Registering a New User by a person with ‘Administrator’, user Role...

National Informatics Centre User Manual of 26

NIC‐DGFT‐eBRC‐IS Administrator

Registering a New User by a person with ‘Administrator’, user Role (In Govt. Deptt. /Agencies)



SL CONTENT PAGE NO.

1. Back ground & objective 3

2. Flow chart 4

3. Pre-Requisite 5

4. Steps for eBRC-IS User Registration 6-8

5. Steps to be followed by Administrator of Govt. Deptt./ Agencies for Activation/Deactivation of Registered user.

9-26



BackGround: Bank Realisation Certificate (BRC) is issued by Banks based on realization of payment against export by an Exporter. Message exchange with Banks has resulted into Repository of Foreign Exchange realization information in form of Electronic Bank Realisation Certificate (e-BRC).

Objective: DGFT Plans to share this information with all stake holders like Customs, RBI and various Departments of State Government by the way of e-BRC Information Services.



Flowchart for eBRC-IS Administration Module

START

Officer Registers on DGFT

website with Digital

Signature

A Code is generated and

displayed by the Website

The Code is sent by the

registering officer of Govt

Deptt to the officer already

registered as Administrator

The officer with

administrative permission

logs on to the DGFT eBRC

website with his Registered

Digital Signature.

The Officer authorizes

(Activates) the new Officer to

be registered by giving the

token no. and allocating

required authorization.

STOP

Note: Officer with Administrator Permission can also De-activate/Update a Govt. employee already registered.



Pre-requisites:

To start this application the user requires:

(1) Class II or Class III Digital Certificate, issued by any Certifying Authority (CA) of India.

(2) Digital Certificate installed on machine/Token.

(3) All CA/CCA chain certificate should be installed on computer.

(4) Internet Connection with Internet Explorer 6.0 (or higher versions).

(5) JRE 1.6 or higher.

(6) After successfully installation of certificate, please verify that it has to appear in Internet

Explorer -> Tools -> Internet Options -> Content -> Certificates -> Personal

(7) If certificate does not appear in Personal (as mentioned in steps 6), the token does not

contain valid Private Key. In such cases contact the Certifying Authority from whom certificate

is obtained.

(8) Govt. Deptt/Agencies user IDs List of user Id

list_Govt.pdf



Steps required for eUser Registration

Purpose

eUser Registration is for the new Govt Deptt/Agencies to register their digital certificate for the purpose of uploading/viewing eBRC data. New user can have either of following three authorities: 1.) Administrator 2.) Signer 3.) DEO

Step- I

Digital Signature may be either in token or browser. The user should visit the DGFT website

http://dgft.gov.in and click on eBRC Information Services (Help) and then on eBRC-IS user

Registration.

The following screen will be displayed:

Step(ii)

Enter User Id and Click on Click for Digital Certificate as indicated in the screen above.

Step (iii)

Once the Click for Digital Certificate Button is pressed, Select Certificate Screen will appear wherein the entire list of certificate in your token as well as browser will appear as shown below:



Step(iv) Select the certificate to be registered:

Step(v) After selection if the Certificate is password protected following screen will appear:

Enter your PIN.

Step(vi)

Certificate will be verified and all fields will be populated automatically.



Step(vii)

Click on the Register button, once the user is satisfied with the information displayed.

Following message will be displayed.

Your Digital Certificate has been successfully registered, Kindly note down your Registration No : 111038 and user Id : MHST001 for future reference.

Step(viii)

The Registration no. thus generated may be sent to the Govt. Deptt/Agencies Administrator for Activation of account.

Step(ix)

The Administrator activates the account as follows:



Steps to be followed by Administrator of Govt. Deptt./ Agencies for

Activation/Deactivation of Registered User

SL CONTENT PAGE NO.

(i). Step 1 : Starting the Application/Login Page 10-11

(ii). Step 2 : Main Page 12

(iii). Step 3 : Activation of Newly Registered User 13-15

User Maintenance:

(iv). Step 4 : Updating Role of Registered User 16-17

(v). Step 5 : Deactivation of Registered User 18-19

User Activity Monitor:

(vi). Step 6 : Search 20-21

(vii). Step 9 : Help 22

(viii). Step 10 : User Log Information 23

(ix). Step 11 : User Login Details 24-25

(x). Validations Applied 25-26



Step-1: Starting the Application:

On Receipt of Registration No. and user ID the Administrator logs on to DGFT website http://dgft.gov.in and click on eBRC Information Services(Help) and then on “Registering a new user by a person with ‘Administrative’, user Role (In Govt Deptt/Agencies)”, the user will be forwarded to the “Login Page”.

Step-2: Login Page:

Upon loading the application from the server to your local machine (it may take 30 to 90 seconds to load the application) the following login form appears that allows the user to enter the “User Id”.

(Note:-a validation is applied on the “User Id”)

User has to enter the user id and click on login button.




Once the login Button is pressed, Select Certificate Screen will appear wherein the entire list of certificate in your token as well as browser will appear as shown below:

Upon correct selection of certificate, if the Certificate is password protected following screen will appear:

Upon authentic login, the user is forwarded to the main page of eBRC-IS system.



Step-3: Main Page:

On correct login through the digital certificate, the user is forwarded to the home page of eBRC-IS system as shown below.

The Home Page of eBRC-IS system is explained as follows:-

Top Frame:- Top frame displays the informations like the “Certificate Name”, “Certificate authority (issued by)”, “User Id”, “User Type” and the “User Role”.

Left Frame:- This frame shows the functionality extended by the application. This frame contains:- Create:- With this an Administrator can create out users with Administrator, signer or DEO

user type. Update:- It is used to update the existing entries. Deactivate:- It is used to deactivate an existing entry. Activate:- It is used to activate a new user/ deactivated entry. Search:- It is used to search through the database for the existing entry depending on

the search criteria. Help:- It is a user manual giving brief information regarding the functionalities of

the application. User Log Information:- It shows the log information about the changes made in

the database. It can be accessed by all the users. User Login Details:- It shows the time and information regarding the login and

logout made by any user depending on the search criteria. Sign Out:- It closes the application.

Right Frame:- This frame initially shows the help page, when the user just login the system.

Then this frame shows application performed by the user i.e. clicking on “Create”, opens the “Add New User” form in the right frame.



Step-7: Activation of Newly Registered User:

It is used to activate a newly registered user by giving Registration Number and user ID which has been generated at the time of registration of new user. It is also used to re-activate the deactivated entry in the database. It has to be noted that the User with user role “Administrator” can activate/re-activate any entry for any “User Type”.


In the “Activate User” form, the user must enter the “Registration Number” and the “User Id”.

On clicking “Search” a list box appears containing the list of all the users depending on the search parameter entered by the user.



On selecting an option from the list box, a message is prompted that shows the “User role” of the selection made.

On clicking “OK” the following form appears.

(Note:-validation is applied on “User Id”, “Registered User as” and “User Role”.)

This form shows all the information regarding the user, but no changes can be made in the text areas of the subsequent fields. Only User role can be changed here from the drop down menu list. After selecting appropriate user role and on Clicking “Activate” button the newly registered user/deactivated user will get activated and following screen will authenticate the activation.


NIC-DGFT-eBRC-IS Administrator



Step-5: Updating Role of Registered User:

It is used to update the existing entry in the database. It has to be noted that the User with user role “Administrator” can update that of the “Administrator” or others.

On clicking “Update” from the left frame, the following form appears.


In the text area the user has to enter the “User Id” for which the entry is to be updated and click on search.

This form contains the text area for entering “User Id”, “Search” button and a list box that contains the whole list of entries in the data base with the subsequent “User Id”. In case the user wants to change the “User Id” for which the search is to be made, user only requires entering the “User Id” again and clicking “Search”.


The user has to select the entry from the list available in order to make change in the database. On selection a message is prompted showing the “User Role” of the selection made.



On selecting the entry from the list box, the further information is displayed. Only “User Role” can be updated.


On clicking “Update”, message “User Role Updated” is displayed.



Step-6: Deactivation of Registered User:

It is used to deactivate an entry in the database. It has to be noted that the User with user role “Administrator” can deactivate entry for “Administrator” or others. Secondly, the deactivation is further of two types:

D. User:- It is used to deactivate the user based on the “User Id”. It deactivates a single entry at

a time.

D. Certificate:- It deactivates all the entry with the subsequent certificate name from the database.


In the “Deactivate User” form, the there is a text area for entering the “User Id” corresponding to which a search is made in the database.




On selecting an option from the list box, a message is prompted that shows the “User role” of the selection made.

On “OK” the following form appears.

On completion of the search, a list box appears that displays all the entries in the database with the “User Id”.


This form shows all the information regarding the user, but no changes can be made in the data. On selecting “D. User”, the user is deactivated.

On clicking “D. Certificate”, all the users with the “Certificate No.” will be deactivated.

After the deactivation, a form appears that displays the message “User Deactivated”.



Step-8: Search:

This is a facility to search for users based on certain criteria.

(Note:-validation is applied on “Registered User as”, “User Role”, “User Id”, “Certificate Name”, “Certificate No.”, “Issue Date”, “Expiry Date”, “Registered Cert.” and “Unregistered Cert.”.)

This form contains:-

“Registered User as”:- This field shows the “User Type” for which the search is to be made. It should be noted that this field is enabled only if the user “Superuser” is making the search. Otherwise, this field is disabled for other “User Types”.

“User Role”:- This search criteria searches through the database with the “User Role” entered by

the user.

“User Id”:- This criteria search through the database based on the “User Id” entered by the user.

Certificate No”:- The database can be searched based on the certificate no. of the entry.

“User State”:- It searches for the entries that are “Active” or “Inactive” on selection from the dropdown list.

“Issue Date”:- It is used to search through the database based on the date of the issuing of the

certificate. It can be used to search by either using “From” date or a range of date.

“Expiry Date”:- It is used to search through the database based on the date of the expiry of the certificate. It can be used to search by either using “From” date or a range of date.

“Registered Cert.”:- It is used to search through the database based on the registration of the

certificate. It can be used to search by either using “From” date or a range of date.

“Unregistered Cert.”:- It shows the list of all the entries for which the certificate are unregistered. It can be used to search by either using “From” date or a range of date.


• "Search":- On clicking on this button, the database is searched with the search parameters

entered by the user.

• "Reset":- It clears all the entries made in the form.

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NIC-DGFT-eBRC-IS Administrator



Step-9: Help:

It is similar to a user manual with basic information about each field in the left frame of the application.

The user can navigate through the “Help” page by clicking through the links. On clicking “Top” on the right corner of each heading, the user is directed to the “Index” of the manual.



Step-10: User Log Information:

It shows the changes made in the database based on the search criteria.

(Note:-validation is applied on “Registered User as”, “User Id”, “Certificate No.” and “Date”.)


“select User Type”:- It searches the database depending on the “User Type”.

“User Id”:- It makes a search depending on the “User Id” entered.

“From Date”:- The user has to enter the date from which the search is to be made.

“To Date”:- The user has to enter the “To” date which limits the range of the date about which the search is to be made.

“User Status”:- This is for viewing selective log actions like “Update”, “Create” etc.

“Search”:- On clicking this button, the search is made.

“Reset”:- It resets the values entered in various fields.

Again, this search can be made by either or all of the search criteria. On clicking “Submit”, the total log of all the changes made in the database is displayed in the tabular form as shown below.

The changes can be seen in the column “Action” of the table shown.



Step-11: User Login Details:

This shows the “Login” details based on the search criteria.

(Note:-validation is applied on “From Date and To Date” and “User Id”.)


“Select User type”:- This search criterion makes the search based on the “User Type” entered. It has an option of “All” by which all details “User Id”, “Log Number”, “Log Date”, “Login Time” and “Logout Time” are shown.

“Login Status”:- This search criterion makes the search based on the “Login Status” like “Success”, “Logout” or “Failure”. It also has an option of “All” by which the total list is displayed.

“From Date”:- The user has to enter the date from which the search is to be made.

“To Date”:- The user has to enter the “To” date which limits the range of the date about which the

search is to be made.

“User Id”:- This search is based on the “User Id” inserted by the user.

“Submit”:- On clicking this button, the search is made depending on the criteria entered.

Again, the search can be based on single criterion entered by the user or on multiple criteria.

The following table is displayed that shows all the information like “User Id”, “Log Number”, “Log Date”, “Login Time” and “Logout Time”.



Validations Applied:

The validations applied in the application are:-

“User Id”:-

The number of characters inserted in the text area should be between 5-10 characters.

No insertion of space is allowed.

Special characters like “!”, “@”, “#”, “$”, “%”, “^”, “&”, “*”, “( )”, “+”, “=”, “-“,

“_”, “—“, “{ }”, “[ ]”, “:”, “;”, “|”, “\”, “<”, “>”, “,”, “.”, “?”, “/”, “`”, “~”, “UPDATE”, “SELECT", "DELETE", "INSERT", "EXEC", "LIKE", "UNION", "delay", "EQV" , "NOT" ,"XOR", "PRINT", "WAIT", "WHERE", “VBSCRIPT", "JAVASCRIPT", "LANGUAGE", "INCLUDE", "SCRIPT", "HTM", "ALERT" are not allowed.

“Registered User as”:-

In case if the “Registered User” is left blank (“Select”), an error message is generated each time a query is submitted.

“User Role”:-

“User Role” cannot be blank.

“Certificate Name:-


“_”, “—“, “{ }”, “[ ]”, “:”, “;”, “|”, “\”, “<”, “>”, “,”, “.”, “?”, “/”, “`”, “~”, “UPDATE”, “SELECT", "DELETE", "INSERT", "EXEC", "LIKE", "UNION", "delay",



"EQV" , "NOT" ,"XOR", "PRINT", "WAIT", "WHERE", “VBSCRIPT", "JAVASCRIPT", "LANGUAGE", "INCLUDE", "SCRIPT", "HTM", "ALERT".

“Certificate No.” :-

The length of “Certificate No.” should be between 3-15 characters.


“_”, “—“, “{ }”, “[ ]”, “:”, “;”, “|”, “\”, “<”, “>”, “,”, “.”, “?”, “/”, “`”, “~”, “UPDATE”, “SELECT", "DELETE", "INSERT", "EXEC", "LIKE", "UNION", "delay", "EQV" , "NOT" ,"XOR", "PRINT", "WAIT", "WHERE", “VBSCRIPT", "JAVASCRIPT", "LANGUAGE", "INCLUDE", "SCRIPT", "HTM", "ALERT".

“Issue Date” :-

“From” date should be less than or equal to the current date.

“To” date should be less than or equal to the current date.

“From” date should be less than or equal to the “To” date.

“Expiry Date: :-


“Registered Cert.” :-


“Unregistered Cert.” :-


“Date” :-




“From Date” and “To Date”:-




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