipally-o\vnedpublic airport at all times of the year for a period of 20 years from the date the Recipient receives ?nalreimbursement under this Agreement. The Airport must be maintained in a safe, serviceable manner for public aeronauticalpurposes only. The Recipient will not transfer, convey, encumber, assign, or abandon its interest in the airport or in any realor personal property, which is purchased or improved with State aid funds without prior written approval from the State. Ifthe State approves such transfer or change in use, the Recipient must comply with such conditions and restrictions as theState may place on such approval. The obligations imposed by this clause survive the expiration or termination of thisAgreement.
This Agreement may be terminated by the Recipient or State at any time, with or without cause, upon ninety (90) dayswritten notice to the other party. Such termination will not remove any unful?lled ?nancial obligations of the Recipient asset forth in this Agreement. In the event of such a termination, the Recipient will be entitled to reimbursement for eligibleexpenses incurred for work satisfactorily performed on the Project up to the date of termination. The State may immediatelyterminate this Agreement if it does not receive suf?cient funding ?om the Minnesota Legislature or other funding source, orsuch funding is not provided at a level suf?cient to allow for the continuation of the work covered by this Agreement. In theevent of such termination, the Recipient will be reimbursed for work satisfactorily performed 11p to the effective date of suchtermination to the extent that funds are available. In the event of any complete or partial state govermnent shutdown due to afailure to have a budget approved at the required time, the State may suspend this Agreement, upon notice to the Recipient,until such goverrunent shutdown ends, and the Recipient assumes the risk of non—payment for work performed during suchshutdown.
Pursuant to Minnesota Rules 88002500, the Recipient certi?es that (1) it presentlyhas available suf?cient unencumbered?inds to pay its share of the Project; (2) the Project will be completed without undue delay; and (3) the Recipient has thelegal authority to engage in the Project as proposed.
Pursuant to Minnesota Statutes Section I6C.05, subdivision 5, the Recipient will maintain such records and provide suchinfomtation, at the request of the State, so as to permit the Department of Transportation, the Legislative Auditor, or the StateAuditor to examine those books, records, and accountingprocedures and practices of the Recipient relevant to thisAgreement for a minimum of six years after the expiration of this Agreement.
The Recipient will save, defend, and hold the State harmless from any claims, liabilities,or damages including,but not
limited to, its costs and attorneys‘ fees arising out of the Project which is the subject of this Agreement.
Page 2 of 4
Page 109 of 152
14.
15.
16.
17.
18.
19.
20.
21.
22.
The Recipient will not utilize any state or federal ?nancial assistance received pursuantto this Agreement to compensate,
either directly or indirectly, any contractor, corporation,partnership, or business, however organized, which is disquali?ed or
debarred from entering into or receiving a State contract. This restriction applies regardless of whether the disquali?ed or
debarred party acts in the capacity of a general contractor, a subcontractor, or as an equipment or material supplier. This
restriction does not prevent the Recipient from utilizing these funds to pay any party who might be disquali?ed or debarred
after the Recipient’s contract award on this Project.
All contracts for materials,supplies, or construction perfomied under this Agreement will comply with the equal employmentopportunity requirements of Minnesota Statutes Section 181.59.
The amount of this Agreement is limited to the dollar amounts as de?ned in Article 3 above. Any cost incurred above theamount obligated by the State is done without any guarantee that these costs will be reimbursed in any way. A change to thisAgreement will be effective only if it is reduced to writing and is executed by the same parties who executed this Agreement,or their successors in of?ce.
For projects that include consultant services, the Recipient and its consultant will conduct the services in accordance with the
work plan indicated in the Recipient’s contract for consultant services, which shall be on ?le with the State’s Of?ce of
Aeronautics. The work plan is incorporatedinto this Agreement by reference. The Recipient will confer on a regular basis
with the State to coordinate the design and development of the services.
The parties must comply with the Minnesota Government Data Practices Act, as it relates to all data provided to or by a party
pursuant to this Agreement.
Minnesota law, without regard to its choice-of-law provisions, governs this Agreement. Venue for all legal proceedingsarising out of this Agreement, or its breach, must be in the appropriatestate or federal court with competent jurisdiction inRamsey County, Minnesota.
For projects including federal funding, the Recipient must comply with applicable regulations, including, but not limited to,
Title 14 Code of Federal Regulations, subchapter 1,part 151; and Minnesota Rules Chapter 8800.
For all projects, the Recipient must comply, and require its contractors and consultants to comply, with all federal and state
la\vs, rules, and regulations applicable to the work. The Recipient must advertise, let, and award any contracts for the projectin accordance with applicablelaws. The State may withhold payment for services performed in violation of applicable laws.
Under this Agreement, the State is only responsible for receiving and disbursing federal and state funds. Nothing in this
Agreement will be construed to make the State a principal, co-principal, partner, or joint venturer with respect to the
Project(s) covered herein. The State may provide technical advice and assistance as requested by the Recipient, however, the
Recipient will remain responsible for providingdirection to its contractors and consultantsand for administering its contracts
with such entities. The Recipient’s consultants and contractors are not intended to be third paity bene?ciaries of this
Agreement.
Page 3 of4
Page 110 of 152
State Encumbrance Veri?cationIndividual certi?es that funds have been encumbered as required by Minn. Stat. §§ l6A.15 and 16C.O5.
By:
Date:
MAPS Order No:
RecipientRecipient certi?es that the appropriate pe1'son(s)have executed the Agreement on behalf of the Recipient as required by applicable
resolutions, chatter provisions or ordinances.
By:
Title:
Date:
Title:
Date:
Co1nn1issioner, Minnesota Department of Transportation
By:Director, Office of Aeronautics
Date:
Mn/DOT Contract Managementas to form & execution
By:
Date:
Page 4 of4
Page 111 of 152
CERTIFIED COPY OF RESOLUTION OF COUNTY BOARD OF COOK COUNTY, MINNESOTA
RESOLUTION NO. 2019- ADOPTED March 26, 2019
By Commissioner
RESOLUTION NO. 2019-
AUTHORIZATION TO EXECUTE MINNESOTA DEPARTMENT OF
TRANSPORTATION GRANT AGREEMENT FOR AIRPORT IMPROVEMENT
EXCLUDING LAND ACQUISITION
BE IT HEREBY RESOLVED, that the Cook County Board of Commissioners accepts
the state of Minnesota Agreement No. 1033791, “Grant Agreement for Airport
Improvement Excluding Land Acquisition,” for State Project No. A1609-50 at the
Cook County Airport and that the Cook County Board Chair and Cook County
Auditor-Treasurer are authorized to execute this Agreement and any amendments on
behalf of Cook County.
Commissioner Storlie seconded the motion for the adoption of the resolution and it was declared
adopted upon the following vote:
Ayes:
Nays:
Absent:
STATE OF MINNESOTA County of Cook SS.
Office of County Auditor,
I, Braidy Powers, Auditor of the County of Cook, do hereby certify that I have compared
the foregoing with the original resolution filed in my office on the 26th day of March, 2019, and
that the same is a true and correct copy of the whole thereof.
WITNESS MY HAND AND SEAL OF OFFICE at Grand Marais, Minnesota, this 26th day of March, 2019.
County Auditor _____________________
By __________________________Deputy
Page 112 of 152
REPORT
TO:
FROM: Jeff Cadwell
DATE: March 26, 2019
SUBJECT: Hovland Public Works Bid Award
DESCRIPTION: Hovland Public Works Bid Award
RECOMMENDATION: Approve the bid as recommended by Meyer Group with the Alternates as listed on the attached spreadsheet.
SUMMARY: Recommend that we accept the bid from S&C Masonry for $1,182,000 with the following modifications: eliminate the industrial curtain rack and wash bay curtain (No. 6) for a savings of $26,000; stockpile soils onsite (No. 8) for a savings of $12,000; make additional contractor-negotiated changes for a savings of $40,000; and add a change order for septic work at a cost of $21,000. These modifications, combined with a 5% construction contingency, bring the revised contract total to $1,180,200.
FINANCIAL IMPLICATIONS: Project bid and sitework can be completed with the funds available from the 2018A Capital Bond.
Page 113 of 152
Contractor Name &
Address
Addendums
1, 2, 3 Bid Guarantee Base Bid
Subcontractors and
Suppliers
Nordic Group xxx 5% $67,540 1,350,800.00$ Sitework Nordic Group 12/31/2019
Concrete Work Nordic Group
Pre-Engineered
Building Supplier
HVAC/Plumbing Work
Electrical Work Nordic ElectricRough Carpentry
Work Nordic GroupFinish Carpentry
Work Nordic Group
Deduct Alternate
No. 1
Deduct Alternate
No. 2
Deduct Alternate
No. 3 Alternate No. 4 Alternate No. 5
Deduct Alternate
No. 6
Deduct Alternate
No. 7 Alternate No. 8
Deduct Alternate
No. 9 Alternate No. 10 Alternate No. 11
$ (35,000.00) (9,000.00)$ (2,000.00)$ 16,000.00$ $ 1,050.00 (3,500.00)$ 3,000.00$ 3,500.00$ (1,000.00)$ 1,400.00$ (115,000.00)$
Contractor Name &
Address
Addendums
1, 2, 3 Bid Guarantee Base Bid
Subcontractors and
Suppliers
Gardner Builders xxx 5% $77,685 1,553,699.00$ Sitework TBD 12/31/2019
Concrete Work TBDPre-Engineered
Building Supplier TBD
HVAC/Plumbing Work TBD
Electrical Work TBDRough Carpentry
Work TBDFinish Carpentry
Work TBD
Deduct Alternate
No. 1
Deduct Alternate
No. 2
Deduct Alternate
No. 3 Alternate No. 4 Alternate No. 5
Deduct Alternate
No. 6
Deduct Alternate
No. 7 Alternate No. 8
Deduct Alternate
No. 9 Alternate No. 10 Alternate No. 11
$ (33,000.00) (8,640.00)$ 443.00$ (15,141.00)$ $ (1,025.00) (17,722.00)$ (3,377.00)$ (10,000.00)$ (903.00)$ 1,322.00$ (90,378.00)$
Subcontractors and Supplier Names Subcontractors and Supplier Values Remarks
Bid Tab
18-006 Cook County Hovland Public Works Building
3/5/19 12:00PM CST
Subcontractors and Supplier Names Subcontractors and Supplier Values Remarks
Nucor & Champion
Sheet Metal Solutions
Pa
ge
11
4 o
f 15
2
Contractor Name &
Address
Addendums
1, 2, 3 Bid Guarantee Base Bid
Subcontractors and
Suppliers Remarks
S&C Masonry xxx 5% 1,182,000.00$ Sitework S&C Masonry 12/31/2019
Concrete Work S&C MasonryPre-Engineered
Building Supplier Champion/Nucor
HVAC/Plumbing Work Carlson Plumbing
Electrical Work Nordic ElectricRough Carpentry
Work S&C MasonryFinish Carpentry
Work S&C Masonry
Deduct Alternate
No. 1
Deduct Alternate
No. 2
Deduct Alternate
No. 3 Alternate No. 4 Alternate No. 5
Deduct Alternate
No. 6
Deduct Alternate
No. 7 Alternate No. 8
Deduct Alternate
No. 9 Alternate No. 10 Alternate No. 11
$ (15,000.00) (8,640.00)$ (3,800.00)$ 4,500.00$ $ 1,025.00 (26,000.00)$ (3,000.00)$ (12,000.00)$ (900.00)$ No Change (124,000.00)$
Contractor Name &
Address
Addendums
1, 2, 3 Bid Guarantee Base Bid
Subcontractors and
Suppliers Remarks
Kraus Anderson xxx 5% $64,195 1,283,902.00$ Sitework Veit 12/31/2019
Concrete Work HMIPre-Engineered
Building Supplier Nucor
HVAC/Plumbing Work
Electrical Work Hunt ElectricRough Carpentry
Work Kraus AndersonFinish Carpentry
Work St. Germains
Deduct Alternate
No. 1
Deduct Alternate
No. 2
Deduct Alternate
No. 3 Alternate No. 4 Alternate No. 5
Deduct Alternate
No. 6
Deduct Alternate
No. 7 Alternate No. 8
Deduct Alternate
No. 9 Alternate No. 10 Alternate No. 11
$ (32,000.00) (8,640.00)$ (1,647.00)$ (15,141.00)$ $ (1,025.00) (10,086.00)$ (3,377.00)$ (10,000.00)$ (3,866.00)$ 1,045.00$ (80,018.00)$
Central Sheet Metal
Bid Tab
18-006 Cook County Hovland Public Works Building
3/5/19 12:00PM CST
Subcontractors and Supplier ValuesSubcontractors and Supplier Names
Subcontractors and Supplier Names Subcontractors and Supplier Values
Pa
ge
11
5 o
f 15
2
Alternate Key
Deduct Alternate No. 1: Provide a cost to DELETE the demolition of the existing public works Deduct Alternate No. 2: Provide a cost to DELETE all interior liner panels above 10’-0” AFF.
building onsite. The existing public works building shall remain onsite, to be demolished by See drawing 1/A3.1 for reference.
others after the completion of the project.
Deduct Alternate No. 3: Provide a cost to DELETE all acoustical tiled ceiling and light fixtures Alternate No. 4: Provide a cost to SUBSTITUTE the Aluminum Windows as specified in Section 085113
in rooms Toilet 103 and Break Room / Office 104, and ADD light fixtures in those respective with DeSCo i65 series 48”Width x 36”Height Project Out windows. Execute window details
rooms. Furnish (3) type B fixtures in each room in lieu of the acoustical tiled ceiling and type 1,2,3,4,5,6/A7.2 with the DeSCo i65 frame aligned to match the outside face of the originally detailed
A fixtures. window frame. The window head height shall remain at 7’-0”.
Alternate No. 5: Provide a cost to SUBSTITUTE bypass girts in lieu of flush girts as detailed for Deduct Alternate No. 6: Provide a cost to DELETE the industrial curtain rack and wash bay curtain.
the Metal Building System.
Deduct Alternate No. 7: Provide a cost to SUBSTITUTE Door 101A 16’x16’OHD with a 9’x8’OHD Alternate No. 8: Provide a cost to stockpile subgrade soils on-site in lieu of trucking off-site. Placement of
of same attributes and manufacturer. Maintain the centerline placement between grids D & material shall not impede access to any site facilities or exits.
E.
Deduct Alternate No. 9: Provide a cost to DELETE all metal lockers in Toilet 103. Fiberglass Alternate No. 10: Provide a cost to SUBSTITUTE motion activated light fixtures in lieu of photocell
reinforced panels shall be the finish material on the wall. activated light fixtures.
Alternate No. 11: Provide a cost to DELETE one bay of the building in its entirety between
grids A and B. The wash bay curtain, Door 101E, two window #1, and hotsy pressure washer
system shall remain as part of the project; relocated between grids B & C. All mechanical and
electrical systems shall remain in the project as shown so as to maintain the potential of
adding the bay in a future project.
Bid Tab
18-006 Cook County Hovland Public Works Building
3/5/19 12:00PM CST
Pa
ge
11
6 o
f 15
2
U_.
Fc.
_.I
oazn
m.
so<
<9.
m%
2.2
2.8.
.m
ay#2
09.
..?Z
238
»
WC
j3
3.2
Bw
amo_ T
3::
SF
Q;
>m
n:Z
m0:
:Nm
xm%
mQ
_zo
0%nz
mza
m.
nmm
..mQ
_zo
0%m
z<_a
ozzm
za.
mhm
amom
m
Em
nm%
<m
__
nocz
a >Q
35_m
aam
8ano
ox9.
5.2
nocz
zocm
m“S
H<
<. N
anm
aam
ma
mam
aa_<_m
am_m
._<
_zam
mo»
mm
”no
oxno
::.a
<I_.
_o<
_m:n
_.§=
n<
<oa
_Gm
mam
mm
I
mE
&:m
25$
:o<
_m:u
._<
__::
mu9
..m,
.3
1:
_.
max
m<
_m<
< m.xm
no33
m:n
_m:o
:-
zms.
..2_
:m-o
3.§
am-
>m u
aoaa
mm
a:m
am Koc
am
axm
<_m
<< m
.mm
noaa
smsu
mzo
zo:
Em
mco
<mam
amam
snm
aua
o_.m
na.
O:
_<_m
an_.
_m
‘N05
ma z
oos._
<_m
<m
am
aocn>a
n::m
nEam
noaa
cnam
a.m
9.2:
ma o
umas
monS
m8%
no.3
?I
_._o
<_m
:a 955
<<
oa_a
_um
n._=
.<.
2%im
amou
msm
ac<
mam
E<wo
émam
.moo
r 92.2
>ca
_noa
1m.4
nma<
<m
__\ no
c:.2
>a3
_:_m
aam
8aW
.23
_<_m
<m
a.>
_>1
va_a
.n_u
m_
>an
::m
n.a\v
ao_.
mna
Zm
zmm
maa
oa_<
_m<
ma
mao
cu>an:
_.am
nEam
39.
5:.
_<__
aSm
mo.
8. Em
nocs
cxm
xm_u
amm
ma_
.8:<
mm,
>an
_.:.n
mnn o
zar
m uaa
mna
.>
_mo. c
amm
mza
2385
.2m
a_m
_:m
ma.
_Aa<
m.a
m:mom
ama.
._.:m
mnu
mam
za_.
.O<
< 2&
2oa
.Sm
_oao
_.m
nasa
wm
wn_<
_m...
o:a< 2
mam
aa_<_m
am_m
._<
_:5m
moa
mm
a?b
mw
ooo.
oa_.
_ma ea__
..§ca
:<
<m
amam
nm_<
ma :03
_Aam
cm->
aam
amo:
.2o
an__
nno
zmaa
cnzo
z mm
maa
zma
mga
ma.
>__
mam
amuc
amzm
no33
maQ
m_
mm
:mam
_ nosa
amna
oam
.>
_mo.m
_m<
m: 35
>_a
ma:
mam
ma_
ua_.
nmm
Em
amam
nm_<
mn_ :03
aa_o
_21o
ano
smam
amzo
s3
arm 0
932
wom
an.
no::
a<>
a3_:
_m.a
am8a
m, n
o::.a
<m:m
_:m
ma.
Z_m
<m
a 90%
am.<
_m<
<m
n_:5
cam
:c3:
.8_m
3._a
amm
:_m
a_:m
mw
o3_m
m.o
:mm
aaQ
mam
a33m
n_.3
3m
__
855
saw
amnm
_<m
n_ <<m
amnc
m_ :3
..
..,
cuo:
am<
._m
<<
oaE
mm
am25
3.28
.m
. n:m_§
nm.:o
:mca
:5m
a%?
Em
mam
amno
33m
:g3m
33m
s.
mm
amm
3ma_
a883
.35
:5ua
o_.m
n.a
cmm
émaa
mq
8$6
.<_m
mo:
a< 2m
amaa im
am?
_<_z
.. aim
mém
aa
G_o
maa
_:m
a:m
_am
E=
.28o§
m._
=m
vmaa
oa3m
:nmm
oaam
,_.m
_ooa W
_<_m
.am
a_m
_mvm
<3m
:awoa
ammaa
uaou
mam. am
n?am
aS
mca
mzn
mwmm 2
22:2
.3
.3m
ma W
noza
amna Uo
n:3m
a:m
.
>5%
8_.
Em
mm
mE
aS
mua
o_.m
n.a.
mm
ia%
=§.
.9.
8a_.
a_. 2
::mxm
<8>
_am
a:m
amm 3
-5.
._._
..m wom
an 31$.
:38
2532
3m5:
:m
:<2:
2€2
53a:
m< 3m
<:m
<mam
_m:<
m 89:
,,
_ _
amno
asas
maa
maa
s8
253.
.,
f.
.
.a:m
:_a. :
3
V33
\...
.23
_<_m
<m
a.>
_>. Q
0._.
mm
U2.
-na
_:n_
nm_
>an
::m
n.a
no_n
=m
Page 117 of 152
SC Masonry
Base Bid 1,182,000.00$
Alternate 1 building demolition -$
Alternate 2 delete interior panels above 10' -$
Alternate 3 delete acoutistical tiles and change lighting in finished spaces -$
Alternate 4 substitute aluminum windows -$
Alternate 5 substitute bypass girts in lieu of flush -$
Alternate 6 delete industrial curtain rack and washbay curtain (26,000.00)$
Alternate 7 substitue one small overhead door -$
Alternate 8 stockpile soils onsite (12,000.00)$
Alternate 9 delete lockers -$
Alternate 10 substitute motion activated lights -$
Alternate 11 delete fourth bay -$
Contractor Negotiated alternates
mechanical delete two make up heat units, air conditioning, modify drains, hot
water heater
(31,000.00)$
electrical delete electrical for above (2,000.00)$
construction reduce 4" foam to 2" foam (7,000.00)$
Construction total 1,104,000.00$
contingency 5% 55,200.00$
Site Improvements (change order)
Septic holding tank for floor drains 6,000.00$
septic for plumbed fixtures 15,000.00$
Project bid acceptance total 1,180,200.00$
Page 118 of 152
REPORT
TO:
FROM: Jeff Cadwell
DATE: March 26, 2019
SUBJECT: County Assessor Appointment
DESCRIPTION: County Assessor Appointment
RECOMMENDATION: Recommend that the board authorize the positing of the vacancy of the County Assessor position for Cook County.
SUMMARY: Todd Smith was conditionally appointed County Assessor in September 2016 and given two years to complete his SAMA certification. Auditor/Treasurer Braidy Powers appointed Todd Smith to perform the duties of county assessor for 90 days from September 26, 2018 to December 26, 2018. The Cook County board asked the Commissioner of the Department of Revenue for a 90 day extension of this appointment which was granted through March 26, 2019. The MN Department of Revenue has considered this position to be vacant since September 26, 2018 and is requesting that Cook County take appropriate steps to fill this important position with a qualified candidate.
ANALYSIS: 273.061 ESTABLISHMENT OF OFFICE FOR EACH COUNTY.
§Subdivision 1.Office created; appointment, qualifications. Every county in this state shall have a county assessor. The county assessor shall be appointed by the board of county commissioners. The assessor shall be selected and appointed because of knowledge and training in the field of property taxation and appointment shall be approved by the commissioner of revenue before the same shall become effective. Upon receipt by the county commissioners of the commissioner of revenue's refusal to approve an appointment, the term of the appointee shall terminate at the end of that day.
The commissioner of revenue may grant approval on a probationary basis for a period of two years. The commissioner must base the decision to impose a probationary period on objective and consistent criteria. At the end of the two-year probationary period, the
Page 119 of 152
commissioner may either refuse to approve the person's appointment for the remainder of the person's four-year term, approve the person's appointment but only for another two-year probationary period, or unconditionally approve the person's appointment for the remainder of the four-year term for which the person was originally appointed by the county board. The criteria shall not be considered rules and are not subject to the Administrative Procedure Act.
Notwithstanding any law to the contrary, a county assessor must have senior accreditation from the state Board of Assessors by January 1, 1992, or within two years of the assessor's first appointment under this section, whichever is later.
Page 120 of 152
600 N. Robert St., St. Paul, MN 55146 An equal opportunity employer www.revenue.state.mn.us This material is available in alternate formats.
January 25, 2019
Mr. Jeffrey Cadwell
Cook County Administrator 411 W 2nd Street Grand Marais, MN 55604 Extension to Appoint a County Assessor in Cook County
Dear Mr. Cadwell,
The Minnesota Department of Revenue has reviewed your request to extend the 90-day period for appointing a county assessor. Your original 90-day period expired December 25th, 2018. The Commissioner of Revenue may extend the 90-day period (See Minnesota Statute 273.061, subdivision 2.) We grant an extension to fill the county assessor position in Cook County until March 25th, 2019. The appointee must apply to the department for confirmation of the appointment and submit the necessary documentation. The appointment will not be final for the remainder of the four-year term until the Commissioner confirms the appointment. The success of our state’s property tax system rests on the trust established with the citizens of Minnesota. This trust is directly related to the leadership ability, skills, talents, professionalism, and experience of county assessors. To best-serve Minnesota taxpayers, it’s critical to appoint the best individual to be county assessor –someone who can accurately administer property tax laws, adapt as changes are enacted by the Legislature, and lead others to do the same. Please keep us posted on your progress. If you have questions, or if we can assistant you in fulfilling your responsibilities, contact me at the number below. Sincerely,
Jon Klockziem Director Property Tax Division 651-556-6108 [email protected]
Page 121 of 152
Page 122 of 152
REPORT
TO:
FROM: Judy Hill
DATE: March 26, 2019
SUBJECT: Job Description Updates
DESCRIPTION: Job Description Updates
RECOMMENDATION: Approve updates to four Cook County job descriptions as recommended by the personnel committee.
SUMMARY: The personnel committee met 3/19/19 to review job descriptions. The committee recommends approving the following job descriptions:
Department: Management Information Systems Job Title; System Administrator -update
Department: Auditor Job Title: Deputy Auditor/Treasurer/Bookkeeper -update
Department: Community Center/Extension Job Title: Community Center Assistant -new
Department: Community Center/Extension Job Title: Community Center/Extension Director -update
PURPOSE: The job description functions and minimum requirements more accurately represent county needs.
FINANCIAL IMPLICATIONS: The Community Center Assistant is a new job description. At some point the board will be asked permission to post this part time position. A part time employee will incur some financial cost.
Updates to job descriptions also lead to re-scoring. Occasionally a description is scored higher, (or lower), than the earlier score. If a score change occurs, the employee in that
Page 123 of 152
position could see either a small hourly increase, (less than $1/hour), or the employee could see a pay freeze.
ALTERNATIVES: Not approving the job descriptions would lead to inaccurate job related data as well as difficulty in hiring and evaluating employees.
CONCLUSION: Approve the four job descriptions.
Page 124 of 152
This institution is an equal employment opportunity employer. 1 | P a g e
Cook CountyPosition Description
JOB TITLE: Community Center Assistant DATE PREPARED: 1/23/19DEPARTMENT: CC Community Center DATE UPDATED:REPORTS TO: CC Community Center /Extension Director JOB GRADE: 130FLSA: Non-exempt CCEA Eligible
JOB SUMMARY:Provides support to the Cook County Community Center’s programs, facilities and grounds. Assists the Cook County Community Center / Extension Director in taking care of the day-to-day operations of the Community Center.
ESSENTIAL FUNCTIONS / RESPONSIBILITIES:The following duties are normal for this classification. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned as needed.
1. Office Support Supports the Cook County Community Center / Extension staff, clients, and volunteers with
data entry, photocopying, word processing of documents as requested. Updates and monitors agency information on bulletin boards and handouts in the lobby
area. Orders supplies Processes mail, files office documents and equipment as needed.
2. Customer Service Greets building visitors and building or grounds users. Answers phone, directs calls and
walk-ins, provides information and forms as needed, makes referrals, processes messages. Helps keep up-to-date schedules of users for the Community Center buildings and grounds
facilities. Processes building use payments, records receipts, and produces vouchers for bill
payments.3. Building and Grounds Maintenance
Checks the grounds to maintain cleanliness, report vandalism and garbage control. Fills-in as needed to clean facilities, wash dishes, do laundry, hang curtains. Reviews scheduled groups needs and provides required tables, chairs or equipment for
meetings and other events scheduled. Helps load rental tables and chairs with clients. Waters & weeds plantings; shovels snow as needed from time to time.
NON-ESSENTIAL FUNCTIONS:1. Perform other related duties as assigned.
MINIMUM QUALIFICATIONS:
Page 125 of 152
This institution is an equal employment opportunity employer. 2 | P a g e
Education and Experience High school diploma, plus one-year of post-secondary training and two (2) years of related
office or customer service experience. Or, an equivalent combination of education and experience sufficient to perform the essential and non-essential functions of the job.
Knowledge of computers and software including Microsoft Office Suite or similar. Ability to pass criminal background check specific to work with youth and vulnerable
populations. Ability to maintain confidentiality and impartiality. Ability to maintain professional relationships with supervisor, co-workers, volunteers, and
building and grounds users. Must possess behavior management and conflict resolution skills.
Required Certifications / Licenses: Must have a valid driver’s license.
INTERNAL / EXTERNAL RELATIONSHIPS: General public including visitors to our county as well as local residents. Building and ground clients /users Interdepartmental county staff
WORKING ENVIRONMENT: Duties are performed in a regular office environment with some outside work in all seasons. May involve exposure to cleaning solutions, rodent and insect traps, and exposure to unknown
plant samples.
PHYSICAL REQUIREMENTS OF THIS POSITION: Hear and speak effectively to communicate by phone or in person with director and other
employees to receive instructions and provide oral reports of conditions. Apply manual dexterity to take notes on cleaning and maintenance conditions and to operate a
computer keyboard and mouse. Apply visual acuity to read computer screens and printed instructions, drive to other facilities and
see both close-up and distances while cleaning and performing maintenance. Stand for extended periods of time to complete cleaning and maintenance work. Apply physical coordination to:
o Safely drive to county facilities under various road and weather conditions;o Handle tools and equipment used to clean and maintain facilities, including a lawnmower;o Move furniture and other items.
Physical ability to climb stairs and ladders, kneel, stand, grasp, balance, walk, stoop, reach, push and pull while cleaning and maintaining facilities and moving furniture.
Ability to lift and carry up to 70 pounds to carry equipment, supplies and furniture. Office work may include reaching for documents and supplies, standing to search through file cabinets, fingering to find files, grasping documents and repetitive motions such as typing or sorting.
Page 126 of 152
Cook CountyPosition Description
JOB TITLE: Community Center / Extension Director DATE PREPARED: 10/25/2016
DEPARTMENT: Community Center / Extension DATE UPDATED: 3/18/2019
REPORTS TO: County Administrator JOB GRADE:
FLSA: Exempt
JOB SUMMARY:Responsible for developing & managing the Community Center’s programs, facilities and grounds. Directly works with the CC Community Center Board of Trustees to set a vision, determine a strategic plan, set policies, fees, write grants to support the short and long-term goals of the Board of Trustees and Cook County Board of Commissioners.
The Extension director determines a yearly Plan of Work with U of M Extension Committee to provide new and on-going educational information, classes and programs to youth, adults, businesses and other entities in Cook County.
ESSENTIAL FUNCTIONS/RESPONSIBILITIES:The following duties are normal for this classification. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
1. Community Center:A. Develops and determines annual and long-range plans for buildings, grounds,
programs reflective of community’s changing needs. B. Produces marketing, manages schedules and supervises facility use for individuals
and groups by taxpayers and visitors to our county.C. Reports and arranges for cleaning, maintenance and repairs of buildings and
equipment in conjunction with County Maintenance Director or volunteer groups for building integrity and aesthetics.
D. Recruits, schedules, hires or oversees volunteers and part-time employees / for year-round activities, programs, and maintenance at the Community Center and surrounding facilities.
E. Provides structure, support, guidelines for the Cook County Community Center Board of Trustees and serves as a liaison from this advisory group to the Cook County Board of Commissioners.
F. Writes and supervises grants and programs sometimes solo or by collaboration with other community groups for Community Center structures, facilities and programs.
G. Develops and prepares annual budget for Community Center for review by the Cook County Community Center Board of Trustees. Presents budget to County Board of Commissioners. Tracks, codes, processes invoices for all expenses. Reviews and recommends budget fees and expenditures on a regular basis.
Page 127 of 152
Cook County Job Descriptions
2 | P a g e
“This Institution is an Equal Opportunity Employer”
H. Takes care of day-to-day operations for the Community Center office, grounds and building activities.
2. Extension:A. Develops an annual and long-range vision and strategic plan to guide Cook County
Extension work.B. Identifies, assesses and informs the U of M Extension Committee of county,
university and state issues pertaining to Extension work for Cook County.C. Prepares a comprehensive budget to reflect the programs and activities of Cook
County Extension.D. Researches funding sources for specific programs, oversees the development of
fund raising for those programs, and writes funding proposals, as required to underwrite Extension work in Cook County. Either does the research needed or recruits, hires, and supervises students for research projects as appropriate.
E. Establishes good working relationships and represents Cook County Extension across the state at various meetings and events to further Extension work in Cook County.
F. Develops, writes, publishes, and teaches classes in area of expertise specific to Cook County for youth and adult programs.
G. Supervises volunteer U of M Master Gardeners and Tree Care Advisors in Cook County.
H. Takes care of day-to-day operations that may include identifying horticulture plants, diseases, insects, tree issues, landscaping, soil test interpretation. Acts as a consultant to businesses and homeowners with site visits and testing as required.
I. Identifies and reports any new plant or insect pests that are found in Cook County to U of M Extension and / or Minnesota Department of Agriculture.
NON-ESSENTIAL FUNCTIONS: 1. Organize, manage and be responsible for all aspects of some community functions that
occur only because we sponsor them as a service to the community.2. Implements and supports youth programs in the county as requested.3. Develops and maintains the Incredible Exchange youth program and the Snacks and
Packs Backpack program.4. Develops, updates, teaches nutrition / gardening curriculum for school and summer
use for youth as requested.5. Perform other related duties as requested by the community.
MINIMUM QUALIFICATIONS:Education and Experience B.A. or BS degree or equivalent education / experience in business administration,
education, recreation, marketing or facilities management. Experience in biology, ecology, forestry, botany, agriculture, horticulture or similar area of study is also necessary.
Page 128 of 152
Cook County Job Descriptions
3 | P a g e
“This Institution is an Equal Opportunity Employer”
Must be proficient in using Windows Operating System as well as Microsoft Office applications (Microsoft Word, Excel and PowerPoint).
Knowledge of Photoshop, Adobe Illustrator, Publisher for creation of brochures and other marketing materials.
Knowledge of budget control methods, policies, procedures and grant writing skills. Ability to work collaboratively and build strategic relations with groups and colleagues
at the county level as well as at the regional and university level. Ability to collect and analyze data or situations and develop creative ways to solve a
problem or create a solution.• Skill in public speaking, create & deliver presentations to individuals and groups.
Required Certifications/Licenses Food Manager Certification Must have a valid driver’s license.
INTERNAL/EXTERNAL RELATIONSHIPS: This position will routinely have internal contact with the Cook County Board of
Commissioners, Cook County Administrator and various county department heads, elected governmental officials, part-time community center staff.
External contacts will vary greatly based upon the current research projects and plan of work being carried out but will include: U of M Extension Master Gardeners, U of M Tree Care Advisors, U of M Sustainable Development Partnerships, grant organizations & foundations, community groups, county residents, individuals, visitors, graduate students, vendors, etc.
Responsible for hiring /firing ice skating attendants and ice makers during the winter ice skating seasons.
Directs work to part-time maintenance workers at Community Center and volunteers. Responsible for recruiting, providing continuing education and evaluation for U of M
Master Gardeners for Cook County and any graduate students hired for temporary research projects.
WORKING ENVIRONMENT: Often required to work evenings and weekends for meetings with clients, programs
taught or sponsored by Extension or for events held at the community center.
PHYSICAL REQUIREMENTS OF THIS POSITION: Sit or stand at a desk for extended periods of time. Hear and speak effectively to communicate in person and over the phone with the public,
employees and others, including at professional levels outside the organization, to include attorneys, judges, law clerks, clients, law enforcement personnel.
Visual acuity to read computer screens and printed documents. Manual dexterity to type on a keyboard and use a computer mouse. Perform manual
tasks such as handwriting and searching through documents.
Page 129 of 152
Cook County Job Descriptions
4 | P a g e
“This Institution is an Equal Opportunity Employer”
Office work may include reaching for documents and supplies, standing to search through file cabinets, fingering to find files, grasping documents, and repetitive motions such as typing and sorting.
Ability to lift or carry up to 70 lbs. for moving tables, chairs, and other items as required.
Page 130 of 152
Cook CountyPosition Description
JOB TITLE: System Administrator DATE PREPARED: 8/10/2016
DEPARTMENT: Management Information Systems DATE UPDATED: 3/7/2018
REPORTS TO: Director of Information Systems JOB GRADE: 170
FLSA: Non-Exempt
JOB SUMMARY:Responsible for the implementation, maintenance, configuration, and the secure, reliable operation of computer systems; specifically, enterprise or business systems, such as servers, databases, and networks.The system administrator seeks to ensure that the uptime, performance, resources, and security of the computers managed meets the needs of the users and the County.
ESSENTIAL FUNCTIONS/RESPONSIBILITIES:The following duties are normal for this classification. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
1. Server Administration
Acquire, install, configure, upgrade server hardware and software Provide routine maintenance, security management, and develop maintenance
automation Troubleshoot, identify, and resolve issues Interface with vendors, providers, and users to determine requirements for new or
upgraded applications and systems. Develop and maintain system standards and documentation Monitoring and performance tuning to ensure availability of server resources and
optimization of resources Implement and maintain a backup and business continuity strategy for all county
servers and data2. Network Administration
Design, configure, deploy and maintain network infrastructure Monitor network use; recommend changes in service or access that impact network
availability Install and maintain network cabling & fiber optics for all county buildings Develop and maintain system standards and documentation Installation, configuration and ongoing management of printers, scanners, ITV
systems, wireless routers and other devices installed on the network in County facilities
3. Security Administration Design, configure, deploy, and maintain network security infrastructure (firewall)
Page 131 of 152
Cook County Job Descriptions
2 | P a g e
“This Institution is an Equal Opportunity Employer”
Working with State of Minnesota resources, troubleshoot, identify, and resolve issues Implement and administer VPN Access for mobile users Develop and maintain system standards and documentation Respond to security incidents
4. Database Administration Installation and upgrading database servers and application tools Allocating system storage for current and future use Modifying database structure as required for application changes Managing user/application access to databases Routine monitoring and optimizing for performance Designing, implementing, and maintaining a strategy for archiving Backup and restoration of databases
5. Computer Operations Endpoint security administration. Level II and III Endpoint failure analysis and resolution
6. End User Services – Level II and III Support, Help Desk/End User Support Provides Level II and III technical assistance and support for incoming queries and
issues related to computer systems, software and hardware. Responds to queries, runs diagnostic programs, isolates problem, and determines/implements solutions
7. Facilities Services – Level II and III Support Facility wireless, ITV and A/V equipment Technical support and issue resolution Support and provides vendor coordination for other facility systems, such as security,
heating, and forensic interview systems.8. Provides operational backup as needed for other County IT services and other duties as
assigned or apparent.9. Identifies and participates in training and educational activities required to maintain
certifications and to stay current in the technologies needed to perform this job effectively.
NON-ESSENTIAL FUNCTIONS: 1. Perform other related duties as assigned.
MINIMUM QUALIFICATIONS:Education and Experience
Bachelor’s degree in a computer engineering, electrical engineering or related field. An equivalent combination of education and experience sufficient to perform the essential functions of the job may be considered.
Must possess knowledge of current computer technology, hardware, software, and operating systems. Must be skilled in problem identification and problem-solving techniques related to networks, firewalls, and servers
Page 132 of 152
Cook County Job Descriptions
3 | P a g e
“This Institution is an Equal Opportunity Employer”
Must demonstrate working knowledge of Windows Server Management (including SQL and application servers), SAN devices, network devices, CheckPoint firewall, Active Directory, and Microsoft Office
Knowledge of network architecture, network security best practices, server and database architecture
Certifications/Licenses Must have a valid driver’s license Must have ability to become certified by the State of Minnesota for operation of
National and State criminal justice computer systems Must hold Low Voltage Electrical Installation license CCNA Cisco Network (Recommended) MSSA Microsoft System Administrator (Recommended) SQL Database (Recommended)
INTERNAL/EXTERNAL RELATIONSHIPS: Interaction with all levels of county staff, elected officials, other government entities,
and vendors
WORKING ENVIRONMENT: Duties are performed in a regular office environment, but also includes the installation of
technical equipment from mice to multi-function large format printers as well as rack mounted servers and unlimited power supplies
Works in an environment where exposure to electrical hazards exist Occasional work performed after normal office hours
PHYSICAL REQUIREMENTS OF THIS POSITION: Sit or stand at a desk for extended periods of time and perform long hours of work at a
computer Hear and speak effectively to communicate in person and over the phone with the public,
employees and others, including at professional levels outside the organization, to include attorneys, judges, law clerks, clients, law enforcement personnel
Visual acuity to read computer screens and printed documents Manual dexterity to type on a keyboard and use a computer mouse. Perform manual
tasks such as handwriting and searching through documents Office work may include reaching for documents and supplies, standing to search through
file cabinets, fingering to find files, grasping documents, and repetitive motions such as typing and sorting
Lift boxes of files and printer paper weighing up to 25 pounds Physical ability to climb stairs and ladders, kneel, stand, grasp, balance, walk, stoop,
reach, push and pull while installing and maintaining and moving technology equipment and cabling.
Page 133 of 152
Cook CountyPosition Description
JOB TITLE: Deputy Auditor-Treasurer/Bookkeeper DATE PREPARED: 7/30/2016
DEPARTMENT: Auditor-Treasurer DATE UPDATED: 3/18/2019
REPORTS TO: Auditor-Treasurer JOB GRADE: 130
FLSA: Non-Exempt
JOB SUMMARY:Performs accounts payable bookkeeping and other financial record-keeping duties. Assists in performing other duties related to the Cook County Auditor-Treasurer's Office. ESSENTIAL FUNCTIONS/RESPONSIBILITIES:The following duties are normal for this classification. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
1. Administers accounts payable for all county funds except Human Services: Audits bills and credit cards, monitors for proper approval by Department Heads, codes to correct accounts, enters data into Integrated Financial System (IFS), produces and sends checks. Compiles detailed list of payments for County Board review and approval. Accounts payable processing includes Commissioner & Auditor Warrants and manual checks. Creates payment reports for Board Minutes.
2. Apply for and administer both the Cook County Subsurface Septic Treatment System (SSTS) Loan and the Subsurface Sewage Treatment System (SSTS) grant using various spreadsheets to track activity, budget and disperse monies, and manage loan repayment schedule. Also includes explaining program to applicants, closing loans, creating letters and waivers, and issuing checks to owners and contractors.
3. Backs up Auditor-Treasurer’s Clerk when absent: Receipts county receivables into the Treasurer’s Financial System. Organizes, mails and delivers county warrants. Collects, sorts and distributes mail for the Auditor’s Office. Audits Auditor’s cash drawer and petty cash boxes. Oversees petty cash box. Issues cash to county employees for miscellaneous expenses and monitors receipts. Addresses public requests at the Auditor’s Office service window and the courthouse telephone, providing information, making referrals. Receipts current Real Estate tax payments, calculates penalties and completes Auditor receipts. Calculates and receipts delinquent taxes and any overpayments.
4. Backs up Auditor-Treasurer/Taxation Director when absent: Prepares and balances the daily bank deposit. Reviews taxpayer listings, maps, Recorder’s tract index and assessment records for description and ownership to determine property involved in a document transfer prior to recording and also to identify property described by a mortgage. Checks for and collects current and/or delinquent taxes. Confirms that Certificate of Real Estate Value filing requirement is met. Collects Deed/Mortgage Registry tax as required. Processes documents to enable recording. Processes monthly
Page 134 of 152
Cook County Job Descriptions
This institution is an equal employment opportunity employer. 2 | P a g e
abstract of Deed and Mortgage Registry tax collected, with proper listing of distribution to general revenue and State Treasurer.
5. Collects quarterly service and supplies expenses for individual department usage. Expenses include Photocopies/Print Jobs; Office Supplies; Mileage; Postage and Phone. Distributes approval sheets to each department. Monitors and updates current costs. Supplies the information to Financial Coordinator for quarterly journal entry.
6. Trained and certified in passport laws and program rules as a passport Acceptance Agent. Receives and examines passport applications for completeness, including evidence of citizenship. Assists customers with questions. Requires ability to interpret regulations and develop solutions when necessary. Annual recertification required. Provides Notary Public services. Witnessing and attesting that the person signing the document is authentic and competent.
7. Maintains comprehensive knowledge of current election laws. Keeps current on State Voter Registration Systems (SVRS) updates and rules. Administers the Absentee Voter information in the Statewide Voter Information System (SVRS). Updates voter information in SVRS, receives and accepts all Mail and Absentee ballots into SVRS. Receives, processes, and distributes requests for absentee ballots. Assists voters in registering to vote and answers election questions. Answers questions on election law and procedures from mail ballot judges.
8. Billing and collections for various programs including fire department loans, other loans, real estate escrow agent companies, prosecution fees, COBRA payments, services to the public etc. Processes NSF checks including sending notices, certified mail receipts, calculating fees/penalties, maintaining NSF file etc.
9. Ensures that Capital Purchase order forms are completed for all fixed assets over $1,000. Monitors and ensures that fixed asset control form is completed when assets are sold, transferred or terminated.
10. Creates annual parking permits and spreadsheets for County parking lots on Saganaga Lake. Sends annual contract to Contractor. Order supplies. Problem solve any parking lot issues with the Contractor.
11. Schedules rooms for and attends all Cook County Firewise Committee meetings; prepares agendas, writes minutes, and distributes information to committee members. Audits Firewise Hazard Assessments to ensure all information is complete, updates Firewise Assessment Database, and sends a copy to the State. Sends assessment copy to homeowner. For various state and federal Firewise grants: sends bid packages to contractors, creates contractor database, and sends mailings as needed. Works with Firewise Coordinator to maintain various slash/debris pits, outreach to homeowners, and maintaining Firewise social media.
12. Processes monthly Sales and Use Tax and Mortgage Registry/State Deed Tax Payments: Creates monthly Sales and Use Tax report in Integrated Financial Systems (IFS). Files Sales and Use Tax Return on Minnesota Revenue web site. Submits a payment voucher for Sales and Use Tax amount due. Submits Mortgage Registry/State Deed Tax Payments as prepared by the Auditor-Treasurer/Taxation Director.
NON-ESSENTIAL FUNCTIONS: 1. Perform other related duties as assigned.
Page 135 of 152
Cook County Job Descriptions
This institution is an equal employment opportunity employer. 3 | P a g e
MINIMUM QUALIFICATIONS:Education and Experience
Two years of post-high school training in bookkeeping or accounting and/or equivalent work experience. Plus, one (1) year of experience.
Familiarity with computers and programs to include database management and word processing.
Sales tax and Election training.
Required Certifications/Licenses Notary Public Passport certification Must have a valid driver’s license.
INTERNAL/EXTERNAL RELATIONSHIPS: General public Department heads External vendors Firewise Committee
WORKING ENVIRONMENT: Duties are performed in a regular office environment.
PHYSICAL REQUIREMENTS OF THIS POSITION: Sit or stand at a desk for extended periods of time. Hear and speak effectively to communicate in person and over the phone with the
public, employees and others, including at professional levels outside the organization, to include attorneys, judges, law clerks, clients, law enforcement personnel.
Visual acuity to read computer screens and printed documents. Manual dexterity to type on a keyboard and use a computer mouse. Perform manual
tasks such as handwriting and searching through documents. Office work may include reaching for documents and supplies, standing to search
through file cabinets, fingering to find files, grasping documents, and repetitive motions such as typing and sorting.
Lift objects, boxes of files, and office equipment weighing up to 25 pounds.
Page 136 of 152
Cook County Job Descriptions
This institution is an equal employment opportunity employer. 4 | P a g e
Page 137 of 152
Page 138 of 152
COOK COUNTY LODGING TAX AS OF 01/31/2019
FULL YEAR 2012 2013 2014 2015 2016 2017 2018 2019
COUNTY- WIDE $921,001.10
$971,360.28
$983,160.32
$1,069,719.65
$1,161,731.91 $1,198,434.80 $1,288,473.08 $ 56,278.69
LODGING SALES: 30,700,037 32,378,676 32,772,011 35,657,322 38,724,397 39,947,827 42,949,103 1,875,956
(In Millions)
5.6% 5.5% 1.2% 8.8% 8.6% 3.2%
Y-T-D-
01/31/2019
COUNTY- WIDE $47,394.45 $54,188.94 $53,660.96 $ 59,326.65 $ 60,163.45 $ 60,620.84 $ 66,970.57 $ 56,278.69
CHANGE 10.5% -16.0%
YEAR-TO-DATE APPLES TO APPLES COMPARISON - County Wide 5.0% 4.8%
.
Lutsen-Tofte Tourism Association
MONTH 2012 2013 2014 2015 2016 2017 2018 2019
JANUARY 36,623.49 41,959.28 41,925.92 46,203.00 44,741.66 44,868.40 47,664.56 38,552.62
FEBRUARY 37,424.71 44,597.15 39,212.64 41,742.29 47,950.33 50,004.19 52,608.15
MARCH 40,341.39 52,625.69 52,317.18 46,567.70 49,465.59 49,837.28 64,150.59
APRIL 15,898.48 17,453.62 20,661.33 18,461.16 20,735.05 21,482.40 23,200.86
MAY 27,644.14 29,047.71 28,497.81 33,412.90 34,873.71 36,960.44 38,914.11
JUNE 50,655.08 52,544.88 53,741.88 59,074.37 66,393.41 71,559.22 79,395.93
JULY 87,790.96 87,821.16 93,881.13 103,873.31 111,328.46 115,486.48 118,295.46
AUGUST 97,516.67 102,487.98 108,375.73 111,173.28 118,631.11 122,433.79 132,409.41
SEPTEMBER 73,676.22 72,393.02 75,238.63 85,243.99 94,520.00 95,189.52 96,228.25
OCTOBER 53,541.80 58,702.72 62,284.15 69,532.18 76,604.49 79,821.82 80,517.92
NOVEMBER 22,494.97 22,615.96 22,259.26 23,178.46 26,123.62 26,871.03 27,512.51
DECEMBER 46,240.48 44,452.04 43,064.41 42,448.26 47,787.21 49,046.35 49,964.32
TOTAL $589,848.39
$626,701.21
$641,460.07 $680,910.90 $739,154.64 $763,560.92 $ 810,862.07 $ 38,552.62
YTD Comp 6.2% -19.1%
YEAR-TO-DATE APPLES TO APPLES COMPARISON 1.1% 6.8%
Grand Marais Area Tourism Assn.
MONTH 2012 2013 2014 2015 2016 2017 2018 2019
JANUARY 5,293.54 6,226.19 5,836.32 7,396.36 9,108.48 9,276.04 11,321.01 10,771.29
FEBRUARY 7,317.32 7,796.38 6,256.26 8,453.95 10,812.41 11,326.63 12,011.26
MARCH 7,416.76 7,585.73 6,786.36 8,148.52 10,057.41 10,488.52 14,727.36
APRIL 5,339.86 5,065.87 4,876.63 6,456.72 8,423.72 10,257.08 9,254.60
MAY 12,015.75 11,752.69 12,285.32 16,120.49 19,264.96 19,667.57 22,424.49
JUNE 24,229.61 26,548.19 26,387.14 30,682.04 33,497.11 34,782.86 38,971.76
JULY 42,534.81 42,619.40 44,440.60 48,860.17 53,270.96 54,386.81 56,287.95
AUGUST 45,685.01 46,367.22 47,342.35 50,536.97 53,694.89 53,628.66 58,694.29
Page 139 of 152
SEPTEMBER 36,708.86 36,756.28 36,649.96 43,548.83 44,989.30 48,332.25 51,398.78
OCTOBER 21,841.62 23,923.75 23,182.52 27,837.64 29,330.84 31,682.53 32,542.87
NOVEMBER 5,866.94 7,350.91 5,751.24 7,732.51 8,855.65 9,250.82 8,907.05
DECEMBER 5,859.19 5,430.78 4,657.46 7,376.30 7,511.22 7,655.79 8,805.35
TOTAL $220,109.27
$227,423.39
$224,452.16 $263,150.50 $288,816.95 $300,735.56 $325,346.77 $10,771.29
YTD Comp 22.0% -4.9%
YEAR-TO-DATE APPLES TO APPLES COMPARISON 16.5% 0.5%
Gunflint Trail Tourism Association
MONTH 2012 2013 2014 2015 2016 2017 2018 2019
JANUARY 5,477.42 6,003.47 5,898.72 5,727.29 6,313.31 6,476.40 7,985.00 6,954.78
FEBRUARY 6,639.17 5,941.21 6,379.58 6,635.60 7,761.06 6,906.74 8,133.64
MARCH 4,116.77 4,513.83 4,182.35 4,529.51 3,874.09 3,830.34 6,013.67
APRIL 1,268.17 1,439.78 907.16 902.68 1,190.62 1,096.78 1,074.38
MAY 5,455.85 4,478.00 4,621.84 4,844.08 6,018.38 5,959.64 7,079.74
JUNE 13,243.17 13,845.21 14,314.46 14,768.44 16,048.22 14,515.56 19,302.73
JULY 21,857.77 25,372.80 24,824.80 26,835.80 30,008.60 30,727.28 32,095.73
AUGUST 24,813.15 27,725.95 28,873.92 30,048.56 28,155.36 27,328.61 31,517.86
SEPTEMBER 15,478.77 13,918.35 13,812.03 16,102.20 18,263.79 19,366.91 20,397.86
OCTOBER 6,852.61 7,998.10 7,819.43 9,507.32 9,953.01 9,533.09 11,267.69
NOVEMBER 1,891.71 2,140.05 1,650.73 1,626.57 1,697.74 2,695.88 1,796.78
DECEMBER 3,948.88 3,858.93 3,963.07 4,130.20 4,476.14 5,701.09 5,599.16
TOTAL $111,043.44
$117,235.68
$117,248.09 $125,658.25 $133,760.32 $134,138.32 $152,264.24 $ 6,954.78
YTD Comp 23.3% -12.9%
YEAR-TO-DATE APPLES TO APPLES COMPARISON 20.9% 0.0%
Page 140 of 152
COOK COUNTY
1% LOCAL OPTION SALES TAX
2019
MONTH 2012 2013 2014 2015 2016 2017 2018 2019 to 2018
JANUARY 87,800.20 109,669.42 109,232.26 113,241.25 111,434.88 122,896.94 132,794.68 136,513.40 2.8%
FEBRUARY 118,754.47 81,225.67 96,147.70 93,168.71 50,905.73 92,070.19 99,188.86
MARCH 68,152.82 83,989.91 78,081.16 81,587.86 93,209.30 84,994.29 89,275.98
APRIL 78,048.91 95,135.02 109,574.10 104,834.20 111,452.81 106,814.98 142,563.56
MAY 49,456.89 70,883.05 62,137.46 99,047.81 72,467.53 66,000.38 68,648.25
JUNE 72,424.33 82,911.35 89,489.24 105,291.16 102,783.70 96,752.57 100,646.93
JULY 104,756.26 123,845.51 119,641.08 129,298.29 132,662.44 142,539.32 153,323.13
AUGUST 174,844.59 192,888.58 189,754.63 213,060.10 217,400.14 195,499.16 210,785.32
SEPTEMBER 152,699.12 170,419.92 200,792.00 197,250.92 193,276.00 189,400.48 209,949.91
OCTOBER 146,594.51 151,404.52 169,834.87 187,927.99 199,537.74 213,965.16 219,597.07
NOVEMBER 119,473.31 122,602.89 120,219.04 146,369.94 142,586.20 126,303.10 171,426.07
DECEMBER 61,913.92 128,863.99 71,240.71 70,606.22 74,416.65 74,695.01 91,761.88
TOTAL 1,234,919.33 1,413,839.83
1,416,144.25
1,541,684.45
1,502,133.12
1,511,931.58
1,689,961.64 136,513.40
YEAR TO DATE TOTALS 87,800.20 109,669.42
109,232.26
113,241.25
111,434.88
122,896.94
132,794.68 136,513.40
YEAR-TO-DATE CHANGE -92.2% 24.9% -0.4% 3.7% -1.6% 10.3% 8.1% 2.8%
over previous year
COOK COUNTY
.5% TRANSPORTATION TAX
2019
MONTH 2012 2013 2014 2015 2016 2017 2018 2019 to 2018
JANUARY Start up cost -18,235.69 55,353.22 62,933.63 13.7%
FEBRUARY 41,326.76 49,697.68
MARCH 43,387.71 44,689.78
APRIL 48,149.11 63,416.64
Pa
ge
14
1 o
f 15
2
MAY 31,395.98 33,145.26
JUNE 49,124.31 49,364.04
JULY 69,624.60 75,466.98
AUGUST 97,697.05 105,760.76
SEPTEMBER 94,644.29 102,188.48
OCTOBER 94,394.76 108,534.88
NOVEMBER 63,531.19 81,435.44
DECEMBER 37,226.61 49,310.32
TOTAL - - - - - 652,266.68
818,363.48 62,933.63
YEAR TO DATE TOTALS - - - - - (18,235.69)
55,353.22 62,933.63 13.7%
YEAR-TO-DATE CHANGE
over previous year
Pa
ge
14
2 o
f 15
2
20 min.
5 min
10 min
15 min
5 min
Cook County Historical Society Board Meeting AgendaThursday, March 21 beginning at 4:00 p.m.
Call to Order and roll callApproval of Agenda
Presentation of Final Maritime Planning Concept — Dick Gilyard
Approval of Consent AgendaMinutesPresident’s reportExec. Director report
Treasurer’s Report (January and February)
President’s Report
Executive Director's ReportUPDATE: MN Foundation (JHP Endowment) capital improvementACTION: Resolution authorizing application for IRRRB grant for reproduction ofcollectionsACTION: Hiring historic architects MacDonald and Mack to do an assessment ofthe church
Personnel Committee: UPDATE
For the Good of the OrderAdjourn
Board Roles0 Determine, clarify, review mission
Guarantee legal and ethical integrity by policy development, oversight, and adherence0 Ensure suf?cient resources and ?nancial controls0 Develop CCHS standing and role in community
0 Ensure effective strategic planning0 Select, support Executive Director
0 Recruit, orient, evaluate board members
Page 143 of 152
Minutes of the February 21, 2019 Meeting ofThe Cook County Historical Society
Present: Barb Backlund, DickDorr, Dean Farnum, Ed Hedstrom, lvy Hocking, Alta McQuatters, Bob Pratt,and Ann Sullivan '
Also present: Myron Bursheim (ex-of?cio),Carrie Johnson (executive director), Eleanor Waha, Tom Kaf?neAbsent: Gene Erickson, Dean Einwalter and John Jacobsen
The meeting was called to order at 4:00 p.m. by Ivy. There was a quorum witheight members present; thisnumber included Dean who phoned in for the meeting.
Approval of Agenda
The agenda was approved, with Barb providing a motion, which received a second by Ann. Allayes. -
Special Guest: Tom KaffineTom recently retired from the USFS after 37 years. He has been working closely with Lee Johnson (currentlyUSFS) on the Taraldson Collection. Tom has donated 120 hours on this recently acquired archeologicalcollectionacquired by the CCHS. Tom set up a small display for us to examine in the JHP, which included anaxehead, a musket bayonet (made of European pewter), and an ulu (made of copper from Isle Royale from5-7,000 years ago).
The collectionwas donated to the CCHS by a gentleman who acquired the collection after Robert Taraldson,who developed the collection, passed away. The collection includes artifacts acquired in Cook County, the GrandPortage Reservation, Canada, and both St. Louis and Lake Counties. The artifacts in this private collectionweregathered from sites along the historical Border Route or “Voyageurs Highway” from Grand Portage on the eastto the Rainy River area on the west.
It is hoped that interns from St. Cloud State Universitycan measure, photograph, and catalogue these artifactsat no cost to the CCHS. Currently items are safely stored off our site, as ?ooding at the museum hinders storageof such artifacts.Once the items are catalogued, the Board willneed to make recommendations about how topotentially divide up and/or display items; Dick stated such a display to be interesting and appealing to both localindividuals, as well as tourists visiting the area. The board strongly agreed.
Great thanks to Tom for volunteering his time doing a preliminary inventory and cataloging effort. We lookforward to future opportunities to work withTom on this and/or other CCHS work.
Approval of Consent AgendaAnn moved to approve the consent agenda (including the minutes, President's report, and the ExecutiveDirector's report), and Bob provided a second to that motion. Allayes.
Treasurer’s Report
The treasurer‘s report was not included this month, as the organization is experiencing a transition inbookkeeping.
Old BusinessCopies of the new bylaws were provided to put in board member’s notebooks, as there were some copyingerrorson some sets which were distributed originally.
Page 144 of 152
The attendance spreadsheet was explained and passed around so board members could check contact
information, along with the year of their term, and the date their terms expires. Board members were remindedthat our terms are staggered, so there is a guarantee of experience on any given board.
Board members were also reminded to use the JHP phone number if calling in for a meeting, as Dean did today,
Lastly, board members were asked if they wanted their board packetelectronically or as a printed paper copy.
Carrie took note of our individual preferences.
New Business:Ivybrought up the recent passing of Norman Deschampe, chair of the Grand Portage Tribal Council. We
discussed his contributions to Grand Portage, Cook County, and greater Minnesota, given the vast array of
leadership he provided locally and throughout our state. We discussed several ideas about how we might honor
him as both an individualand a historic?gure. Ann mentioned the timing (one year) necessary for the family to
mourn, prior to having discussion with his wife, four daughters, and others about our thoughts and desire to
includethem as we plan to honor Norman; Alta echoed the need to follow that timeline to allow the family time to
grieve. In early 2020, we willhave a discussion of how to proceed. For now, a card and a letter from the CCHS
willbe sent to his family.
President’s Report _
Ivy spoke about a variety of meetings she attended as she “gets up to speed” in her new role. Ivyfocused on the
need for securing dollars for capital improvements at the JHP through the Lloyd K. Johnson Foundation.
Establishing better relationships with artist in our community is important to her, as she attends meetings for our
local Art League. She plans to share a written report with the board each month, as part of the consent agenda,
but Ivywillalso provide verbal highlights and more depth on the most important work done during the month
prior to the board meeting. Ivy lastly discussed committees, encouraging board members to join a committeewhich they have a strong interest in.
Executive Director's Report. Carrie spoke about several items brie?y: working with Barb to consolidate some accounts, new officers needing
to sign at the.bank and credit union, the IRRRBgrantswhich Martha and Lizwillwork on, the Chippewa City
HSR, our agreement with the new art colony director to host in 2020 the 75th Anniversary of the Art Colony, a
letter of support she recently wrote for Knife River Heritage and Cultural Center, and a reminder that April5 and
6 the JHP willhost “Guns in America" which is an art installation with interactive oral histories..
In addition to items on her written report, Carrie shared a summary ofthe appraisal work done on the 235 piecesof art which were recently appraised. We reviewed information on the Anna Johnson collection, as well as the
rest of our collection. After reviewing the appraisal and having some discussion, Ann moved to insure the six
categories of items listed (and currently valued at $147,800) on an annual basis (this years premium is
$1,087.81); Alta McQuatters seconded her motion. Allayes.
Although we had planned to take action of seeking a grant from the MN Foundation from our JHP Endowment
Fund, we agreed to put off any action or decision on a dollar amount untilwe hear back the results of our Lloyd
K.Johnson grant request. We hope to hear back on that during the month of March.
Carrie worked to have our contract/agreement with OPM reviewed by MCITand MollyHicken. Barb moved that
we authorize the Executive Director to complete the contractlagreement; Bob Pratt seconded that motion. Allayes.
Page 145 of 152
Personnel Committee:
Ann provided an update on the goals for the committee this year. A minimum of three items?monthlywillbebrought to the executive committee with the hopes of gaining their recommendation to put into a personnelhandbook, which willbe completed and available for all employees at the end of this year.
Initially,Bob and Ann interviewedfour of the ?ve employees, withthe last one being interviewed in the nearfuture. The purpose of the interviews is to gain information about how these jobs have evolved over time, updatejob descriptions, develop standardizedhiring processes, probationary periods, and annual performanceappraisals. Carrie willwork with Bob and Ann as she is able, as this is appropriate for the Executive Director.
Lastly, Amy's position was posted and ?ve applications came in. There were three interviewsset up; oneindividual dropped out. The hiring committee interviewed the two remaining candidates; resumes were reviewedand reference checks were completed. Bob Spry was selected as our new bookkeeper/of?ce manager; hisdepth of knowledge in accounting and his history as a CPA are impressive. Alta moved to hire Bob; Barbseconded her motion. Allayes.
The meeting was adjourned at 5:40 p.m.
The next Executive Committee Meeting is Thursday, March 7 at 4:00 p.m. at the Museum.
The next CCHS Board Meeting is scheduled for Thursday, March 21 at 4:00 p.m. at the JHP.
Page 146 of 152
Executive Director Report, Cook County Historical Society: March 21, 2019
Need board approval for the IRRRBgrant opportunity that Lizand Martha will be working ontogether. We are seeking funds to digitize and reproduce important and vulnerable historicworks such as the Anna Johnson paintings, Maude Small photographs, Spelman works, mapsand any items damaged in the flooding. Project would focus on reproduction for archiving butalso for resale. Reproductions would be placed in both the JHP and Museum gift shop indifferent formats. Since a 50:50 grant match is required, I recommend we flood donations — asthis is a project that ensures that we are disseminating our collections beyond our storage
facility and digitally preserving vulnerable items.
Visit Cook County (and partner entities) ‘hasdedicated funds toward promotion of the Plein Airevent/exhibitand the Passport Program. We also asked them for a ”mini—grant”forapproximately $1700 to go toward advertising for 6 events (art and history) during our busiestmonths.
Guns in America exhibit by muralist JR will be on display at JHP April 5 and 6 with a presentationsponsored in partnership with the library from 4-6 on Friday.
Lee Johnson, USFSarchaeologist will be presenting about the Taraldson collection on May 4.
Maritime: Dickand Bruce willpresent their final report to the Board on March 215‘.
JHP: Spirit of the Wilderness exhibition runs through April 7"‘and the newly formed NorthShore Arts League will open their exhibit on the 12”‘of April.The Violence Prevention Centerhad a good show and the opening was well attended.
Chippewa City: The facility committee has recommended that we seek a report as proposed byMacDonald and Mack for a preliminary report to help prioritize the creation of plans anddrawings for repairs.
Bally Blacksmith Shop: Drawing and specifications at 90°o completion prepared by LHBweresubmitted to Minnesota HistoricalSociety for review. Project should be finalized by May 1.Once finalized work at Ballyscan proceed based on these reports.
Page 147 of 152
Presidents Report — MarchPlanning, Planning, Planning — - — — Why, Why, Why
— To better direct efforts and resources— To identify keys to long term stability— To provide for goal setting— To guide the re—orientation of CCHS in the community
The facilities committee has put finishing touches to a 3 year planningdocument. Thank you committee. Look for the plan on our website.Share it. The scope of CCHSstewardship responsibilities is wellpresented. Ask for/makea hard copy to have at hand as we discussbudgeting for facility needs. Decisions on effective use of funds is partof planning. CCHShas various resource categories — building reservefunds, operating reserve funds, unrestricted and restricted, fundsspecific to and separate from — we will be reviewing and updating.
Thank you all for participating and please thank our staff.Welcome to Bob Spry as Bookkeeper/Office Mgr.
Ivy
Page 148 of 152
43HlSt§él‘lC Statement of
I U C I““ Financial PositionFebruary 2019CCHSand JHP Combined prepared 3/13/2019
W.
Board Speci?c Grant
Total to Date Operations Designated Campaign Restricted
ASSETS
Current Assets Cash/Savings S 126,092 S(12,214) S 79,744 S 45,013 S 17,549Grants Receivable Grantsdue-Notyetrecalved S 4,000Current Assets Inventory «Accounts Receivable 5 5,686 S 5,686FixedAssets Eu|ld|ngs,Edulpment S 653,238 S 653,238Long Term Assets JHP InvestmentSavings/Endowment S 534,091 S 534,091Long Term do S 311,468 S 311,46
TOTAL‘A$$ETS 434,575‘,“L:$\(1L:_2j‘2_1:4L):' I‘
'2:‘ "
LIABILITIESCurrent Liabilities Payroll taxes, ea tax, canslyime s 3,537 $ 3,587 l
TOTAL LIABILITIES S 3,587 S 3,587 INETASSETS
Unrestricted IUndeslgnated gs‘ - (15,801) $ (15,801) A
Temporarily RestrictedInventory, Buildings, Equipment S 658,924 S 658,924Emergency Building Fund S 36,839 I S 36,839Emergency Operating Fund 5. 42,905 $ 42,905Bally BlacksmithShop S 21,148 S 21,148Chippewa City Church 3- : 11,635 as,511,635’ 8Any Building (includes museum) S 12,230 S 12,230Great Place JHP Landscape S 654 S 654Flood S 3,860 S 3,860Tim Cochrane $ 9,035 S 9,035
“__
IRRRBGrant S 4,000 S 4,000Restricted
EndowmentJHP S 534,091 S 534,091Endowment CCHS S 311,468 S 311,468
TOTAL NETASSETS S 1,630,988 S(15,801) S 890 572 S 17 549iTOTALlIABlUTiE$’AN|5§N‘ 3457 1(‘1“z,2i4)‘ 90.’’ *9‘755429,:
Total Avallable Cash on Hand — Undeslgnated S (15,801)Total Available in SpecificCampaign Funds S 45,013TOTALOperational FUNDSAVAILABLE S 29,212
Page 149 of 152
‘LHist?éric
Statement of
Financial ActivitiesFebruary 2019Budget to Actual (CCHSand JHP Combined) Prepared 3/13/2019
February 2:‘:/)% of
20134019 2019 YTD YTD from totalBudget ACTUAL Actual Expected asorExpected expected budget
Sales Income 60,000 1,857 15,323 4823 25.5% 29.62%Less Cost of Goods Sold (39,000) (1,176) (10,785) (3960) 27.7% Margin
Subtotal fromsales 21,000 681 4,538 363 21.6%
Door Donations 7,500 250 1,039 139 13.9%Other Donations 10,000 150 1,165 (2168) 11.7%Fundraising 15,000 0 1,355 (4745) 9.0%Grants 68,000 0 0 0 0.0%
Membership Dues 9,500 180 1,620 (1547) 17.1%
Research Fees 500 0 200 33 40.0%
Special Events 4,200 0 0 o 00%
Rental Income 3,800 0 75 75 2.0%Investment/Annuity Income 28,995 7 23 (162) 01%
Miscellaneous Income 200 100 1,059 992 0.0% ATotal REVENUE 168,695 1,368 11,074 (6520) 6.6%
Contract Services 8,500 269 9,886 2,833 349.091. 7053 116.3%
Facilities and Equipment 21,588 2,807 11,970 7,196 155.3% 4774 55.4%
Operations/Maintenance 15,790 906 4,882 5,263 92.3% (381) 309%
Miscellaneous 1,700 663 2,363 567 415.3% 1796 139.0%
127,145 9,600 39,511 42,382 93.2% (2871) 31.1%
800 67 0.0% (88) 22.4%' '
' Ӥ' 117.6% 10283 39.2%
Net Revenue/Expenses —6,828 -13,005 -57,717 -40,914 141.07»/. (16803) 190.5%
Release of Designated Funds
Outside Contract Services
Hammer Collection - Bruce/Dick 0 0 4,860Outside Contract ServicesBlacksmith- LHB 0 1,396AllHistoric Buildings .FacilitesCaretaker 7335 623 2,264 1,223 1042AllHistoric Buildings
Re airs/Utilities/Maintenanceii?’
1882
9180
Net Change of Assets 507 -12,382 -47,315 -39,692 1192191. (7624)
A- Misc income from MCIT
Insurance dividend
Page 150 of 152
LHisttiéric
COOK COUNTY - MN
March 5, 2019
Dear Friends,
The Cook County Historical Society Board welcomes you to read our FacilitiesPlan, 2018.
This working document is intended to:
1) Provide an update on the condition and needs of each of our sites
2) Report on changes within the organization as well as new opportunities and challenges
3) Explain how CCHSmission of historic preservation informs the intended work
Our goal is to strengthen the organization and build support to help accomplish our mission. Wehope you see the magnitude of our responsibilities and become excited about the importance ofsharing local history in our community. We invite your engagement and questions.
Ivy Hocking , Barbara Backlund2019 CCHSPresident 2019 CCHSTreasurer
_7,;///'._#.. /<7 ' 0%».aml'°’l‘
/
ll. /«"‘JW¢/ Q 5/
Bo Pratt John Jacobsen
FacilitiesCommittee Member FacilitiesCommittee Member
,2, mmDean Farnum
FacilitiesCommittee Member
Cook County HistoricalSocietyP.O. Box1293 Grand Marais,MN 55604
[email protected] www.cookcountyhlstory.org 218-387-2883
Page 151 of 152
I.m...%1nnoox noczi . ZZ
VamaammaaSa:.n.3m 3.3.5. n.m:~ma..as.“ m.XQ.Q.:©ma&.mQ,w3 kmmaa€ 825:5: maamm.mammma<am.m:mm3m 3.§:.n mommaQaaaa memo:mamm8: Em: Iacmm Wm: ..a:mmRa:amamamammmqnmnzanaazaamsmaammmaamnmaaammEw..m.mmmm38.0‘.a:m:.m.a:m8:333 §QmS.:m mm<mam\a:wama_.o29.3 2§m.§:.: Smmam: mama.wm=<wEn.Ga=..:.mas...Qam ma3m Emma ammammnaim2.89 Rm PPS maaanamamamammmama m.a:mErma Sm mnmmm3<ma.3% ammmamSam mmmmammSmmimmam.mm3a:maQ.m:¢wa:.:m. asammmmamaamaamaammsammma3ma.a§o<:ma.mm aai 2% 8 imam maiammmaaSm Smnimmaa2:: maaima 33m maa\:.a=Gammaa: a >.S.:Q.an maaanwxaS.ma Q.=a...$.. >2 ammmaaammma:3 3m Szamaammv2% a_m:a.:msS SmmaaanaaamSam 9:: 3 Sam aaa mammama3mmmaamaSam:._:.S.amOamsxmnm3a.E:E>.» mmzaamm.2a:<m a.ma:.=.mmM223 mamamamaam<m\ma_.:mGammaimam? arm:n>maQ._Sam 2_m.mam~3 3m mamamanmmassmmEmam mmaimmamaS O.:.mSm.
EmaawmmumiuIc:mm\I.wama<§=mm=a:.. ms: 3 mmmm.Em §w8:.m ‘Sim mammma<mammEm momma} 3.5% Smmmaaa «Sum Ema.:5 immmaazramaaE§& m\£:w~,maa.nmumammaammwmaQ=.<mmmamma?a S 5. mmaaxmamaz.nm=mna.o:mamSwmamamSmmammamaammmwaaazEm GammaimaaawImamaammiamamm.
=..=m8:nnooxno_.=:<=saw Em :m3m 30.23 mm:6 m<m:_m.8a_n £8 Emam m:<.m_o:mn_mmm5.33 <<:o_m 15 25322 mam::3:m W82 omoca no33:::< 8: amam.B:_mm Eaocmro:w:m_:m2.38 <<:m:Em Sim 3 mcuuonomuammm_.<mn.o:oirmmm_3uoa.83 Emnmm.Emmmm.9: cmmmEm Iaaaa 3m mamamama.Sm ....:..:am_
9% 955. _.=no1B_ momma.NO. woxsmwDER. Zma?zz $8..
E:oa<©co_.8_.oam <<s2<.aoo_So::Q_.__moa<.oam3m-wma.~$w
Page 152 of 152