RecruitMAX: What is it? RecruitMAX is a web-based software system providing electronic tools for...

RecruitMAX: What is it?RecruitMAX: What is it?

RecruitMAX is a web-based software system providing electronic tools for managing the lab’s employment processes

Benefits: Hiring ManagersBenefits: Hiring Managers

•Recruiting authorizations

•Division approval

•Employment and Compensation approvals

•Candidate referrals

•Evaluation and disposition of referrals

RecruitMAX saves time and paper via on-line access to:

Benefits: Administrative StaffBenefits: Administrative Staff

•Generates acknowledgements

•Posts job vacancies

•Assigns position numbers

•Forward E-mail referrals

•Maintain status/history updates

RecruitMAX automatically:

Benefits: Administrative StaffBenefits: Administrative Staff

•Reporting capabilities

•Keyword searches

RecruitMAX also provides:

Benefits: CandidatesBenefits: Candidates

• Create on-line profiles

Candidates can search for jobs by title, category, or key words

Apply for job vacancies via the lab’s website

View the 10 most recent jobs posted

RecruitMAX: Frequently Asked RecruitMAX: Frequently Asked QuestionsQuestions

•How do I create a Recruiting Authorization?

•How do I know the Recruiting Authorization is going to the right person in the review process?

•What happens if an approver is on vacation or travel?

•How will I know when the position has been posted?

•How do I return rejected candidates to Employment and get interviews with those I want to see?

•Will applicant interviews be evaluated through RecruitMAX?

•Will internal candidates apply for positions thorough RecruitMAX?

•How is a keyword search initiated?

•Will I be able to request a search of candidates who applied for a similar position over the last six months?

•How do I view and/or apply for a job vacancy?

•No Questions? Click here to skip questions and continue.


How do I create a Recruiting Authorization?

You should first check with your division office to determine whether they are developing and maintaining recruiting authorization templatesFor specific positions

If so, division staff will forward the appropriate template to you.

If not, contact your Employment representative who will forward youa template.


How do I know the Recruiting Authorization is going to the right person in the review process?

The Employment Department has input the appropriate approvers for each hiring manager into the system.

Each division will assist Employment in ensuring these designations areaccurate and will advise when either temporary or longer term changesmust be made.


What happens if an approver is on vacation or travel?

The division office or the Employment Department will be able to make that change as soon as the information is received.


How will I know when the position has been posted?

You will be able to check the ‘Career Opportunities’ page on the lab’s website. The position will be immediately posted as soon as it is approved.


How do I return rejected candidates to Employment andget interviews with those I want to see?

Applicant resumes are sent electronically to the hiring manager for consideration. Once the resume is reviewed, he/she selects a new activity from a drop-down list (e.g., No Interview-experience too limited). This activity is made a permanent part of the applicant’s history profile.

If you wish to interview the applicant, select “Schedule Interview” from the drop-down list and inform your administrative support person to arrange an interview. (This procedure remains unchanged.)


Will applicant interviews be evaluated through RecruitMAX?

No. Interviewee evaluations will still be handled using the SURA/Jlab Employment Interviewee Evaluation form.


Will internal candidates apply for positions thorough RecruitMAX?

Yes. Internal candidates can apply via the lab’s website. Click on the Employment link to access the Internal Job Postings link.

Internal candidates must also submit a ‘SURA Application for Posted Job Vacancy’ form.


How is a keyword search initiated?You can identify keywords on the recruiting authorization (aka requisition or template) or in discussions with your Employment Administrator.

These keywords can then be used to initiate a search among resumes.


Will I be able to request a search of candidates who applied for a similar position over the last six months?

The RecruitMAX candidate database will be populated from the time the RecruitMAX system goes “live.” Employment will be able to retrieve information on those candidates from then on.


How do I view and/or apply for a job vacancy?

Go to the Lab’s website and click on the Employment Link. From there, you can access the Career Opportunities page

RecruitMAX: For More InfoRecruitMAX: For More Info

Contact the Employment Department, 269-7598

RecruitMAX: What is it? RecruitMAX is a web-based software system providing electronic tools for...

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