Reduced Responsibility Policy, Process and Status on Implementation Presented by: Carol Rhodes...
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![Page 1: Reduced Responsibility Policy, Process and Status on Implementation Presented by: Carol Rhodes Associate Director Office of Sponsored Programs Michael.](https://reader036.fdocuments.us/reader036/viewer/2022070401/56649f1f5503460f94c378f7/html5/thumbnails/1.jpg)
Reduced ResponsibilityPolicy, Process and Status on Implementation
Presented by:Carol Rhodes
Associate DirectorOffice of Sponsored Programs
Michael AnthonyExecutive Director
Management Accounting & Analysis
To: MRAMNovember 14, 2013
![Page 2: Reduced Responsibility Policy, Process and Status on Implementation Presented by: Carol Rhodes Associate Director Office of Sponsored Programs Michael.](https://reader036.fdocuments.us/reader036/viewer/2022070401/56649f1f5503460f94c378f7/html5/thumbnails/2.jpg)
What is Reduced Responsibility?
• Reduced Responsibility defines a temporary reduction of a faculty member’s base salary commensurate with a reduction in the faculty member’s institutional responsibilities. This does not result in a reduction of the faculty member’s appointment with the University.
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Factors that lead to RR status
• Loss of external funding as source of salary support
• Loss of internal funding with intent to seek external funding as source
![Page 4: Reduced Responsibility Policy, Process and Status on Implementation Presented by: Carol Rhodes Associate Director Office of Sponsored Programs Michael.](https://reader036.fdocuments.us/reader036/viewer/2022070401/56649f1f5503460f94c378f7/html5/thumbnails/4.jpg)
Purpose of GIM 38• The why: Per federal sponsor requirements (disallows
“increase” in IBS due to securing external funding)• The who/what: – Defining Faculty– Defining Reduced Responsibility (RR) status
• The how:– Standardized documentation and review of RR status– Return to full base salary and responsibility process
• The requirement to follow the process of documentation–Mandatory– Uniform across all schools/colleges
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Documentation of Responsibilities• Alleviates appearance of increase of base salary
due to increase in external funding, once external funding sought and obtained.
• When funding secured, reflects a restoration to previous base salary and responsibilities.
• Allows faculty member to continue using IBS on proposals - reduces risk that a lower amount will be required by sponsor to calculate compensation off grant.
![Page 6: Reduced Responsibility Policy, Process and Status on Implementation Presented by: Carol Rhodes Associate Director Office of Sponsored Programs Michael.](https://reader036.fdocuments.us/reader036/viewer/2022070401/56649f1f5503460f94c378f7/html5/thumbnails/6.jpg)
Overview of RR Status Procedures• Identification of RR status• Reduced Responsibility Documentation• Recording at Department level• Tracking at Central level• Proposals – Effort and Salary calculation• Ending RR status
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Identifying RR StatusWho and How
• Faculty member: When reduction in external funding imminent (based on sponsor notifications, communications)
• Department administrator: Use Reporting Services to generate a report identifying discrepancies between appointment level & current distributions
• Payroll coordinator: Notify the department administrator if a faculty member’s paid distribution reduces based on changes to externally funding
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Documenting the RR Status• Responsibilities prior to loss of external
funding documented• Responsibilities while in Reduced
Responsibility status• Responsibilities once external funding
secured and a return to full base salary level
*All faculty members will use standardized documentation
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Example RR status documentation
Part APrior to RR
Status
Part B During RR
Status
Institutional Base Salary
RR Status Salary (Not IBS)
![Page 10: Reduced Responsibility Policy, Process and Status on Implementation Presented by: Carol Rhodes Associate Director Office of Sponsored Programs Michael.](https://reader036.fdocuments.us/reader036/viewer/2022070401/56649f1f5503460f94c378f7/html5/thumbnails/10.jpg)
Where does the documentation go?
• Approval required by Chair/Director, Dean• Original filed with payroll records• Copy sent to faculty member
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How will it be centrally tracked?• New Earn Type in OPUS (RRD = Reduced
Responsibility Distribution)• RRD earn type reflects % of reduced effort • Entered by the payroll coordinator
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OPUS
Dollars Percent
Grant A 30,000 20%
Grant B 30,000 20%
Non-Grant 90,000 60%
150,000 100%
Dollars Percent
Grant A 30,000 20%
RRD *** 20%
Non-Grant 90,000 60%
120,000 100%
*** Use the RRD percent to calculate the missing salary amount
OPUS before RRDOPUS before RRD OPUS with RRDOPUS with RRD
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Proposal Writing – Use IBS• RR documentation provides basis for using IBS level
immediately prior to RR status to calculate salary on proposals (rather than using the reduced amount)
• Include statement in budget justification:“Full-appointment Institutional Base Salary amounts are used in all salary calculations, including for any researchers who may have a part-time or reduced responsibility appointment and correspondingly reduced compensation. Proposed effort is also expressed in relation to full-appointment effort, so the requested salary is consistent with proposed effort.”
*As before, effort/time to carry out proposal writing is not paid from grants.
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Supporting Scholarly Activities
Support provided to faculty from non-federal funds for scholarly responsibilities (e.g., grant proposal writing, administrative activities) should remain consistent with the academic unit’s practice and GIM 35.
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How does RR status end?
• External funding secured– Same RR Status Form used to reflect
restoration to full base salary and commensurate responsibilities
• RR status at 3 year maximum• Appointment is renegotiated
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GIM 38 Implementation Steps
• Final approval by Provost (?)• Finalize RR Status Form (?) • Finalize communication plan & materials• Conduct informational sessions for faculty and
staff• Post GIM 38
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THANK YOU