Registered Charity Number: 1008155

Annual Report and Accounts for the year ended

30 June 2013

The Zambia Society Trust Annual Report 2013

The Zambia Society Trust is a British-registered charity devoted to the relief of poverty, disability and

sickness, the promotion of good health and the advancement of education in Zambia.

Any person over the age of 18 years may become a member on payment of a minimum subscription

of £30 a year. Institutions, firms and companies are welcome to join as corporate members on

payment of a minimum annual subscription of £50.

Charities registered in the UK are invited to be corporate members without subscription.

Individuals and bodies who do not wish to become members, but would like to make regular

donations to the Trust, are welcomed as supporters.

Application forms are available from our website or from the Membership Secretary:

Mrs Eileen Hamilton Flat 8, Doreen Ramsay Court, 108 The Cut, London SE1 8LN. Email: ehamilton95@hotmail.com

Telephone 0207 401 7636

If you would like to make a one-off donation to support the work of the Trust, please download a

Gift Aid form (if you are a UK taxpayer) so that we can reclaim the tax, and send it together with

your cheque made payable to the Zambia Society Trust to:

Andrew Rose, Treasurer 1 Home Farm Court, Church Street, Goldsborough, North Yorkshire, HG5 8NR. Email: andrew.rose@zambiasocietytrust.org.uk

The Objects of the Trust are to help the poor, especially orphans, also promote better

health, education and the acquisition of skills in Zambia.

ABOUT US

JOIN US

MAKE A DONATION

The Zambia Society Trust Annual Report 2013

Patrons

Baroness Nicholson of Winterbourne Derek Ingram OBE Mrs Gabriel Ellison ODGS MBE Geoffrey de Mornay Davies

President & Vice President

President: Frank McGovern

Vice President: James Cairns

Officers

Chairman: John Barnard Vice Chairman: Ken Hamilton Honorary Treasurer: Andrew Rose FCA CF Honorary Secretary: Jenny Healy

Trustees

Peter Fleming Anne Fraenkel David Goodacre Eileen Hamilton Mathias Mbewe David Powell Roger Thompson Elisabeth Young and the Officers of the Trust.

Bankers

NatWest PLC 25 High Street Colchester

CO1 1DG

Independent Examiner

Alan Hamilton FCA

WHO WE ARE

The Zambia Society Trust Annual Report 2013

1 Chairman’s report to the Zambia Society Trust Annual General Meeting

3 Report of the Trustees

20 Income and Expenditure

21 Balance Sheet

22 Notes to the accounts

24 Independent Examiner’s Report

CONTENTS

The Zambia Society Trust Annual Report 2013 Page | 1

This is the 45th year of our existence as a group of people committed to building and strengthening

relationships between UK and Zambia, and to providing practical help by supporting projects in the

areas of health, education and welfare. Over the years we have very much valued our close links

with the Zambia High Commission, and I am delighted that these continue through the support and

encouragement of the High Commissioner, His Excellency Mr Paul William Lumbi. We are most

grateful to the High Commissioner for allowing us to hold our AGM at Zambia House, and to his staff

for their valuable help.

We value the presence of a representative from the High Commission on our Committee. I would

like to thank Brigadier General Martin Mumbi for carrying out this role over the past year. General

Mumbi is standing down and we welcome on to the Committee Mrs Ikayi Mushinge, with Mr Amos

Chanda as back up. I am delighted that all Committee members are willing to stand again next year,

and I would like to thank them all for their constant commitment and for fulfilling their roles so

effectively over the past year, along with our President, Frank McGovern and our Vice President

James Cairns.

At last year’s AGM I was sad to report the death of our long-serving secretary, Jo Herkes, on 26th

October 2012. Jo was a passionate and very generous supporter of the Trust, and she is much

missed. We are fortunate in having Jennifer Healy as our new secretary, and we welcome her on to

the Committee.

Another sad loss was the death of one of our Patrons, His Eminence Cardinal Medardo Mazsombwe,

on 29th August 1013. He was very much loved and highly respected, and Pope Francis praised his

“tireless efforts on behalf of the poor”.

Many members have told me how much they appreciate the quarterly newsletter “ZST News” on the

work of the Trust, and the monthly digest of Zambian news “News from Zambia”, and I am grateful

to Anne Fraenkel for producing these publications. Thanks also to our Treasurer, Andrew Rose, for

producing the Annual Report.

It is encouraging to see the macro economic picture for Zambia continuing to improve e.g. continued

growth in GDP at around 7%, with inflation at around 6.5%. Also Zambia maintains a good

reputation for political stability and for efficient, transparent government. Investment continues in

sectors with high growth potential, such as agriculture, manufacturing and tourism - unfortunately

tourism from UK may be affected by BA’s plan to close their direct route from London to Lusaka.

In spite of steady economic growth, social conditions are still very tough. Poverty is widespread, life

expectancy is low and unemployment is high. It is in these areas that we aim to make a difference,

at grass roots level, through the projects that we help to fund. The projects also generate funding

for themselves, wherever possible, and we are keen to encourage this.

Over the past year we were able to allocate £37,000 to these projects. The foundation of our

funding is the regular subscription income from members, for which we are very thankful. In

addition we continue to raise money in other ways, including golf days, talks, sponsored events and

Chairman’s report to the Zambia Society Trust Annual General Meeting

The Zambia Society Trust Annual Report 2013 Page | 2

individual donations. On behalf of the Committee I would like to express our deep thanks to all the

people who give their time, effort and skill to organise and participate in these fundraising activities.

Further details of the projects are included in this report, and Mathias Mbewe will report on recent

visits to welfare projects at the AGM. Many of these are struggling to provide for the children in

their care. The needs are great, and we would like to do more. To this end we are currently seeking

somebody to join the Committee to help build up our fund raising capability.

I am pleased to report that we have now established a sister committee in Zambia. This takes the

form of a Company Limited by Guarantee, called The Zambian Society Trust. The founding directors

are Bernard Lusale, Guy Phiri, Sipho Phiri and myself. This Committee will make it much easier to

raise funds locally, to allocate funds to projects and to monitor and support the projects on the

ground. They will work closely with our other active supporters in Zambia – Julie Clayton, Sonya van

Blerk, Gretta Hudson, Jane van Vlaanderen, Whiteson Chenge and Orphan Hachinene. Many thanks

to all these people for all that they do to keep us in touch with the people and organisations which

we help.

2013 is the 200th anniversary of David Livingstone’s birth, and I am delighted that Dr Lawrence

Dritsas will be speaking at our AGM on his life and legacy. In 2014 we will celebrate Zambia’s 50th

Independence Anniversary – please think about how you might be able to arrange something locally

to raise peoples’ awareness of Zambia and at the same time have fun and raise money for the

projects described in this report.

John Barnard

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The Trustees of The Zambia Society Trust (“the Trust”) present their annual report and accounts of

the charity for the year ended 30 June 2013. The accounts have been prepared in accordance with

the accounting policies set out in Note 1 to the accounts.

In setting our objectives and planning our activities the Trustees have given serious consideration to

the Charity Commission’s guidance on public benefit. The Trust is devoted to the relief of poverty,

disability and sickness, and to the promotion of good health and advancement of education. In

allocating funds in line with the Trust’s Objects, the Trustees make a considered assessment of the

benefits to the specific beneficiaries and to Zambian society as a whole. The Trust monitors on an

on-going basis all projects to which it gives support.

Orphans Support Programme: £19,000 (inc £500 Seeds Fund)

Chitsime Projects, Misisi, Lusaka: £4,500

We were met by Brother Jacek and Father Kessel on our visit to St Lawrence Home of Hope. Brother

Jacek has overall responsibility for the Home of Hope and showed us around. He briefed us about

the home in terms of how it is run; its aims and objectives and what sort of help and support they

get from organisations and individuals which enables them to help the homeless children.

I was very impressed by the way that the Home of Hope operates. Brother Jacek and his team

undertake regular visits to the streets of Lusaka, usually in the evening or at night so that they can

identify, befriend and encourage boys living on the street to come to the Home of Hope. Brother

Jacek stressed the importance of removing the newcomers within a few days of their arrival on the

streets before they get used to the destructive lifestyle of begging, crime, drugs and abuse.

Report of the Trustees for the year ended 30 June 2013

The Zambia Society Trust Annual Report 2013 Page | 4

Once at St Lawrence Home of Hope, the real work of helping the children begins. They are given

some new clothes and provided with food and shelter. The home has a number of clean and well -

furnished dormitories with bunk beds and mosquito nets. There is also a common room where they

can watch television, have meetings and play games. The home usually accommodates around fifty

children with an average of five new children arriving every month (and more in the hot season).

There are three full time care workers living in the Home with the boys and two ‘grannies’ who

prepare food for the children.

The Home of Hope has strong links with the police, Social Welfare and the Child Protection Unit.

Every child is registered with Social Welfare as soon as they arrive at the home.

The boys start some schooling as soon as possible with a teacher who comes into the Home to work

with them. Once they are assessed as ready to go into mainstream schooling, they move on to the St

Lawrence Basic School next door.

The main aim of the Home of Hope is to re-integrate the boys back into their “real” homes and

mainstream society. Family tracing starts as soon as a child is admitted to the home. Once the family

has been traced, contact is made and the process of rehabilitation for both the boy and his family

begins. This can involve brief visits and holidays building up to full reintegration.

It may not be possible for a boy to return to his immediate family because he is an orphan or

because he has been subjected to abuse for example. In these situations, Brother Jacek and his

team will work to find a home for the boy with his extended family or with the wider community

from which he comes.

The time the boys stay at the centre varies from about 3 months to 5 years. However, most of them

leave within the first year of being there. The boys come from very different backgrounds and

countries. At the time we visited the Home, there were two boys from Ethiopia and three from the

The Zambia Society Trust Annual Report 2013 Page | 5

Democratic Republic of the Congo, all thought to be victims of human trafficking. There was also a

boy from Tanzania who had run away from home and hitched a ride to Lusaka on the train.

One of the newest arrivals was a very young boy who had got separated from his uncle at the bus

station in Lusaka. Brother Jacek had high hopes of reuniting him with his family very quickly as the

boy seemed to be able to describe where his home village was.

My daughter, Malita, aged 11, interviewed Joseph, one of the boys in the Home of Hope:

How old are you?

I am thirteen years old.

Do you have any brothers and sisters?

I have one brother and three sisters.

Are you the oldest in the family?

I am the second born.

What grade are you in at school?

I am in grade 8.

What is your favourite sport?

I like basketball.

What is your favourite subject at school?

My best subject is maths.

Are you good at your school work?

I do not find my school work very hard. I am quite clever.

What is your favourite food?

I like nsima with chicken.

How long have you been here?

I have been here for almost two months.

How did you come to be here?

I ran away from my family. I came here by myself.

Why did you run away from your family?

I kept arguing with my mother. My parents are separated and I live with my mother. I do not see my

father.

What do you want to be when you grow up?

I want to be a pilot.

Mathias Mbewe

The Zambia Society Trust Annual Report 2013 Page | 6

Mpunde Mission Centre, Central Province: £2,500

Father Jan and Father Adam warmly welcomed us on our visit to Mpunde mission. We were treated

to a delicious lunch of nsima and nkhuku (chicken) with some Zambian vegetables – all prepared in

the traditional Zambian way.

Father Jan briefed us on how the project was going. They had decided this year to divide the

Mpunde parish into two parishes, Mpunde and Chilumba. This is because the parish has grown too

large to manage as one parish. Father Jan is in charge of Chilumba and Father Adam is in charge of

Mpunde. They have therefore decided to split the donations from the Trust to cover the two

parishes.

Last year the donations were used to help 49 orphan children through buying school books and

blankets, paying for school fees and providing food for malnourished babies and children aged 1 - 5

years old. On average, around K200 was used for each child – K50 for a blanket and K150 on school

fees, books, uniforms and shoes. For children in high school, the average amount used was around

K300.

After explaining how the money was used, Father Jan took us to the school at Mpunde Mission to

meet some of the children that benefit from the Trust’s donations. It was towards the end of the

school day and most of the children had gone home but we were still able to meet three of the

children.

We talked to the children to found out a bit about their background and how they are benefiting

from the Trust’s donations. It was very encouraging to meet these young, bright children who were

very keen to learn and who had high hopes for their futures.

Colins is aged 14 and is in grade 6 (the equivalent of Year 5 in

the UK). He lives with his mother, three brothers and two

sisters. He is the first born in the family. His father passed away

a few years ago. His family lives in a village and they have a

piece of land on which they grow their own food. He helps his

mother after school and during weekends and school holidays

to grow maize and vegetables in their field.

He told us that the money from the Trust was used to pay for

his school shoes, uniform, bag and school fees. He is in a class

of 75 pupils and came first overall in his class exams. He wants

to be a doctor when he grows up.

The Zambia Society Trust Annual Report 2013 Page | 7

Boniface is 16 years old and in grade 7 (Year 6). He is the second

born in a family of 4 children. He lives with his mother as his

father sadly passed away. They live in a village and grow their

own food on a piece of land.

The money from the Trust was used to buy him a blanket, school

shoes, a sweater, uniform, bag, books and pens and to pay for his

school fees. He wants to be a teacher when he grows up.

My daughter Malita, interviewed Mauer:

How old are you?

I am 12 years old.

Have you got any brothers or sisters?

I have three sisters and five brothers.

Are you the oldest child in your family?

No I am the seventh born.

Where do you live?

I live in the local village: Tomomwawkawata.

Who looks after you and your sisters and brothers?

Just my Grandma.

Do you not have a mother?

I do but she has gone to town to look for work.

What year are you in?

I am in year 7.

What do you like doing best?

I like sports and my best sport is netball.

What subject do you like best?

I like English best.

What do you like eating?

I like to eat nsima, the traditional food.

What chores do you have at home?

I wash the dishes and fetch water from the water pump.

Do you keep any animals?

We have a goat which we use for milking.

The Zambia Society Trust Annual Report 2013 Page | 8

St Francis Hospital, Katete AIDS Orphans Project: £4,500

On our visit to St Francis Hospital we were met by Mr Grayson Mvula. He is responsible for running

the programme for orphans and vulnerable children.

The orphans programme was started in 1993 to support orphans in their home areas by financing

their school studies.

There are currently 2,000 orphans and vulnerable children on the register. The communities from

which the children come are split into 35 areas. For each area, there is a committee which is made

up of traditional leaders and teachers. Mr Mvula makes visits to the areas and allocates funds to

the committees. The committee then decides which children will benefit through payment of their

school fees and the provision of uniforms and school books. Mr Mvula then buys the necessary

books and supervises the distribution of them.

Unfortunately, only the most vulnerable children can be supported. Many of the children have

become orphans due to their parents dying from HIV/AIDS although this is often not spoken about

so that the children will not be stigmatised. Each child is assessed on an individual basis. The need is

more than the resources and, therefore, some children are sent away with nothing. Mr Mvula told

us that the numbers on the register are being reduced because of the insufficient funds to meet the

demand. In the past families used to receive funds for seeds, fertilizers and hoes. This is no longer

possible because there are no more funds to support this.

The Trust is the only funder for the project.

Mathis Mbewe

The Ana Amasiya (the Children left behind), St. Mary’s,Matero, Lusaka: £1,500

The feeding programme provides meals for about 250 children who study at St Mary’s Basic School

in Matero, Lusaka.

On the day that we visited, we joined about 50 children having lunch, which was nsima, soya chunks

and cabbages. The numbers were lower than usual as it was the last week of term and most of the

children had already started their holidays. It was only the children who were taking exams that

were still in school.

There are three ladies who prepare the meals each

day, Fidaria Chileshe, Catherine Phiri and Cecilia

Chitwanga. They are given a small allowance for

their work. The ladies were very pleased that they

now have a kitchen in which they can prepare the

meals as well as new cooking stoves that use wood.

Before this they had to cook in the open, using

charcoal braziers (they still use these sometimes

depending on what they are cooking!)

The Zambia Society Trust Annual Report 2013 Page | 9

On most days they have between 110 and 150 children turning up for lunch. On Thursdays chicken is

on the menu and this is the most popular day. Around 300 children turn up for lunch. 15 chickens

are slaughtered – which works out roughly at 20 children per chicken!!

The meals are for any child in school who is hungry, though mostly it is the orphans or children from

the poorer families who turn up.

I had a chat with the head teacher of St. Mary’s Basic School who stressed the importance of the

meals being provided to the children. She told me that some of the children leave home very early in

the morning as they need to walk for up to 2 hours in order to get to school. Some of them don’t

have any breakfast and don’t bring any food with them for lunch, especially the orphans and those

from very poor families.

I was quite touched by the story of one of the girls called Margaret Mwitwa when I joined her having

her meal. She is 13 years old and in her final year at primary school. She lives with her mum, her dad,

two brothers and a sister. She is the first born in her family. Her dad used to work in a hospital but

he lost his job and has been unemployed for a long time. Her mum is self-employed at the local

market selling chips.

She came across as very

confident, articulate and bright.

Her favourite subject at school is

maths and she says that she

would like to be a nurse when

she grows up.

She told me that she lives far

away from school. She catches a

bus for half of her journey to

school and then walks the rest of

the way because her mum can’t

afford the full bus fare. She leaves home very early in the morning, she rarely has breakfast and she

brings no packed lunch to school.

She comes to the feeding programme for her lunch. This is normally her first meal of the day!

This is the lunchtime menu for the children at St Mary’s:

Monday Nsima, kapenta and cabbage

Tuesday Nsima, soya chunks and cabbage

Wednesday Nsima, kapenta and cabbage

Thursday Nsima, chicken and cabbage

Friday Rice, beans and cabbage

Mathias Mbewe

The Zambia Society Trust Annual Report 2013 Page | 10

St Martin’s Orphanage, Kitwe, Copperbelt Province: £1,000

Bill Osborn visited St Martin's Orphanage, Kitwe on behalf of the Trust and met with Sister Regina

who is sister in charge and reported the following:

The total number of orphans they have at present is 29.

The orphanage is full and this will only change either when there are adoptions or when at age of

seven years those children who have a parent go back to the single parent or to relatives.

There is a long list of prospective parents but not enough total orphans to cope with demand.

They receive children through Social Welfare and if any children come direct they have to go back

through Social Welfare.

In terms of funding they receive a paltry K2,000 per year from Social Welfare which does not even

cover their medical costs. They run three nursery classrooms at a charge of K850 per child per term

which gives them a total per term of K80,000. This is only part of the money needed to cover the

cost of food , medical , staff salaries and other general running expenses. Sister Regina makes and

sells cupcakes and raises between KR100 to 300 per day to help with food costs. They do get some

support from local companies the community and individuals. Small amounts of support also come

infrequently from the Catholic Diocese and Italian mothers.

They are finding it very hard to survive economically as can be seen above but they do greatly

appreciate the support they receive from the Trust.

Elisabeth Young

St John’s Orphans & Other Vulnerable Children Group, Kasama: £2,500 (inc £500 from the Seeds

Fund)

The Trust gave a much larger grant in 2013, explaining to the project organizers, that there would

probably be a smaller grant in the following year, and a diminishing one in the two years following -

by which time, the Trust’s hope was that St John’s OVC would be self-supporting. The Chairperson,

Raphael Nseluka and Secretary, Beatrice Chanda said in their report, ‘we have embarked on saving

some crop for seed in order to be self-sufficient in seed management and storage in the near future’.

This year, the Group, which is an initiative first begun by St John’s Catholic Cathedral in the

Archdiocese of Kasama, serviced four communities, Paul Kalemba, Mukalula, Chilobanama and

Lisuba, all villages in the environs of Kasama. The main crops in the fields set aside for the orphans

and vulnerable children were groundnuts, soya beans, beans and sweet potatoes,. Group set aside

19kg of Groundnuts, 11kg of beans and 6kg of soya beans for seed for next year.

During the year, the Group bought bicycles for the committee and the villages.

David Goodacre

The Zambia Society Trust Annual Report 2013 Page | 11

Kwasha Mukwenu (Help Your Neighbour), Matero, Lusaka: £2,500

Greta Hudson kindly accompanied us on our visit to Kwasha Mukwenu Women’s Group (we would

have struggled to find them in Matero without her help!). We were met by a group of women who

welcomed us warmly with some thobwa, a Zambian traditional drink which the women make and

sell to raise funds for the group. This was a very unfamiliar drink for my family and although they

tried it, they did not really enjoy it. However, I loved it and it evoked lots of memories of me as a

boy enjoying this drink on hot sunny days under a mango tree!

The Kwasha Mukwenu Women’s Group is a group of about ten middle-aged to elderly women. They

rent a building from the Lusaka City Council in which they run a small school for orphans and

vulnerable children. The building has a big room which they use as a classroom and two smaller ones

- one is used as an office and the other as a storeroom/kitchen.

A school of 135 pupils

operates from this one

classroom for grades 1 to 4.

Grade 1- 45 pupils

Grade 2- 30 pupils

Grade 3- 30 pupils

Grade 4- 30 pupils

The school has very limited

resources and is run by two

volunteer teachers. There is

also one social worker trained in child psychology who comes into the school twice a week as a

volunteer to help any children that have psychological needs or issues.

It was very encouraging to learn that all three of these voluntary staff had been sponsored through

high school by Kwasha Mukwenu through payment of their school fees.

Kwasha Mukwenu also runs a feeding programme at the school, providing them with lunch as well

as lessons. They also try to fund as many of these children as possible as they progress through

primary school and high school by paying for their school fees and buying them uniforms and books.

The Trust provides most of the funding for the orphans project. However, the women are very

committed and raise money from other sources as well. Some of the women have an agreement

with Zambian Breweries where it offers them work at their factory sorting out bottles. One third of

what they earn is donated to Kwasha Mukwenu’s funds. The women also raise a little bit of money

through selling the thobwa which they make to people in the local community.

Most of the money the group receives is used to sponsor orphans and vulnerable children through

schools. Some of the money is used to buy food for the feeding programme and some is used to pay

the rent for the building to the council. At the time of our visit the feeding programme had stopped

because they had run out of money. It will start again when they receive the next donation from the

Trust.

The Zambia Society Trust Annual Report 2013 Page | 12

Kwasha Mukwenu ladies, volunteer social worker (yellow T-shirt) and volunteer teacher (blue shirt)

During our visit to the Centre, I was struck by two things: the women’s commitment and

determination to help the orphans and vulnerable children (at great personal cost to themselves,

both financially and in terms of time and energy) and by how desperate the problems for these

children are.

The appeal from the women on our first visit was that they needed more help in terms of funds. I

explained to them that the Trust has limited funds and that it supports many other charitable causes

in Zambia. I challenged them to come up with some ideas for income generating projects which we

could potentially help them to get started with the hope that the projects would then carry on

raising more funds for the orphans.

I visited them a few days later to see what ideas they had come up with. The main idea they had was

to raise money through baking cakes and selling them at the market. They said that they used to

bake and sell cakes and that they still have two ovens available. They told me that they had only

stopped baking when they needed to use all the money to pay for school fees for some of the

orphans.

They came up with a budget of K22 million/ KR 22,000 (£300), to start the business. I suggested to

them that it would be a good idea to start in a small way as a trial and then to see if they could

expand it.

We were able to donate £100 to them while we were there (from an independent gift from a friend

of our family) to enable them to start the project.

Mathias Mbewe

The Zambia Society Trust Annual Report 2013 Page | 13

Footballs and Netballs: £2,000 The Football and Netball Project started in 2000 and over the years we have donated balls to about

500 secondary schools throughout Zambia. Three years ago we decided to assist community schools

as well as they do not have the same facilities as Ministry of Education schools. In 2013 we donated

balls to secondary schools and community schools on the Copperbelt.

This year the Committee reviewed this project and decided that the Trust should in future

concentrate on assisting community schools only.

The procedures will remain very much the same as in the past. Funds are sent directly to Alive and

Kicking in Lusaka who manufacture the balls. However, we have confirmed that Zambia Open

Community Schools (“ZOCS”) has a central office in Lusaka with an Executive Director. The Trust will

fund for 40 schools and ZOCS will organise the distribution of balls, two provinces per year.

ZOCS will concentrate more on rural community schools where there is the greatest need. The new

system will start in 2014 with the distribution taking place in May and June.

Our thanks are due to Sughra Hussain of Alive and Kicking in London and Jane Thiongo in Lusaka, and

also to Harriet Miyato, the Executive Director of ZOCS in Lusaka; and our special gratitude to

Whiteson Chenge who has assisted with this project for many years. He has agreed to continue to

help the Trust with any liaison as required.

Roger Thompson

APTERS (Appropriate Paper Technology) Group: £2,000

John Janes, as chair of the Support Group, reported that he had made a number of visits to APTERS

over the previous three weeks while he was in Lusaka. He found the staff all well and business busy

as usual.

On the 5th September the Support Group had authorised reimbursement for 54 mobility aids

totalling K5,140 (approximately £635). These had already been completed and delivered. They

have so far this year spent K13,500 (£1,680) on subsidising aids (up to 70 % of each). They have also

bought new band saws (£55) and paid for repairs to a fridge (£30) and computer (£50). Standard

Chartered Bank gave the Group £1,000, a valuable contribution.

APTERS has produced 151 mobility aids over the year to date. If production continues at the same

rate the total will reach about 200.

The proposed building work will require a new extension slab. The Lusaka Diplomatic Spouses

Association has pledged K30,000 towards the cost and the Lusaka Hash House Harriers have donated

K15,000. John has saved a further K20,000 so they have almost enough cash to pay for this. The

total cost is estimated at K65,000.

Elisabeth Young

The Zambia Society Trust Annual Report 2013 Page | 14

Education Grants: £7,000

Information on the Education Grant Scheme

Each year the Trust assists disadvantaged Zambian students to pursue educational, technical, and

vocational courses in Zambia on completion of their secondary education after Grade 12. The

courses supported are normally up to a maximum of two years in duration, and the partial grants

awarded will usually be for tuition and examination fees and sometimes accommodation costs.

Funding is channelled directly to the approved Zambian institution operating the course.

The Trust is usually able to award between 10 and 15 grants depending on available funds. The initial

short-list is drawn up by a Zambia-based Education Advisory Group which takes into account the

student’s academic record and circumstances, issues of gender, disability, and location and the

value, cost and length of the course. The final selection is made by the Trust’s UK Education

committee.

Application Forms for courses for the following year are available from March until the closing date

at the end of August. Successful applicants are notified in November for courses commencing in the

following year.

Forms (available from March to August each year) may be obtained by writing to Education Grants

Coordinator, Post Net No. 66, Private Bag E 835, Lusaka or may be downloaded from the Zambia

Society Trust website www.zambiasocietytrust.org.uk/educationgrants.htm

Report on grants awarded in 2013

ELEVEN NEW AWARDS MADE IN 2013

Tembani Lastone (M) Auto Mechanics Engineering at Lusaka Business & Technical College Jean

Mukumbuta (F) Bachelor in Pharmacy degree at Univ. of Zambia School of Medicine Chewe Praxidah

(F) B Ed in Maths at Copperbelt College of Education-Kitwe Preston Hitima (M) Dip.in Animal Science

at Natural Resources Development College Phiri Matthews (M) Power Electrical course at Lusaka

Business & Technical College Sinkala Mwaka (M) B Ed in Maths at Copperbelt College of Education-

Kitwe Namukoko Carol (F) Dip in Primary Teaching at Kitwe College of Education-Kitwe Chola Charles

(M) Dip in Electrical Technology at Northern Technical College-Ndola Kasongo Lucy

(F) Dip in Sec. Teaching (Maths) at Mufulira College of Education Chaka Rabecca (F) Dip in Business

Admin at Zambia Institute of Business Studies & Industrial Practice Nzima Dingani (M) Dip in

Secondary Teaching at Mufulira College of Education

Awards commencing in 2012

THREE AWARDS FOR STUDENTS CONTINUING FROM 2012

Gideon Tembani (M) Motor Vehicle Engineer at Industrial Training Centre, Lusaka Rodney Kalaba

(M) BA Pharmacy at University of Zambia-Lusaka Hitima Cynthia (F) Coop Development & Agro

Business at Coop College, Lusaka

The Zambia Society Trust Annual Report 2013 Page | 15

Education Coordinator

This voluntary position is now shared by Mrs Julie Clayton & Mrs Sonya van Blerk, two experienced

educationists resident in Lusaka. They deal with all the administrative and financial aspects relevant

to the scheme. Together with two Zambian educationists they form the Lusaka Education Advisory

which draws up the selection shortlist.

David Powell

The Ridge Bursary Fund for Health Workers: £3,031

Post graduate doctors

Three surgeons in training at the University Teaching Hospital, Lusaka were awarded bursaries worth

£300 each for text books.

Jonathon Chituwo and Mwewa Mwape who are studying General Surgery chose books covering the

clinical and operative aspects of their work. Godfrey Phiri, who is training to be an Orthopaedic

Surgeon, chose a comprehensive book covering the operative management of fractures using AO

compression techniques. My wife, Faith, Gretta Hudson and I met the bursars with the Head of

Surgery, Dr James Munthali at UTH. They are very grateful to the Trust for their books.

Licentiate Doctors (Assistant Medical Officer)

Again 17 qualified this year on completion of a two year upgrading course for Clinical Officers (3 yr.

training) followed by a minimum of two years; experience and competitive selection.

Licentiate Doctors are of great value to the Health service as Medical Officers in charge of the

smaller Rural Hospitals and larger urban clinics. The next intake is to be increased to 30, plus 6 from

South Sudan.

On request the 17 received the same set of seven textbooks ad last year. All recipients are very

pleased.

Hopefully the Trust will be able to increase their funding for these books in 2015 so that all may

receive a full set of reference books.

James Cairns

Administration

The Officers of the Trust and members of the Trust Committee are elected at the Annual General

Meeting. The Trust does not employ any staff: the Officers and Committee members are all

volunteers. The Chairman, Treasurer, Secretary and Editor of the publications are entitled to receive

a contribution towards their expenses. By kind permission of HE the Zambia High Commissioner,

Annual General Meetings of the Trust are usually held at Zambia House, 2 Palace Gate, Kensington,

London. Most Committee meetings are held at 108 The Cut, London.

The Zambia Society Trust Annual Report 2013 Page | 16

Membership Report

There has been a slight drop Membership numbers which in total are 484. This is mainly due to age

and illness. It is, though, good to see that that new members have joined replacing some of our older

members.

Please encourage friends and acquaintances that may have an interest in Zambia to join us. The

subscription rate remains at £30 per annum.

It has been encouraging to note that more members receive the newsletters and other

correspondence by email now but this could improve especially as we have overseas members who

have not changed over. Doing so helps to keep down administration and postage charges releasing

more support for the projects supported in Zambia.

If you are not already doing so please change to standing order through your bank – this can also be

done by internet banking. Thank you to those who already do this and also those members who add

a generous donation to their subscription. If you are a tax payer please remember to fill in a Gift Aid

Form to add value to your subscription and donations.

Please inform Eileen Hamilton or Anne Fraenkel if there are changes to your postal or email address.

Eileen Hamilton

Publications

The New from Zambia monthly newsletter, which is exclusively available to members of the Trust,

provides a round-up of news about Zambia from the Zambian and international media. We try to

include a wide range of news items, covering politics, economics, education and health, as well as

human interest stories, in order to provide something of interest to all our members. We have

moved increasingly in the last few years to sending it out by email, and are pleased that all new

members joining recently have agreed to receive it electronically. In fact only a small proportion of

members now receive paper copies, a development which has considerably reduced printing and

postage costs and which allows an even greater proportion of membership subscriptions to be used

to support our projects in Zambia. We urge all members who still receive newsletters by post to

change to an email subscription if they possibly can.

The Trust publishes a quarterly newsletter, ZST News, which provides an update on the work of the

Trust, including regular first-hand reports about the projects we support in Zambia as well as

accounts of fundraising activities, both those organised formally by the Trust and others undertaken

by enthusiastic individuals. We also occasionally include book reviews and news of people known to

those who have lived and worked in Zambia. The use of colour photos is now well-established, and

has made little difference to printing costs.

Our website provides information on the full range of the Trust's activities and is an important

means of attracting new members. It is regularly updated with news of the self-help projects in

Zambia supported by the Trust and of our fundraising activities, and it also provides easy ways to

make donations or take out membership using downloadable forms. There are also details of the

beautiful Christmas cards and notelets we sell to raise funds for the Trust.

The Zambia Society Trust Annual Report 2013 Page | 17

The website statistics have changed very little since last year. The number of visitors is slightly up,

and over three quarters of them are new visitors to the site. The majority come as usual from the

UK, but this year visitors from Zambia have pushed the USA into third place, probably because more

potential applicants for education grants now have access to the internet and are able to download

the application forms.

We are hoping to redesign the website professionally in the coming year, with a more modern look

and a clearer focus on where our funds are spent.

Anne Fraenkel

Cards

The Trust ran a sale of its cards, distributing and selling a great number of them. It was only a moderate success, financially, so the Trust decided early in the year to re-price them more appropriately. We are now selling the cards at their proper price, as single cards, in packs of 3 coloured, 5 black and white and packs of 8. Sales have been less this year, largely because those members, who sell cards, were unable to attend our various outlet occasions - the AGM, the Northern Rhodesian dinner, and golf days. Only occasionally do people order cards through the website, but Christmas sales remain strong. The high increase in postal charges does not seem to have affected purchase. Stocks are now considerably reduced, though the Trust still has a large number of the Common Bulbul, the Bush Baby and the Double Collared Sunbirds. Of the Black and White ones, the Trust is well supplied with the Kudu at Water and the Herdsmen with Cattle. A decision will be made early in 2014 as to whether new cards might be printed.

David Goodacre

Risk Assessment

The Trustees maintain a risk policy, which they have reviewed during the year.

David Goodacre

The Zambia Society Trust Annual Report 2013 Page | 18

Finance

The financial result for the Trust shows an overall income of £41,261 and after deducting

administrative expenses of £6,324 and charitable expenditure of £33,171 a net income of £1,766.

Subscription income and Trust fund raising activities

Overall subscription and Trust fund raising activities generated an income of £21,746 representing

52% of the total income for the year. This is an increase of £1,627 on the equivalent figure last year.

In spite of a marginal decrease in membership numbers subscription income has increased; this is

due to the Trustees making significant effort during the year to encourage members to pay their

overdue, and in arrears, subscriptions.

During the year the Trust organised golf days at the Mid – Sussex Golf Club, Ditchling and at Rudding

Park Golf Club, Harrogate which generated a net income of £4,592 (2012: £4,453).

Card sales (notelets, general cards and Christmas cards) produced an income of £765. When

considering the efforts made by the Trustees in general and David Goodacre in particular to increase

our income from card sales the actual income generated is disappointingly low. Consequently, the

Trust’s strategy towards promoting the sale of cards, other than realising our current card stock, is

under review with a decision to be made in 2014.

Donations received for the Joy Goodacre Memorial Fund and the proceeds for the sale of Dick

Hobson’s Tales of Zambia book are invested in the Joy Goodacre Memorial Fund and the Ridge

Hobson Fund respectively. Consequently, the overall income from these two funds continues to

increase.

Donations to General Funds

The largest single donation received was £10,000 from Jo Herkes who kindly donated this sum

shortly before she passed away. In addition Jo also donated £20 per month to the Trust; at the time

of her passing this totalled £100.

Other fund raising activities undertaken by our supporters included organising a choir concert,

running the London Marathon and participating in the London to Brighton bike ride. In addition we

continue to receive speaking fees donated from talks given by two of our long standing fund raisers.

We have also received donations from twenty of our other supporters at an average of £108. All

donations regardless of the amount are greatly appreciated.

Donations to Specific Funds

In recognition of the work undertaken by James and Faith Cairns on behalf of the Trust, the trustees

have established a new restricted fund in the names of James and Faith with the intention of

supporting licentiate doctors. The fund is in its infancy and the trustees are actively encouraging

specific donations for this fund.

The Zambia Society Trust Annual Report 2013 Page | 19

Management and administration expenditure

During the year a one-off cost of £2,078 was incurred in printing and shipping a new supply of

Dick Hobson’s book: Tales of Zambia.

Our print costs continue to reduce as members receive copies of their newsletters by email there by

reducing our print costs.

Finally I would like to record my thanks to Janet Lucas for her support and help throughout the year.

Andrew Rose

The Zambia Society Trust Annual Report 2013 Page | 20

The Zambia Society Trust

Income and Expenditure for the year ended 30 June 2013

Unrestricted Restricted Designated Total Total

Funds Funds Funds 2013 2012

Notes £ £ £ £ £

Incoming Resources

Subscriptions 11,264 11,264 10,395

Donations - General Funds 14,623 14,623 18,622

Contribution to meetings 500 500 442

Cards & Books 765 765 620

Inland Revenue Tax Refunds 1,653 1,653 3,766

Sussex Golf Day - Orphans' Projects 2,646 2,646 3,054

Harrogate Golf Day - Orphans' Projects 1,946 1,946 1,399

Investment Funds & Deposits

Income from Investments 4,314 4,314 3,979

Interest on COIF Deposit Account 311 311 230

Specific Donations

Joy Goodacre Memorial Fund 1,200 1,200 2,200

Education Fund - -

Footballs & Netballs Fund 396 396 443

Seeds Fund 50 50 50

Ridge Hobson Fund 158 158 35

NRPA Education Fund 760 760 710

Orphan Fund 200 200 4,487

James and Faith Cairns Fund 475 475 -

Jellis Education Fund - 152

Total Incoming Resources 29,116 6,147 5,998 41,261 50,584

Resources Expended

Charitable Expenditure

Grants to Individuals 4 7,000 7,000 11,000

Grants to Projects 5 18,500 18,500 13,600

Grant to APTERS 5 2,000 2,000 1,500

Ridge Hobson Fund 5 3,031 3,031 960

Footballs & Netballs Fund 5 2,000 2,000 1,940

Seeds Fund 500 500 1,000

Bank charges - grant transfers to Zambia 5 140 140 165

Management & Administration

Postage, printing and sundry expenses 967 666 1,633 847

Printing & shipping Tales of Zambia 2,078 2,078 -

Cards & books - -

Meeting expenses & AGM 350 350 468

Newsletter & Annual Report 2,263 2,263 2,974

Total Resources Expended 5,720 12,775 21,000 39,495 34,454

Net Incoming/ (Outgoing) Resources 23,396 (6,627) (15,003) 1,766 16,130

Fund balances brought forward at 1 July 2012 32,847 86,231 10,729 129,807 109,245

(Decrease)/increase in investment unit values (3,649) (3,649) 4,432

Transfers from Designated Funds 710 (710) - -

Transfers from Unrestricted Funds (18,923) 7,724 11,199 - -

Fund Balance as at 30 June 2013 37,320 84,389 6,215 127,924 129,807

The Zambia Society Trust Annual Report 2013 Page | 21

The Zambia Society Trust

Balance Sheet as at 30 June 2013

2013 2012

Notes £ £

Cash at bank

NatWest Current Account 6,672 9,530

COIF Deposit Funds 6 43,010 40,585

49,682 50,115

Investments

Ridge Hobson Fund 7 44,896 46,966

Joy Goodacre Memorial Fund 7 9,426 7,703

Education Fund 7 23,920 25,023

78,242 79,692

Net current assets 127,924 129,807

Represented by:

Restricted Funds

Ridge Hobson Fund 7 47,580 49,769

Joy Goodacre Memorial Fund 7 11,069 10,094

Education Fund 7 25,265 26,368

James and Faith Cairns Fund 475 -

84,389 86,231

Designated Funds

Seeds Fund 50 419

Footballs and Netballs Fund 396 443

NRPA Education Fund 760 710

Orphans Fund 4,792 8,940

Jellis Education Fund 217 217

6,215 10,729

Unrestricted Funds 37,320 32,847

Total Funds 127,924 129,807

The Accounts were approved by the Trustees on 23rd November 2013

The Zambia Society Trust Annual Report 2013 Page | 22

The Zambia Society Trust

Notes to the accounts for the year ended 30 June 2013

1. BASIS OF PREPRARATION

The Accounts have been prepared on a receipts and expenditure basis in accordance with

the Charities Act 1993 and the Charities (Accounts and Reports) Regulations 2008.

2. FUND ACCOUNTING

Unrestricted Funds

Funds which can be used at the discretion of the Trustees in furtherance

of the Objects of the Trust.

Designated Funds

Funds which are set aside for specific purposes and include donations to

appeals for projects.

Restricted Funds

Funds which have been donated for specific purposes and are held in charity

investment and deposit funds. The income raised thereby is used for the award of

grants and bursaries.

3. RESERVES POLICY

Unrestricted and Designated Funds raised in the financial year ended 30 June are allocated, at the

discretion of the Trustees, to various projects in accordance with the objects of the Trust

and distributed in immediate subsequent financial years.

4. INDIVIDUAL GRANTS: EDUCATION FUND

2013 2013 2013

ZK ZK £

Balance retained in Zambia as at 1 July 2012 40,101

Transferred to Zambia 59,286 7,000

Second year awards from 2011/12

Gideon Tembani 4,786

Cynthia Hitima 5,014

Rodney Kalaba 9,698

New awards granted in 2012/13

Charles Chola 7,000

Preston Hitima 6,400

Praxidalh Chewe 6,550

Lastone Tembani 6,640

Jean Mukumbuta 9,214

Lucy Kasongo 4,920

Carol Namukoko 4,375

Rebecca Chaka 5,560

Yoram Mwakala 6,550

Matthews Phiri 6,680

Nzima Dingani 5,260

88,647 (88,647)

Bank charges (1,258)

Administration charge (850)

Balance retained in Zambia as at 30 June 2013 8,632

Total UK payments 7,000

The Zambia Society Trust Annual Report 2013 Page | 23

The Zambia Society Trust

Notes to the accounts for the year ended 30 June 2013

5. GRANTS TO PROJECTS

2013 2012

£ £

Grants to Orphan Projects

St Francis, Katete 4,500 4,200

St Lawrence, Misisi general 4,500 4,200

St Martin's, Kitwe 1,000 1,000

St Mary's, Matero 1,500 1,200

St John's OVC 2,000 500

Jesuit Missions, Mpunde 2,500 1,500

Kwasha Mukwenu 2,500 1,000

18,500 13,600

Footballs & Netballs Fund

Footballs & Netballs purchased 2,000 1,940

Other Grants

Ridge Hobson grants 3,031 960

APTERS 2,000 1,500

Seeds Fund

Falconer's Home - 500

St John's OVC 500 500

26,031 19,000

Bank charges 140 165

26,171 19,165

6. COIF Deposit Fund

2013 2012

£ £

Represented by:

Restricted Funds

Education Fund 1,345 1,345

Joy Goodacre Memorial Fund 1,643 2,391

Ridge Hobson Fund 2,684 2,803

James and Faith Cairns Fund 475 -

Designated Funds

Seeds Fund 50 419

Footballs and Netballs Fund 396 443

Orphans Fund 4,792 8,940

NRPA Education Fund 760 710

Jellis Education Fund 217 217

Unrestricted General Fund 30,648 23,317

43,010 40,585

7. Restricted Funds

Total Total

Unit Unit price Unit value Deposits 2013 2012

Quantity £ £ £ £ £

Ridge Hobson Fund 35,078.14 1.2799 44,896 2,684 47,580 49,769

Joy Goodacre Memorial Fund 7,364.56 1.2799 9,426 1,643 11,069 10,094

Education Fund 18,688.87 1.2799 23,920 1,345 25,265 26,368

James and Faith Cairns Fund - - - 475 475 -

78,242 6,147 84,389 86,231

The Zambia Society Trust Annual Report 2013 Page | 24

INDEPENDENT EXAMINERS REPORT TO MEMBERS OF THE ZAMBIA SOCIETY TRUST

I report on the accounts of the Zambia Society Trust for the year ended 30 June 2013, which are set out on pages 20 to 23.

Respective responsibilities of Trustees and examiner

The charity’s Trustees are responsible for the preparation of the accounts. The charity’s Trustees consider that an audit is not required for this year under section 43(2) of the Charities Act 1993 (the 1993 Act) and that an independent examination is needed.

It is my responsibility to:

examine the accounts under section 43 of the 1993 Act;

to follow the procedures laid down in the general Directions given by the Charity Commission under section 43(7)(b) of the 1993 Act; and

to state whether particular matters have come to my attention.

Basis of independent examiner’s report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

1. which gives me reasonable cause to believe that in any material respect the requirements:

to keep accounting records in accordance with section 41 of the 1993 Act; and

to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 1993 Act have not been met; or

2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Alan Hamilton FCA 1 Canterbury Road Fareham PO14 2LY 23rd November 2013