Regular Board of Trustees Meeting January 22, 2015...2015/01/22 · a) December 18, 2014 Regular...

COLLEGE OF DuPAGE

Regular Board of Trustees Meeting

January 22, 2015

Regular Board Meeting Agenda January 22, 2015

1. Call to Order 2. Roll Call

of 3

BOARD OF TRUSTEES OF COMMUNITY COLLEGE DISTRICT NO. 502

COUNTIES OF DuPAGE, COOK AND WILL STATE OF ILLINOIS

THURSDAY, JANUARY 22, 2015 ~ SSC-2200

REGULAR BOARD MEETING ~ 7:00 P.M.

AGENDA

1. CALL TO ORDER 2. ROLL CALL

3. AGENDA

3. A. Approval

4. PUBLIC COMMENT 4. A. AGENDA RELATED COMMENTS FROM CITIZENS 4. A. 1) District No. 502 Citizens 4. A. 2) Citizens-at-Large 4. B. AGENDA RELATED COMMENTS FROM COLLEGE OF DuPAGE 4. B. 1) College of DuPage Employees 4. B. 2) College of DuPage Students 5. STUDENT TRUSTEE’S REPORT 6. PRESIDENT’S REPORT

7. PRESENTATIONS

7. A. INTERNAL AUDIT OVERVIEW

James Martner, Director Internal Audit 7. B. FINANCIAL MATTERS

Thomas Glaser, Senior Vice President Administration & Treasurer

8. CONSENT AGENDA** (Roll Call Vote)

8. A. For Information: Standard Items 8. A. 1) Gifts and Grants Report 8. A. 2) Governmental Consortium/Cooperative Purchases Report

FUTURE MEETINGS Monday, November 19, 2007 5:

FUTURE MEETINGS Monday, November 19, 2007 5:

of 3

8. A. 3) Financial Statements a) Schedule of Investments

b) Operating Funds – Budget and Expenditures c) Operating Cash Available to Pay Annual Operating Expenses d) Tax Levy Collections 8. B. For Approval: Standard Items 8. B. 1) Minutes

a) December 18, 2014 Regular Board Meeting b) December 18, 2014 Closed Session – CONFIDENTIAL – for Board only

8. B. 2) Financial Reports a) Treasurer’s Report b) Payroll and Accounts Payable Report c) Budget Transfer Report 8. B. 3) Bid Items a) Direct Digital Mobile X-ray Unit with Imaging Plate for Diagnostic Imaging Department b) Two (2) Vascular Systems for the Sonography Department c) Booklet Maker for Print Services (Rejection) 8. B. 4) Requests for Proposals None

8. B. 5) Purchase Orders a) Apple Computer Equipment b) FANUC Robot Educational Package 8. B. 6) Personnel Actions a) Ratification of Managerial Appointments b) Ratification of Classified Appointments c) Ratification of Classified Promotions / Transfers d) Ratification of Administrator Resignations / Terminations e) Ratification of Classified Resignations / Terminations f) Ratification of Operating Engineers Resignations / Terminations g) Ratification of Classified Retirements 8. B. 7) In-Kind Donations Quarterly Report

8. C. For Approval: Construction-Related Items 8. C. 1) Ratification of Construction Change Orders

Referendum-Related Projects Capital Budget Projects

8. C. 2) Approval of Construction Change Orders

Referendum-Related Projects Capital Budget Projects

of 3

9. NEW BUSINESS 9. A. For Information

1) Revision of Board Policies: 15-10, Prohibition of Discrimination Harassment 15-11, Prohibition of Sexual Harassment 20-5, Non-Discrimination Policy 20-35, Code of Student Conduct

9. B. For Approval

1) Non-Renewal of Faculty Appointments 2) Faculty Tenure Candidates 3) Consulting Services – Facilities Master Plan Update 4) Approval of the Fourth Addendum to College President Robert L. Breuder’s Employment Contract

10. TRUSTEE DISCUSSION ITEMS 11. CLOSED SESSION 12. GENERAL PUBLIC COMMENTS 13. ANNOUNCEMENTS BY BOARD CHAIRMAN 13. A. Communications

13. B. Calendar Dates Campus Events (Note: * = Required Board Event)

*Thursday, February 19, 2015 – Regular Board Meeting – SSC-2200 – 7:00 p.m.

14. ADJOURN ** Certain recurring recommendations may be included in the Consent Agenda at the discretion of the President. At the request of a Trustee or the President, an item may be removed from the Consent Agenda for separate discussion or approval.

FUTURE MEETING

Thursday, February 19, 2015

7:00 p.m. – Regular Board Meeting – SSC-2200


4. PUBLIC COMMENT

A. Agenda Related Comments from Citizens

1. District No. 502 Citizens 2. Citizens-at-Large

B. Agenda Related Comments from College of DuPage 1. College of DuPage Employees 2. College of DuPage Students

5. STUDENT TRUSTEE’S REPORT

6. PRESIDENT’S REPORT


7. PRESENTATIONS A. Internal Audit Overview

James Martner, Director Internal Audit

B. Financial Matters

Thomas Glaser, Senior Vice President Administration & Treasurer


8. CONSENT AGENDA

A. For INFORMATION: Standard Items

1) Gifts and Grants Report 2) Governmental Consortium /

Cooperative Purchases Report 3) Financial Statements

Consent Agenda Item 8. A. 1)

January 22, 2015

COLLEGE OF DuPAGE REGULAR BOARD MEETING

STANDARD BOARD INFORMATION

1. SUBJECT

Grants and Gifts Status Report.

2. REASON FOR CONSIDERATION

The Board is provided with a monthly update of grants and gifts.

3. BACKGROUND INFORMATION

The attachment reports the current status of operational public and private grants to the College, and status of cash donations and in-kind gifts to the Foundation.

College of DuPage Foundation

Monthly Gift Summary ReportNovember 19, 2014 - December 22, 2014

Fund Description Gift Count Cash Pledges/Stocks Gifts-In-Kind Planned Total

A. Zarcone Memorial Scholarship 1 $250.00 $0.00 $0.00 $0.00 $250.00A.R.C. Memorial Scholarship 2 $2.00 $0.00 $0.00 $0.00 $2.00ACT-SO (Afro-Academic, Cultural, Technical and Scientific Olympics) Fund 2 $10.00 $0.00 $0.00 $0.00 $10.00Athletic Department Support 2 $50.00 $0.00 $0.00 $0.00 $50.00Belushi Artist-In-Residence Fund 2 $8.00 $0.00 $0.00 $0.00 $8.00Carol Stream Community College Scholarship 2 $20.00 $0.00 $0.00 $0.00 $20.00Carter Carroll Excellence in History Award 2 $4.00 $0.00 $0.00 $0.00 $4.00Catherine M. Brod Scholarship for Speech and Theatre 2 $153.84 $0.00 $0.00 $0.00 $153.84Center for Entrepreneurship Fund for Workforce Development 2 $20.00 $0.00 $0.00 $0.00 $20.00Cleve Carney Endowed Art Fund 1 $62.50 $0.00 $0.00 $0.00 $62.50

COD Foundation's Need-Based Scholarship Fund 4 $17.50 $0.00 $0.00 $0.00 $17.50COD Foundation's Returning Adult Scholarship 4 $12.00 $0.00 $0.00 $0.00 $12.00COD Foundation's Single Parent Scholarship 2 $20.00 $0.00 $0.00 $0.00 $20.00College of DuPage Faculty Association Scholarship 5 $560.00 $0.00 $0.00 $0.00 $560.00Community Education Farm Fund 6 $33.34 $0.00 $0.00 $0.00 $33.34Culinary & Hospitality Center 2 $3.32 $0.00 $0.00 $0.00 $3.32Donald Carter Memorial Scholarship 2 $106.00 $0.00 $0.00 $0.00 $106.00Dr. Joseph and Donna Collins Student Success Scholarship 2 $80.00 $0.00 $0.00 $0.00 $80.00Early Childhood Education Fund 5 $34.00 $0.00 $0.00 $0.00 $34.00Eileen Ward Textbook Scholarship 4 $700.00 $0.00 $0.00 $0.00 $700.00Ellen Johnson Memorial Scholarship 2 $6.00 $0.00 $0.00 $0.00 $6.00Everyone Matters Scholarship Fund 2 $4.00 $0.00 $0.00 $0.00 $4.00Fashion Program 1 $0.00 $0.00 $120.00 $0.00 $120.00Flexible Steel Lacing Scholarship 1 $3,500.00 $0.00 $0.00 $0.00 $3,500.00Floral Design Memorial Scholarship 1 $500.00 $0.00 $0.00 $0.00 $500.00Football Program Fund 2 $3,800.00 $0.00 $0.00 $0.00 $3,800.00G.E.D. Scholarship Fund 3 $1,080.00 $0.00 $0.00 $0.00 $1,080.00General Scholarship Fund 121 $15,258.04 $0.00 $0.00 $0.00 $15,258.04George Macht Endowment 1 $0.00 $9,786.55 $0.00 $0.00 $9,786.55Healthcare Instructional Support 2 $100.00 $0.00 $0.00 $0.00 $100.00Healthcare Instructional Support Endowment 1 $25,000.00 $0.00 $0.00 $0.00 $25,000.00Hispanic-Latino Scholarship 2 $4.00 $0.00 $0.00 $0.00 $4.00Homeland Security Programs 2 $10.00 $0.00 $0.00 $0.00 $10.00John Belushi Memorial Scholarship Fund 5 $194.74 $0.00 $0.00 $0.00 $194.74Lifelong Learning Program 3 $210.00 $0.00 $0.00 $0.00 $210.00MAC General Fund 12 $1,422.50 $0.00 $0.00 $0.00 $1,422.50Margarita Salazar Respiratory Therapy Scholarship 2 $78.00 $0.00 $0.00 $0.00 $78.00McAninch Endowment for the Arts Fund 1 $0.00 $0.00 $0.00 $26,000.00 $26,000.00Meteorology Program Fund 1 $1,000.00 $0.00 $0.00 $0.00 $1,000.00Music Program Fund 2 $10.00 $0.00 $0.00 $0.00 $10.00


Monthly Gift Summary ReportNovember 19, 2014 - December 22, 2014

Naperville Rotary Charities & the Rotary Club of Naperville Scholarship 1 $40,000.00 $0.00 $0.00 $0.00 $40,000.00New Philharmonic Orchestra 12 $11,742.50 $500.00 $0.00 $0.00 $12,242.50Nursing Alumni Scholarship 1 $2,000.00 $0.00 $0.00 $0.00 $2,000.00Resource for Excellence Fund 38 $4,847.50 $0.00 $0.00 $0.00 $4,847.50Ruth Nechoda Memorial Endowment 2 $5.00 $0.00 $0.00 $0.00 $5.00Student Crisis Emergency Fund 3 $2,010.00 $0.00 $0.00 $0.00 $2,010.00Study Abroad Scholarship Fund 4 $40.00 $0.00 $0.00 $0.00 $40.00The Honorable Bonnie M. Wheaton Scholarship 1 $1,000.00 $0.00 $0.00 $0.00 $1,000.00Troy Scholarship for Engineering 2 $25.00 $0.00 $0.00 $0.00 $25.00Troy Scholarship for Nursing 2 $25.00 $0.00 $0.00 $0.00 $25.00Veterans Textbook Scholarship 2 $600.00 $0.00 $0.00 $0.00 $600.00Visiting Chefs Series 1 $1,300.00 $0.00 $0.00 $0.00 $1,300.00WDCB Employer Matching Gift Revenue (EMG) 10 $400.00 $1,125.00 $0.00 $0.00 $1,525.00WDCB Events 1 $40.00 $0.00 $0.00 $0.00 $40.00WDCB Future Fund 1 $119.07 $0.00 $0.00 $0.00 $119.07WDCB Individual Gifts 1,736 $90,632.51 $0.00 $0.00 $0.00 $90,632.51WDCB Merchandising 1 $10.00 $0.00 $0.00 $0.00 $10.00WDCB Underwriting 26 $18,490.00 $0.00 $0.00 $0.00 $18,490.00William W. Steele Memorial Endowed Scholarship 2 $40.00 $0.00 $0.00 $0.00 $40.00

Youth Leadership Program 2 $10.00 $0.00 $0.00 $0.00 $10.00

Grand Totals: $227,660.36 $11,411.55 $120.00 $26,000.00 $265,191.91

2,069 Gift(s) listed1,791 Donor(s) listed


Fiscal Year 2015 Gift Summary ReportYear-to-Date as of December 22, 2014

Fund Description Gift Count Cash Pledges/Stocks Gifts-In-Kind Planned TotalA. Zarcone Memorial Scholarship 2 $300.00 $0.00 $0.00 $0.00 $300.00A.R.C. Memorial Scholarship 12 $12.00 $0.00 $0.00 $0.00 $12.00ACT-SO (Afro-Academic, Cultural, Technical and Scientific Olympics) Fund 12 $60.00 $0.00 $0.00 $0.00 $60.00Athletic Department Support 12 $300.00 $0.00 $0.00 $0.00 $300.00August Zarcone Endowment 1 $35.00 $0.00 $0.00 $0.00 $35.00Automotive Service Technology Program 4 $0.00 $0.00 $8,892.00 $0.00 $8,892.00Belushi Artist-In-Residence Fund 12 $48.00 $0.00 $0.00 $0.00 $48.00Carol Stream Community College Scholarship 13 $370.00 $0.00 $0.00 $0.00 $370.00Carter Carroll Excellence in History Award 13 $424.00 $0.00 $0.00 $0.00 $424.00Catherine M. Brod Scholarship for Speech and Theatre 12 $923.04 $0.00 $0.00 $0.00 $923.04Center for Advanced Manufacturing Scholarship 1 $0.00 $275,000.00 $0.00 $0.00 $275,000.00Center for Entrepreneurship Fund for Workforce Development 15 $4,120.00 $0.00 $0.00 $0.00 $4,120.00Christopher & Karen Thielman Culinary & Hospitality Scholarship 1 $1,000.00 $0.00 $0.00 $0.00 $1,000.00Christopher & Karen Thielman International Field Studies Scholarship 1 $1,000.00 $0.00 $0.00 $0.00 $1,000.00Cleve Carney Art Gallery Fund 1 $0.00 $0.00 $57,750.00 $0.00 $57,750.00Cleve Carney Endowed Art Fund 2 $606.50 $0.00 $0.00 $0.00 $606.50COD Foundation's Need-Based Scholarship Fund 25 $655.00 $0.00 $0.00 $0.00 $655.00COD Foundation's Returning Adult Scholarship 22 $62.00 $0.00 $0.00 $0.00 $62.00COD Foundation's Single Parent Scholarship 12 $120.00 $0.00 $0.00 $0.00 $120.00College of DuPage Faculty Association Scholarship 25 $860.00 $0.00 $0.00 $0.00 $860.00Community Education Farm Fund 36 $200.04 $0.00 $0.00 $0.00 $200.04Culinary & Hospitality Center 14 $319.92 $0.00 $0.00 $0.00 $319.92Donald Carter Memorial Scholarship 9 $477.00 $0.00 $0.00 $0.00 $477.00Dr. Joseph and Donna Collins Student Success Scholarship 12 $480.00 $0.00 $0.00 $0.00 $480.00DuPage Chapter Mothers and More Scholarship 1 $1,000.00 $0.00 $0.00 $0.00 $1,000.00Early Childhood Education Fund 27 $174.00 $0.00 $0.00 $0.00 $174.00Eileen Ward Textbook Scholarship 4 $700.00 $0.00 $0.00 $0.00 $700.00Ellen Johnson Memorial Scholarship 12 $36.00 $0.00 $0.00 $0.00 $36.00Everyone Matters Scholarship Fund 12 $24.00 $0.00 $0.00 $0.00 $24.00Fashion Program 2 $0.00 $0.00 $1,020.00 $0.00 $1,020.00Fine Arts Program 2 $250.00 $0.00 $150.00 $0.00 $400.00Flexible Steel Lacing Scholarship 1 $3,500.00 $0.00 $0.00 $0.00 $3,500.00Floral Design Memorial Scholarship 1 $500.00 $0.00 $0.00 $0.00 $500.00Football Program Fund 6 $20,950.00 $0.00 $0.00 $0.00 $20,950.00G.E.D. Scholarship Fund 13 $1,480.00 $0.00 $0.00 $0.00 $1,480.00General Scholarship Fund 293 $18,929.74 $405.00 $0.00 $0.00 $19,334.74George Macht Endowment 1 $0.00 $9,786.55 $0.00 $0.00 $9,786.55Glenbard North High School Scholarship 1 $1,000.00 $0.00 $0.00 $0.00 $1,000.00H. J. Kleemann Engineering Scholarship 1 $250.00 $0.00 $0.00 $0.00 $250.00Healthcare Instructional Support 13 $600.00 $0.00 $206.00 $0.00 $806.00Healthcare Instructional Support Endowment 1 $25,000.00 $0.00 $0.00 $0.00 $25,000.00Hispanic-Latino Scholarship 12 $24.00 $0.00 $0.00 $0.00 $24.00Homeland Security Programs 12 $14,645.00 $80.00 $4,000.00 $0.00 $18,725.00Horticulture Program 1 $350.00 $0.00 $0.00 $0.00 $350.00Howard K. Canaday Music Scholarship 1 $1,500.00 $0.00 $0.00 $0.00 $1,500.00


Fiscal Year 2015 Gift Summary ReportYear-to-Date as of December 22, 2014

Fund Description Gift Count Cash Pledges/Stocks Gifts-In-Kind Planned TotalInterior Design Program Fund 1 $0.00 $0.00 $2,750.00 $0.00 $2,750.00Jerry Bradshaw Memorial Scholarship 1 $15,000.00 $0.00 $0.00 $0.00 $15,000.00Jill Johnson Hall Memorial Scholarship 1 $1,000.00 $0.00 $0.00 $0.00 $1,000.00John Belushi Memorial Scholarship Fund 20 $783.84 $0.00 $0.00 $0.00 $783.84Kathy Marszalek Memorial Scholarship 1 $4,500.00 $0.00 $0.00 $0.00 $4,500.00Lifelong Learning Program 11 $245.00 $80.00 $0.00 $0.00 $325.00MAC General Fund 62 $13,427.80 $580.00 $150.00 $0.00 $14,157.80MAC Madness Event 2 $2,749.80 $0.00 $0.00 $0.00 $2,749.80Margarita Salazar Respiratory Therapy Scholarship 12 $468.00 $0.00 $0.00 $0.00 $468.00Marilyn Casey Scholarship 1 $800.00 $0.00 $0.00 $0.00 $800.00McAninch Endowment for the Arts Fund 1 $0.00 $0.00 $0.00 $26,000.00 $26,000.00Meteorology Program Fund 4 $1,070.00 $0.00 $0.00 $0.00 $1,070.00Morrissey Dental Hygiene Scholarship 1 $0.00 $2,486.03 $0.00 $0.00 $2,486.03Music Program Fund 13 $60.00 $0.00 $6,900.00 $0.00 $6,960.00Naperville Rotary Charities & the Rotary Club of Naperville Scholarship 2 $42,855.00 $0.00 $0.00 $0.00 $42,855.00New Philharmonic Orchestra 235 $77,182.94 $700.00 $0.00 $0.00 $77,882.94Nursing Alumni Scholarship 1 $2,000.00 $0.00 $0.00 $0.00 $2,000.00Power Construction Scholarship 1 $5,000.00 $0.00 $0.00 $0.00 $5,000.00Resource for Excellence Fund 180 $34,680.94 $0.00 $0.00 $0.00 $34,680.94Ruth Nechoda Memorial Endowment 11 $25.00 $45.00 $0.00 $0.00 $70.00Ruth Walbeck Memorial Scholarship 1 $1,000.00 $0.00 $0.00 $0.00 $1,000.00Student Crisis Emergency Fund 132 $24,962.50 $4,250.00 $6,192.00 $0.00 $35,404.50Study Abroad Scholarship Fund 28 $515.00 $0.00 $0.00 $0.00 $515.00The Christopher Drop Welding Scholarship 1 $1,000.00 $0.00 $0.00 $0.00 $1,000.00The Honorable Bonnie M. Wheaton Scholarship 1 $1,000.00 $0.00 $0.00 $0.00 $1,000.00Troy Scholarship for Engineering 12 $150.00 $0.00 $0.00 $0.00 $150.00Troy Scholarship for Nursing 12 $150.00 $0.00 $0.00 $0.00 $150.00Unrestricted Gallery Art Fund 1 $0.00 $0.00 $549,310.00 $0.00 $549,310.00Veteran Services Program 1 $50.00 $0.00 $0.00 $0.00 $50.00Veterans Textbook Scholarship 2 $600.00 $0.00 $0.00 $0.00 $600.00Visiting Chefs Series 1 $1,300.00 $0.00 $0.00 $0.00 $1,300.00WDCB Employer Matching Gift Revenue (EMG) 25 $2,995.00 $1,705.00 $0.00 $0.00 $4,700.00WDCB Events 1 $40.00 $0.00 $0.00 $0.00 $40.00WDCB Future Fund 5 $613.42 $0.00 $0.00 $0.00 $613.42WDCB Individual Gifts 7233 $316,656.38 $0.00 $0.00 $0.00 $316,656.38WDCB Merchandising 10 $509.55 $0.00 $0.00 $0.00 $509.55WDCB Underwriting 72 $48,492.80 $0.00 $0.00 $0.00 $48,492.80Wilbur Walker Dodge Memorial Scholarship 1 $1,000.00 $0.00 $0.00 $0.00 $1,000.00William W. Steele Memorial Endowed Scholarship 12 $240.00 $0.00 $0.00 $0.00 $240.00

Youth Leadership Program 10 $45.00 $80.00 $0.00 $0.00 $125.00

Grand Totals: $706,453.21 $295,197.58 $637,320.00 $26,000.00 $1,664,970.79

8,808 Gift(s) listed

4,202 Donor(s) listed

College of DuPageFY15 Grants Awarded Report

July 1, 2014 - December 31, 2014 Note: New Entries in Bold

Page 1 of 3

Grantor Project Title Department Project Director Type AmountStart Date

End Date Description

Bison Gear & Engineering Corporation

Advanced Manufacturing Program Support COD Foundation

Cathy Brod Kim Dorn Private $275,000 1/5/15 1/8/24

To support a matching scholarship fund and naming opportunity.

Illinois Arts Council Agency

FY15 Partner In Excellence MAC Roland Raffel State $24,950 9/15/14 8/31/15

General operating support for the 2014-2015 season.

Illinois Community College Board

FY15 Career & Technical Education Integrated Career and Academic Prep System (ICAPS)

Business & Technology

John Kronenberger Federal $5,000 7/1/14 6/30/15

To support career and technical education in Business & Technology.


FY15 Adult Education & Family Literacy Integrated Career and Academic Prep System (ICAPS)

Continuing Education Dan Deasy Federal $5,000 7/1/14 6/30/15

To support adult education and family literacy.


FY15 Program Improvement Academic Affairs Jean Kartje State $74,349 7/1/14 6/30/15

To provide materials to improve CTE programming.


FY15 Career & Technical Education Program Postsecondary Perkins Academic Affairs Jean Kartje Federal $728,379 7/1/14 6/30/15

For CTE programs and activities, equipment acquisition, faculty and staff development, and collaborations that will support students to enhance academic success, build technical skills, and prepare for future careers.


FY15 Adult Education and Family Literacy ABE/GED/ESL Dan Deasy

Federal/ State $1,999,918 7/1/14 6/30/15

To support the Adult Education and Family Literacy programming.

$3,112,596

ALLOCATED GRANTS

ALLOCATED GRANTS (Includes grants where it was necessary to develop a concept or project and follow comprehensive guidelines for proposal submission in order to receive allocated funds. Adherence to reporting requirements and ability to measure successful program outcomes determines the level of the award.)



Page 2 of 3



Motorola Solutions Foundation

Local Public Safety Grant Program - Citizen Public Safety Academy COD Foundation

Cathy Brod Thomas Brady Private $14,600 1/1/15 12/31/15

To provide public safety and emergency response training.


FY15 Pathways to Results - Programs of Study Local Implementation Academic Affairs Kris Fay Federal $5,000 7/1/14 6/30/15

To support the development of a Culinary Arts Program of Study with local high schools.


FY15 Special Populations Support Academic Affairs Jackie Reuland Federal $5,000 7/1/14 6/30/15

To support activities that improve student success and completion rates for students with disabilities.

U.S. BankUS Bank Scholarship Fund COD Foundation

Cathy Brod D. Christopher Private $10,000 1/1/15 12/31/15

To provide ten $1,000 scholarships for low-income students.

U.S. Department of Defense/ Illinois Department of Commerce and Economic Opportunity (DCEO)

FY15 Procurement Technical Assistance Center (PTAC)

Center for Entrepreneurship Rita Haake Federal $89,000 7/1/14 6/30/15

To support the operations of the Procurement Technical Assistance Center (PTAC).

Illinois Department of Commerce and Economic Opportunity (DCEO)

FY15 Procurement Technical Assistance Center (PTAC)

Center for Entrepreneurship Rita Haake State $13,000 7/1/14 6/30/15

To support the operations of the Procurement Technical Assistance Center (PTAC).

Small Business Administration/ Illinois Department of Commerce and Economic Opportunity (DCEO)

FY14 Small Business Development Center/International Trade Center (SBDC/ITC)

Center for Entrepreneurship

Martha Carney Zachary Person Federal $2,500 1/1/14 12/31/14

An additional $2,500 was added to an existing grant to cover general operating expenses for the Small Business Development Center (SBDC) and the International Trade Center (ITC).

COMPETITIVE GRANTS



Page 3 of 3



Illinois State Library/ Literacy Office

FY15 Adult Volunteer Literacy: People Educating People (PEP) ABE/GED/ESL Dan Deasy State $42,260 7/1/14 6/30/15

To provide individualized instruction and tutoring for ABE, GED and ESL classes.


FY15 Bensenville Family Literacy Project ABE/GED/ESL Dan Deasy State $35,000 7/1/14 6/30/15

To support the Bensenville family literacy project.


FY15 West Chicago Family Literacy Project: Leer es Poder ABE/GED/ESL Dan Deasy State $35,000 7/1/14 6/30/15

To support the Leer es Poder (Reading is Power) family literacy project.

$251,360$3,363,956FY15 Total All Grants Awarded as of December 31, 2014

COMPETITIVE GRANTS (CON'T)

COMPETITIVE GRANTS (Includes grants from federal, state and private grantors where the proposal was in competition with other proposals and awards were made to a select number of institutions based on the merits of the project and proposal.)

Consent Agenda Item 8. A. 2)

January 22, 2015


STANDARD BOARD INFORMATION

Below is a listing of items purchased using governmental consortium/ cooperative agreements.

These governmental contracts, cooperative/consortium agreements meet the competitive bidding requirements of Illinois law.

Governmental Consortium/Cooperative Agreements Purchases for January, 2015

Date Vendor Agreement Description $ Amount Oct 10, 2014 VWR Funding Inc. E&I Getinge Autoclave 522LS $55,174.00

E&I - Educational and Institutional Cooperative Purchasing


8. CONSENT AGENDA

B. For APPROVAL: Standard Items

1) Minutes

2) Financial Reports

3) Bids

4) Requests for Proposals (RFP)

5) Purchase Orders (PO)

6) Personnel Actions 7) In-Kind Donations Quarterly Report

Consent Agenda Item 8. B. 1) a)

January 22, 2015

Regular Board Meeting of 12/18/14 Page 1

BOARD OF TRUSTEES OF COMMUNITY COLLEGE DISTRICT NO. 502

COUNTIES OF DuPAGE, COOK AND WILL STATE OF ILLINOIS

MINUTES

REGULAR BOARD MEETING THURSDAY, DECEMBER 18, 2014

HELD ON CAMPUS IN SSC-2200, GLEN ELLYN, IL

1. CALL TO ORDER

At 7:11 p.m., the Regular Meeting of the Board of the College of DuPage Board of Trustees was called to order by Chairman Birt.

2. ROLL CALL

Present: Student Trustee Omar Escamilla, Trustees Erin Birt, Katharine Hamilton, Dianne McGuire, Allison O’Donnell, Kim Savage, Nancy Svoboda and Joe Wozniak. Also Present: President Dr. Robert L. Breuder, Legal Counsel Respicio F. Vazquez of Franczek Radelet P.C., staff members, representatives of the press and visitors. (Minutes prepared by Erin Carrillo, Administrative Assistant, Office of the President.)

3. AGENDA

3. A. Approval of Agenda. Chairman Birt called for a motion to approve tonight’s Agenda. Trustee McGuire moved, Trustee Savage seconded the motion. Chairman Birt asked Secretary O’Donnell to please call for a vote to approve the Agenda. On voice vote, Student Trustee Escamilla, Trustees Birt, McGuire, O’Donnell, Savage, Svoboda and Wozniak approved the Agenda for the Regular Board Meeting of December 18, 2014. Vice Chairman Hamilton voted no. The motion carried. Chairman Birt asked Secretary O’Donnell to re-call the voice vote and to approve the Agenda. On voice vote, Student Trustee Escamilla, Trustees Birt, McGuire, O’Donnell, Savage, Svoboda and Wozniak approved the Agenda for the Regular Board Meeting of December 18, 2014. Vice Chairman Hamilton voted no. The motion carried. Vice Chairman Hamilton asked to remove Item 3.B. from the Agenda suggesting it is a violation of people’s First Amendment rights. Trustee Savage reminded Vice Chairman Hamilton that Chairman Birt allowed speakers who did not sign up prior to the meeting to still address the Board. 3. B. Public Comment Statement and Rules. Chairman Birt read the Public Comment Statement aloud:


January 22, 2015


“The opportunity to speak to the Board pursuant to the Public Comment portions of a Board meeting agenda is provided for those who wish to comment on an agenda item or College issue. The Board appreciates hearing from our residents, and your thoughts and questions are valued. The Board strives to make the best decisions for the College, and public input is very helpful. Respect for the duties of the Board and for the democratic process will be adhered to – in this regard, civility and a sense of decorum will be strictly followed. Comments shall be limited to the Public Comment segment at the end of the meeting shall be open to any relevant subject matters. Outburst from the audience, applause, or other types of disturbances or disruptions will not be tolerated. After one verbal warning, a person disturbing a meeting will be asked to leave the meeting room or be physically removed if the person does not leave voluntarily pursuant to Title 6, Chapter 2, Section 6-2-2.3 of the Village Code of Glen Ellyn. In addition, a person disturbing a meeting is subject to the issuance of a citation. All speakers must address their comments to the Chair. Speakers shall be courteous and should not make statements that are personally disrespectful to members of the Board or other individuals. Foul, abusive, or inappropriate language, displays, actions or materials are prohibited. Additionally, media displays are not allowed. Any individuals using cameras or other video equipment should stand or sit in the College designated area. Individuals must sign in on the forms provided at the back before you will be able to speak. Speakers or other people attending the meeting may not stand in the aisles. Instead, overflow space is provided across the hall with video displays and sound. When the Chair calls a name to speak, please come to the podium. Use the podium as the proceedings are videotaped. Please announce your name before commenting. All comments under Public Comment are limited to three (3) minutes and each speaker will only be permitted to speak one time for each Public Comment segment.”

4. PUBLIC COMMENT 4. A. AGENDA RELATED COMMENTS FROM CITIZENS 4. A. 1) District No. 502 Citizens

Laura Reigle spoke regarding transparency and FOIA requests John Kraft spoke regarding Radio Station audit Paul Lefort spoke regarding building budgets Adam Andrzejewski spoke regarding Treasurer’s report and property

taxes Roger Kempa spoke regarding Tax Levy Mark Kmeicik spoke regarding Lobbyist contract Jan Shaw spoke regarding Tax Levy

4. A. 2) Citizens-at-Large


January 22, 2015


Kirk Allen spoke regarding FOIA requests Matthew Tyrmand spoke regarding Treasurer’s report

4. B. AGENDA RELATED COMMENTS FROM COLLEGE OF DuPAGE 4. B. 1) College of DuPage Employees

None

4. B. 2) College of DuPage Students None

5. STUDENT TRUSTEE’S REPORT

5. A. Globalization of College of DuPage

Beatriz Gonzalez Retuerto; Maja Durovic and Ntwanano Mabasa all spoke regarding their experiences with College of DuPage.

6. PRESIDENT’S REPORT 6. A. Pulse Survey

Jim Benté, Vice President of Planning and Research and Sigmund Saltz, President, Comiskey Research, Inc. spoke regarding the results of the Pulse survey.

6. B. Enrollment Trend

Earl Dowling, Vice President Student Affairs spoke regarding the enrollment trend in the nation.

Vice Chairman Hamilton left the meeting at 8:20 p.m. and returned at 8:22 p.m.

7. PRESENTATIONS

None

8. CONSENT AGENDA

Chairman Birt asked if there were any Consent Agenda items the Board would like to remove and vote on separately. Vice Chairman Hamilton requested that 8.B.2) Financial Reports be pulled from the Consent Agenda and Trustee Savage requested that 8.B.4)a) Lobbying Services be pulled from the Consent Agenda to be discussed and voted on separately. Vice Chairman Hamilton moved and Trustee Svoboda seconded, that the Board of Trustees approve the Consent Agenda consisting of the following items:

A. The following items for BOARD INFORMATION only: 8. A. 1) Gifts and Grants Report 8. A. 2) Governmental Consortium/Cooperative Purchases Report 8. A. 3) Financial Statements

a) Schedule of Investments


January 22, 2015


b) Operating Funds – Budget and Expenditures c) Operating Cash Available to Pay Annual Operating Expenses 8. A. 4) Student Election Timetable

B. The following items for BOARD APPROVAL: 1) Minutes

a) November 6, 2014 Special Meeting Minutes; b) November 6, 2014 Special Meeting Closed Session Minutes – CONFIDENTIAL – for Board only; c) November 20, 2014 Regular Meeting Minutes; and d) November 20, 2014 Closed Session Minutes – CONFIDENTIAL – for Board only.

2) Item Pulled to be voted on separately.

3) Bid Items a) Two (2) Vascular Systems for the Sonography Department (Rejection) due to a change in specifications. b) Food & Beverage Vending Services Program for a 5-year contract for Food & Vending Services for the period from January 1, 2015 to December 31, 2019 as follows: A. Food and Hot Beverage Vending Services awarded to Ace Coffee Bar, Inc., 601 E. Lake Street, Streamwood, IL 60107, per the following commission rates: Hot Beverage 26.5% Candy/Snack 26.5% Cold/Frozen Food 26.5% Ice Cream/Milk 26.5% B. Cold Beverage Vending Services awarded to PepsiCo, 1475 E. Woodfield Road, Schaumburg, IL 60173, per the following commission rates: Bottle Soda/Water 45.0% Bottle Juice/Sports Drink/ New Age 30.0% Can Soda 10.0% 3) Student Resource Center (SRC) Library Furniture Move Services to the Lowest responsible bidder, Advantage Moving & Storage, Inc., 2641 Corporate Parkway, Algonquin, IL 60102 for the bid of $20,888.00.

4) Requests for Proposals: a) Item pulled to be voted on separately. b) Debt Collection Services for a three-year contract from January 1, 2015


January 22, 2015


through December 31, 2017 with Enterprise Recovery Systems, Inc., 2000 York Road, Oak Brook, IL 60523, for a fee of 20% of actual monies received from their collection efforts.

5) Purchase Orders a) Culinary & Hospitality Center (CHC) and Waterleaf Restaurant Produce Purchase for a non-bid purchase in the amount of $55,000 for the Culinary Arts & Hospitality Center and $100,000 for the Waterleaf Restaurant for a total expenditure of $155,000.00. b) Consulting Service Contract Increase for Tennis Court Revisions for an increase in the contract for consulting and design services to Wiss, Janney, Elstner Associates, Inc., (WJE), 330 Pfingsten Road, Northbrook, IL 60062 for an additional amount of $29,650.00. c) Tribune Media Group (TMG) Advertising for McAninch Arts Center (MAC) for Fiscal Year 2015 with Tribune Media Group, 14839 Collections Center Drive, Chicago, IL 60693, in the amount not to exceed $56,370.00. d) Comcast Spotlight LLC (Comcast Xfinity) Advertising for McAninch Arts Center (MAC) for Fiscal Year 2015 with Comcast Spotlight LLC, 12964 Collections Center Drive, Chicago, IL 60693, in the amount not to exceed $36,000.00.

6) Ratify the Personnel Actions. a) Ratification of Managerial Appointments b) Ratification of Classified Appointments c) Ratification of Operating Engineers Appointments d) Ratification of Administrator Promotions / Transfers e) Ratification of Managerial Promotions / Transfers f) Ratification of Classified Resignations / Terminations g) Ratification of Classified Retirements

8. C. The following Construction-Related items were approved: 1) Ratification of Construction Change Orders

Referendum-Related Projects HOMELAND TRAINING CENTER – POWER #002: CREDIT ($25,377.00). This credit

change is for eliminating the ceramic tile and replacing it with carpet in the lobby. This is an Owner-Requested change.

HOMELAND TRAINING CENTER – POWER #004: $839.00. This change is for moving the power junction box for the exterior capsule sign from the east exterior wall to the north entrance. This is an Owner-Requested change.


January 22, 2015


HOMELAND TRAINING CENTER – POWER #006: CREDIT ($9,389.00). This credit is for reducing 22 light fixtures, one in each row, in the baffled ceiling area of the gun range. This is a code required change.

HOMELAND TRAINING CENTER – POWER #012: CREDIT ($2,812.00). This credit change order is for changing the coloring in the precast, reducing some panel thicknesses, changing the panel reveals on the precast and reducing the quantity of exterior down spouts on the south precast wall. This is an Architect/Engineer requested change.

HOMELAND TRAINING CENTER – POWER #018: $1,347.00. This change is for modifying stair #1 to add a one-hour fire rated ceiling at the base of the stairs to allow pipes to cross over the area. This change is the result of an Architect/Engineer oversight.

HOMELAND TRAINING CENTER – POWER #019: $20,382.00. This change is for an additional hydrant on the east side of the building. The original design did not meet code. This change is the result of an Architect/Engineer oversight.

NAPERVILLE REGIONAL CENTER (NRC) – PEPPER #041: $3,496.00. This change is to furnish 10 new bathroom faucets. The existing faucets were too corroded to re-use. Installation of faucets is already included in base bid. This is an Owner-Requested change.

SIGNAGE / WAYFINDING – HERRICANE GRAPHICS #007: $32,835.00. This change is for design services for the Dining and Entertainment ($17,500), Update Exterior Directional ($7,312.50), and MAC Signage ($14,820) packages. This change also includes additional services for the MAC Donor Wall ($7,277.50), as well as a credit for removing design services for the SRC Donor Wall ($15,000). This change also includes additional review of shop drawings and samples for the Exterior Signage package ($925). This is an Owner-Requested change.

Capital Budget Projects

CAROL STREAM CENTER – O’HARA #001: $5,430.99. This change is for adding new lockers to accommodate the additional seating in the Testing Center. The lockers are required to store the personal items of those who are taking tests. This is an Owner-Requested change.

CAROL STREAM CENTER – O’HARA #002: $1,538.13. This change is for adding additional video cameras to accommodate the additional seating in the Testing Center. The cameras are required as part of the Pearson-Vue, Castle, Comira, Iso-quality and PAN Testing agreements. This is an Owner-Requested change.

2) Approval of Construction Change Orders

Referendum-Related Projects

2014 SITE IMPROVEMENTS – LANDWORKS #001: $28,798.00. This change provides approval for bid alternates for West Campus Restoration areas. These areas include turf


January 22, 2015


restoration at the demolition area berm, a previously unaddressed area along College Lot 7, temporary pathways and minor repairs. This is an Owner-Requested Change.


None

Chairman Birt asked if any Trustee had a question regarding a Consent Agenda item. Hearing no questions or comments from the Board, Secretary O’Donnell called the roll for approval of the Consent Agenda items. Voting aye: Vice Chairman Hamilton, Trustee McGuire, Secretary O’Donnell, Trustees Savage and Svoboda, Co-Vice Chair Wozniak and Chair Birt. Motion to approve all Consent Agenda items listed above carried. Chairman Birt called for a motion to approve Item 8.B.2) pulled from the Consent Agenda, Trustee Savage moved and Trustee Svoboda seconded: 8. B. 2) Financial Reports Vice Chairman Hamilton urged the Trustees to disclose items below the $15,000 mark. Chairman Birt and Thomas Glaser stated the information was previously posted on the College’s website. Chairman Birt asked Secretary O’Donnell to call the roll. Voting aye: Trustee McGuire, Secretary O’Donnell, Trustees Savage and Svoboda, Co-Vice Chairman Wozniak, Vice and Chairman Birt. Voting nay: Vice Chairman Hamilton. Motion passed. Chairman Birt called for a motion to approve Item 8.B.4)a) pulled from the Consent Agenda, Trustee Svoboda moved and Trustee McGuire seconded: 8. B. 4) a) Lobbying Services

Trustee Savage pulled this item to point out that the Board had requested an RFP go out for bid. She was pleased to see that happen. Trustee McGuire also commented that over 20 vendors were contacted with only one vendor responding. Chairman Birt corrected Trustee McGuire stating that over 30 vendors were contacted and for reasons unknown, only one vendor responded. Chairman Birt asked Secretary O’Donnell to call the roll. Voting aye: Vice Chairman Hamilton, Trustee McGuire, Secretary O’Donnell, Trustees Savage and Svoboda, Co-Vice Chairman Wozniak and Chairman Birt. Motion passed unanimously. At 8:36 p.m. Chairman Birt called a motion to take a brief break. Trustee Savage moved and Trustee Svoboda seconded the motion. Secretary O’Donnell called a voice vote. On roll voting


January 22, 2015


aye: Student Trustee Escamilla, Trustees Birt, Hamilton, McGuire, O’Donnell, Savage, Svoboda and Wozniak. Motion passed. At 8:49 p.m. meeting reconvened. Chairman Birt asked Secretary O’Donnell to call the roll. Present: Student Trustee Escamilla, Trustees Erin Birt, Katharine Hamilton, Dianne McGuire, Allison O’Donnell, Kim Savage, Nancy Svoboda and Joe Wozniak. 9. NEW BUSINESS A. For Information Only:

None

B. For Approval:

1) Trustee Savage moved and Trustee Svoboda seconded that the Board of Trustees approve the 2014 Resolution to Abate Taxes Levied to Pay Debt Service on GO Bonds. Chairman Birt asked Secretary O’Donnell to call the roll. Student Trustee Escamilla’s preference is for the motion. On roll call voting aye: Trustee McGuire, Secretary O’Donnell, Trustees Savage and Svoboda, Co-Vice Chairman Wozniak, Vice Chairman Hamilton and Chairman Erin Birt. Motion passed unanimously. 2) Secretary O’Donnell moved and Trustee McGuire seconded that the Board of Trustees approve the Tax Levy Resolution. Chairman Birt asked Secretary O’Donnell to call the roll. Student Trustee Escamilla’s preference is for the motion. On roll call voting aye: Vice Chairman Hamilton, Trustee McGuire, Secretary O’Donnell, Trustees Savage and Svoboda, Co-Vice Chairman Wozniak and Chairman Erin Birt. Motion passed unanimously.

3) Trustee Svoboda moved and Trustee Savage seconded that the Board of Trustees approve the Magnetic Resonance Imaging Advanced Certificate Program. Chairman Birt asked Secretary O’Donnell to call the roll. Student Trustee Escamilla’s preference is for the motion. On roll call voting aye: Vice Chairman Hamilton, Trustee McGuire, Secretary O’Donnell, Trustees Savage and Svoboda, Co-Vice Chairman Wozniak and Chairman Erin Birt. Motion passed unanimously.

4) Trustee Savage moved and Secretary O’Donnell seconded that the Board of Trustees approve the American Sign Language Interpreter AAS Degree. Chairman Birt asked Secretary O’Donnell to call the roll. Student Trustee Escamilla’s preference is for the motion. On roll call voting aye: Vice Chairman Hamilton, Trustee McGuire, Secretary O’Donnell, Trustees Savage and Svoboda, Co-Vice Chairman Wozniak and Chairman Erin Birt. Motion passed unanimously.

5) Trustee Savage moved and Trustee McGuire seconded that the Board of Trustees approve the WDCB-FM Radio Station Audit. Chairman Birt asked


January 22, 2015


Secretary O’Donnell to call the roll. Student Trustee Escamilla’s preference is for the motion. On roll call voting aye: Trustee McGuire, Secretary O’Donnell, Trustees Savage and Svoboda, Co-Vice Chairman Wozniak and Chairman Erin Birt. Student Trustee Escamilla’s preference is for the motion. On roll call voting nay: Vice Chairman Hamilton. Motion passed. 6) Trustee Svoboda moved and Trustee Savage seconded that the Board of Trustees approve the Hearing Instrument Dispensary Program Certificate. Chairman Birt asked Secretary O’Donnell to call the roll. Student Trustee Escamilla’s preference is for the motion. On roll call voting aye: Vice Chairman Hamilton, Trustee McGuire, Secretary O’Donnell, Trustees Savage and Svoboda, Co-Vice Chairman Wozniak and Chairman Erin Birt. Motion passed unanimously. 10. TRUSTEE DISCUSSION ITEMS

None 11. CLOSED SESSION

At 9:10 p.m. Chairman Birt announced that the Board would move into Closed Session for the purpose of discussing the following: “The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.” Chairman Birt announced that general comments will be held after Closed Session, however there will be no Board action taken after Closed Session. Chairman Birt called for a motion, Trustee McGuire moved and Trustee Savage seconded. On roll call, voting aye: Co-Vice Chairman Wozniak, Vice Chairman Hamilton, Trustee McGuire, Secretary O’Donnell, Trustees Savage and Svoboda and Chairman Birt. Motion carried unanimously.

12. RESUME OPEN MEETING

At 10:25 p.m. Trustee Savage moved and Trustee Svoboda seconded closed session be adjourned. The Board of Trustees returned to open session. Secretary O’Donnell called the roll. Present: Trustees Erin Birt, Katharine Hamilton, Dianne McGuire, Allison O’Donnell, Kim Savage, Nancy Svoboda and Joe Wozniak. Also Present: Legal Counsel Respicio F. Vazquez of Franczek Radelet P.C. At 10:26 p.m. Chairman Birt called a motion to take a brief break. Trustee Savage moved and Trustee Svoboda seconded the motion. Secretary O’Donnell called a voice vote. On roll voting aye: Trustees Birt, McGuire, O’Donnell, Savage, Svoboda and Wozniak. Vice Chairman Hamilton note present. Motion passed.


January 22, 2015


At 10:35 p.m. meeting reconvened. Chairman Birt asked Secretary O’Donnell to call the roll. Present: Trustees Erin Birt, Katharine Hamilton, Dianne McGuire, Allison O’Donnell, Kim Savage, Nancy Svoboda and Joe Wozniak. Also Present: Legal Counsel Respicio F. Vazquez of Franczek Radelet P.C. 13. GENERAL PUBLIC COMMENTS

John Kraft spoke regarding meeting space Roger Kempa spoke regarding market research Kirk Allen spoke regarding public comment Glenn Hansen spoke regarding the hiring of two faculty members for administrative

positions Richard Jarman spoke regarding political differences Aira Aquino spoke regarding Project U Rachel Musselwhite spoke regarding why she chose COD Stephanie Torres spoke on Student Leadership updates Haroon Atcha spoke regarding board meetings Miguel Marino spoke regarding his perspective on COD

14. ANNOUNCEMENTS:

ICCTA Trustee Svoboda mentioned that she is following Senate Bill 2887 on retirees of SURs return to work if they earn less than $10,000. The bill has not yet been signed by the Governor. ACCT

The National Legislative Summit will be held in Washington D.C. February 9-12, 2014. Other Announcements Trustee Savage announced that she was asked to participate on the Treasurer-elect transition team for the College Savings Program. Foundation Report

To date the Foundation has raised or earned $1,850,000. The Foundation has been notified of three planned gifts, two to benefit scholarships

and the third to benefit the McAninch Art Center Endowment. Donors included a retired COD administrator, a current COD faculty member and a Foundation Board member.

A new Cultural Arts Advisory committee was launched in early December, with a blend of enthusiastic art patrons, foundation board members and staff members comprising the committee. The purpose of the committee is to raise funds and awareness of the cultural arts programming at COD, inclusive of the MAC, The New Philharmonic, The Cleve Carney Art Gallery and WDCB.


January 22, 2015


The Office of Student Financial Assistance has already received over 600 applications for Spring 2015 scholarships.

The Naperville Rotary recently provided a gift of $40,000 for student scholarships, bringing their lifetime giving to nearly half a million dollars.

The College of DuPage Classified Personnel Committee provided a gift of $11,000 to support student scholarships.

The year-end appeal was launched in early December targeted toward 7,000 current or recently lapsed donors. Participation by the Board of Trustees in this annual fund activity is welcomed.

On April 11, 2015 the Foundation will be hosting the “MAC Motown: Signed, Sealed, Delivered.” Promises to be a great event with entertainment by the Philharmonic Orchestra and a Motown band.

15. ADJOURN

At 11:09 p.m., Chairman Birt noted that, if there was no further business to come before the Board, she would entertain a motion to adjourn. Trustee Savage moved, Trustee Svoboda seconded, that the Board Meeting adjourn. On voice vote, the motion carried unanimously.

By: Allison O’Donnell, Secretary

Approved: January 22, 2015

By: Erin Birt, Board Chairman

Consent Agenda Item 8.B.1)b)

January 22, 2015

12/18/14 Closed Session Minutes Regular Board of Trustees Meeting

CONFIDENTIAL

FOR BOARD ONLY

Consent Agenda Item 8. B. 3)

January 22, 2015


SUMMARY OF BIDS

___________________________________________________________________

Item 8. B. 3) a) Direct Digital Mobile X-Ray Unit with Imaging Plate for Diagnostic Imaging Department

That the Board of Trustees award the purchase of the Direct Digital Mobile X-Ray Unit with Imaging Plate for Diagnostic Imaging Department to BlueOx Medical Technologies, 7845 Colony Road, Suite C4-327, Charlotte, NC 28226, for a total award amount of $84,000.00.

Item 8. B. 3) b) Two (2) Vascular Systems for the Sonography Department

That the Board of Trustees award the purchase of two (2) Vascular Systems for the Sonography Department to CorVascular Diagnostics, 5557 Pioneer Creek Drive, Maple Plain, MN 55359 in the amount of $50,990.00.

Item 8. B. 3) c) Booklet Maker for Print Services (Rejection)

That the Board of Trustees rejects all bids received for the Booklet Maker for Print Services due to an error in specifications.


January 22, 2015


SUMMARY OF REQUESTS FOR PROPOSALS

___________________________________________________________________

There are no Request for Proposals to approve this month.


January 22, 2015


SUMMARY OF PURCHASE ORDERS

___________________________________________________________________

Item 8. B. 5) a) Apple Computer Equipment

That the Board of Trustees approve a contract for the purchase of computer equipment with Apple Inc., 12545 Riata Vista Circle, Austin, TX 78727, for a total expenditure of $194,777.31.

Item 8. B. 5) b) FANUC M1iA/0.5 R-30iB Certified Education Robot Training Package for Manufacturing Technology Lab

That the Board of Trustees approves the non-bid purchase of FANUC M1iA/0.5 R-30iB Certified Education Robot Training Package from AIDEX Corporation, P.O. BOX 388, Rossville, IN 46065 in the amount of $129,265.00.


January 22, 2015

COLLEGE OF DuPAGE

REGULAR BOARD MEETING

STANDARD BOARD APPROVAL

1. USUBJECT Personnel Actions. 2. UREASON FOR CONSIDERATION Board Action is required to ratify and approve personnel actions for all

employees. 3. UBACKGROUND INFORMATION

a) Ratification of Managerial Appointments b) Ratification of Classified Appointments c) Ratification of Classified Promotions / Transfers d) Ratification of Administrator Resignations / Terminations e) Ratification of Classified Resignations / Terminations f) Ratification of Operating Engineers Resignations / Terminations g) Ratification of Classified Retirements

4. URECOMMENDATION That the Board of Trustees ratifies the Managerial Appointments; Classified

Appointments; Classified Promotions / Transfers; Administrator Resignations / Terminations; Classified Resignations / Terminations, Operating Engineers Resignations / Terminations; and Classified Retirements.


January 22, 2015

APPOINTMENTS

UName UTitleU UDepartmentU UStart DateU UTypeU USalary

MANAGERIAL

Gregory Doty Manager, Purchasing Business Affairs 01/12/2015 New Hire $82,000 Full Time CLASSIFIED

Lorrie Davis Cashier Financial Affairs 01/05/2015 New Hire $15,542 & Controller Part Time Isabel Garcia Custodian I Facilities Operations 01/26/2015 New Hire $18,457 Part Time Rita Garrett Cashier Financial Affairs 01/05/2015 New Hire $17,335 & Controller Part Time James Kowalski Instructional Designer Academic Affairs 01/07/2015 New Hire $54,000 Full Time Kevin Knox Jr. Administrative Assistant I Student Services 01/26/2015 New Hire $13,291 Part Time Pamela McGowan Administrative Assistant V Continuing Education 01/26/2015 New Hire $44,990 Full Time Allison Mueller Administrative Assistant I Student Services 01/26/2015 New Hire $13,291 Part Time Christina Sabo Web Content Editor Academic Affairs 01/26/2015 New Hire $51,500 Full Time


January 22, 2015

PROMOTIONS / TRANSFERS UNameU UTitleU UDepartmentU Start DateU TUTypeU Salary

Lucy Jakubas Programmer / Analyst II Information Systems 01/05/2015 Promotion $82,518 Full Time Christine Jandak Administrative Assistant IV Registration Services 01/05/2015 Promotion $24,731 Part Time Luisa Maka Administrative Assistant IV Registration Services 01/05/2015 Promotion $23,660 Part Time Kenneth Wong Information Center Specialist II Information Technology 01/05/2015 Promotion $65,691 Full Time

RESIGNATIONS / TERMINATIONS

Years of UNameU UTitleU UDepartmentU UEnd DateU U TypeU UService

ADMINISTRATOR

Laura Ortiz Associate Dean, Humanities & Liberal Arts 01/09/2015 Resignation 15 Yrs. 4 Mos. Speech Communications CLASSIFIED

Susan Burdick Instructional Design Specialist Information Systems 01/14/2015 Resignation 18 Yrs. 0 Mos. Julie Carey Senior Project Manager Administrative Affairs 12/03/2014 Resignation 2 Yrs. 2 Mos. Jessica Carmen Cashier Financial Affairs & Controller 12/19/2014 Resignation 0 Yrs. 2 Mos. Kristopher Loving Chaparral Fitness Center Athletics 12/01/2014 Resignation 0 Yrs. 6 Mos. Supervisor/Personal Trainer


January 22, 2015

RESIGNATIONS / TERMINATIONS - Continued


CLASSIFIED - continued

Daniel Maloney Program Manager Suburban Law Enforcement 12/23/2014 Resignation 8 Yrs. 1 Mos. Academy Michael Swanson Off Campus Program Regional Centers 12/05/2014 Resignation 0 Yrs. 7 Mos. Coordinator OPERATING ENGINEERS

Steven Affarano Electrician I Facilities Operation 11/25/2014 Resignation 0 Yrs. 1 Mos.

RETIREMENTS


CLASSIFIED

Gina Wardell Grant Accountant Financial Affairs 04/30/2015 Retirement 25 Yrs. 8 Mos.


8. CONSENT AGENDA

C. For APPROVAL: Construction-Related

Items

1) Ratification of Construction Change Orders


Capital Budget Projects 2) Approval of Construction Change Orders



New Business January 22, 2015

9. NEW BUSINESS

A. For INFORMATION 1. Revision of Board Policies: 15-10, Prohibition of Discrimination Harassment 15-11, Prohibition of Sexual Harassment 20-5, Non-Discrimination Policy 20-35, Code of Student Conduct

New Business Item 9. A. 1)

January 22, 2015

COLLEGE OF DUPAGE


NEW BUSINESS INFORMATION

1. SUBJECT

Revision of Board Policies: 15-10, Prohibition of Discrimination and Harassment 15-11, Prohibition of Sexual Harassment 20-5, Non-Discrimination Policy 20-35, Code of Student Conduct

2. REASON FOR CONSIDERATION

Board approval is required to enact College policy.


In accordance with Board Policy 5-85, Formulation of Board Policy, The Board will continually monitor existing policies of the College to ensure their currency and applicability to existing conditions and will update as necessary and appropriate.

Proposed revisions to Board Policies 15-10, Prohibition of Discrimination and Harassment; 15-11, Prohibition of Sexual Harassment; 20-5, Non-Discrimination Policy; and 20-35, Code of Student Conduct have been made to comply with revisions to the Jeanne Clery Disclosure of Campus Security and Campus Crime Statistics Act as part of the Violence Against Women Reauthorization Act (VAWA) of 2013 and with Title IX guidance issued by the Office for Civil Rights (OCR) and The White House Taskforce to Protect Students from Sexual Assault.

Proposed revised Board Policies 15-10, Prohibition of Discrimination and Harassment; 15-11, Prohibition of Sexual Harassment; 20-5, Non-Discrimination Policy; and 20-35, Code of Student Conduct are attached. They are provided for information and first reading.

Prohibition of Discrimination and Harassment No student, employee, Board member, or visitor will discriminate against or harass a student, employee or visitor on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity and expression or any other unlawful basis. The College will not tolerate discrimination or harassment. Individuals found to have violated this policy will be subject to disciplinary action up to and including termination and/or expulsion from the College as determined by such administrative or Board action as is required by Illinois law or by Board policy. Individuals who retaliate against any employee for filing a complaint or participating in a harassment investigation shall be subject to disciplinary action. The College will maintain and publish a complaint process consistent with this Policy. Refer to Board Policy 15-11 (Prohibition of Sexual Discrimination, Harassment and Misconduct); Board Policy 20-5 (Non-Discrimination Policy); and Board Policy 20-35 (Code of Student Conduct) Adopted: 4/16/09 Rescinded: 5/04/09 Adopted: 12/10/09

Reviewed: 3/10/14 Amended: 4/17/14

COLLEGE OF DUPAGE Human Resources - General

Policy Manual of the Board of Trustees Policy No. 15-10

of 2

Prohibition of Sexual Discrimination, Harassment and Misconduct Sexual harassment is illegal and violates state and federal laws. It is the policy of College of DuPage that no staff member or student shall be subject to sexual harassment. Unwelcome sexual advances, requests for sexual favors, or other verbal or physical conduct of a sexual nature constitute sexual harassment when: 1. Submission to such conduct is made either explicitly or implicitly a term or condition of an

individual’s employment or education; 2. Submission to or rejection of such conduct by an individual is used as the basis for academic or

employment decisions affecting that individual; or 3. Such conduct has the purpose or effect of substantially interfering with an individual’s academic

or professional performance or creating an intimidating, hostile or offensive education or employment environment.

I. Purpose The College of DuPage is committed to maintaining a safe and healthy educational and employment environment that is free from discrimination, harassment and misconduct on the basis of sex, which includes sexual orientation or gender-related identity. Sex discrimination includes sexual harassment, sexual misconduct and sexual violence. It is the policy of the College that no staff member, student or other members of the College community shall be subject to sexual discrimination, harassment or misconduct. Individuals found to have violated this policy will be subject to disciplinary action up to and including termination and/or expulsion from the College as determined by such administrative or Board action as is required by law, Board policy and procedure, and/or collective bargaining agreement. II. Jurisdiction This policy applies to students, faculty, staff, appointees, or third parties, regardless of sexual orientation or gender-identity, whenever the misconduct occurs:

A. On College property; or

B. Off College property if:

1. The conduct was in connection with a College or College-recognized program or activity; or

COLLEGE OF DUPAGE Human Resources - General


of 2

2. The conduct may have the effect of creating a hostile environment for a member of

the College community. III. Title IX Coordinator The College has designated the Dean of Students as the Title IX Coordinator. IV. Retaliation Prohibited Any form of retaliation, including intimidation, threats, harassment and other adverse action taken or threatened against any complainant or person reporting or filing a complaint alleging sexual discrimination, harassment or misconduct or any person cooperating in the investigation of such allegations (including testifying, assisting or participating in any manner in an investigation) is strictly prohibited. V. Implementing Procedures

The College will maintain and publish procedures implementing this policy which set forth:

Definitions of prohibited conduct; Responsibilities of and contact information for the College’s Title IX Coordinator and

Department of Human Resources; Options for assistance following an incident of sexual discrimination, harassment and/or

misconduct; Procedures for reporting and confidentially disclosing sexual discrimination, harassment

and/or misconduct; Complaint investigation and appeal procedures; Prevention and education programming provided to College students and employees; and Training and education provided to the Title IX Coordinator, Department of Human

Resources, College Police, Responsible Employees, victim advocates, and anyone else involved in responding to, investigating or adjudicating sexual discrimination, harassment and misconduct incidents.

Refer to Board Policy 15-10 (Prohibition of Discrimination and Harassment); Board Policy 20-5 (Non-Discrimination Policy); and Board Policy 20-35 (Code of Student Conduct) Adopted: 3/19/09 Reviewed: Amended:

Non-Discrimination Policy The College prohibits discrimination in its admissions, employment, and educational programs or activities on the basis of race, color, sex, religion, creed, national origin, age, ancestry, marital status, sexual orientation, gender identity and expression, arrest record, military status or unfavorable military discharge, citizenship status, and physical or mental handicap or disability. The College will protect an individual’s right to express their viewpoint or opinion, so long as it does not violate State or Federal law and is not detrimental to the College. This Policy against discrimination applies throughout all College environments, whether on campus, at work assignments off campus, at College-sponsored social functions, or otherwise. Procedures to facilitate the College’s prohibition of discrimination will be promulgated consistent with this Policy. Refer to Board Policy 15-10 (Prohibition of Discrimination and Harassment); Board Policy 15-11 (Prohibition of Sexual Discrimination, Harassment and Misconduct); and Board Policy 20-35 (Code of Student Conduct) Adopted: 4/16/09 Rescinded: 5/4/09 Adopted: 11/19/09

Reviewed: 3/10/14 Amended: 4/17/14

COLLEGE OF DUPAGE Student Affairs - General


Code of Student Conduct The College will maintain a Code of Student Conduct to provide fair and reasonable rules and procedures to promote personal development and to ensure that students do not engage in conduct that interferes with the operations of the College. Students are responsible for their own conduct in complying with existing College policies regarding student behavior. The College will maintain disciplinary procedures to address violations of the Code of Student Conduct. The Code of Student Conduct procedures will be published in the College Catalog. Refer to Board Policy 15-10 (Prohibition of Discrimination and Harassment); Board Policy 15-11 (Prohibition of Sexual Discrimination, Harassment and Misconduct); and Board Policy 20-5 (Non-Discrimination Policy) Adopted: 3/19/09 Reviewed: 5/7/12 Amended: 7/19/12

COLLEGE OF DUPAGE Student Affairs - General


Regular Board Meeting Agenda

January 22, 2015

9. NEW BUSINESS

B. For APPROVAL 1) Non-Renewal of Faculty Appointments 2) Faculty Tenure Candidates 3) Consulting Services – Facilities Master Plan Update 4) Approval of the Fourth Addendum to College President Robert L. Breuder’s Employment Contract

New Business Item 9. B. 3)

January 22, 2015

COLLEGE OF DUPAGE


NEW BUSINESS APPROVAL

1. SUBJECT

Consulting Services – Facilities Master Plan Update.


The goals established by the 2003 Facilities Master Plan, as well as the 2010 amendment to the 2003 Facilities Master Plan, have been substantially achieved. In order to meet the future needs of College of DuPage and comply with the guidelines of the Illinois Community College Board, the College needs to update the Facilities Master Plan.

Wight & Company, Legat Architects, Perkins & Will and SmithGroup JJR have developed successful professional relationships with the College of DuPage and have extensive master planning experience. Three of these firms participated in previous updates to the Facilities Master Plan. As a result of these previous successful relationships and experience with the College, a Request for Proposal (RFP) was issued to these firms.

Three of the four firms responded, with Wight & Company declining due to other work commitments. Perkins & Will is being recommended for award of this contract based on their qualifications, successful relationship with the College, and the alignment of their service offerings with the goals of the Request for Proposal. The results of the RFP are indicated in the table below:

Legat Architects Perkins & Will SmithGroup JJR

$93,200 $142,241 $249,600 Recommended vendor in bold

This purchase complies with the State Statute, Board Policy and Administrative Procedures. The Local Government Professional Services Selection Act Process is not required when a satisfactory relationship exists between the design firm and the public entity. As such, Perkins & Will has provided the College with master planning services in the past and performed well.

New Business Item 9. B. 4)

January 22, 2015

COLLEGE OF DUPAGE REGULAR BOARD MEETING

NEW BUSINESS APPROVAL

1. SUBJECT

Approval of the Fourth Addendum to College President Robert L. Breuder’s Employment Contract.


10. TRUSTEE DISCUSSION ITEMS


11. CLOSED SESSION


12. GENERAL PUBLIC COMMENTS


13. ANNOUNCEMENTS

A. Communications

B. Calendar Dates Campus Events

Thursday, February 19, 2015 Regular Board Meeting SSC-2200 ~ 7:00 p.m.


14. ADJOURN

Regular Board of Trustees Meeting January 22, 2015...2015/01/22 · a) December 18, 2014 Regular...

Documents

Transcript of Regular Board of Trustees Meeting January 22, 2015...2015/01/22 · a) December 18, 2014 Regular...