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Region 894Board Meeting

August 23, 2014

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Previous Meeting Minutes Review/Approval

Action Items

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Description Assigned to Due Date StatusReserve Crosswinds for all training dates and add to regional calendar

John Price 8/1/2014 New

Add coach classes added to eAYSO Chris Steely 8/1/2014 New

Add referee pre-season meeting added to eAYSO Aaron Luchini or Chris Boyer

8/1/2014 New

Pick dates/times for basic referee training and referee field training

Aaron Luchini or Chris Boyer

8/1/2014 New

Calendar

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Date Event August 4 U8 – U19 Practice startsAugust 16 Games BeginAugust 18 AYSO Coach Trainer startsAugust 22 Referee Field Training ScrimmageAugust 23 Board MeetingAugust 30 NO GAMES - Labor Day HolidayOctober 11 NO GAMES – Fall BreakOctober 25 Regional tournamentNovember 1-2 U10-U14 Area Tournament - HuntsvilleNovember 7-8 U16-U19 Area Tournament – Monrovia/E LimestoneNovember 14-16 “AYSO U” Residential training - Torrance, CaliforniaNovember 15-16 State Tournament - MadisonDecember 5-6 Management/Assessor/Instructor Training December 2014December 31 Board members’ terms end

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Region Status

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Training Opportunities• Management/Assessor/Instructor

Training

Regional Assessment Program

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• Recognizes the success and dedication of the Regional Board and its volunteers• Serves as a great planning tool• Assesses the period from July 1, 2013 through June 30, 2014 (MY2013)• Grading Scale

– 340-306 points Platinum 90% - 100%– 305-272 points Gold 80% - 89%– 271-238 points Silver 70% - 79%– 237-204 points Bronze 60% - 69%

• Current assessment– 300/340 88% (Gold)– Administration (99/102) 97%– Coach (98/100) 98%– Referee (56/73) 77%– Finance (23/33) 70%– EXTRA & Secondary Programs & Community (18/32) 56%

• Status – Due to Area July 1

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Administrative Updates

Administrative Updates

• No Refs, Cancel Game Policy

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2016 National Games• Location: Palm Beach County, FL• International Polo Club in Wellington, FL• July 3 -10, 2016

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Registrar

Tiffney Etzel

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Fall Registration• Late fee: Raised reg fee after July 30 +$10 to cover shipping

costs

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MY2013 Fall398 $95 $37,810102 $85 $8,67017 $75 $1,275

2 $65 $130

519 $47,885

MY2014 Fall20 $110 $2,200

394 $100 $39,40094 $90 $8,46016 $80 $1,280

1 $70 $701 $45 $45scho $652 $20 $40scho $1501 $0 $0scho $100

529 $51,495 $315

Difference

$ 3,610.00

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Safety Director

Rod Merritt

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Treasurer

Rebecca Hammer

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CVPA

Meagan Ottum

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Coach Administration

Peter McCoyChris Steely

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Referee Administration

Chris Boyer / Aaron LuchiniDowling BowmanDouglas Vechinski

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• Chris officially switched places with Aaron• August 5 , Tuesday:  Referee Meeting• August 12, Tuesday: Regional Referee class• August 22, Friday:  Referee Training Game

• No games canceled as of Aug 20, full referee coverage

Referee Status

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Equipment

Van Sullivan

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Uniforms

Beth Sullivan

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• Uniform ordering complete....waiting on a few last shipments. Having only week of practice made this crazier than usual.

Uniforms

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Fields

Cindy Vechinski

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Fields• All fields are being lined.• 3-4 have volunteers lining. • 1 U10 net was replaced• 1 U8 net was replaced• The goals from Legacy were moved to Harvest

Elementary (Thanks John). Mike Petersen will pick up the old goals.

• Paint was ordered. It should arrive next week. • New flags are in place at MMS, HES, and HB.• EES was mowed by Tracy but cost region $150.00

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Fields• Coaches need to be reminded not to

overuse the goal areas.  They can move the goals if needed.  At MMS the coaches can use the practice goals located on the sides of the field.  They can be moved as needed - just make sure they have sandbags on them for anchors.

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Fields• Crosswinds & Hope will need "winter" fertilizer /

herbicide treatment in late Sept/early Oct.  I don't know if we need to treat any of the other fields.

Sprinkler Issues:  EES has a broken sprinkler (AYSO installed the system, EES broke the sprinkler) and Hope Church has a leak before the main control valves.  Any volunteers to fix or recommendations of someone to fix it for us?

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AYSO Coach Trainer• 1 Trainer, 8 hours per week (was 15

hrs/week)• 10 weeks (was 6 weeks)• $4,800 (was $5,400)

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New Business

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Board MeetingsThe Regional Board shall fix, at its initial meeting each year (“annual meeting”), the time, date and place of each regular meeting of the Regional Board and send notice of such annual meeting to all participants in the program.

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Board MeetingsIt shall be the policy of the Region to hold at least one board meeting in each month during the primary season and at least one every two months during the remainder of the year. The Regional Board shall provide for the taking of minutes of the proceedings at each meeting and make them available to the members of the Region.

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Board Meetings• Proposed date: September 9, 2014• Propose Regular board meetings 2nd

Tuesday of each month• Annual Meeting?

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Other1. Proposal: Switch to one practice a week,

5:00 until, starting September 152. Board position terms3. Partner with Crosswinds for opening day4. Propose donation to Harvest Volunteer

Fire Department for helping with hose5. Do we need to lock Crosswinds goals?

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HOMEWORK• Go to http://

ayso894.org/governance/rules-and-regulations

• Read– Modified Regional Guidelines– Sportsmanship Program– Volunteer Recognition Program

New Action Items

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Description Assigned to Due Date Status