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REGULAR MEETING BOARD OF COUNTY COMMISSIONERS MAY 26, 2015

The Board of Sumter County Commissioners (Board) convened in regular session on this Tuesday, May 26, 2015, at The Villages, Florida, with the following members present to wit: Al Butler, District No. 1; Doug Gilpin, 2nd Vice Chairman, District No. 2; Don Burgess, District No. 3; Garry Breeden, Vice Chairman, District No. 4; and Don Hahnfeldt, Chairman, District No. 5. The following individuals were also present and acting in their respective official capacities: Bradley Arnold, County Administrator; Bill Kleinsorge, Finance Director; Connie Webb, Deputy Clerk; and Cliff Taylor of The Hogan Law Firm, Attorneys for the Board. Commissioner Hahnfeldt called the meeting to order at 5:00 p.m. with the invocation given by Commissioner Gilpin followed by the flag salute led by Commissioner Breeden. The complete audio recording of this meeting is available on the Clerk's Website - www.sumterclerk.com. 1. TIMED ITEMS & PUBLIC HEARINGS

Commissioner Hahnfeldt advised that "If you plan to speak during any of the public hearings on an item listed under number 1 of the agenda which is marked with an asterisk, indicating it is quasi judicial in nature, please rise and be sworn." Those responding were sworn in by Connie Webb, Deputy Clerk. Commissioner Hahnfeldt reminded the audience that "only competent, substantial, fact based testimony or evidence will be considered by the Board in deciding the quasi judicial matters listed on today's agenda. Pure speculation or opinion, not based on competent facts, cannot be legally considered by the Board in weighing the appropriateness of the quasi judicial application. If you intend to speak on an item marked "quasi judicial," please keep this in mind. Finally, before addressing the Board, and in order to keep the public record accurate, state your name, address and whether or not you have been sworn when you approach the podium to speak on a quasi judicial matter."

a. 5:30 PM - Public Hearing - Zoning and Adjustment Board

recommendations and/or Development Review Committee recommendations

At 5:30 p.m. Commissioner Hahnfeldt called for a public hearing to consider the recommendations of the Zoning & Adjustment Board (ZAB) and/or Development Review Committee (DRC). Proof of Publication, as advertised, filed herewith. Karl Holley, Development Services Director, presented the following cases for consideration.

1. *R2015-0007 - Rezone 29.18 acres MOL from A5 to A10 to allow a Class

B mobile home - Richard & Mary Nichols - C-475 N/Oxford.

Commissioner Hahnfeldt polled the Board Members for ex parte communications, written or verbal, related to this case. Commissioner Breeden -

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none; Commissioner Burgess - none; Commissioner Gilpin - none; Commissioner Butler - none; and Commissioner Hahnfeldt - none.

The applicants, Richard Lee & Mary Nichols, are requesting to rezone 29.18 acres MOL from A5 to A10 to allow a Class B mobile home. There were six (6) notices sent with none being returned. The ZAB recommended approval by a vote of 4-0 with the following condition: "Road impact fees in the amount of $2600 must be paid to the Development Services Department by May 31, 2015.

PUBLIC - Applicant, Richard Nichols, 11801 North CR475, Oxford, having been sworn, was present to answer any questions and acknowledged that he is willing to pay the required impact fees.

05-26-15-1-a-1 Commissioner Burgess moved, with a second by Commissioner Gilpin, to approve R2015-0007 - Application of Richard and Mary Nichols to rezone 29.18 acres MOL from A5 to A10 to allow a Class B mobile home with the condition that road impact fees in the amount of $2600 must be paid to the Development Services Department by May 31, 2015 and adopt the related resolution (2015-20). The Staff Report is entered into the record and the motion is based on competent, substantial, fact based testimony and evidence. The motion carried 5 - 0.

2. *R2015-0008 - Rezone 10 acres MOL from A5 to RR2.5 to allow lineal transfers - Delois Gray - CR 542E/Bushnell.

Commissioner Hahnfeldt polled the Board Members for ex parte communications, written or verbal, related to this case. Commissioner Breeden - none; Commissioner Burgess - telephone conversation with Beverly Ritchie on May 22, 2015 along with several emails; Commissioner Gilpin - several emails and telephone conversation with residents living in the area; Commissioner Butler - telephone conversation with Beverly Ritchie; and Commissioner Hahnfeldt - none. (CLERK'S NOTE: Emails referenced are included in these permanent minutes.)

The applicant, Delois Gray, is requesting to rezone 10 acres MOL from A5 to RR2.5 to allow lineal transfers. The RR2.5 zoning allows for one (1) conventional Class A or Class B mobile home dwelling unit per parcel. There were nine (9) notices sent with four (4) being returned in objection. The ZAB recommended approval by a vote of 4-0.

PUBLIC - The following individuals addressed the Board with their concerns and advised that they are not in favor of this request: Beverly Ritchie, 975 CR 542E, Bushnell (sworn); Juan Serra, 5400 SE 11 Drive, Bushnell (sworn); and William Ritchie, 975 CR 542E, Bushnell (sworn). The applicant's representative, Angela

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Taylor, 121 West Prairie Street, Center Hill (sworn at time of testifying) responded to the concerns already relayed to the Board.

Board Discussion.

05-26-15-1-a-2 Commissioner Gilpin moved, with a second by Commissioner Butler, to approve R2015-0008 - Application of Delois Gray to rezone 10 acres MOL from A5 to RR2.5 to allow lineal transfers and adopt the related resolution (2015-21). The Staff Report is entered into the record and the motion is based on competent, substantial, fact based testimony and evidence. The motion carried 5 - 0.

3. *R2015-0009 - Rezone 1.09 acres MOL from non-compliant A5 to RR1C to bring the property into compliance with the Future Land Use Map - Jessica Carroll Demers - CR 121/Wildwood.

Commissioner Hahnfeldt polled the Board Members for ex parte communications, written or verbal, related to this case. Commissioner Breeden - none; Commissioner Burgess - none; Commissioner Gilpin - none; Commissioner Butler - none; and Commissioner Hahnfeldt - none.

The applicant, Jessica Carroll Demers, is requesting to rezone 1.09 acres MOL from non-compliant A5 to RR1C to bring the property into compliance with the Future Land Use Map (FLUM). There were five (5) notices sent with none being returned. The ZAB recommended approval by a vote of 5-0.

PUBLIC - There was no public input.

05-26-15-1-a-3 Commissioner Burgess moved, with a second by Commissioner Breeden, to approve R2015-0009 - Application of Jessica Carroll Demers to rezone 1.09 acres MOL from non-compliant A5 to RR1C to bring the property into compliance with the Future Land Use Map and the related resolution (2015-22). The Staff Report is entered into the record and the motion is based on competent, substantial, fact based testimony and evidence. The motion carried 5 - 0.

4. *R2015-0010 - Rezone 5 acres MOL from A5 to RR5 to complete a lineal transfer and allow a Class B mobile home - Dina Tapia & Olivia Rodriguez - SE 41st Terrace/Center Hill.

Commissioner Hahnfeldt polled the Board Members for ex parte communications, written or verbal, related to this case. Commissioner Breeden - none; Commissioner Burgess - none; Commissioner Gilpin - none; Commissioner Butler - none; and Commissioner Hahnfeldt - none.

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The applicants, Dina Tapia and Olivia Rodriguez, are requesting to rezone 5.0 acres MOL from A5 to RR5 to complete a lineal transfer and allow a Class B mobile home. There were six (6) notices sent with two (2) being returned in objection. The ZAB recommended approval by a vote of 4-0 with the following condition: "Road impact fees in the amount of $2600 must be paid to the Development Services Department prior to issuance of the Certificate of Occupancy for the mobile home.

PUBLIC - The applicants, Dina Tapia and Olivia Rodriguez, were present and acknowledged they will be paying the impact fees.

05-26-15-1-a-4 Commissioner Gilpin moved, with a second by Commissioner Butler, to approve R2015-0010 - Application of Dina Tapia and Olivia Rodriguez to rezone 5 acres MOL from A5 to RR5 to complete a lineal transfer and allow a Class B mobile home with the condition that road impact fees in the amount of $2600 must be paid to the Development Services Department prior to the issuance of the Certificate of Occupancy and adopt the related resolution (2015-23). The Staff Report is entered into the record and the motion is based on competent, substantial, fact based testimony and evidence. The motion carried 5 - 0.

* Quasi Judicial Hearing

2. REPORTS AND INPUT

a. County Administrator

Bradley Arnold, County Administrator, presented the following items for information and/or discussion.

1. Significant Schedule of Items (For Information Only)

05-26-15-2-a-1

2. Code Enforcement Monthly Report (For Information Only)

05-26-15-2-a-2

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3. Sumter County Library Services Monthly Report - April 2015

Mr. Arnold provided a press release related to Library Services which is attached to and made a part of these permanent minutes regarding the outsourcing of the libraries.

05-26-15-2-a-3; 05-26-15-PressRelease

4. Sumter County Misdemeanor Probation Status Report - April 2015 (For Information Only)

05-26-15-2-a-4

5. Road and Facility Project Update Report (For Information Only)

05-26-15-2-a-5

6. Sumter County Transit Monthly Report - May 2015 (For Information Only).

05-26-15-2-a-6

7. Department Surveys for April 2015 (For Information Only)

05-26-15-2-a-7

8. County Agent Quarterly Report (For Information Only)

05-26-15-2-a-8

9. Review of the Traffic Study Request for De La Vista/ Morse Boulevard by Public Works Director (For Information Only)

05-26-15-2-a-9

10. Rating Action: Moody's upgrades to Aa2 Sumter County Issuers Rating (For Information Only)

05-26-15-2-a-10

11. SEC Post-Issuance Compliance Services Pricing Agreement between DAC and Sumter County, Florida (For Information Only)

05-26-15-2-a-11

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12. City of Wildwood, Florida Audit Report September 30, 2014 (For

Information Only)

05-26-15-2-a-12

13. City of Wildwood Ordinance O2015-4 Annexing Property Upon Petition of Owners (For Information Only)

05-26-15-2-a-13

14. City of Wildwood Voluntary Annexation Applications of Parcels G27=011; G34=008; G34=041; G34=006; G34=009; and D17=020 (For Information Only)

05-26-15-2-a-14

15. City of Wildwood Notice of Public Hearing Land Use Change from Sumter County Commercial to Wildwood Commercial and a Rezoning from County Light Commercial to City C-3 General Commercial-Highway (For Information Only)

05-26-15-2-a-15

16. Rotary Club of the Villages - Evening Letter reference Lake Okahumpka Park and Disc Golf Course (For Information Only)

05-26-15-2-a-16

b. County Attorney - No report.

c. Clerk of Circuit Court

1. Southwest Florida Water Management District Comprehensive Annual Financial Report and AFR

05-26-15-2-c-1-AFR; 05-26-15-2-c-1-CAFR

2. Check Registers for April 2015 (For Information Only)

05-26-15-2-c-2

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d. Board Members

1. Commissioner Butler

Commissioner Butler advised that he had attended the monthly Board meeting of the Withlacoochee Regional Water Supply Authority. He summarized discussion on the proposed relocation of the Southwest Florida Water Management District (SWFWMD) Headquarters from its current location in Brooksville to Tampa.

05-26-15-Butler

2. Commissioner Burgess

Commissioner Burgess advised that he had attended the Executive Committee Meeting of the Lake Sumter MPO and that Richard Baier was appointed as the Vice Chairman of the Technical Advisory Committee.

3. Commissioner Gilpin

Commissioner Gilpin commented on Commissioner Butler's information regarding the possible relocation of the SWFWMD Headquarters.

4. Commissioner Breeden

Commissioner Breeden also commented on the SWFWMD Headquarter relocation. He advised that he will be attending the quarterly FACT Trust Meeting in Tallahassee on June 11 and 12, 2015.

5. Commissioner Hahnfeldt

Commissioner Hahnfeldt commented on the bond ratings mentioned under the County Administrator's Report.

e. Public Forum

Commissioner Hahnfeldt provided the following statement: The Board of County Commissioners welcomes and encourages public input on all issues subject to the Board's jurisdiction which affect the residents of Sumter County. However, in order to preserve decorum in these proceedings, the Board respectfully requests that an individual wishing to address the Board during public forum be mindful of the following provisions of Section 2-31 of the Sumter County Code, which have been in effect since 1982. Each person shall limit his/her address to five (5) minutes unless granted additional time by majority vote of the Board of County Commissioners. All remarks shall be to the Board of County Commissioners as a body and not to any individual member. Additionally, any person making

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impertinent or slanderous remarks, or who becomes boisterous, shall be instructed to remain silent by the presiding officer until permission to continue is granted.

Sherrie Hyer, 312 Guido Avenue, The Villages, approached the Board and submitted a petition with over 1,000 names requesting a "Petition for Traffic Study on Morse Boulevard between 466 and San Marino Drive." The citizens are "concerned citizens who urge our leaders to act now to consider placing traffic cameras and controls such as four way stop signs or adding another traffic signal on Morse Boulevard between the north gate at 466 and the postal boxes for De La Vista Villages. Issuing traffic citations for drivers of both golf carts and vehicles might also slow people down. The speed limit is not being adhered to by drivers. We implore county leaders to step up and do something to protect us!" The following individuals offered their comments and concerns to the Board on this matter: Judy Gibbs, 1723 Carrera Drive, The Villages; Aileen Milton, 537 Carrera Drive, The Villages; Marilyn Dibris(?) (no address given); Joan Testa, 1504 Redondo Way, The Villages; Richard Brooks, 1736 Sonora Street, The Villages; Lee Gilpin, 2155 Darlington Drive, The Villages; Donna Pierce, 1613 Carrera Drive, The Villages; Ellen Cora, 1805 Durango Drive, The Villages; John Hyer, 312 Guido Avenue, The Villages; Larry Dambrose, 1611 Carrera Drive, The Villages; Jim Taylor, 410 Aldamar Avenue, The Villages; and Lester Thompson, 1856 Hartford Path, The Villages. Bradley Arnold and Richard Baier gave a history/summary of the situation in this area beginning with the 2009 traffic study/improvements. There was lengthy discussion by the Board regarding this matter including adding increased law enforcement in the area and considering looking into a new updated study.

3. NEW BUSINESS - ACTION REQUIRED

a. MINUTES

1. Minutes of Regular Meeting Held on May 12, 2015 (Staff Recommends Approval).

05-26-15-3-a-1 Commissioner Butler moved, with a second by Commissioner Breeden, to approve the minutes of the regular meeting held on May 12, 2015. The motion carried 5 - 0.

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2. Minutes of Workshop Meeting Held on May 19, 2015 (Staff Recommends

Approval).

05-26-15-3-a-2 Commissioner Butler moved, with a second by Commissioner Breeden, to approve the minutes of the workshop meeting held on May 19, 2015. The motion carried 5 - 0.

b. FUTURE PUBLIC HEARINGS OR MEETINGS

1. Schedule Public Hearing on June 9, 2015 at 5:00 pm, located at the Sumter County Courthouse, 215 East McCollum Avenue, Bushnell, FL 33513 to amend Chapter 5 of the Sumter County Code Related to Boats, Docks and Waterways (Staff Recommends Approval).

Commissioner Burgess moved, with a second by Commissioner Breeden, to approve scheduling a Public Hearing on June 9, 2015 at 5:00 pm, located at the Sumter County Courthouse, 215 East McCollum Avenue, Bushnell, FL 33513 to amend Chapter 5 of the Sumter County Code Related to Boats, Docks and Waterways. The motion carried 5 - 0.

05-26-15-3-b-1

2. Cancel the Board of County Commissioners Workshop Meeting on June 16, 2015 (Staff Recommends Approval).

Commissioner Breeden moved, with a second by Commissioner Burgess, to approve cancelling the Board of County Commissioners Workshop Meeting scheduled for June 16, 2015. The motion carried 5 - 0.

05-26-15-3-b-2

3. Cancel the Board of County Commissioners Regular Meeting on June 30, 2015 (Staff Recommends Approval).

05-26-15-3-d-3 Commissioner Gilpin moved, with a second by Commissioner Butler, to approve cancelling the Board of County Commissioners Regular Meeting scheduled for June 30, 2015. The motion carried 5 - 0.

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c. APPOINTMENTS

1. Reappointment of Chuck Todd to the CareerSource Central Florida

Board of Directors (Staff Recommends Approval).

Chuck Todd has expressed a desire to serve an additional three year term - 7/1/15 through 6/30/18. CareerSource Central Florida Board of Directors appreciates and values the service he has provided to their Board and requests that he be reappointed.

05-26-15-3-c-1 Commissioner Butler moved, with a second by Commissioner Burgess, to approve the reappointment of Chuck Todd to the CareerSource Central Florida Board of Directors. The motion carried 5 - 0.

2. Construction Industry Licensing Board vacancy (Board's Option).

No action taken.

05-26-15-3-c-2

d. FINANCIAL

1. Budget Amendment A-56 (FY 14/15) SC Road Const Dist Impact Fund (Staff Recommends Approval).

The purpose of this budget amendment is to allocate the funds for right-of-way acquisitions for the C466 from CR209 to US301 Project funded by road impact fees.

05-26-15-3-d-1

2. Inventory Transactions - Disposal of Property (Staff Recommends Approval).

05-26-15-3-d-2

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3. Purchase Order Approval for FY 2014/2015 (Staff Recommends

Approval).

The following open purchase requisition is being considered for approval: #00008877 (Marion/Service Roofing - $86,000).

05-26-15-3-d-3

4. Award Resolution for the Issuance of the Capital Improvements Revenue Bond, Series 2015B and Delegate the Authority to Execute Additional Documents Including the Official Statement, Bond Purchase Agreement and Continuing Disclosure Certificate at a later date (Staff Recommends Approval).

This resolution (2015-24) is related to the bond refinancing for the two new public safety facilities at The Villages Sumter County Service Center and the Bushnell Complex. Financing for these facilities will be acquired through the issuance of the Capital Improvements Revenue Bond, Series 2015B.

05-26-15-3-d-4

5. Revision of the Sumter County Board of County Commissioners Purchasing Policies and Procedures (Staff Recommends Approval).

The proposed significant changes include: * The Vendor Preference section of the Purchasing Policies and Procedures was updated with a new proposed state bill (SB 778) that limits local preferences for a competitive solicitation for construction services in which 50 percent or more of the cost will be paid from state-appropriated funds. This bill is currently awaiting signature by the Governor and is expected to take effect July 1, 2015. * Non-contractual purchase order change orders in the amount of change less than $25,000 and all purchase order change orders associated with contract change orders approved by the Board to be approved by the County Administrator. * Requisition exemption list was reviewed and updated to include: Federal Express and/or UPS invoices, refunds, and reimbursements to citizens and special magistrates that serve on County appointed boards and committees.

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*The following programs were added:

- Office supply centralized purchasing program and updated the corresponding form in the exhibits.

- Product testing program to allow staff to test products for a certain period of time before deciding to place large orders for the product.

* Included real property purchase information and procedures for code properties. * Added blanket purchase order procedures. * The Formal Solicitation Section - Design-Build procedures have been deleted from the Purchasing Policies and Procedures as this is not a common practice for the County. In an instance whereby the design-build is needed, proper approval by the Board will be sought. * Added the National Joint Powers Alliance (NJPA) contracts to the formal solicitation exemption list.

05-26-15-3-d-5

Commissioner Gilpin moved, with a second by Commissioner Butler, to approve Agenda Items 1 through 5 under Financial. The motion carried unanimously 5 - 0

e. CONTRACTS AND AGREEMENTS

1. Contract Change Order Request 6 to Contract with VacVision Environmental, LLC for FY 2014/15 (Staff Recommends Approval).

This change order results in three changes to the revised contract. The first change is to have VacVision perform desilting and debris removal for 1,255 linear feet of storm water pipes that were identified as a high priority inspection area due to the pending pavement management resurfacing activities in the area. This change order will allow Southeastern to finish the closed circuit television (CCTV) inspections of the high priority inspection areas and will result in a net increase of $7,530 to the contract. The second change is to adjust quantities to match the work performed. These adjustments involve the removal of pipe cleaning areas from the contractor's scope that were not performed and to adjust quantities for open cut repairs that were performed. These adjustments result in a net increase of $6,282 to the contract. The third change is for additional compensation in association with dewatering and desilting a manhole located in

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the center of Morse Boulevard and storm sewers that extend well into adjacent wetlands to all CCTV inspections. The contractor is proposing to perform the desilting/dewatering and CCTV inspection during night work hours to reduce the impact to traffic flow. This operation will involve a temporary lane closure and the use of a flagger. This work results in a net increase of $5,900 to the contract. Also, this change order is required to extend the VacVision Environmental, LLC contract duration by another 15 days. The new substantial completion date is June 12, 2015 and the final completion date will be on July 13, 2015. The contract expires on June 13, 2015. This change order 6 results in a net increase of the revised contract by $19,712 from $370,832 to $390,544.

05-26-15-3-e-1

2. Contract Change Order #4 with Marbek Construction for Records Management Center to include site preparation, correct error in Change Order # 3, and increase schedule of work by 40 days due to delays in project (Staff Recommends Approval).

This contract change order includes: 1) Removal of a total of three 42" concrete poles, demolition of existing wiring and fixture heads, rerouting power from transformer to existing poles, installation of two ground pull boxes to accommodate relocation and installation of new copper wiring to poles. Cost of the additional work is $3,866.98. 2) In processing change order #3 an error developed in the computer program that decreased the contract sum in change order #2. This carry over developed an arithmetic error of negative $948.90. This item adds back the amount $948.90 to correct. CLERK'S NOTE - This change order #3 is scheduled to be considered at the next regular meeting. 3) Addition of 40 days to the contract due to a delay in starting the project. This delay was due to finding underground utilities and data lines in the building footprint which delayed start of the project from January 9, 2015 to February 18, 2015. The date of Substantial Completion will change from June 2, 2015 to July 12, 2015.

05-26-15-3-e-2; 05-26-15-3-e-2-backup

3. Memorandum of Understanding for the placement of emergency communication equipment on Sumter Electric Cooperative, Inc. Sumterville communication tower.

The County has emergency communication equipment it maintains that has been, and is currently, located at SECO's Sumterville location. SECO has a communication tower that is appropriate for the usage requirements of the Board's equipment. SECO has agreed to donate tower space for the equipment with the understanding that the Board will maintain the equipment.

05-26-15-3-e-3

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4. Award and enter into contract with Marion Service Roofing & Sheet Metal

Co. for ITB 007-0-2015/RS Sumter County Jail Water Intrusion and Roof Remediation (Staff Recommends Approval).

ITB 007-0-2015/RS - Sumter County Jail Water Intrusion and Roof Remediation was broadcast on 4/14/2015. Bids were due on 5/14/2015 at 10:00 a.m. and were opened at 10:05 a.m. at The Villages Sumter County Service Center, Wildwood. One bid submittal was received from Marion Service Roofing & Sheet Metal Co. The Selection Committee agreed to recommend the Board award and enter into contract with Marion Service Roofing & Sheet Metal Co.

05-26-15-3-e-4; 05-26-15-3-e-4-Contract-NOA; 05-26-15-3-e-4-ITB; 05-26-15-3-e-4-Project Manual; 05-26-15-3-e-4-Marion

5. Satisfaction of Impact Fee Agreement for Anthony and Shannon Torri

BDWW2011-0050 (Staff Recommends Approval).

This is related to the Impact Fee Agreement between Anthony and Shannon Torri and Sumter County recorded in the Public Records of Sumter County at OR Book 2334, Page 544.

05-26-15-3-e-5

6. Agreement between Inwood Consulting Engineers, Inc. and the Sumter County Board of County Commissioners (Staff Recommends Approval).

This is related to the Big Prairie and Gant Lake Watershed Management Plans.

05-26-15-3-e-6

7. Award and enter into primary contract with Crowder Gulf and secondary contract with Ceres for RFP 006-0-2015/RS Sumter County On-Call Disaster Debris Hauling (Staff Recommends Approval).

RFP 006-0-0215/RS - Sumter County Disaster On-Call Debris Hauling was broadcast on 4/10/2015. Proposals were due on 5/11/2015 at 9:00 a.m. and opened at 9:05 a.m. at The Villages Sumter County Service Center. Nine proposals were received from the following firms: (1) Crowder Gulf; (2) Arbor Tree Land, Inc.; (3) TFR Enterprises, Inc.; (4) Grubbs Emergency Services; (5) D&J Enterprises, Inc.; (6) DRC Emergency Services, LLC; (7) Bergeron; (8) TAG Grinding Services, Inc.; and (9) Ceres. The Selection Committee agreed to recommend the Board enter into a primary contract with Crowder Gulf and a secondary contract with Ceres. A primary and secondary contract for these services were deemed necessary due to the nature of the scope of work for disaster debris hauling.

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05-26-15-3-e-7; 05-26-15-3-e-7-Contract-NOA-Crowder; 05-26-15-3-e-7-Contract-NOA-Ceres; 05-26-15-3-e-7-RFP; 05-26-15-3-e-7-Crowder; 05-26-15-3-e-7-Ceres; 05-26-15-3-e-7-Arbor; 05-26-15-3-e-7-Bergeron; 05-26-15-3-e-7-D&J; 05-26-15-3-e-7-DRC; 05-26-15-3-e-7-Grubbs; 05-26-15-3-e-7-TAG; 05-26-15-3-e-7-TFR Enter

8. Sumter County - Continuing Contract for Engineering, Surveying and

Related Services Task Order 1 for The Villages Sumter County Public Safety Center and Bushnell Sumter County Public Safety Center (Staff Recommends Approval).

This proposal for Task Order 1 is for The Villages Sumter County Public Safety Center and Bushnell Sumter County Public Safety Center with URS Corporation. This scope includes, but is not limited to, assistance with design/build scope preparation, assistance with design/build negotiations, reviews and comments on 30% submittal and comment resolution.

05-26-15-3-e-8

9. Purchase Agreement for Parcel D18=031 for C-466 Right-of-Way Expansion/Construction between Sumter County and Alton L. Hoard (Staff Recommends Approval).

On March 24, 2015 the Board approved the non-contingent offers for the acquisition of fee simple rights to certain properties, including D18=031, that had been necessary for the Project. The owner of this parcel did not accept the non-contingent offer for the parcel required by the County. On April 28, 2015 the Board authorized the County Attorney to institute filing Eminent Domain proceedings for four parcels that had not accepted the acquisition offers. Since this direction, a new purchase agreement was negotiated with the owner's attorney on the caveat that the original contract purchase agreement will be forthcoming for this Board meeting.

05-26-15-3-e-9

10. Purchase Agreement for Parcel D18=074 for C-466 Right-of-Way Expansion/Construction between Sumter County and Mildred Shaw, Robert Shaw, Annan Shaw, and Charlene Nichols (Staff Recommends Approval).

On March 24, 2015 the Board approved the non-contingent offers for the acquisition of fee simple rights to certain properties, including D18=074, that had been necessary for the Project. The owner of this parcel did not accept the non-contingent offer for the parcel required by the County. On April 28, 2015 the Board authorized the County Attorney to institute filing Eminent Domain

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proceedings for four parcels that had not accepted the acquisition offers. Since this direction, a new purchase agreement was negotiated with the owner's attorney on the caveat that the original contract purchase agreement will be forthcoming for this Board meeting.

05-26-15-3-e-10

11. Purchase Agreement for Parcel D18=075 for C-466 Right-of-Way Expansion/Construction between Sumter County and Charlene Y. Nichols (Staff Recommends Approval).

On March 24, 2015 the Board approved the non-contingent offers for the acquisition of fee simple rights to certain properties, including D18=075, that had been necessary for the Project. The owner of this parcel did not accept the non-contingent offer for the parcel required by the County. On April 28, 2015 the Board authorized the County Attorney to institute filing Eminent Domain proceedings for four parcels that had not accepted the acquisition offers. Since this direction, a new purchase agreement was negotiated with the owner's attorney on the caveat that the original contract purchase agreement will be forthcoming for this Board meeting.

05-26-15-3-e-11

12. FDOT Title VI Nondiscrimination Assurance (Staff Recommends Approval).

The FDOT Title VI and Nondiscrimination Assurance is a component of the requirements of The Local Agency Program (LAP) Grant Contract.

05-26-15-3-e-12

Commissioner Breeden moved, with a second by Commissioner Burgess, to approve Agenda Items 1 through 12 under Contracts and Agreements. The motion carried unanimously 5 – 0.

f. GENERAL ITEMS FOR CONSIDERATION

1. Approve various revisions to the Employee Manual (Staff Recommends Approval).

The Employee Manual is being revised to address the following concerns: Section 3.020 - Hours of Work and Overtime - To allow the Division Director to appoint a designee to authorize overtime.

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Section 4.050 - Promotions and Transfers - To clarify the introductory period for employees who transfer to a new position or are promoted. Section 5.060 - Payments Upon Separation - (h) To revise the word "scheduled" to "accrued" to more accurately reflect the intent of the policy. Section 6.010 - Performance Evaluations - To define the process for introductory evaluations for employees who transfer to a new position or are promoted. Section 7.035 - Education Assistance Reimbursement Program - To correct numbering sequence. Section 8.015 - Dress Code and Uniform Policy - To address tattoos and body mutilations. Section 8.110 - Driver's License Requirements - (b) To clarify that driving records will be reviewed annually. Appendix C - Vehicle Use Policy - Section VII - Authorized Users - (7) - To clarify that driving records will be reviewed annually.

05-26-15-3-f-1

2. Approval of Partial Release of Judgments for Robert Paul Lupien (Staff Recommends Approval).

This Partial Release for the sum of $2,422.80 is for "Lot 251, less the South 137 feet thereof, New Place of Center Hill, according to the map or plat thereof as recorded in Plat Book 1, Page 78, Public Records of Sumter County, Florida."

05-26-15-3-f-2

3. Approval of Release of Lien for Theodore H and Melissa H Smith (Staff Recommends Approval).

A code enforcement lien was filed against Parcel C12=005 on December 16, 2014. The property owners at that time were Theodore H. and Melissa H. Smith. Fannie Mae a/k/a Federal National obtained the property through foreclosure. The property was found in compliance on April 4, 2015 with staff costs in the amount of $627.00 being paid on May 14, 2015 thus prompting this request for Release of Lien.

05-26-15-3-f-3

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4. OSO Live Entertainment Temporary Road Closing Request for CR235

for Car Show Parade (Staff Recommends Approval).

05-26-15-3-f-4

5. Request For Funding From The Young Performing Artists (Staff Recommends Approval).

This request is for $1,500 from the Florida Arts License Plate Program to help expand and continue local programming.

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Commissioner Butler moved, with a second by Commissioner Gilpin, to approve Agenda Items 1 through 5 under General Items for Consideration. The motion carried unanimously 5 – 0.

4. ADJOURN

The meeting was adjourned at 7:05 p.m.