A. CALL TO ORDER

MINUTES

WEST LAS VEGAS BOARD OF EDUCATION

REGULAR BOARD MEETING

MARCH 7, 2019

Official minutes of the regular meeting of the West Las Vegas Board of Education, held March 7, 2019, at the Board Room of the Donaldo A. Martinez Administration Building, 179 Bridge Street, Las Vegas, New Mexico. Chairman Marvin Martinez called the meeting to order at 6:00 p.m.

B. ESTABLISH QUORUM

All Board members were present as follows: Ambrosio Castellano, Linda Montoya, Patrick Marquez, Christine Ludi, and Marvin Martinez. Superintendent Christopher Gutierrez was also present. Chairman Martinez noted that a quorum was present and proceeded with the meeting.

C. PLEDGE OF ALLEGIANCE

Chairman Martinez invited students in the audience to lead the Board and audience in reciting the Pledge of Allegiance and saluting the New Mexico Flag.

D. APPROVAL OF AGENDA

Ms. Ludi moved, and Ms. Montoya seconded, to approve the agenda as presented. The motion carried unanimously.

E. BOARD ORGANIZATION

Mr. Castellano moved, and Ms. Ludi seconded, to retain the current organization of the Board until the new Board is elected in January, 2020: Mr. Marvin Martinez as Board Chairman, Mr. Patrick Marquez as Vice­Chairman, Ms. Christine Ludi as Board Secretary, and Ms. Linda Montoya and Mr. Ambrosio Castellano as Members. The motion carried unanimously.

F. APPROVAL OF MINUTES - REGULAR BOARD MEETING, FEBRUARY 7, 2019

Mr. Castellano moved, and Mr. Marquez seconded, to approve the minutes of the regular board meeting, held February 7, 2019. The motion carried unanimously.

G. PUBLIC COMMENT (LIMITED PUBLIC FORUM; RESTRICTED TO AGENDA ITEMS ONLY)

No comments, questions, etc., were expressed during this item of the agenda.

H. PRESENTATIONS I. ACKNOWLEDGMENT OF VALLEY STUDENT COUNCIL FOR PLACING FIRST IN A PROJECT AT

THE STATE CONFERENCE AT FARMINGTON, NEW MEXICO 2. PRESENTATION ON STUDENT NEEDS - SECONDARY LEVEL STUDENTS 3. VFW POST 154 7 PRESENTATION - MR. GARY LUDI, DOC COMMANDER 4. FACILI1Y MATTERS UPDATE - MR. JERRY MAESTAS 5. OTHER

1

1. Acknowledgement of Valley Student Council for Placing First in a Project al the Slate Conference at Farmington, New Mexico. The Board acknowledged the Valley Student Council for placing first in a project at the State Conference at Farmington, New Mexico. The group, although expected, was not in attendance; as such, the Board asked Ms. Irene Navarrette-Melendez, Valley Elementary/Middle School Instructor, to relay the Board's congratulations.

2. Presentation on Student Needs. Marisol Estrada, West Las Vegas Middle School 8th grader, addressed the Board to present student needs for success, including: a) classroom books for each student to take home; b) ISSD program that would afford an opportunity for those students who want to learn to have the teacher's full attention; and c) a secure location to gather after having lunch. On behalf of WLV Middle School students, Marisol thanked the Board for the renovation of the facility, including the new gymnasium. Superintendent Gutierrez noted that ISSD programs are being eliminated from schools, as an instructor licensed in all subject areas would be required. With regard to a secure area to gather during lunch, alternatives to the football field are being sought, since utilization of the field is discouraged since items left behind could cause injury to football players. Marisol noted that student recommendations included an area in the back away from the parking lot or a fenced area to protect students from vehicles. Mr. Castellano would like the district to seriously consider purchasing additional books for students to use at home, to which Superintendent Gutierrez noted that E-rate funding was recently approved and will allow for digital books to be purchased and utilized with the implementation of dark fiber. Student representatives from West Las Vegas High School-Mariah Williams, Preciosa America Chavez, Austin Abeyta, Nathan Urioste, Jonathan Chavez, Damian Gutierrez, and Adrian Lopez- also addressed the Board to present student needs for success, including: a) new, secure, and clean stalls in the rest rooms; b) new machinery and supplies for the technology class; c) additional use of science equipment and materials to conduct experiments; d) a life skills class; e) improved internet and wireless connectivity; t) a greenhouse for horticulture class; and g) a peer tutoring group. The group also pointed out the positives at WLV High School, including PowerSchool; the scientific technology class and participation in science fairs; an Opioid awareness youth summit, and the administration, staff, and security. Ms. Ludi noted that the Board has asked for a junior to serve on the Board to provide input on student concerns, to which Superintendent Gutierrez noted that David Lopez has been selected to serve in this capacity but was unable to be present, with Mr. Castellano requesting that students be placed on the agenda on a regular basis, requesting feedback from students regarding the potential of implementing a closed campus.

3. VFW Post 1547 Presentation. DOC Commander Gary Ludi, with the assistance of Ms. Nancy Fernandez and Mr. Eric Tapia, presented checks to the following essay contest/ winners: a) Mireya Archuleta, student, Patriots Pen essay participation, $250; and b) Preciosa America Chavez, student, Voice of Democracy essay, $300. Ms. Berlinda Bustos, instructor, was also acknowledged with a check for $400 and the National Citizens Teacher Award for exemplifying Americanism to students. The Board commended all, including the presenters.

4. Update on Facility Matters. Mr. Jerry Maestas, Facilities Manager, presented the following update on facility matters: a) Rio Gallinas Charter School - contractor is taping and sheet rocking the classrooms and anticipates completing the project in four weeks; b) Wrought Iron Fence - steel for phase 3 has arrived, with a contractor making panels and another digging holes; c) WLV Middle School Renovation -test and balance of system started, with a final punch list to be developed by the architect and the contractor and the district developing its own punch list; d) Valley Elementary/Middle School - first phase of doors complete, with frames and glass for front entrance expected in approximately three weeks; rubber roofing repairs have been completed by DKG (roofer), with a warranty of 15 years provided; electrical contractor has started installing the generator for fire pump and gymnasium (Mr. Marquez thanked legislators for their assistance in securing funding); the February 13 third-grade-classroom fire was caused by vent piping corrosion and multiple angling that caused a clog, and when the roofer encountered difficulty in aligning the pipe, he opened the door at the bottom, providing oxygen to the pilot in that heater; however, a Class B fire extinguisher was utilized to put out the fire quickly, which required a certified contractor for the clean-up (piping was also addressed, with only one 45° angling

2

now necessary and the purchase of a new heater required that will be installed early next week and students to reoccupy the classrooms once the heater is replaced; structural engineer to inspect cracks in gymnasium hopefully in the next two weeks; handicap ramp issues are being addressed; and fencing is complete; e) Don Cecilio Martinez Elementary - drawings completed for parent parking, with three local contractors to be asked to provide quotes and the project hopefully started in approximately three weeks (district staff will haul away salvageable material to other sites); f) State Appropriations (Don Cecilio Martinez Elementary security systems and Tony Serna Jr. Elementary regular systems) - MOUs with Public School Facilities Authority have been signed, with development of requests for proposals forthcoming; g) Luis E. Armijo Elementary and Union Street Elementary Cameras and Access Control -wiring has been initiated (awaiting pape1work from state); and h) WLV Football Field Concession Stand - request for proposals to be advertised March 10-12. Ms. Ludi requested that district marquees be repaired as necessary, with Mr. Castellano requesting that a meeting be scheduled with Mr. John Herrera of the New Mexico Department of Transportation and San Miguel County officials to discuss potential funding for road repairs to the Gonzales Ranch Bus Route and Chairman Martinez requesting that materials on the side of WLV Middle School be addressed.

5. Other. Superintendent Gutierrez and the Board commended the district's wrestlers, with ten participating and eight placing in the top three at state competition. Those honored included as mentioned by Mr. Juan Montano, Wrestling Coach, were Austin Abeyta (1st), Nathan Urioste (2nd), Eric Duran (2nd), Tristian Martinez (2nd), Emilio Lopez (3rd), Damian Gutierrez (3nl), Jonathan Chavez (3rd),

and Jarred Baca (3rd and Rookie of the Year). Mr. Montano also commended Coach Steve Sanchez and parents.

I. EXECUTIVE/CLOSED SESSION TO DISCUSS PENDING OR THREATENED LITIGATION (WEST LAS VEGAS MIDDLE SCHOOL RENOVATION PROJECT MCR SETTLEMENT AGREEMENT AND MUTUAL RELEASE) AS PERMITTED BY SECTION 10-15-l(H)(7) OF THE OPEN MEETINGS ACT, NMSA 1978

Ms. Ludi moved, and Ms. Montoya seconded, to retire into executive/closed session at 7:06 p.m., to discuss pending or threatened litigation (West Las Vegas Middle School Renovation Project MCR Settlement Agreement and Mutual Release) as permitted by Section 10-15-l(H)(?) of the Open Meetings Act, NMSA 1978. Board roll call: Ambrosio Castellano, yes; Linda Montoya, yes; Patrick Marquez, yes; Christine Ludi, yes; and Marvin Martinez, yes. The motion carried unanimously.

J. RETURN TO PUBLIC SESSION AND TAKE FORMAL ACTION, IF ANY, REGARDING THE MATTERS SPECIFIED IN ITEM I. OF THIS AGENDA AND DISCUSSED BY THE BOARD AND SUPERINTENDENT IN EXECUTIVE SESSION

Mr. Castellano moved, and Mr. Marquez seconded, to reconvene back into open session from executive/closed session at 7:36 p.m., after discussing pending or threatened litigation (West Las Vegas Middle School Renovation Project MCR Settlement Agreement and Mutual Release) as permitted by Section 10-15-l(H)(7) of the Open Meetings Act, NMSA 1978, with no action being taken during executive session. The motion carried unanimously.

Chairman Martinez noted for the record that only those matters specified in the motion for closure of the meeting were discussed by the Board in executive session; that no other matters were discussed by the Board.

Ms. Montoya moved, and Mr. Castellano seconded, to approve the West Las Vegas Middle School Renovation Project MCR Settlement Agreement and Mutual Release. Board roll call: Ambrosio Castellano, yes; Linda Montoya, yes; Patrick Marquez, yes; Christine Ludi, yes; and Marvin Martinez, yes. The motion carried unanimously.

3

K. REQUEST FOR FINANCIAL ASSISTANCE (REGISTRATION FEES, TRANSPORTATION, AND MEALS) BY WEST LAS VEGAS HIGH SCHOOL STUDENTS TO PARTICIPATE IN STATE SCIENCE FAIR, APRIL 5-6, 2019, AT SOCORRO, NEW MEXICO

Upon the recommendation of Superintendent Gutierrez, Ms. Ludi moved, and Mr. Castellano seconded, to approve the request for financial assistance (as the budget allows) for registration fees, transportation, and meals - approximate total of $2,370) by West Las Vegas High School students (state placers: Marisa Armijo (also best of show and potential participation at national level), Alexis Abeyta, Hailey Valdez, Azucena Gonzales, Isaiah Dean, David Lopez-Amaya, Josh Moreno, and Brianna Maes; honorable mention: Angelo Armijo, Jonathan Gallegos, and Nayeli Tapia; and the remaining Scientific Technology class members) to participate in state Science Fair, April 5-6, 2019, at Socorro, New Mexico, as presented by Ms. Erika Guaba, West Las Vegas High School Science Instructor. The motion carried unanimously, with Mr. Castellano encouraging as much assistance as possible since the group does not have traditional fundraising opportunities and Superintendent Gutierrez noting that various funding sources will be considered to provide all the assistance required.

L. REQUEST FOR OUT-OF-STATE TRAVEL AND FINANCIAL ASSISTANCE BY WEST LAS VEGAS FOOTBALL COACHING STAFF TO ATTEND THE 2019 CLEMSON TIGERS COACHING CLINIC MARCH 28-29, 2019, AT CLEMSON, SOUTH CAROLINA- MR. ADRIAN GONZALES

Upon the recommendation of Superintendent Gutierrez, Ms. Ludi moved, and Ms. Montoya seconded, to approve the request for out-of-state travel and financial assistance (as the budget allows) by West Las Vegas football coaching staff (Elias Baca, Doug Cavanaugh, and Adrian Gonzales) to attend the 2019 Clemson Tigers Coaching Clinic, March 28-29, 2019, at Clemson, South Carolina. The motion carried unanimously.

M. HEAD START AND EARLY HEAD START REPORTS/UPDATES (INCLUDING DIRECTOR PROGRAM INFORMATION REPORT AND FACILITIES), AND FORMAL ACTION ON HEAD START AND EARLY HEAD START MATTERS - MR. JOSEPH GRIEGO 1. WEST AND EAST HEAD START AND EARLY HEAD START USDA MEAL COUNT REPORTS

(JANUARY AND FEBRUARY) 2. HEAD START AND EARLY HEAD START ENROLLMENT/ATTENDANCE REPORTS (JANUARY

AND FEBRUARY) 3. HEAD START AND EARLY HEAD START HEALTH REPORTS (PARTIAL DECEMBER, JANUARY,

AND FEBRUARY) 4. HEAD START AND EARLY HEAD START NON-FEDERAL SHARE REPORTS (JANUARY AND

FEBRUARY) 5. 2019-20 REFUNDING APPLICATION - SUBMISSION & APPROVAL

• APPLICATION • NARRATIVE • BUDGET • NON-FEDERAL SHARE • ANNUAL SELF-ASSESSMENT • T&TAPLAN • JOB DESCRIPTIONS • SALARY SCHEDULES • SCHOOL READINESS GOALS

6. REQUEST FOR OUT-OF-STATE TRAVEL BY MS. ANNETTE MAESTAS AND MR. JOSEPH GRIEGO TO ATTEND 2019 NATIONAL HEAD START CONFERENCE, APRIL 28 - MAY 3, 2019, AT SAN ANTONIO, TEXAS

7. COST-OF-LMNG ADJUSTMENT (COLA; 1.77 PERCENT) FOR FISCAL YEAR 2019/20 AS PER ACF-PI-HS-18-06 - APPLICATION SUBMISSION AND APPROVAL

8. NEW STAFF HIRE (EARLY HEAD START FLOATING SUBSTITUTE)

4

Mr. Joseph Griego, Head Start Director, provided a Head Start and Early Head Start report/update and petitioned the Board for approval of the items listed under this item of the agenda, noting that the Health Report will be presented quarterly from this point forward as approved by the Head Start/Early Head Start Policy Council. Mr. Griego noted that within the budget the Board will find specifics on the Carry-Forward application, with the award letter expected soon. Items to be purchased with the anticipated funding include playground equipment/surfacing/canopies, fencing for Montezuma and Tony Serna Jr. sites, ADA-compliant doors, rest room for toddler room, classroom equipment, minor electrical and some emergency lighting, security cameras, and portable remodeling for the infants for safety purposes. Upon the recommendation of Superintendent Gutierrez, Ms. Montoya moved, and Ms. Ludi seconded, to approve the following Head Start and Early Head Start matters: 1) Head Start and Early Head Start USDA Meal Count Reports for the months of January and February, 2019; 2) Head Start and Early Head Start Enrollment/Attendance Reports for the months of January and February, 2019; 3) Head Start and Early Head Start Health Report for the month of January, 2019 (report for the month of February, 2019, not provided) along with Head Start Health Report for the month of December, 2018; 4) Head Start and Early Head Start Non-Federal Share Reports for the months of January and February, 2019; 5) 2019-20 Refunding Application (submission and approval: application, narrative, budget, non-federal share, annual self-assessment (from 2017-18 as allowed; 2018-19 currently being developed), T&TA Plan, job descriptions, salary schedules, and school readiness goals); 6) request for out-of-state travel by Ms. Annette Maestas and Mr. Joseph Griego to attend 2019 National Head Start Conference, April 28 - May 3, 2019, at San Antonio, Texas, and 7) Cost-of-Living Adjustment (COLA; 1.77 percent) for fiscal year 2019/20 as per ACF-PI-HS-18-06 - application submission and approval, with no action taken on Item M-8. The motion carried unanimously.

N. REVIEW OF ACADEMIC POLICY

Superintendent Gutierrez presented the revised Academic Policy for review, with formal Board action to be sought at the Board's next regular meeting upon further discussion. Ms. Montoya, who served on the Academic Policy Committee, noted that a few minor language adjustments need to be made. As such, she will provide them to the appropriate individuals so that the changes can be made and the document resubmitted to the Board for review and potential action at a subsequent meeting.

0. BOARD NOTIFICATION OF MEMORANDUM OF AGREEMENT BETWEEN WEST LAS VEGAS SCHOOLS AND NEW MEXICO HIGHLANDS UNIVERSITY SCHOOL OF EDUCATION

Superintendent Gutierrez notified the Board of the Memorandum of Agreement Between West Las Vegas Schools and New Mexico Highlands University School of Education for student teaching.

P. FORMAL ACTION ON NMSBA 2019 EXCELLENCE IN STUDENT ACHIEVEMENT AWARD NOMINATIONS

Upon the recommendation of Superintendent Gutierrez, Ms. Ludi moved, and Ms. Montoya seconded, to accept the Board nominations of Mr. Amell Arellanes and Ms. Marina Salazar for the NMSBA 2019 Excellence in Student Achievement Award. The motion carried unanimously.

Q. DISCUSSION AND FORMAL ACTION ON POTENTIAL SALE OF DISTRICT PROPERTY AT SAN GERONIMO, NEW MEXICO

Discussion was held regarding initiating the process to pursue the potential sale of district property at San Geronimo, New Mexico. A couple of individuals have expressed interest in the property, with a process to be followed (new appraisal, listing the property, contract with potential buyer, and approval by Taxation & Revenue Department and Public School Facilities Authority) as explained by Ms. Darice Balizan, Associate Superintendent. This could take, at minimum, a year to finalize. Chairman Martinez stressed the importance of ensuring the district currently owns the property free and clear. Upon the recommendation of Superintendent Gutierrez, Mr. Castellano moved, and Ms. Ludi seconded, to initiate the process for the potential sale of district property at San Geronimo, New Mexico. The motion carried unanimously.

5

R. REQUEST FOR OUT-OF-STATE TRAVEL BY BOARD MEMBERS MARVIN MARTINEZ, CHRISTINE LUDI, AND LINDA MONTOYA TO ATTEND THE NATIONAL SCHOOL BOARDS ASSOCIATION ANNUAL CONFERENCE 2019, MARCH 30-APRIL l , 2019, AT PHILADELPHIA, PENNSYLVANIA

Mr. Marquez moved, and Mr. Castellano seconded, to approve the request for out-of-s tate travel by Board Members Marvin Martinez, Christine Ludi, and Linda Montoya to attend the National School Boards Association Annual Conference 2019, March 30-April 1, 2019, at Philadelphia, Pennsylvania. The motion carried unanimously.

S. FINANCE COMMITTEE REPORT AND FORMAL ACTION ON BUDGETARY MATTERS 1. EXPENDITURES 2. HEAD START FINANCIAL TRANSACTIONS 3. BUDGET JOURNAL ENTRIES 4. BUDGET ADJUSTMENT REQUESTS (INCLUDING RETROACTIVE APPROVALS)

Ms. Montoya provided an update on the 3-5-19 Finance Committee m eeting, whereby all expenditures and budget journal entries were reviewed by the Finance Committee and recommended for Board approval, with all concerns addressed to everyone's satisfaction during the Finance Committee meeting. The Budget Balances and School Board Studen t Incentive Fund reports were provided to the Board for informational purposes. Upon the recommendation of Superintendent Gutierrez, and as reviewed by the Finance Comm ittee during its 3-5-19 Finance Committee meeting, Mr. Castellano moved, and Mr. Marquez seconded, to approve all General Fund expenditures; Head Start expenditures (January and February, 2019); Budget Journal Entries (116-119, 771-772, 774, 793, 855-856, 906, 946, 973-983, 985, 988, 997-998, 1008, 1023-1024, 1026-1027, 1034, 1056-1057, and 1089); and Budget Adjustment Request 068-000-1819-0028-I, 11000 Operational, increase of $142,203 (as per PED). The motion carried unanimously.

T. ITEMS FOR INCLUSION AT NEXT MEETING

The following item is to be included on the agenda for the Board's next regular meeting in April, with the Board encouraged to suggest other items as applicable:

1. Formal Action on Disposition of Fixed Assets

Ms. Ludi also stressed the importance of conducting a budget preparation work session, with Ms. Dinah Maynes, Business Manager/Chief Procurement Officer, informing the Board that the district's budget will be due at the Public Education Department by April 25, 2019.

U. EXECUTIVE/CLOSED SESSION TO DISCUSS LIMITED PERSONNEL MATTERS (HEAD START DIRECTOR EVALUATION AND 2019-20 CONTRACT NEGOTIATION) AS PERMITTED BY SECTION 10-15-l(H)(2) OF THE OPEN MEETINGS ACT, NMSA 1978

Ms. Ludi moved, and Mr. Castellano seconded, to retire into executive/closed session at 8:28 p.m ., to discuss limited personnel matters (Head Start Director evaluation and 2019-20 contract negotiation) as permitted by Section 10-15-l (H)(2) of the Open Meetings Act, NMSA 1978. Board roll call: Ambrosio Castellano, yes; Linda Montoya, yes; Patrick Marquez, yes; Christine Ludi, yes; and Marvin Martinez, yes. The m otion carried unanimously.

V. RETURN TO PUBLIC SESSION AND TAKE FORMAL ACTION, IF ANY, REGARDING THE MATTERS SPECIFIED IN ITEM U. OF THIS AGENDA AND DISCUSSED BY THE BOARD AND SUPERINTENDENT IN EXECUTIVE SESSION

Ms. Montoya moved, and Mr. Marquez seconded, to reconvene back into open session from executive/closed session at 9:37 p.m., after discussing limited personnel matters (Head Start Director evaluation and 2019-20

6

contract negotiation) as permitted by Section 10-15-l(H)(2) of the Open Meetings Act, NMSA 1978., with no action being taken during executive session. The motion carried unanimously.

Chairman Martinez noted for the record that only those matters specified in the motion for closure of the meeting were discussed by the Board in executive session; that no other matters were discussed by the Board.

Mr. Marquez moved, and Mr. Castellano seconded, to increase Mr. Joseph Griego's salary for the 2019-20 program year by $2,000, beginning July 1, 2019, and approve a one-year extension of his contract as Head Start/Early Head Start Director, through June 30, 2021. Board roll call: Ambrosio Castellano, yes; Linda Montoya, yes; Patrick Marquez, yes; Christine Ludi, yes; and Marvin Martinez, yes. The motion carried unanimously.

W. ADJOURNMENT

With no other business to come before the Board of Education, Ms. Ludi moved, and Mr. Castellano seconded, to adjourn the meeting. The meeting adjourned at 9:39 p.m.

(SEAL)

7