Recruitment Booster

What we’ll review

Setting Up Recruitment Validation Tables

Posting Questions

Email Communications

VSID and Other Settings

Creating and Posting Requisitions

Tracking Applicants Registering for and Using the Career Center

Updating Applicant Records

Test Site we will be using today: WFN4FTP30

Recruitment Validation Tables

Job Contains description as well as other key job details such as FLSA code

Posting Question Category Allows client to create categories to organize job posting questions

Optional

Application Status Status labels

Client can create custom labels for all statuses except New Applicant and Hire

Cost Type Categorize costs associated with recruitment

‘Cost to Hire’ report

Application Status Labels

Setup Tools Validation Tables Application Status

Status Label groups are standard:

New Application

Screening

Interview

Offer

Rejected

Keep on File

Pre-Hire

Hired

Use Status Labels to:

Organize, Track, Search applicants

Show or hide applications from managers

Send communications to applicants

Notify users of applicant status changes

Report on applicant statuses

All applications receive New Application status when submitted

Hired status label names are system-assigned and cannot be modified

Job Posting Questions

Setup HR & Talent Recruitment Posting Questions

Answer Types

Many to choose from! Combo menu, date field, yes/no, and more

Use the ‘Add Multiple Options’ feature for convenience

Copy a Question

Categorize your Questions

Important!

Questions cannot be edited or deleted once associated with an application

Once an application is associated with a question, client can only add or deactivate answer options

Client can change a question’s Category at any time

Email Communications

Setup HR & Talent Recruitment Communication

Email communications can be sent when the client:

Receives a new application

Screens candidate

Arranges an interview with candidate

Gathers pre-hire information

Makes an offer to candidate

Keeps candidate on file

Rejects an application

Standard vs. Custom emails

Select application status types that can use the email message

Only one email communication can be associated New Application status

Recruitment Settings

Setup HR & Talent Recruitment Settings

Information collection settings

Settings apply to ALL job postings

Best practice: populate the settings once, and do not adjust them unless company policies change

Settings available for:

Voluntary Self-Identification (VSID) information

Required Fields regarding applicant personal information

Posting Settings including résumé submission

Voluntary Self-Identification (VSID)

VSID: information such as gender, race, ethnicity, and veteran status

System can prompt for VSID information, but it cannot be required

Options:

Allow collection of VSID information

Keep VSID information linked to applicants

Important!

Do not turn the linking option off and on once activated

Practitioners needing to view/edit/report on VSID should have VSID rights: Setup Security Access Permissions Menu Access Practitioner Process Talent Applications

Creating Open Requisitions

Setup is now complete!

Use Requisition Wizard to create open requisitions to post

Clients can post to:

Company website

ADP-hosted Career Center

External job posting sites (Monster, CareerBuilder)

Social networking sites (Facebook, LinkedIn)

Open requisition = a request made to fill an open position within a company

Posting = published version of the open requisition: what the applicant sees

Posting includes job description, requirements, questions, résumé and information gathering

Requisition Wizard

Process Talent Requisitions

Requisition Wizard walks the user through the following steps to create an open requisition:

1. Choose job

2. Provide position information

3. Define languages

4. Define or change posting settings

5. Select or add questions

6. Define manager access to postings and notifications

7. Confirm selections

Posting an Open Requisition

Clients can post requisitions to a variety of sites

Note: To publish the posting, Requisition Status must be ‘Open’ or ‘On Hold’, and Posting Status must be ‘Accepting Applications’

What is Career Center?

Career Center is an ADP-hosted site where applicants can:

Log in, or register for an account if first-time user

Search for and view listings of open jobs in the company

View job details

View and update profile

Career Center stores applicant’s profile information, making it easy to apply to multiple positions

URL displays in Setup HR & Talent Recruitment Settings Posting Settings

Registering For and Using the Career Center

First-time applicants must register for an account before applying

Returning applicants must log in, and previously stored information will populate

Applicant must populate security questions and answers for use in the event of a forgotten user ID or password

Note: User ID and password will not automatically become the applicant’s login information if he is hired by the company. They are used exclusively in the Career Center.

Searching for Candidates

Process Talent Applications (practitioner)

My Team Talent Applications (manager)

Practitioners/managers can search by:

Candidate Name

Application Date

Keywords

Salary Range

Requisition Name

Status Label

Question Responses (only pre-defined answers)

Inside the Candidate Record

Process Talent Applications (practitioner)

My Team Talent Applications (manager)

Application(s) tab

Position Information

Question Responses

Application Notes

Communication History

Uploaded Files

Applicant Profile tab

Personal Information

Professional Background

Screening tab (if applicable)

Apply to Another Posting

Updating Applicant Status

Process Talent Applications (practitioner)

My Team Talent Applications (manager)

Header bar: click Change link, next to current status

Select Application Status

Choose Email Option:

Custom Email

Standard Email (if available)

No Email

Edit email subject, reply to, and text if desired

Add a note (optional)

Clicking ‘Done’ will send the email (if selected), and update candidate record, status history, and communication history

Reporting on Recruitment

Reports Standard Reports Recruitment (practitioner)

Reports My Team Reports Recruitment (manager)

Applicant Flow by Gender and Ethnicity

Applicant Summary

Application Questions and Answers

Application Status History

Cost to Hire

Time to Hire

Client can also build a Custom Report with Recruitment fields/data