Redland City Council Event Information KitEvent Information Kit. This kit has been designed to...

Redland City Council

Event Information KitGeneral information about holding events in the Redlands

March 2018

Redland City is the best place to live, work, play and do business. Our location, 35km from the third largest city in Australia and nestling on the shores of Moreton Bay, makes the Redlands the ideal place to stage events. We have an ever-expanding calendar of events and we are keen to grow this portfolio even more. Events can be BIG business, but also contribute to community well-being, creativity, diversity and innovation.

Redland City Council wants to support you in organising events that provide opportunities for people to connect and enjoy the beautiful landscapes of the Redlands while addressing necessary health, safety and environmental issues.

To reduce red tape, we have streamlined our event assessment process and developed this Event Information Kit to make it easier for you to apply for event approvals. The kit describes all of Council’s requirements for events with the relevant forms in one document.

Redland City Council is committed to working with you to deliver well-managed events for the community. For advice on producing your event in Redland City, please contact Council on 3829 8999.

Mayor Karen Williams Redland City Council

The information provided in this Event Information Kit (the document) has been compiled for your convenience. Redland City Council (Council) makes no warranties about the accuracy or completeness of any information contained in the document. The document is not a substitute for independent professional advice and Council strongly recommends that event organisers obtain any appropriate professional advice relevant to their particular circumstances. Council will not accept any liability for any loss, damage or other injury resulting from its use and reserves the right to make changes, modifications, additions, deletions and corrections to the document at any time and without notice.

Thanks to Sunshine Coast Council for permitting the use of material from its publication Guidelines for Completing Application for a Temporary Event.

ContentsWhat’s On Calendar ................................................................................................................................4

Temporary Entertainment Event Approval ................................................................................................4

Event Management Plan ........................................................................................................................4

Emergency Management Plan .................................................................................................................4

Site Plan ..................................................................................................................................................4

Public liability insurance .........................................................................................................................5

Public spaces ..........................................................................................................................................5

Risk management ..................................................................................................................................5

Traffic control permits ............................................................................................................................6

Traffic management plan .......................................................................................................................6

Car parking ............................................................................................................................................7

Community awareness ...........................................................................................................................7

Community safety and security ..............................................................................................................7

First aid ..................................................................................................................................................7

Electrical safety .......................................................................................................................................8

Fireworks .............................................................................................................................................10

Food ....................................................................................................................................................10

Liquor ..................................................................................................................................................10

Temporary buildings and structures .......................................................................................................11

Environmental management ................................................................................................................12

Love Your Reusable Bottle ....................................................................................................................12

Animal management ...........................................................................................................................12

Amenities ...........................................................................................................................................13

Signage/advertising ...............................................................................................................................14

Amusement operators .........................................................................................................................14

Sponsorship .........................................................................................................................................14

Music at events ....................................................................................................................................14

Screening movies or TV shows ..............................................................................................................14

Checklist ...............................................................................................................................................15

Attachment A – Temporary Entertainment Event Form ..........................................................................17

Attachment B – Risk Calculator .............................................................................................................19

Attachment C – Risk Assessment Template ............................................................................................20

Attachment D – Sample Risk Assessment ..............................................................................................21

Attachment E – Temporary Food Business Form .....................................................................................25

Advice and assistance from Council ......................................................................................................31

Timeframes ...........................................................................................................................................31

Fees ......................................................................................................................................................31

Lodging your event application with Council .........................................................................................31

Further information ...............................................................................................................................32

Holding events in the Redlands 3

IntroductionRedland City is well known for its rich culture, unique identity and natural assets, all of which contribute to our dynamic and enviable lifestyle.

Redland City Council supports inclusive, vibrant and sustainable events that showcase the Redlands and support stronger community engagement.

We welcome you to host your event in the Redlands and encourage you to review the Redland City Council Event Information Kit. This kit has been designed to provide event organisers with an overview of what permits or bookings an event may require from Council.

Events include but are not limited to: concerts, festivals, markets, community events and organised one-off sporting events. There are many important considerations when planning an event. Please note some event planning considerations that may be required by State Government legislation are not addressed in this Event Information Kit and it is recommended you contact the Queensland Government on 137 468.

To ensure Council has adequate time to review your submission, request further information if required and process any permits or licences, applications for events with less than 3000 people attending must be submitted at least six weeks prior to the event. Applications for events with more than 3000 people attending are to be submitted at least three months prior to the event.

Fees may apply to the permits or licences discussed in this kit. For a full list of Council’s fees refer to www.redland.qld.gov.au.

For further information contact Council’s Environmental Health Team via email to [email protected] or by telephone on 3829 8999.

Temporary Entertainment Event ApprovalCouncil regulates Temporary Entertainment Events on Council land or roads to ensure that they are carried out in a safe manner for patrons, whilst preventing nuisances to the surrounding environment. Event organisers may be required to apply for approval by submitting a Temporary Entertainment Event Form (Attachment A). You will also need to provide a detailed Event Management Plan, Emergency Management Plan and Site Plan with your Temporary Entertainment Event Form.

Event Management Plan An Event Management Plan is a document that comprehensively describes all the issues that have been addressed in planning the event. Event Management Plans need to address: public liability, risk management, traffic management, community safety and security, first aid, electrical safety, gas safety, environmental management, amenities, temporary structures, service of food or liquor, amusement operator requirements and signage/advertising. For further information on how to write an Event Management Plan phone the Office of Liquor and Gaming Regulation on 137 468 for a copy of their A Planning Guide for Event Managers or visit www.olgr.qld.gov.au.

Emergency Management PlanAn Emergency Management Plan is a document that outlines how emergencies will be handled during the event. Emergency Management Plans need to: identify who is responsible for responding to incidents; procedures to be followed for a number of situations, e.g. medical emergency or fire; include a contact list for event stakeholders and emergency services; detail evacuation procedures and identify emergency exits/assembly points on site maps. Ensure access to fire safety installations and emergency exits are maintained. Provide copies of the Emergency Management Plan to all event stakeholders: staff/volunteers, all stall holders/suppliers, emergency services and local/State Government agencies.

Site PlanA Site Plan is an aerial drawing of the event location that details the layout of all the activities, buildings and facilities at your event. Your Site Plan should be drawn to scale and must include the location of roads, car parking, emergency vehicle access, fire fighting equipment, emergency exits, emergency assembly areas, pedestrian walkways, first aid, areas for lost children/property, each stall and its name, each amusement operator and their name, amenities, bins and audio equipment (e.g. speakers).

When planning an event it is important to consider what other events are planned for that date and location in the Redlands.

Jump onto the ‘What’s On’ calendar on Council’s website www.redland.qld.gov.au and check if there are any conflicting events. While you are there, why not submit your event to increase community awareness?

4 Redland City Council Event Information Kit

Public liability insurance It is important to note that only events managed and controlled by Council are covered under its public liability insurance policy and the policy indemnifies Council and no other party. All other event organisers are required to provide a certificate of currency for $20 million that covers the duration and scope of the event and notes Redland City Council as an interested party. You should also ensure that any other party or provider associated with your event has public liability cover and that evidence of this cover is provided to you prior to the event.

Risk management Council is committed to event safety and takes risk management seriously. Risk management is an important component of your planning and it is your responsibility to complete a Risk Assessment prior to the scheduled event. The Risk Assessment should identify, assess and control risks relevant to the event. Council has provided a number of tools to assist you with this. Please refer to the Risk Calculator (Attachment B) to assess identified risks and complete the Risk Assessment Template (Attachment C). A sample of a completed Risk Assessment is provided for your assistance (Attachment D).

Disclaimer: The risk management material contained in this kit is only general information and is not intended to be an exhaustive process for identifying and managing risk. The material provided by Redland City Council does not constitute formal advice of any kind in respect to your specific event, nor is it an endorsement of any event planner’s application. Council strongly advises you to seek independent advice for your own risk assessment. While the information included here is provided in good faith, no representation is made as to its accuracy, completeness or suitability for your specific event.

Public spaces Council has many beautiful parks, beaches and facilities you can access for your event. If you would like to use a Council venue you need to identify the name and address of the Council venue that is suitable for the size and scale of your event. Please note: bookings do not guarantee exclusive use of the venue. Use of Council parks and open spaces is subject to the terms and conditions of hire in addition to any conditions as part of the Temporary Entertainment Event Approval. In some instances fees and charges and/or a bond may apply. Please contact Council’s Sport and Community Facilities Unit on 3829 8999 to arrange your park booking or for clarification on installation of equipment or temporary requirements to conduct your event (e.g. set up of marquees, disturbance of the soil including installation of tent pegs, digging and trenching on Council Land, vehicle access, and location of bins/toilets).


Where it is identified that an event may interact with traffic or a road related area, additional information may be required.

Traffic Control PermitsA Traffic Control Permit from Council is needed to:

• close a road,

• alter traffic conditions on a road,

• temporarily close car parks or

• Conduct cycle events in live traffic.

You are also required to:

• Apply to the Queensland Police Service – www.police.qld.gov.au;

• Apply to the Department of Transport and Main Roads if the event is on a State controlled road www.tmr.qld.gov.au;

• Erect road closure notification signage not less than seven days prior to the event;

• Provide written advice to Queensland Ambulance Service and Queensland Fire and Rescue Service at least one month prior to the event date;

• Publish a public notice advising of the full road closure at least one week prior to the event. Prior to publication confirmation, provide to Council a copy of the public notice advertisement;

• Advise any affected public transport providers at least one month prior to the event date;

• Provide evidence of actions taken to consult with residents and businesses affected by the road closure (e.g. letterbox drops, public meetings, personal visits) and make available to Council details of any and all objections as known to you;

All Traffic Control Permit Applications require a Traffic Managemant Plan and should be lodged at least six weeks prior to you event.

To ensure safe and proper traffic flow on the day, it is recommended that you conduct a pre-event meeting with all persons involved in the directing of vehicle movements. For all cycle events that are in live traffic, it is also a requirement that you have Department of Transport and Main Roads event signage.

To apply for a Traffic Control Permit or for further information on the above requirements, please contact Council’s City Infrastructure Group on 3829 8999.

Traffic Management PlanAll Traffic Control Permit Applications require a Traffic Managemant Plan. A Traffic Management Plan is required in any situation where significant numbers of vehicles will be entering or exiting off-road parking facilities or when any control is necessary to direct traffic in a way that is different to that dictated by road rules or existing signage. This will include speed reductions which may be necessary to deal with venues where there is the potential for interaction of vehicle and pedestrian traffic.

Traffic Management Plans must be prepared by an accredited Traffic Control Provider in accordance with Transport Operations (Road Use Management) Act 1995 and the Manual of Uniform Traffic Control Devices and include:

• Legible Traffic Guidance Schemes showing the affected roadways of the event and/or sites, appropriate signage and barricading and traffic control to be installed.

• Diagrammatic details of what type of traffic management devices will be used and in what positions.

• Confirmation that all persons involved in directing vehicle movements are adequately qualified. This must be a Police Officer or an accredited Traffic Control Officer (please note that the Department of Transport and Main Roads have introduced the Event Traffic Marshal Scheme for local community and sporting groups).

• Complete and accurate details of what road closures are being sought and for what periods those roads will be closed.

• Details of a least one effective diversionary route for traffic affected by each road closure

• Distinctly identified emergency vehicle accesses.

If you are unsure if a Traffic Management Plan and/or Parking and Pedestrian Management Plan is required or what should be included please contact Council’s City Infrastructure Group on 3829 8999. For further information on the Event Traffic Marshal Scheme, visit

Traffic management Planned traffic management is essential for maintaining public safety at events.


Community awareness The level of impact an event has on the surrounding community can vary. Consider if your event will affect the amenity of the surrounding neighbourhood e.g. loud noise from audio systems or fireworks, or increased car parking on residential streets. Council recommends you notify the community in advance and provide them with a person to contact if they have any queries. This might be in the form of advertising or a letterbox drop. If you require further information please contact Council’s Environmental Health Team via email to [email protected] or by telephone on 3829 8999.

Community safety and security Community safety and security at events is essential. Different types, scale and scope of events require different levels of security and should be determined as part of the risk assessment for example crowd control, cash and equipment protection.

An area for lost children and lost property should be clearly signed and staffed accordingly.

If event infrastructure remains at the event site overnight, you must engage appropriate security.

It is vital that all areas of your site, especially access paths and emergency exists are clearly illuminated. This may require you to provide additional lighting at your own expense.

Consultation with the Queensland Police Service, Queensland Fire and Emergency Services and Queensland Ambulance Service is strongly recommended depending on the type, scale and scope of the event. Council and/ or the Queensland Police Service may require you to engage police officers on special duties, security guards and/or crowd control, at your expense. Please contact Queensland Police Service on 131 444 to determine their requirements or visit www.police.qld.gov.au.

Crowded places, particularly for major events, may require additional safety and security precautions. Suspicious activity including terrorist threats should be considered as part of the event planning process. For further information refer to the Australian National Security website https://www.nationalsecurity.gov.au/Media-and-publications/Publications/Pages/default.aspx.

First aid First aid services are critical to any event. Council requires that the minimum qualification level is “Apply First Aid”. First aid posts should be properly staffed, equipped and clearly identified so they can be easily located by those who need them. The number of first aid posts will depend on the size and scale of the event. Below is a guide for the provision of first aid services. Where the expected attendance at the event is 5,000 or more, first aid room facilities must be provided.

ATTENDEES FIRST AID PERSONNEL

FIRST AID POSTS

500 2 1

1,000 4 1

2,000 6 1

5,000 8 2

the Department of Transport and Main Roads website https://www.tmr.qld.gov.au/Community-and-environment/Planning-and-development/Other-matters-requiring-approval/Traffic-management-at-special-events/Event-Traffic-Marshals

Car parkingAs the event organiser, you must ensure that there is adequate parking for attendees (including disabled parking), that does not interfere with the usual parking provisions for residents and or businesses. Please be aware that parking on nature strips, areas of open space and parkland is not permitted without a permit from Council. If you believe illegal parking may be an issue at the event, Council recommends that you put marshals in place to ensure parking infringements do not occur.

Parking and Pedestrian Management Plan Separate Parking and Pedestrian Management Plans may need to be submitted if your event impacts on surrounding traffic or there is an interface between pedestrians and traffic. The management plans should identify on a site map and in supporting documentation:• The entry and exit points for off-street parking along

with the route pedestrians are expected to follow • Show the places where marshals are required for the

safe and efficient use of parking and the direction of pedestrians

• Placement of temporary fencing that may be needed to either delineate traffic movement or separate vehicles and pedestrians

• Notification to surrounding road users and residents of potential interruptions to traffic

• Details of escort vehicles • Approvals from relevant agencies to run the event.

Public TransportFor public transport options contact TransLink on 13 12 30 or visit www.TransLink.com.au. Please note that if your event will attract more than 5000 people per day you will need to declare it as a special event with TransLink. Dependent on the scale of the event, a ‘park and ride’ service may be required. All transport options should be communicated through your event promotion.


Electrical safetyYou must comply with the provisions of the Electrical Safety Act 2002 and Electrical Safety Regulation 2013 which apply to electrical equipment.

This includes but is not restricted to:

• All electrical equipment, including extension leads, to be tested and tagged in accordance with AS/NZS3760:2010 In-service safety inspection and testing of electrical equipment;

• Extension leads are to be tagged with the owner’s name;

• Portable electrical equipment is to be double insulated or earth-leakage protected;

• All flexible and extension leads must be placed in an area where they will avoid being damaged, or where they will be protected from any damage including by liquid. In areas subject to foot traffic, extension and flexible leads are to be laid out so they do not pose a trip hazard or obstruct safe access to the area. To remove potential trip hazards, leads on the ground are to be kept clear of moisture wherever possible and are to be covered with adhesive duct tape or ground mats.

• No piggy back plugs or double adaptors are permitted. Power boards are to be used where there is more than one electrical device in use.

It is recommended that portable residual current devices i.e. portable safety switches be connected into

the main power supply as a safety precaution in addition to the residual current devices installed at the main power outlet.

For further information on electrical testing and tagging please visit the Electrical Safety Office website at: www.justice.qld.gov.au.

Use of Council controlled electrical facilitiesSome of Council’s parks and facilities have power for event use. If you would like to access power supplies on Council land you will be required to apply to Council and pay a connection fee where applicable. For more information on whether a venue has access to power please contact Council’s Sport and Community Facilities Unit on 3829 8999.

PowerlinesIf your event location is in close proximity to overhead powerlines please be aware that additional safety measures, such as exclusion zones are required. For further information on working near powerlines please see the Energex Look up and Live factsheet on their website: www.energex.com.au

Use of generatorsIf the existing Council controlled electrical facilities are not sufficient for the event, you may need to use generators. Always follow the manufacturer’s instruction in the operator’s manual. The hazards of incorrect generator use are poisoning from toxic engine exhaust, electric shock, electrocution, fire, and contact with hot surfaces.

Please consider the following and address them in your Risk Assessment:

• Location of generators – always use outdoors, only in dry weather, minimum of one meter spacing on all sides and prevent access by the general public e.g. barriers;

• Storage of fuel- store fuel in labelled containers away from any fuel burning appliance;

• Hot generator refuelling- never add fuel while generator is running, wait for the motor to cool;

• Electrical hazards- ensure hands are dry before touching the generator and do not allow it to get wet;

• Fire hazards- ensure suitable fire extinguishers are immediately accessible;

• Potential noise nuisance.


Gas safety The Queensland Petroleum and Gas Inspectorate advise that mobile food vendors (caravans, mobile food vans etc) attending events in Redland City are required to have a current Gas System Compliance Certificate (AS/NZS 5601:2:2010 Gas Installations). This certificate is a requirement under the Petroleum and Gas (Production and Safety) Regulation 2004 s105E which states:

The owner of a commercial vehicle or vessel must ensure the gas system in the vehicle or vessel is inspected, and has a gas compliance certificate or an interstate gas compliance certificate issued in relation to it, at least once in every 1 year period.

You will need to have a copy of your Gas System Compliance Certificate available for viewing by Council Officers during the event.

Gas appliances should be checked regularly by a qualified person. This ensures that they continue to operate safely and efficiently. Always use a licensed gasfitter to install, repair, service or remove gas appliances.

Portable recreation LPG cylinders (barbecue, camping) need particular care. These cylinders usually contain nine kilograms of LPG and can be refilled or exchanged at most service stations. All cylinders must have a valid 10-year stamp to be refilled. Gas refilling stations are obliged to check the date of every cylinder to be refilled. If the cylinder is not “in test” then it should not be filled.

Keep LPG cylinders secure during transport and don’t carry them in the passenger compartment. Nine kilogram LPG cylinders can only be transported in enclosed vehicles for the purpose of getting the cylinder refilled (or exchanged). In addition, no more than two LPG cylinders may be transported at the one time.

Examples of ventilationExamples of the minimum ventilation needed when using gas appliances in a quasi-outdoor situation.

Outdoor areas must be well ventilated when using gas. These images show that having two sides of the tent/shelter open ensures good cross breeze and ventilation in a quasi-outdoor situation.

Hazardous areaNo ignition sources are to be used within these hazardous areas of an exchange cylinder. Do not use an ignition source within these distances around an exchange cylinder.

Clearances from burnersBurners (such as hotplates and deep fryers) should not be placed near combustible surfaces. Use these clearances as a guide to how far away to keep combustible materials.

Open both ends

1500 mm

500 mm

500 mm

When you do have to transport a LPG cylinder make sure it is stored securely in an upright position (so it cannot fall over or become a projectile), is placed in a boot/tray rather than a cabin, and in a way that avoids excess exposure to sunlight or heat. Also check that:

• The service valve is turned off;

• The safety relief valve is positioned so that any gas release will not impinge on another LPG cylinder;

• The LPG cylinder has a current test date (no more than 10 years);

• There is a screw plug in the cylinder outlet when not in use.

For more information on the safe transportation of LPG cylinders visit the Petroleum and Gas Inspectorate’s website at www.mines.industry.qld.gov.au/assets/petroleum-pdf/info_cylindertransport.pdf.

Use and store your LPG cylinder in a well-ventilated area and store away from excess heat and possible sources of ignition. No ignition sources should be used within 500mm of the relief valves of a LPG cylinder, and extending 1500 mm from the tank as shown in the Checklist for Outdoor Events, available on the Petroleum and Gas Inspectorate’s website at www.mines.industry.qld.gov.au/assets/petroleum-pdf/lpg_safety_checklist.pdf.

Chinese cooking tables, griddles, BBQs, chargrills1350 mm

Chinese cooking tables, griddles, BBQs, chargrills

Hotplates and ranges

Deep fryers and solid grill plates

1050 mm

600 mm

250 mmAny combustible surface (500 mm is recommended for plastic and canvas structures)

Hotplates and ranges

Deep fryers and solid grill plates

Any combustible surface (500 mm is recommended for plastic and canvas structures)


Food If food and refreshments are served or sold it may be necessary for food vendor operators to obtain a Temporary Food Business Licence. Generally food businesses that involve the preparation of food do require a licence. Some exemptions apply to not for profit organisations, the sale of packaged foods and the sale of whole fruit and vegetables. If you are unsure about whether you require a food licence please contact Council’s Environmental Health Team via email to [email protected] or by telephone on 3829 8999. Mobile food businesses (e.g. ice cream or kebab vans) must hold a licence in Queensland. It is the responsibility of the event organiser to ensure all food vendors are licensed. Food businesses can apply for a licence by completing the Temporary Food Business Licence form (Attachment E) and submitting it to Council at least four weeks prior to the event.

Liquor If alcohol is to be sold or served at the event, an application may need to be made to the Office of Liquor and Gaming Regulation for a permit. Please note that if the event is to be held at a Council venue some liquor permits will require Council’s non-objection endorsement on the original application prior to its submission. For application forms and assistance, please phone the Office of Liquor and Gaming Regulation on 137 468 or visit www.olgr.qld.gov.au.

Fireworks Carefully consider the appropriateness of the event site for a fireworks display, taking into account any potential environmental and social impacts. Some sites are unsuitable for fireworks displays.

If you include a fireworks display in the event, you must engage a licensed pyrotechnician to carry out the display in accordance with the Queensland Code of Practice – Control of Outdoor Fireworks Displays.

Please supply a copy of the following to Council:

• Fireworks display notification form (submitted to the Department of Natural Resources and Mines visit www.dnrm.qld.gov.au or phone 137 468).

• Fireworks insurance policy;

• Fireworks contractor licence; and

• Fireworks operator’s licence (conducting the show).

Ensure you notify the local fire station about the fireworks at least seven days in advance.

In accordance with the Explosives Regulation 2003, licensed fireworks operators must have a safety management system. Event organisers should obtain a copy of their site specific safety management plan. The plan will include the details of the exclusion zone for safety purposes. Event organisers are responsible for the security of the exclusion zone around the fireworks during the display. The use of metal equipment is prohibited (mortars, tubes, frames, pickets and stands).


Temporary buildings and structuresIn accordance with the Building Act 1975 certain buildings and structures require a Development

Permit for Building Work (building approval), before they are erected on the site.

Type of Structure Criteria Building Permit RequiredToilet blocks, sheds, huts or the like (attached to or required to be attached to the ground)

The structure has a plan Area more than 10m²;More than 2.4m above the ground level;Has an average height of more than 2.1m above the ground level; orHas any side longer than 5m

Yes

Signs Detached from a building; andHigher than 2m; andWider than 1.2m

Yes

Stages or grandstand Attached to the ground or required to be attached to the ground

Yes

Mobile Stages (stage on trailer or truck)Excluding grandstands on a trailer or truck/mobile stage

Not attached to the ground or required to be attached for structural purposes

No – however a Design Certificate: form 15 will need to be completed by a Registered Professional Engineer of Queensland (RPEQ). A form 16 will also be required after the stage has been installed and provided to the Environmental Health Team

Art work structures, sculpture If the height of the structure is greater than 3m above the ground surface

Yes

Tents If the floor area of the tent is greater than 500m² Yes

TentsIf the plan area of the tent is more than 100m² and less than 500m²

No – however must comply with the requirements of Queensland Development Code MP3.2 - Tents

Tents With a floor area less than 100m² No

Fences Not higher than 2m above the ground level; and Not used for swimming pool fences

No

Scaffolding (light towers, viewing platforms)

More than 3m above the ground surface Yes

Light poles More than 3m above the ground surface Yes

Caravans No

Important information:Temporary buildings and structures that don’t need a Development Permit for Building Work are still required to comply with relevant provisions of the building Code of Australia, Australian Standards, manufacturer’s requirements, Industry standards and the like.

If you require a Development Permit for Building Work please contact a Private Building Certifier for further information on application requirements.

Please note that you will need to allow sufficient time for the Development Permit for Building Work to be assessed prior to your event.


Love Your Reusable Bottle Reduce waste at your event by encouraging people to carry a reusable water bottle rather than single-use plastic water bottles. Healthy Waterways has launched a ‘Love Your Reusable Bottle’ campaign which encourages people to fill their reusable water bottles with free tap water. For more information visit http://healthywaterways.org/initiatives/cem/reusablebottle or contact Council’s Environment and Education Unit on 3824 8611.

Environmental management In conducting the event, you must take all reasonable and practical measures to minimise environmental impacts. These include:

• Preventing the release of any material that may cause environmental harm to land, water or waterways via the stormwater system;

• Ensuring that liquid spills are cleaned up immediately using sawdust and other absorbent materials and bagged and disposed of accordingly;

• Preventing the release of materials into the air such as dust, fumes and smoke.

NoiseYou must take all reasonable and practical measures to minimise noise nuisance. Give consideration to the placement of your stage area to assist with this (including directing speakers away from residents and businesses). We recommend you use sound level monitoring equipment throughout the duration of the event. Any amplified sound must comply with the Environmental Protection Act 1994. Penalties may apply if noise levels are exceeded. Please note that if the event holds a liquor permit alternate noise criteria will apply.

WasteAs the event organiser, you are responsible for supplying additional bins specifically for rubbish generated at the event site and surrounding areas. Council recommends the minimum number of bins for attendee use (not to include existing bin infrastructure), as follows:

• 1 x 240L bin per 100 attendees – if no food or drinks served or sold

• 2 x 240L bins per 100 attendees – if food or drinks served or sold

• 2 x 240L recycle bin per 100 attendees

• 1 x 3m front load skip bin for greater than 1,000 attendees

Waste managementA sustainable event takes measures to minimise its environmental impact by adopting best management practice in recycling and waste, purchasing and packaging options and clean-up regime. This can be achieved by:

• Providing a bin infrastructure system that is clearly signed and strategically placed to make it easy for people to do the right thing;

• Providing a bin servicing and litter collection regime that encourages everyone to keep the site clean;

• Allocating designated smoking only areas with ‘butt out’ facilities and infrastructure to assist smokers to butt it, then bin it;

• Working with stallholders and food vendors to achieve recyclable and biodegradable packaging.

For more information on how to hold a sustainable event, go to Redland City Council’s website www.redland.qld.gov.au to view the comprehensive waste planning documents titled Queensland Sustainable Events Guide.

Animal management If the event includes domestic animals, Local Law No. 2 (Animal Management) requires that all animals be under effective control or contained within an appropriate enclosure at all times. Further, as the event organiser is in charge of the animals please ensure you clean up after them. Protecting the community against risk of injury and damage is paramount while

ensuring the animals do not create a nuisance. For more information please contact Council’s Animal Management Team 3829 8999.


Toilet facilities must comply with the Waste Reduction and Recycling Act 2011. It is important that they are:

• Accessible for people with disabilities;

• Cleaned and re-stocked regularly (at your expense);

• Located away from food service or food storage areas;

• Weather protected;

• Fitted with a sharps disposal unit;

• Well lit so as not to become a security or safety risk.

It is the organiser’s responsibility to obtain a manufacturer’s statement of compliance for any portable toilets supplied at the event.

If the event is likely to attract families, consideration should also be given to providing baby change facilities. To ensure that there is a suitable number of toilets at an event the Australian Emergency Manual recommends the following as a guide:

A) Toilet facilities for events where alcohol is NOT available

ATTENDEES MALES FEMALES<500 1 Toilet, 2 Urinals, 2HB 6 Toilets, 2HB

<1000 2 Toilets , 4 Urinals, 4HB 9 Toilets, 4HB




At least one (1) unisex disability access toilet is required. (HB = hand basins)

B) Toilet facilities for events where alcohol IS being consumed

ATTENDEES MALES FEMALES<500 3 Toilets, 8 Urinals, 2HB 13 Toilets, 2HB

<1000 5 Toilets, 10 Urinals, 4HB 16 Toilets, 4HB




At least one (1) unisex disabled toilet is required. (HB = hand basin)

For events less than four hours duration, the number of toilet facilities may be reduced by 30%. Toilets must be regularly serviced throughout the event to ensure that they are clean and that a continuous supply of water, soap, paper hand towel and toilet paper is provided. Where portable chemical type units or effluent holding tanks are used for events longer than four hours, they must be located so that they can be pumped out during the event.

Amenities As the event organiser, you may be required to supply additional toilet facilities specifically for attendees of the event.


Redland City Council provides financial assistance and in-kind support in the forms of grants and sponsorship to help local community organisations and individuals with projects and events that will benefit the Redlands community. Grants and sponsorship are offered across economic development, the arts, cultural heritage, environment, community development and sport and recreation.

For more information about eligibility criteria and submitting an online application for the Community Grants and Sponsorship Program, contact the grants team on 3829 8999 or [email protected]. Provision of sponsorship or grant funding for events will be dependent on approval of a Temporary Entertainment Event Approval.

Sponsorship

Signage/advertisingSignage for events is regulated by Council. Advertising banners or flags, sponsorship signage and other attention attracting signs placed on, or that are visible, from public land or roads may require a permit.

In addition, any signage placed along a State controlled road must be approved by the Department of Transport and Main Roads. Visit www.tmr.qld.gov.au for further information. Please note signage cannot be erected on electrical poles.

For further guidance on the requirements for advertising signs, contact Council’s Development Control Unit on 3829 8999 prior to your event to discuss your signage requirements.

Amusement operators Ensure all amusement ride operators provide Council with copies of their certificate of Registrable Plant. Animal contact amusement operators e.g. animal farms or petting zoos are required to operate within the Infection Control Guidelines for Animal Contact. For a copy of these guidelines phone Queensland Health on 137 468 or visit www.health.qld.gov.au.

Music at events (including movie nights)Sound recordings and the composition of musical works are protected under copyright and require approval from the owners to play in public. To find out if you need a license for your particular use of music more information is available from the Australasian Performing Rights Association Limited/ Australasian Mechanical Copyright Owners Society Limited website www.apraamcos.com.au or the Phonographic Performance Company of Australia Limited website www.ppca.com.au.

Screening movies or TV showsYou may need to pay a separate license fee to screen a movie or TV show in public. For more information contact the distributor of the film or TV show.


Review the items below and determine if they are relevant to your event. If yes, go to next column.

No Yes What action is required? For more information contact

1. What’s On Calendar Register your event at www.redland.qld.gov.au.

Council’s Event Advisor by telephone on 3829 8999.

2. Temporary Entertainment Event Approval

Complete Temporary Entertainment Event Form (Attachment A) and submit to Council.

Council’s Environmental Health Team via email to [email protected] or by telephone on 3829 8999.

3. Event Management Plan Provide Council with a copy of your Event Management Plan.


4. Emergency Management Plan

Provide Council with a copy of your Emergency Management Plan.


5. Site Plan Provide Council with a copy of the Site Plan.


6. Public spaces If your event is on Council land, a park booking will be required.

Council’s Sport and Community Facilities Unit on 3829 8999.

7. Public liability insurance Submit a copy of your Public Liability Insurance ($20million) to Council.


8. Risk management Conduct a Risk Assessment of your Event. Refer to Risk Calculator (Attachment B) to assess identified risks and complete the Risk Assessment Template (Attachment C). A sample Risk Assessment is provided (Attachment D).


9. Traffic management Provide Council with a Traffic Management Plan and/or Parking and Pedestrian Management Plan developed by an accredited Traffic Control Provider. If the event requires a road to be closed follow the requirements discussed earlier in this kit.

Council’s City Infrastructure Group on 3829 8999.

10. Community awareness If your event will affect the amenity of the surrounding neighbourhood notify the community of the event in advance.


11. Community safety and security

Consider this as part of your Risk Assessment and address community safety and security measures in the Event Management Plan you submit to Council.


12. First aid Refer to the table listed earlier in the kit to determine the level of first aid services you will need to provide and include this in the Event Management Plan you submit to Council.


ChecklistUse the checklist below to help you keep track of what requirements are relevant to your event. For more information telephone the contact provided below.


Review the items below and determine if they are relevant to your event. If yes, go to next column.

No Yes What action is required? For more information contact

13. Electrical safety Address electrical safety including the use of generators in your Risk Assessment.


14. Gas safety Mobile food vendors are required to have a copy of their Gas System Compliance Certificate available for inspection by Council officers at the event. Address gas safety in your Risk Assessment.


15. Food Each food business seeking a licence should complete a Temporary Food Business Licence form (attachment E) and submit it to Council.


16. Liquor Provide a copy of your liquor permit to Council as part of your Event Management Plan.

Office of Liquor and Gaming Regulation on 137 468 or visit www.olgr.qld.gov.au.

17. Fireworks Provide a copy of the following documents to Council:• Fireworks display notification form • Fireworks insurance policy• Fireworks contractor licence• Fireworks operator licence.

Department of Natural Resources and Mines on 137 468 or visit www.dnrm.qld.gov.au

18. Amusement operators Provide Council with copies of certificates of registrable plant for all amusement rides.


19. Temporary buildings and structures

Apply for a Development Permit for Building Work through a Private Building Certifier.

For further advice on application requirements contact a private building certifier.

20. Environmental management

Consider and manage potential environmental impacts in your Risk Assessment e.g. spills, dust, noise. You are required to address waste management and consider sustainable waste management options.


Council’s RedWaste on 1300 362 036.

21. Reusable bottles Consider to reduce waste at your event.

Council’s Environment and Education Unit on 3829 8999.

22. Animal management Consider effective control of animals in your Risk Assessment.


23. Amenities Provide amenities in accordance with the tables listed earlier in this kit.


24. Signage/advertising Consider if you need signage approval from Council.

Council’s Development Control Unit on 3829 8999.

25. Sponsorship Complete an online application for the Community Grants and Sponsorship Program.

Council’s Community Grants Team on 3829 8999.


Temporary Entertainment Event Subordinate Local Law 1.12 (Operation of Temporary Entertainment Events)

CREDIT CARD DETAILS – VISA / MASTERCARD ONLY

Charge amount $ Expiry / Card holder name Card number Signature

Information Privacy Act 2009 - Redland City Council is collecting your personal information in order to process this application. The information will only be used by authorised Council Officers for the purpose of this Temporary Entertainment Event application and ensuring our records are accurate. Your information will not be given to any other person or agency unless you have given us permission or we are required by law to do so.

Redland City Council PO Box 21 Cleveland QLD 4163 | T 07 3829 8999 | F 07 3829 8765 | E [email protected] | W www.redland.qld.gov.au

Application Processing

A minimum of six (6) weeks is required for processing applications for minor events under 3000 people. A minimum of three (3) months is required for processing applications for major events over 3000 people.

Applicant Details

Who is to be listed on the Certificate of Approval?

Company Person

Title: Mr Mrs Ms Miss

Given name(s)

Surname

Company (if applicable)

ABN

Postal address Suburb Postcode Phone (W) (H) Mobile Email address

Type of Event

Concert/Live Entertainment/Festival (please specify)

Sporting Event e.g. Final, Carnival (please specify)

Other (please specify)

Note: For markets, please complete separate Market Application form

Event Details

Event name

Date Start time Finish time Expected Number of people per day Note: Setup and dismantling to be included in booking time for all activities Is your event at a Council venue Yes No e.g. hall or park? Have you made a booking for the venue? Yes No Name of Venue Postal address Suburb Postcode

Applicant’s Declaration

I hereby certify that the above information is true and correct. I acknowledge and agree to abide by the terms and conditions imposed by the Council and understand that I may be liable for any breach of a permit issued to me.

Title: Mr Mrs Ms Miss

Given name(s)

Surname

Applicant’s signature Date

See over for further information

Office Use Only

Amount $ Receipt no.

CSC Initials Date

CSHE017 – 17/02/2017

Attachment ATemporary Entertainment EventSubordinate Local Law 1.12


Further Information


Application requirements

Provide copies of the following documents when submitting this form: Event Management Plan

Emergency Management Plan

Event Site Maps (including emergency evacuation plans)

Public Liability Insurance certificates

Safety certificates

Liquor Licence certificate

Temporary Food Business applications

Checklist

Complete and tick the following to assist with your application.

1. Is the Applicant a not for profit organisation? Yes No

If yes, you must provide evidence of Constitution or Certificate of Incorporation to apply for a discount on fees.

2. Will you be selling liquor to the public? (Liquor Licence from Office of Liquor, Gaming & Regulation may be required)

Yes No

3. Will you be selling food to the public? (Temporary Food Business Licence from RCC may be required)

Yes No

4. Will a marquee/tent or other structure be erected? And by who?

Yes No Please specify

Checklist cont’d

5. Will you have any amplified entertainment at the event? (Noise Management Plan may be required)

Yes No 6. Will fireworks be part of the event?

(Permit from Dept of Natural Resources & Mines is required)

Yes No

7. Will you be erecting jumping castle/rides? (Public Liability Insurance is required and Safety Certificates may be required for this activity)

Yes No

Name of operator

8. Will animals be displayed or involved in the event? (Public Liability Insurance is required for this activity)

Yes No Name of operator

9. Will you be closing roads/altering traffic flow?

(Traffic Control Permit from RCC/DTMR may be required)

Yes No

10. Will your event impact on surrounding traffic and/or residents?

(Consider suitability of roads and existing car park availability)

Yes No 11. Will your event have allocated car parking for patrons?

(Parking & Pedestrian Management Plan may be required)

Yes No


ATTA

CHM

ENT

B

The

Risk

Cal

cula

tor

The

risk

calc

ulat

or is

des

igne

d to

ass

ist y

ou to

und

erta

ke th

e ris

k as

sess

men

t pro

cess

. To

com

plet

e a

risk

asse

ssm

ent,

we

sugg

est y

ou ta

ke th

e fo

llow

ing

step

s:

1.

IDEN

TIFY

any

risk

s or h

azar

ds re

leva

nt to

the

even

t. So

me

exam

ples

hav

e be

en p

rovi

ded

in A

ttac

hmen

t D w

hich

may

be

of a

ssist

ance

, how

ever

it is

adv

isabl

e to

con

sider

wha

t oth

er ty

pes o

f risk

s or

haza

rds m

ight

be

uniq

ue to

you

r par

ticul

ar e

vent

. 2.

AS

SESS

the

risks

or h

azar

ds u

sing

the

risk

calc

ulat

or’s

likel

ihoo

d an

d co

nseq

uenc

es ta

ble

belo

w.

3.

CONT

ROL t

he ri

sks o

r haz

ards

. Us

ing

the

Risk

Ass

essm

ent T

empl

ate

(Att

achm

ent C

), id

entif

y an

d do

cum

ent a

ny c

ontr

ol m

easu

res t

o m

inim

ise o

r pre

vent

the

risk

or h

azar

ds fr

om o

ccur

ring.

R

isk

Leve

ls

CON

SEQ

UEN

CES

Insi

gnifi

cant

Lo

w

Med

ium

M

ajor

Se

vere

Litt

le o

r no

impa

ct, i

njur

y,

disr

uptio

n or

inco

nven

ienc

e

Min

or im

pact

, inj

ury,

di

srup

tion

or in

conv

enie

nce

requ

iring

min

imal

eff

ort t

o m

anag

e

Mod

erat

e im

pact

, inj

ury,

di

srup

tion

or in

conv

enie

nce

that

can

be

man

aged

und

er

norm

al p

roce

dure

s

Maj

or im

pact

, inj

ury,

di

srup

tion

and

inco

nven

ienc

e re

quiri

ng c

onsi

dera

ble

man

agem

ent e

ffort

Exte

nsiv

e im

pact

, inj

ury,

di

srup

tion

or in

conv

enie

nce

requ

iring

mas

sive

eff

ort t

o m

anag

e

LIKELIHOOD

5 Al

mos

t cer

tain

Is

exp

ecte

d to

occ

ur

M-1

0 H

-20

H-3

0 E-

40

E-50

4 Li

kely

W

ill o

ccur

at m

ost t

imes

M

-8

M-1

6 H

-24

E-32

E-

40

3 Po

ssib

le

Mig

ht o

ccur

at s

ome

time

L-6

M-1

2 M

-18

H-2

4 E-

30

2 U

nlik

ely

Coul

d oc

cur a

t som

e tim

e L-

4 L-

8 M

-12

M-1

6 H

-20

1 Ra

re

May

occ

ur in

rare

circ

umst

ance

s L-

2 L-

4 L-

6 M

-8

M-1

0

Extr

eme

Risk

U

nacc

epta

ble

risk.

Imm

edia

te a

ctio

n re

quire

d Hi

gh R

isk

Actio

n re

quire

d. P

riorit

ise in

ord

er o

f sev

erity

M

ediu

m R

isk

Can

be m

anag

ed w

ithin

curr

ent r

isk tr

eatm

ents

Lo

w R

isk

Acce

ptab

le ri

sk. N

o fu

rthe

r tre

atm

ent r

equi

red.

Mon

itor p

erio

dica

lly

Attachment B


ATTA

CHM

ENT

C

Risk

Ass

essm

ent T

empl

ate

Even

t nam

e:

Prep

ared

by:

D

ate:

The

risk

– w

hat c

an h

appe

n an

d ho

w?

Like

lihoo

d Co

nseq

uenc

es

Risk

Rat

ing

Risk

Tre

atm

ents

Th

e ris

k ra

ting

afte

r tr

eatm

ents

Who

is re

spon

sibl

e fo

r im

plem

entin

g th

e ris

k tr

eatm

ents

?

Attachment C


ATTA

CHM

ENT

D

Sam

ple

Risk

Ass

essm

ent

The

risk

– w

hat c

an h

appe

n an

d ho

w?

Like

lihoo

d Co

nseq

uenc

es

Risk

Rat

ing

Risk

Tre

atm

ents

Th

e ris

k ra

ting

afte

r tr

eatm

ents

Who

is re

spon

sibl

e fo

r im

plem

entin

g th

e ris

k tr

eatm

ents

? Co

mm

on la

w a

ctio

n w

ill b

e ta

ken

agai

nst e

vent

or

gani

ser

Unl

ikel

y M

ajor

M

-16

Ensu

re e

vent

org

anise

r has

app

ropr

iate

cur

rent

pub

lic

liabi

lity

insu

ranc

e co

ver.

Ens

ure

that

all

cont

ract

ors a

nd

sub-

cont

ract

ors a

lso h

old

appr

opria

te c

urre

nt p

ublic

lia

bilit

y in

sura

nce

cove

r.

M-1

6 Ev

ent o

rgan

iser

Food

poi

soni

ng

Poss

ible

M

ajor

H-

24

Ensu

re a

ll fix

ed a

nd m

obile

food

bus

ines

ses h

old

a cu

rren

t Q

ld li

cenc

e. A

ll fo

od a

nd b

ever

age

stal

ls to

ope

rate

in

acco

rdan

ce w

ith N

atio

nal F

ood

Safe

ty S

tand

ards

.

M-8

Ev

ent o

rgan

iser a

nd fo

od

staf

f ope

rato

rs

Anti-

soci

al b

ehav

iour

dur

ing

and

afte

r the

eve

nt

Poss

ible

M

ajor

H-

24

If ap

prop

riate

, or a

s req

uire

d, e

ngag

e se

curit

y an

d/or

Q

ueen

sland

Pol

ice

Serv

ice

durin

g an

d af

ter t

he e

vent

. M

-18

Even

t org

anise

r

Inad

equa

te a

men

ities

(toi

let f

acili

ties)

Po

ssib

le

Low

M

-12

Com

ply

with

Cou

ncil

guid

elin

es in

rela

tion

to a

men

ities

. Al

loca

te c

lean

ing

task

s and

cle

anin

g pr

ovisi

ons.

L-

4 Ev

ent o

rgan

iser

Litt

er g

ener

ated

at t

he e

vent

site

and

su

rrou

ndin

g ar

eas

Like

ly

Low

M

-16

Bins

ava

ilabl

e pe

r app

licat

ion

and

in li

ne w

ith C

ounc

il gu

idel

ines

. Ev

ent s

taff

assig

ned

for r

egul

ar li

tter

pat

rol.

Fina

l litt

er c

heck

follo

win

g cl

ean

up.

M-8

Ev

ent o

rgan

iser

Dam

age

to u

nder

grou

nd se

rvic

es fr

om te

nt

pegs

, sta

kes o

r oth

er g

roun

d pi

erci

ng d

evic

es

Poss

ible

M

ajor

H-

24

Follo

w C

ounc

il in

stru

ctio

ns re

gard

ing

plac

emen

t of

stru

ctur

es.

Secu

re st

ruct

ures

with

sand

bag

s or s

imila

r no

n gr

ound

pie

rcin

g de

vice

s.

M-8

Ev

ent o

rgan

iser a

nd

cont

ract

or/s

Tem

pora

ry st

ruct

ures

col

laps

ing

and/

or b

low

ing

away

Po

ssib

le

Maj

or

H-24

Al

l tem

pora

ry st

ruct

ures

to b

e ap

prop

riate

ly se

cure

d.

Stru

ctur

es to

be

rem

oved

in h

igh

win

ds.

M-8

Ev

ent o

rgan

iser a

nd

cont

ract

or/s

Elec

troc

utio

n fr

om li

ve w

ires a

nd e

lect

rical

ou

tlets

/ele

ctric

al le

ads a

nd g

ener

ator

s Po

ssib

le

Seve

re

E-30

Al

l ele

ctric

al w

ork

mus

t com

ply

with

Sta

te a

nd F

eder

al

legi

slatio

n an

d be

und

erta

ken

by a

qua

lifie

d el

ectr

ical

co

ntra

ctor

.

M-1

0 El

ectr

ical

con

trac

tor a

nd

even

t org

anise

r

Use

of g

ener

ator

s:

Loca

tion

Stor

age

of fu

el

Pote

ntia

l noi

se n

uisa

nce

Poss

ible

Po

ssib

le

Poss

ible

Maj

or

Maj

or

Low

H-

24

H-

24

M

-12

Gene

rato

rs p

lace

d in

mos

t app

ropr

iate

pla

ce;

gene

rato

rs/le

ads n

ot a

cces

sible

to th

e ge

nera

l pub

lic.

Fuel

stor

ed in

app

rove

d co

ntai

ners

whi

ch a

re n

ot

acce

ssib

le to

the

gene

ral p

ublic

. Ad

here

to E

nviro

nmen

tal P

rote

ctio

n Re

gula

tion

(per

Co

unci

l gui

delin

es).

M

-8

M-8

L-6

Even

t org

anise

r

Fire

e.g

. equ

ipm

ent c

atch

ing

on fi

re

Poss

ible

Se

vere

E-

30

Safe

ty R

egul

atio

ns a

dher

ed to

e.g

. sup

ply

and

acce

ss to

fir

e ex

tingu

isher

s.

M-1

8 Ev

ent o

rgan

iser

Noi

se n

uisa

nce

as a

resu

lt of

the

even

t Po

ssib

le

Low

M

-12

Adhe

re to

Env

ironm

enta

l Pro

tect

ion

Regu

latio

n (p

er

Coun

cil g

uide

lines

). Fa

ce sp

eake

rs a

way

from

any

L-

6 Ev

ent o

rgan

iser

Attachment D


ATTA

CHM

ENT

E

Sam

ple

Risk

Ass

essm

ent

The

risk

– w

hat c

an h

appe

n an

d ho

w?

Like

lihoo

d Co

nseq

uenc

es

Risk

Rat

ing

Risk

Tre

atm

ents

Th

e ris

k ra

ting

afte

r tr

eatm

ents

Who

is re

spon

sibl

e fo

r im

plem

entin

g th

e ris

k tr

eatm

ents

? re

siden

ts/b

usin

esse

s. C

onsu

lt w

ith a

ny p

oten

tially

af

fect

ed re

siden

ts/b

usin

esse

s.

Impa

ct o

n tr

affic

flow

in th

e vi

cini

ty o

f the

eve

nt

Poss

ible

M

ediu

m

M-1

8 De

velo

p tr

affic

man

agem

ent p

lan

and

park

ing

stra

tegy

. Ad

vice

to c

omm

uter

tran

spor

t pro

vide

rs. C

onsu

lt w

ith a

ny

pote

ntia

lly a

ffect

ed re

siden

ts/b

usin

esse

s.

M-1

2 Ev

ent o

rgan

iser

Drow

ning

Po

ssib

le

Seve

re

E-30

De

velo

p w

ater

safe

ty m

anag

emen

t pla

n. Q

ualif

ied

first

aid

pe

rson

nel i

n at

tend

ance

. Gua

rdia

n su

perv

ision

. Em

erge

ncy

Serv

ices

read

ily a

vaila

ble,

if re

quire

d.

M-1

0 Ev

ent o

rgan

iser a

nd

guar

dian

Inju

ry fr

om fi

rew

orks

Po

ssib

le

Maj

or

H-24

En

gage

lice

nsed

fire

wor

ks c

ontr

acto

r. Pr

ovid

e to

Cou

ncil

a co

py o

f the

ir ris

k as

sess

men

t spe

cific

to th

e ev

ent.

Cons

ult

with

any

pot

entia

lly a

ffect

ed re

side

nts/

busin

esse

s.

M-8

Ev

ent o

rgan

iser/

firew

orks

co

ntra

ctor

Envi

ronm

enta

l/site

dam

age:

Du

nal d

egra

datio

n, d

amag

e to

veg

etat

ion

Whe

el ru

ttin

g fr

om v

ehic

le a

cces

s

Poss

ible

Po

ssib

le

Med

ium

M

ediu

m

M

-18

M-1

8

Site

pla

n to

be

deve

lope

d ta

king

into

acc

ount

spec

ific

envi

ronm

enta

l ele

men

ts.

No

inte

rfer

ence

with

any

nat

ural

el

emen

t (in

clud

ing

dune

s, tr

ees,

shru

bs, g

arde

n be

ds,

vege

tatio

n).

If ve

hicl

e ac

cess

has

bee

n ap

prov

ed, c

onsu

lt w

ith

Envi

ronm

enta

l Hea

lth O

ffice

r in

the

days

prio

r to

the

even

t to

ens

ure

vehi

cle

acce

ss is

per

mitt

ed.

M

-12 L-

6

Even

t org

anise

r

Dam

age

to e

xist

ing

publ

ic in

fras

truc

ture

(e.g

. sh

elte

r she

ds, b

olla

rds,

sign

s etc

) Po

ssib

le

Low

M

-12

Ensu

re n

o ev

ent r

elat

ed se

tup

is af

fixed

to o

r int

erfe

res

with

exi

stin

g pu

blic

infr

astr

uctu

re.

L-4

Even

t org

anise

r

Pers

onal

inju

ry e

.g. s

trai

ns, b

roke

n lim

bs, b

urns

an

d su

nbur

n et

c Po

ssib

le

Med

ium

M

-18

Safe

ty a

war

enes

s pro

mot

ed.

Qua

lifie

d fir

st a

id p

erso

nnel

in

att

enda

nce.

Gua

rdia

n su

perv

ision

. Em

erge

ncy

Serv

ices

re

adily

ava

ilabl

e, if

requ

ired.

No

food

/bev

erag

e to

be

serv

ed/s

old

in g

lass

con

tain

ers.

M-1

2 Ev

ent o

rgan

iser a

nd

guar

dian

Even

t doe

s not

cat

er fo

r peo

ple

with

disa

bilit

ies

Poss

ible

Lo

w

M-1

2 De

velo

p sit

e pl

an to

take

into

con

sider

atio

n th

e ne

eds o

f pe

ople

with

disa

bilit

ies.

Ens

ure

disa

bled

toile

t fac

ilitie

s are

av

aila

ble

(per

gui

delin

es).

Ensu

re a

dequ

ate

and

suita

ble

park

ing

optio

ns a

vaila

ble.

L-4

Even

t org

anise

r

Lost

chi

ldre

n Po

ssib

le

Seve

re

E-30

An

are

a fo

r los

t chi

ldre

n sh

ould

be

clea

rly si

gned

and

st

affe

d ac

cord

ingl

y.

M-1

8 Ev

ent o

rgan

iser

Lost

pro

pert

y Po

ssib

le

Low

M

-12

An a

rea

for l

ost p

rope

rty

shou

ld b

e cl

early

sign

ed a

nd

staf

fed

acco

rdin

gly.

L-

6 Ev

ent o

rgan

iser

Trip

haz

ards

/obs

tacl

es le

adin

g to

per

sona

l inj

ury

Poss

ible

M

ediu

m

M-1

8 M

aint

ain

the

even

t site

as f

ree

from

trip

haz

ards

/obs

tacl

es

as p

ossib

le.

L-6

Even

t org

anise

r


ATTA

CHM

ENT

E

Sam

ple

Risk

Ass

essm

ent

The

risk

– w

hat c

an h

appe

n an

d ho

w?

Like

lihoo

d Co

nseq

uenc

es

Risk

Rat

ing

Risk

Tre

atm

ents

Th

e ris

k ra

ting

afte

r tr

eatm

ents

Who

is re

spon

sibl

e fo

r im

plem

entin

g th

e ris

k tr

eatm

ents

? Ac

cess

by

Emer

genc

y Se

rvic

es o

bstr

ucte

d Po

ssib

le

Seve

re

E-30

Em

erge

ncy

acce

ss ro

utes

est

ablis

hed

on si

te p

lan.

Dur

ing

the

even

t, em

erge

ncy

acce

ss p

oint

s rem

ain

clea

r and

un

obst

ruct

ed. I

f a n

ight

tim

e ev

ent,

emer

genc

y ac

cess

po

ints

cle

arly

illu

min

ated

.

M-1

0 Ev

ent o

rgan

iser

Nat

ural

disa

ster

s occ

urrin

g du

ring

even

t e.g

. he

avy

rain

, flo

od, b

ush

fire

Rare

Se

vere

M

-10

Canc

el e

vent

. N

otify

att

ende

es a

nd E

mer

genc

y Se

rvic

es.

M-1

0 Ev

ent o

rgan

iser

Lack

of o

n-sit

e co

mm

unic

atio

n be

twee

n ev

ent

team

Po

ssib

le

Med

ium

M

-18

Pre-

even

t mee

ting

of e

vent

team

(inc

ludi

ng v

olun

teer

s).

Use

of t

wo-

way

radi

os/m

obile

pho

nes.

L-

6 Ev

ent o

rgan

iser

Sign

age/

bann

ers d

amag

ing

infr

astr

uctu

re o

r be

ing

inap

prop

riate

ly p

lace

d Li

kely

M

ediu

m

H-24

Si

gnag

e/ba

nner

s to

be e

rect

ed in

acc

orda

nce

with

gu

idel

ines

. M

-12

Even

t org

anise

r

Inju

ry fr

om in

tera

ctio

n w

ith a

mus

emen

t dev

ices

an

d rid

es

Poss

ible

Se

vere

E-

30

Amus

emen

t rid

es sh

ould

hav

e cr

owd

cont

rol f

ence

s,

barr

iers

or o

ther

phy

sical

mea

sure

s to

sepa

rate

peo

ple

from

haz

ards

such

as m

ovin

g pa

rts,

ele

ctric

al

switc

hboa

rds,

mot

ors a

nd fu

els.

Tem

pora

ry b

arrie

rs

shou

ld b

e at

leas

t 900

mm

hig

h, e

asily

iden

tifia

ble

and

signe

d “N

O A

CCES

S”. E

ntry

and

exi

t are

as sh

ould

be

clea

rly

defin

ed d

urin

g op

erat

ion.

Sec

urity

shou

ld n

ot li

mit

emer

genc

y ac

cess

or e

vacu

atio

n ro

utes

. A c

ertif

icat

e of

re

gist

ratio

n is

requ

ired

for a

ll de

vice

s, in

clud

ing

infla

tabl

e de

vice

s tha

t are

con

tinuo

usly

blo

wn

and

have

a p

latf

orm

he

ight

of 3

met

res o

r mor

e.

M-1

0 Ev

ent o

rgan

iser/

am

usem

ent o

pera

tor/

se

curit

y pe

rson

nel


Temporary Food Business

CREDIT CARD DETAILS – VISA / MASTERCARD ONLY

Charge amount $ Expiry / Card holder name Card number Signature

Information Privacy Act 2009 - Redland City Council is collecting your personal information in accordance with the Food Act 2006 in order to process this application. The information will only be used by authorised Council Officers for the purpose of this Temporary Food Business application and ensuring our records are accurate. Your information will not be given to any other person or agency unless you have given us permission or we are required by law to do so. Redland City Council PO Box 21 Cleveland QLD 4163 | T 07 3829 8999 | F 07 3829 8765 | E [email protected] | W www.redland.qld.gov.au

Licensee Details

The licensee must be a legal entity e.g. person(s) or Company. A business name, trust or shop name is not a legal entity and cannot be the registration holder. Title: Mr Mrs Ms Miss Given name(s)

Surname

Company name

Postal address

Suburb Postcode

Phone - home Mobile Phone - work Fax Email address

Details of Temporary Food Business

Name of Temporary Food Business

Type of food processing

Means of transportation of food to venue

Cooked foods Yes No Pre-Packaged foods Yes No

Mandatory Information

Limited Operation Licence (Operating less than 12 days per financial year)

Dates of operation & Event/Market name must be provided: Date/s Event/Market

Regular Operation Licence – expires 30 June (Operating 12 or more days per financial year)

Specify Event/Market name of where you intend to operate: Name of Event/Market:

Office Use Only

TF no. Amount $

Receipt no.

CSC initials Date

CSHE008 – 12/5/2017

Attachment E


Further Information


Food Safety Skills and Knowledge

Does the Food Business have a competently qualified Food Safety Supervisor?

No

If No please contact Council regarding this requirement.

Yes

If Yes provide name and contact details below and attach copies of Statement of Attainment from a registered training organisation.

Food Safety Supervisor’s Details

Title: Mr Mrs Ms Miss Given name(s)

Surname

Postal address

Suburb Postcode

Phone - home Mobile

Email address

Please attach copies of their Statement of Attainments from a registered training organisation.

Food Safety Skills and Knowledge

Have you ever undertaken and completed a Food Safety Supervisor or Food Handler Training Course conducted by a Registered Training Organisation or Council?

No

Yes If Yes provide details in an attachment. A copy of training certificates or results should be attached.

Applicant Suitability Statement

Have you ever had a licence refused, suspended or cancelled, or been found guilty of an offence under the Food Hygiene Regulations 1989, Food Act 1981, Food Act 2006 or corresponding law in any other states or territories?

No

Yes If Yes provide details in an attachment

Plan Details

Please attach a sketched layout of the proposed temporary food business/van including hand washing facilities, food storage, benches and canopy or provide photos.

Licensee’s Declaration

I hereby certify that the above information is true and correct

Given name

Surname

Signature Date


Food Hygiene Standards for Temporary Food Business


Standards

These requirements apply to temporary food businesses which are of a demountable / removable nature preferably for food that is prepared for immediate consumption is preferred. The operation of Temporary Food Businesses requires application to Council and must comply with the Food Act 2006 and Council’s Diagram for Temporary Food Businesses. Arrangements for inspection should be made upon application. Approvals granted are provisional and valid only for a single event of not more than three (3) consecutive days. All standards are to be met to the satisfaction of a Council Environmental Health Officer.

General Requirements

Toilet facilities must be provided or be accessible. It is recommended that suitable fire extinguishers by

provided where cooking / electrical appliances are in use.

Suitable number of approved refuse containers must be provided for both the public and the temporary food business operator.

Structural Requirements

Temporary Food Businesses must have a roof and three (3) sides covered or constructed of vinyl, plastic or other approved impervious material and a suitable approved floor material must be provided as a ground barrier.

Only Disposal pre-wrapped eating utensils to be provided. Straws are to be protected from contamination in a single use dispense container.

Food must not be displayed to be accessible to the public. A physical barrier must be provided by means glass, Perspex sneeze guards or clear plastic siding.

All food must be stored off the ground and in closed containers with close fitting lids.

Separate hand washing and utensils washing facilities must be provided within the Temporary Food Business.

Disposable hand towels and soap must be provided. All waste and waste water must be stored and removed

in an approved manner. Adequate stored portable water must be supplied; a second container must also be supplied to collect waste water (size and volume of containers will be dependent on the food handling activities of the business).

The disposal of waste water must be to an approved sewerage connection point or into a septic tank.

All equipment must be maintained in a clean condition free of all contaminants.

All work benches, tables, trestles and the like must be of sturdy construction. Work surfaces are to be laminated or other approved waterproof material that is easy to keep clean.

Protection of Food

A Food Safety Supervisor must be reasonably available at all times the Temporary Food Business is operating.

All food must be stored in conditions that protect it from deterioration and contamination. Suitable equipment must be provided to store cold food at less than 5°C and hot food at more than 60°C.

Pre-cooked food must be prepared and packaged in licensed premises and labelled according to the Food Act 2006.

Food products containing fresh cream, custards, trifles or similar food must be kept refrigerated or chilled.

Food must not be stored or displayed outside the Temporary Food Business or other area accessible to the public.

Cooking equipment e.g. Grillers, hot plates, open flame barbeques must be protected from dust, flies and other contaminants.

All perishable food must be shielded from direct sunlight.

All condiments such as sauces, mustards etc. must be contained in individual single use packs or pump style dispensers.

The public is to be excluded from all cooking and food storage areas.

All animals are to be excluded from Temporary Food Business areas.


Min

imum

han

d w

ashi

ng fa

cilit

ies

Min

imum

ute

nsil

was

hing

faci

litie

sFo

od H

andl

ers

Food

dis

play

,foo

d pr

otec

tion,

ta

ste

test

ing

Sauc

es, c

ondi

men

ts a

nd s

ingl

e se

rve

uten

sils

Tem

pera

ture

con

trol

of p

oten

tially

ha

zard

ous

food

20 litre

wat

er c

onta

iner

with

tap

labe

lled

‘Han

dW

ashi

ng O

nly’

Liqu

id s

oap

and

pape

rto

wel

s su

pplie

d fo

r st

aff

use

Cont

aine

r to

cat

ch w

aste

wat

er lab

elle

d ‘W

aste

Wat

er O

nly’

.Dis

pose

dto

sew

er

20 litre

wat

er c

onta

iner

with

tap

labe

lled

‘Ute

nsil

Was

hing

Onl

y’

Hot

wat

er a

nd/o

r sa

nitise

r av

aila

ble

for

emer

genc

y cl

eani

ng

Cont

aine

r to

cat

ch w

aste

wat

er lab

elle

d ‘W

aste

Wat

erOnl

y’.Dis

pose

d to

sew

er

Han

ds m

ust

bew

ashe

d w

hene

ver

hand

s ar

e lik

ely

toco

ntam

inat

e fo

od

No

cuts

, ill

ness

,so

res

on foo

dha

ndle

rs

Mon

ey a

ndfo

od h

andl

edse

para

tely

Clea

n pe

rson

,at

tire

and

hab

its

No

smok

ing

withi

nte

mpo

rary

foo

d st

all

Ute

nsils

and

glov

es u

sed

to h

andl

e fo

od

Prov

ide

appr

opriat

esn

eeze

barrie

r

Sign

age

mus

t be

pro

vide

d to

all

tast

e te

stin

gst

atin

g ‘N

o do

uble

dip

ping

, si

ngle

ser

ve o

nly’

Sing

le s

erve

ute

nsils

pr

otec

ted

from

con

tam

inat

ion.

Stor

ed h

andl

e up

.

Sauc

es, co

ndim

ents

in

sque

eze

type

dis

pens

ers

or s

eale

d pa

cks

Cold

Foo

d –

ensu

re 5

0 Cor

bel

ow

Hot

Foo

d –

ensu

re60

0 Cor

abo

ve Ther

mom

eter

in u

se

For

furthe

r in

form

atio

n on

thi

s to

pic,

ple

ase

cont

act

Coun

cil

Sink

s an

d ba

sins

dra

inin

g di

rect

ly t

o w

aste

wat

erco

ntai

ners

may

be

requ

ired

for

regu

lar

mar

ket

stal

lsTw

o co

ntai

ners

of

suffi

cien

t ca

paci

ty a

re t

o al

so b

epr

ovid

ed f

or a

dequ

ate

clea

ning

of

uten

sils


Advice and assistance from CouncilEvent organisers are encouraged to contact Council for assistance with application procedures and expert advice on producing their event in Redland City.

Email: [email protected]

Phone: 07 3829 8999

TimeframesTo ensure Council has adequate time to review your submission, request further information if required and process any approvals or licences, applications for events with less than 3000 people attending must be submitted at least six weeks prior to the event. Applications for events with more than 3000 people attending are to be submitted at least three months prior to the event.

FeesFees may apply to the approvals or licences discussed in this kit. For a full list of Council’s fees refer to www.redland.qld.gov.au.

Lodging your event application with CouncilPlease complete the relevant event application forms at the back of this kit and send them to Council via:

email: [email protected]

post: Att: Environmental Health Team Redland City Council PO Box 21 Cleveland QLD 4163

or in person: Redland City Council Administration Building Cnr Bloomfield & Middle Streets Cleveland QLD 4163


Further information 3829 8999

[email protected]

www.redland.qld.gov.au

Redland City Council Event Information KitEvent Information Kit. This kit has been designed to...

Documents

Transcript of Redland City Council Event Information KitEvent Information Kit. This kit has been designed to...