RRS Corporate Communication

Department Record Code Record Title Record Description Retention Time

Record Classification Comments

Corporate Communications COM-001 "B" Rolls (video

footage)

Internally or externally produced videos for various company and product events (includes VNRs, "B" rolls- video footage used in conjunction with press releases and other PR programs). Video clips from news or other programs that include mention of our p

LC

Corporate Communications COM-002 Annual Reports Annual reports pre acquisition. LC SOX

Corporate Communications COM-003 Annual Reports Copies of annual reports for reference

purposes. ACT

Corporate Communications COM-004 Audio/Video

News ReleaseAudio track and video footage produced to support news about our products or company. LC

Corporate Communications COM-005 Charitable

Contributions

Records relating to company contributions that have been provided to tax exempt 501© (3) organizations.

CY+7 TAX, SOX, HCC FTA

1

RRS Corporate Communication

Department Record Code Record Title Record Description Retention Time

Record Classification Comments

Corporate Communications COM-006 Contracts Contracts with outside agencies and

spokespersons. T+7 TAX, SOXFTA. Copies must not be retained longer than the originals.

Corporate Communications COM-007 Corporate

Announcements

Internal announcements on generic business information such as employee programs, organizational changes, etc.

ACT ACT = While subject matter of announcement is current.

Corporate Communications COM-008 Corporate

BrochuresBrochures related to company programs, events, etc. LC

Corporate Communications COM-009 CPI, CPII & CPIII Limited partnership quarterly payments LC

Corporate Communications maintains historical records in offsite storage but Finance is now responsible for the distribution/disbursement of funds process and associated records. Refer to "Stock Transactions" record title on the Finance RRS.

2

Records Retention

EXAMPLE

RRS Corporate Communication

Department Record Code Record Title Record Description Retention Time

Record Classification Comments

Corporate Communications COM-010 FDA Hearings

for SubmissionAudio FDA hearings for submission obtained through FDA Live. LC

Corporate Communications COM-011 Franchise Files Files pertaining to Public Relations plans and

activities for areas. CY+2

Corporate Communications COM-012 Logo Files Current and historical company logos. LC

Corporate Communications COM-013 Media Coverage

Reports

Reports from outside agencies that evaluate PR programs (where our press releases were published i.e., Forbes, Newsweek, NY Times).

CY+5

Corporate Communications COM-014 Media Inquires Tracking of outside inquires. CY+5

3

Records Retention

EXAMPLE

RRS Corporate Communication

Department Record Code Record Title Record Description Retention Time

Record Classification Comments

Corporate Communications COM-015 Mid-Year Report Information (sales & financial) about pre-

acquisition used for analysts, shareholders, etc. LC SOX

Corporate Communications COM-016

News Releases/Clippings

News articles from newspapers and magazines, photos, etc. that related to company activities or events.

LC

Corporate Communications COM-017 Newsletters Internal newsletters and publications. LC

Corporate Communications COM-018 Photographs Photographs of events, employees, etc. ACT

Corporate Communications COM-019 Photographs -

Historical Photographs deemed to have historical value. LC

4

Records Retention

EXAMPLE

RRS Corporate Communication

Department Record Code Record Title Record Description Retention Time

Record Classification Comments

Corporate Communications COM-020 Presentations

Presentation that have been created by Corporate Communications for the President of Company and other Senior Management for presentation to external and internal audiences.

CY+2

Corporate Communications COM-021 Press Kits Kits put together for the press on products,

events, etc. LC

Corporate Communications COM-022 Press Releases News released via public news wires. LC

Corporate Communications COM-023 Scientific

Presentations

Presentations (historical & current) generated from different areas within R&D and Medical Affairs where portions or entire presentations are used by Corporate Communications in various mediums.

LC

Corporate Communications COM-024 Scripts

Written scripts in support of internally and externally produced audio and video productions as well as scripts written for spokespersons and Presidents.

CY+5

5

Records Retention

EXAMPLE

RRS Corporate Communication

Department Record Code Record Title Record Description Retention Time

Record Classification Comments

Corporate Communications COM-025 Standby

Statements

Prepared statements for use in standard inquiries (includes rapid responses Q&A documents).

CY+5

Corporate Communications COM-026 Videotapes -

Historical Videotapes deemed to have historical value. LC

6

Records Retention

EXAMPLE