Refworks Part I

How can I access Refworks

• Refworks can be accessed from:– The homepage of the Jotello F Soga Library (

http://www.library.up.ac.za/vet/index.htm)

– Jotello F Soga Library’s “ Virtual Library in your office” (http://www.library.up.ac.za/vet/virtlib)

– The complete list of databases of the University of Pretoria (http://www.library.up.ac.za/eresources/eresourcesaz.htm)

Where to find Refworks (www.library.up.ac.za/vet)

Enter your student/ personnel number( e.g.12345678 or 01234567)

If you have a PIN type it here.

If not click on SUBMIT and create a PIN on the next page

You must be a registered Library user. If not, please complete a Library registration form and e-mail to: antoinette.lourens@up.ac.za

Login to Refworks

For first time users

For regular login

For off-campus loginThe group code is : rwunivpretoria

Choose your own Login name (these days they prefer that you use your e-mail as

your login name) and

Password

Supply your e-mail address

Click on “Next”

Supply your Name and Surname

Select a “Type of User” and “Focus area”

Enter the displayed words

Click on “Create Account”

Congratulations! You

have created your account

successfully

Cattle diseases

Click on New Folder, Name the folder and click on Create

Create a New Folder to add your references

• RefWorks allows users to create personal databases and use them for a variety of research activities.

• References are quickly and easily imported from text files, online databases, through RSS feeds or via the web.

• Users can automatically insert references from their database into their papers and generate formatted bibliographies and manuscripts in instantly.

• Users can access RefWorks any time, from any web-connected computer running any operating platform.

• RefWorks incorporates an online style guide within the program. No more hunting through style instructions to find the correct format.

• Users can upload any type of file -- graphic, video, sound, and more -- to existing references stored in RefWorks databases, and easily retrieve and share them.

Why RefWorks?

Compiling your database

• CAB Abstracts, Medline, Zoological Record (direct export)

• Science Direct (direct export)

• Wildlife & Ecology Studies Worldwide (direct export)

• Pubmed & UP Catalogue (search from within Refworks)

• Manually (adding references by hand)

• Adding websites (RefGrab-It)

CAB Abstracts

Click on the dropdown arrow and select Save

to Refworks

Do a search on CAB Abstracts and select the references to export

Decide which elements must

form part of your database and click on

Send

Login to Refworks to export your

results into your Refworks folders

Click on View Last Imported

Folder to se the list of references

The list of imported

references

To add references to a folder select “All in list”, click on the Folder icon and click on the

folder name

References have been added to the

Cattle diseases folder . Number of references in the folder changed

Science Direct

Click on “Export ”

Do a search on Science Direct and select the references to be exported

Click on “Save to Refworks ”

Log on to Refworks

Click on View Last Imported

Folder and continue as set out in the CAB Abstracts and Medline slides

Wildlife & Ecology Studies Worldwide

Do a search and select some of the records by clicking on “Add to folder” icon

Once you started adding items the Folder icon will change and a list of the added items will appear in the right hand column

To view the list of selected recordsclick on “Folder” or “Folder view”

To export the selected results click on Export

Select records to be exported

1. Select the “Direct Export to Refworks” button

2. Click on “Save”

Log on to Refworks

Click on View Last Imported Folder and continue as set out in the CAB Abstracts and Medline slides

UP Explore (catalogue of UP)

&Pubmed

Login to Refworks and

click on Search. Select

Online Catalogue or

Database

In the Search window select University of

Pretoria

Click on Advanced search . Select a field and type the keywords. Click on Search

Work through the displayed list and

mark the references to add

to your folder.Click on Import to folder. Select the

correct folder.

Click on OK

Click on View Last Imported

Folder and continue as set out in the CAB Abstracts and Medline slides

ISAP• (Index to South African periodicals)

42

Type a keyword/s in the Keywords

window Remember the

Boolean operators

Click on Search

Selected records will appear in the “My action List”

Select the records to be used

Select all the references in the

“My action List” and click on “Export selected Items”

References in the “My action List” can be printed, e-mailed

and exported to Refworks

Select “Export to Refworks”

Login to Refworks to export your

results into your Refworks folders

Click on View Last Imported

Folder to see the list of references

Add websites using Ref Grab it

From the Tools tab select RefGrab-It

Click on Install Information

Follow the steps as set out for IE

and Firefox

Follow the steps as set out for IE

and Firefox. RefGrab-It will appear on your

toolbar

Do a search on Google and select the

required website

Click on RefGrab-It

A summary of the website will be shown. Click

on Import to Refworks

Add references manually

Manual input Login to Refworks and click on New Reference

Complete this template and click on Save

Reference

How to edit a reference in a

folder

Click on the Edit icon

Open up the Additional

Fields

Edit / change/ add information in the specific

fields

Edit / change/ add information in the specific

fields

Remember to SAVE the

reference after editing

How to use Refworks to Cite a reference (if Write n

Cite is not working)

Click on the

Cite icon ({ } ) of the reference

to be cited

A citation will be displayed. Copy

this text and paste it into the Word

document

The Citation has been inserted into the Word

document. Repeat these steps until all references are inserted into the document.

Save the document. Go back to Refworks.

Click on Bibliography and

Select Format Document

Select the desired Output Style

Select the file you have just saved.

Refworks will start processing your

document.

How to get a list of your references

Click on References

and then select “Export”

Click on References to

Include and select the folders to be

included

Click on Export Format and

select Citation List

Click on Export

All the references in

the Animal Diseases

folder

• Please feel free to contact the library if you have any suggestions or questions