Reducing Application Costs Through Business Partnerships and Actionable Architecture

Bureau of Land Management

Reducing Application Costs Through Reducing Application Costs Through Business Partnerships and Actionable Business Partnerships and Actionable

ArchitectureArchitecture

Melanie RhinehartMelanie Rhinehart

Date: 21 March 2006

BLM ITIB Meeting March 21 – 23, 2006 of 18


bea_pres_060321itib.ppt

Enterprise Architecture (EA) OpportunitiesEnterprise Architecture (EA) Opportunities

BLM IT Strategic

Plan

DOI

Business

Vision

Other

Governme

nt

Influences

BLM

Business

Vision

Bureau Enterprise Architecture

Repository

Technical Reference ModelConceptual Target Application

Architecture

BLM Portfolio Optimization Activities / Projects

BLM Technical Enterprise Architecture Integration Activities / Projects

BLM IT Investments for WO-200, WO-300, WO-700 and WO-800

DOI IT Strategic

Plan

BLM Enterprise Architecture Services in support of the

Capital Planning and Investment Control processes

BLM and DOI Modernization Blueprints Using the Methodology for Business Transformation process

LegendLEGEND

BEA Influence Areas

Short-Term Opportunities

BLM and DOI Modernization Blueprints

Updates to DOI Enterprise Transition Plan

“Master” Data Reuse Project

Portfolio Data Management

Business Process Reengineering

Information Technology Infrastructure

Application Architecture Examples

Long-Term Opportunities

Mid-Term Opportunities




Short-Term OpportunitiesShort-Term Opportunities

BLM IT Strategic

Plan

DOI

Business

Vision

Other

Governme

nt

Influences

BLM

Business

Vision


Repository


Architecture



DOI IT Strategic

Plan





LegendLEGEND

BEA Influence Areas














Enterprise Architecture Infrastructure (EAI)Enterprise Architecture Infrastructure (EAI) Description

Recommendations to improve IT infrastructure in investment,maintenance, and operations areas

Opportunity/Benefits These opportunities can reduce ongoing operations, development, and

maintenance costs Areas of opportunity

Take action to better manage IT assets and changes—link to help desk for better service Expand centralized Website management—reduce cost in updating / changing layout Continue to move Web systems to a standard environment—reduce platforms and multiple

operational environments to yield cost savings Analyze expansion of lower-cost way to deploy Windows systems—thick-to-thin client may reduce

development costs and deployment issues Analyze opportunities for sharing server machines—reduce equipment costs Replace currently unreliable data storage—increase application availability / reduce downtime and

cost, improve user satisfaction Evaluate major Licensing Agreements for lower fees—consolidate / reduce licensing fees

Steps to move forward1. Explore each recommendation by restarting efforts to capture quantitative cost, impact, and benefit

informationShort-Term Opportunities




IT Asset Management (ITAMS)IT Asset Management (ITAMS)ExampleExample Description

Goal is to improve efficiency and reduce costs of the IRM business functions, by providing a centralized repository for information on IT assets where all IT business functions can input information into and draw information out of that repository

Opportunity/Benefits Use of the Remedy toolset—The DOI has recommended Remedy to be the asset

management tool of choice Leverage Current BLM Capabilities—Leveraging the current BLM help desk policy

and procedure controls with data collected from SMS (an already used data gathering tool within the BLM)

Develop a “Cookie Cutter” approach—Deploying from a smaller perspective and later rolling out the application in a staged manner might prove to be the most effective strategy in developing a centralized BLM asset repository

Steps to move forward Re-evaluate existing IT Asset Management Business case (ITAMS)





Short-term Application ArchitectureShort-term Application ArchitectureExamples – WO-200/WO-500 Partnership ProjectsExamples – WO-200/WO-500 Partnership Projects Recreation Management Information System (RMIS) Conversion

In-house conversion of this application from non-standard software to the NIRMC standard Web operating environment will save roughly 200K inre-development costs

Reuse of existing applications (PlanTrax) NIRMC is working with WO210 to develop a plan to reuse and extend an

existing Wyoming planning website The PlanTrax system would track Resource Management Plans as they

move through their development and approval cycles Reuse of the existing site and standard Web environment would save an

estimated 50K in development / implementation costs Rangeland Improvement Project System (RIPS) Re-host

In-house re-host of RIPS to the NIRMC standard Web operating environment and standard underlying IT software retired 120+ DOS stand-alone systems and printersfrom field offices

Reduced time to generate Public Land Statistics Report from3 weeks to 3 minutes Short-Term Opportunities




Mid-Term OpportunitiesMid-Term Opportunities

BLM IT Strategic

Plan

DOI

Business

Vision

Other

Governme

nt

Influences

BLM

Business

Vision


Repository


Architecture



DOI IT Strategic

Plan





LegendLEGEND

BEA Influence Areas














Master Component Reusability Library Master Component Reusability Library (MACREL) Project(MACREL) Project Description

Proposal to perform analysis, high-level, and low-level design of shared software components for selected WO-200 systems

Opportunity/Benefits BEA support of initial attempt at “service-oriented architecture”

• A “service-oriented architecture” is an IT best practice where IT systems are restructured to provide “services” that other systems can share instead of re-implementing the services themselves

Implementation of MACREL would reduce duplication and maintenance costs of master “text” data (geospatial data handled by eGIS and others)• Examples: Person, Organization, Treatment, Species, Allotment

Steps to move forward 2QFY06—gain WO-200 approval to proceed 3QFY06—work in partnership with WO-300 to identify possible areas of

collaboration 4QFY06—perform Statement of Work and prepare deliverables





Reusable Data ComponentsReusable Data ComponentsWO-200 Implementation ExampleWO-200 Implementation Example Description

Weeds and Emergency Stabilization & Rehabilitation (ES&R)both create Treatment Data

Opportunity/Benefits To implement the MACREL data component library by starting with a concrete, current

need within WO-200 (ES&R and Weeds) Enable trusted, accurate, comprehensive, and secure data Reduce maintenance of common data across multiple systems Shorten development time and costs

Steps to move forward Approve MACREL proposal Develop process, guidelines, and criteria for developing reusable data component Over the next 18 months, work with Weeds and ES&R to develop Treatment

component Determine other areas of reusability in WO-200 and WO-300





National Monitoring Strategy (NMS)National Monitoring Strategy (NMS) Description

A multi-year initiative to enhance the efficiency and effectiveness of BLMmonitoring efforts

The BEA proposal to develop a business-based evaluation on proposed and existing activities related to the National Monitoring Strategy. The analysis will provide the NMS team with a prioritized view of each investment with risks and proposed actions.

Opportunity/Benefits Provide NMS with analyses that it can use to determine which projects / investments

will best meet their goals and objectives Provide an assessment of Vegetation Monitoring and Analysis Program (VMAP) and

its potential for a national system of monitoring methods and measurements Provide a list of reusable data components for monitoring (MACREL)

Steps to move forward Evaluate existing and proposed Monitoring projects against BEA evaluation criteria for

Business, Data, Applications and Technology Complete Data analysis of the vegetation and monitoring systems Gather business requirements from existing FY06 monitoring projects including

ES&R, RIPS, RAS, Allotment data, and VMAP Develop a Resource Monitoring blueprint using the Method for Business

Transformation (MBT) process Mid-Term Opportunities




National GeodatabaseNational Geodatabase Description

Movement of “National Data Layers” into a “National Geodatabase” over last 6 months

National Geodatabase is part of the EGIS project Opportunity/Benefits

Being used as a location where geospatial data layers of national interest can be stored, maintained, and made available to all users within BLM

Providing a place where data can be merged together into a single data layer for other applications to use it and become spatially enabled

Steps to move forward Continue to work with the Business areas to identify potential “national

geospatial data layers” for inclusion in this geodatabase Develop data standards and develop the database design for those data

layers Convert and QA/QC the data for publication via the geodatabase





Description Began in Nevada as an effort to reduce and track post-fire seed costs BLM-wide BPR effort conducted ES&R program system business case developed and approved

Opportunity/Benefits Revised policies documented and “proof of concept” implemented in select

locations resulting in:• Reduced costs due to concurrent monitoring, evaluating, and analyzing

capabilities• Clear roles and responsibilities that define expectations and outcomes• Improved cost reporting

Steps to move forward Share common business practices (e.g., monitoring) with other BLM

business areas and other DOI agencies Implement National ES&R Program System

ES&RES&RBusiness Process Reengineering (BPR)Business Process Reengineering (BPR)





Description Evaluate Land Use Planning (LUP) protest response process to reduce

lengthy cycle time• Responses completed in an average of 5 months, regulations stipulate 90-

day target Opportunity/Benefits

More timely resolution of LUP protests will:• Improve service to public • Allow more timely implementation of BLM Plans

Provide ability to share historical response information and lessons learned Steps to move forward

Implement high-priority recommendations• Establish dedicated protest team• Streamline initial intake of protest letters• Develop and track performance metrics and targets

Planning Protest Response ProcessPlanning Protest Response Process





Long-Term OpportunitiesLong-Term Opportunities

BLM IT Strategic

Plan

DOI

Business

Vision

Other

Governme

nt

Influences

BLM

Business

Vision


Repository


Architecture




DOI IT Strategic

Plan





LegendLEGEND

BEA Influence Areas














DOI and BLM Modernization BlueprintsDOI and BLM Modernization Blueprints Description

BLM IT System transition plans delivered to WO-200, WO-700, and WO-800 BEA / Renewable Resources leading the DOI Management Planning Blueprint

Opportunity/Benefits Ongoing work with WO-200 and WO-700 to implement recommendations

• WO-200 MACREL and BPR; BEA will perform WO-700 competency BPR• WO-800 recommendations delayed while Financial and Business Management

System (FBMS) retrenches BEA/BLM needs to continue to participate in DOI Blueprints to protect BLM’s strategic

interests Steps to move forward

Gain WO-200 MACREL approval and continue BPR effortswith WO-200

Continue to work with WO-700 to position for Office ofPersonnel Management (OPM) initiatives

Monitor FBMS/DOI Modernization Blueprint and support WO-800transition plans

Coordinate participation in the DOI Blueprints Long-Term Opportunities




BLM Alignment with DOI Transition / BLM Alignment with DOI Transition / Sequencing PlanSequencing Plan Description

Delivered to Office of Management and Budget (OMB) 2QFY06 Quarterly OMB updates required for BLM plan portion

Opportunity/Benefits BEA can assist with implementation plans for Fire, Law, Financial, and

Recreation Blueprints created by DOI BEA assisting with BLM deployment of DOI infrastructure initiatives BEA / WO-700 positioned for DOI Human Resources (HR) Blueprint BEA providing LUP DOI Blueprint leadership

• BEA working with monitoring team to develop strategy Steps to move forward

Continue to work with DOI and BLM on transition plans





Reusable

Application

and Data

Components

CPIC / CM

Process Tools

BEA Communications

builds a stronger BLM

foundation

BLM

Architecture Reference

Models

(e.g., common

business practices and

services)

CommunicationsCommunications


Growing integration of the BEA with other BLM project activities (e.g., CPIC, CM)




Document Abstract

Doc Status Rev. Date Author/Editor Description of edit Filename/lineage

Draft 060228 ktrujillo/mrhinehart Initial release bea_pres_060321itib.ppt

Key Words: Architecture Architecture Area:Subject Function Code:

MD1230

Contract #: NBD020221Task Number: 8

High level presentation prepared for the March 2006 ITIB meeting and presented by Melanie Rhinehart.

Revision History

Reducing Application Costs Through Business Partnerships and Actionable Architecture

Documents

Transcript of Reducing Application Costs Through Business Partnerships and Actionable Architecture