Reference Manager
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Reference ManagerReference Manager
Making your life easier!Making your life easier!
Updated September 2007 Updated September 2007
Why use Reference Manager?Why use Reference Manager?
Automates tedious tasksAutomates tedious tasks BibliographiesBibliographies In-text citationsIn-text citations
Searchable database of articlesSearchable database of articles Find papers we haveFind papers we have
Search for new referencesSearch for new references Info automatically enteredInfo automatically entered
HEIFCAL – Heinrichs’ Lab DatabaseHEIFCAL – Heinrichs’ Lab Database
Stored on webStored on web BROWSE ONLYBROWSE ONLY DO NOT changeDO NOT change
If you find errors, contact ColeenIf you find errors, contact Coleen Students’ filesStudents’ files
Stored on network while you’re hereStored on network while you’re here Copied to main database when you Copied to main database when you
leaveleave
HEIFCAL files on the webHEIFCAL files on the web
http://www.das.psu.edu/dairynutrition/manual/http://www.das.psu.edu/dairynutrition/manual/ Right click on links to save files to your Right click on links to save files to your
hard drivehard drive Index file --- .rmxIndex file --- .rmx
Change file extension to .rmxChange file extension to .rmx Database file --- .rmdDatabase file --- .rmd
Change file extension to .rmdChange file extension to .rmd Journal of Dairy Science Output StyleJournal of Dairy Science Output Style
Change file extension to .osChange file extension to .os
Location of files on your hard Location of files on your hard drivedrive
C:C: Program filesProgram files
Reference Manager 11Reference Manager 11 Your databaseYour database Copy of HEIFCAL (if you want)Copy of HEIFCAL (if you want) Styles FolderStyles Folder
Journal of Dairy Science.osJournal of Dairy Science.os All other output stylesAll other output styles
Working with Reference Working with Reference DatabasesDatabases
Searching – New ReferencesSearching – New References
Start within Ref ManStart within Ref Man Pub MedPub Med ISI Web of ScienceISI Web of Science Auto entryAuto entry
Start from library databasesStart from library databases Agricola (via CSA); othersAgricola (via CSA); others Auto entry using Import Filter Editor Auto entry using Import Filter Editor
(IFE)(IFE) Must double check citation accuracyMust double check citation accuracy
Using IFE (import filter editor)Using IFE (import filter editor)
Find references in Agricola (or another Find references in Agricola (or another search engine)search engine)
Save records as a .txt fileSave records as a .txt file References, import text fileReferences, import text file Choose import Choose import
filterfilter
Searching – Searching – Existing DatabaseExisting Database
Enter word or phraseEnter word or phrase Add connectors (and, or, not)Add connectors (and, or, not) Click binoculars iconClick binoculars icon
Other Handy FeaturesOther Handy Features
Copy between databasesCopy between databases Copy references from a temporary Copy references from a temporary
search database to main databasesearch database to main database Duplicate searchDuplicate search
Check your database against Check your database against HEIFCAL HEIFCAL
Delete duplicates from YOUR fileDelete duplicates from YOUR file
More Handy FeaturesMore Handy Features
Output stylesOutput styles Modify bibliography stylesModify bibliography styles Make other listsMake other lists
Term ManagerTerm Manager Assign journal abbreviationsAssign journal abbreviations
Recommend you enter full name and Recommend you enter full name and standard abbreviation in your databasestandard abbreviation in your database
Manage key words, authorsManage key words, authors
Entering Data by HandEntering Data by Hand
Try to avoid thisTry to avoid this Enter keywords from listEnter keywords from list Choose authors and journal titles Choose authors and journal titles
from list when possiblefrom list when possible Double-check dates, pagesDouble-check dates, pages Set up field and type preferences Set up field and type preferences
(tools menu)(tools menu) When you open the database, choose When you open the database, choose
Read-Write Exclusive from the Read-Write Exclusive from the access type menuaccess type menu
Using Reference Using Reference Manager with WordManager with Word
Cite While You WriteCite While You Write
In-text citationsIn-text citations Automatic reference listAutomatic reference list
Alphabetized for you!Alphabetized for you! All the correct periods, commas, All the correct periods, commas,
colons, spaces, etc.colons, spaces, etc. You simply check itYou simply check it
Toolbar automatically installed in Toolbar automatically installed in WordWord If not, we can install it manuallyIf not, we can install it manually
Setting up a new documentSetting up a new document
Open a new Word documentOpen a new Word document Find Reference Manager ToolbarFind Reference Manager Toolbar
If not visible, go to View, Toolbars, If not visible, go to View, Toolbars, Reference ManagerReference Manager
Click on icon to generate a Click on icon to generate a bibliography (numbered list icon)bibliography (numbered list icon)
Reference Manager Toolbar
Generate Bibliography
Adding in-text citationsAdding in-text citations
In-text, continuedIn-text, continued
Enter author and click “perform
search” button.
In-text, continuedIn-text, continued
Working with in-text citationsWorking with in-text citations
Insert new referencesInsert new references Click on magnifying glass iconClick on magnifying glass icon
Search by authorSearch by author Add/Remove references from existing Add/Remove references from existing
citationscitations Right click on citationRight click on citation Choose “edit citation”Choose “edit citation” Click on the “insert” or “remove” buttonClick on the “insert” or “remove” button
Modify a citationModify a citation Right click, choose “edit”Right click, choose “edit” Click box next to “exclude author” or Click box next to “exclude author” or
“exclude year”“exclude year”
Editing existing citationsEditing existing citations
Multiple databasesMultiple databases
Can enter citations from more than Can enter citations from more than one database (eg. Heifcal plus your one database (eg. Heifcal plus your personal one)personal one)
Just open multiple databases in ref Just open multiple databases in ref manman
If reference is in both databases, If reference is in both databases, be sure to only cite from one of be sure to only cite from one of themthem
Auto formattingAuto formatting
Citations with the same author, Citations with the same author, year are automatically designated year are automatically designated as a, b, c, etc.as a, b, c, etc.
Reference list is generated at end Reference list is generated at end of document, using output style you of document, using output style you specified (or default)specified (or default)
In-text citations are sorted In-text citations are sorted according to output styleaccording to output style
Errors and odditiesErrors and oddities
If you find an error in a referenceIf you find an error in a reference Remove all instances of the citation from Remove all instances of the citation from
WordWord Go to ref man database and fix errorGo to ref man database and fix error Re-insert citation in WordRe-insert citation in Word Alternative: fix laterAlternative: fix later
Multiple citations for the same referenceMultiple citations for the same reference Usually caused by inserting citations from Usually caused by inserting citations from
more than one databasemore than one database Could also be duplicates within a databaseCould also be duplicates within a database
Oddities that require a manual fixOddities that require a manual fix
Citations such as (Quigley et al., III, Citations such as (Quigley et al., III, 2005) 2005)
Reference list fontReference list font
Location of reference listLocation of reference list
These items cannot be fixed until These items cannot be fixed until the ref man codes have been the ref man codes have been removed from the documentremoved from the document
Final step for the documentFinal step for the document
Usually just before a paper is Usually just before a paper is submittedsubmitted
Click on the “remove field codes” Click on the “remove field codes” iconicon
Word automatically opens a copy Word automatically opens a copy of the documentof the document Save the copy with a new nameSave the copy with a new name Make manual changesMake manual changes