Records Management System Computer Aided Dispatch Mobile Computing Vendor Briefing October 25, 2001...
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Transcript of Records Management System Computer Aided Dispatch Mobile Computing Vendor Briefing October 25, 2001...
Records Management SystemComputer Aided DispatchMobile Computing
Vendor BriefingOctober 25, 2001
Kentucky State Police, The Center for Rural Development& UCJIS
Agenda Welcome What we're doing, where we're going The Center's involvement Local LE's involvement KSP KIBRS Criminal Justice big picture Questions Wrap up
The Big Picture
To acquire a standardized, common and integrated technological solution for records management and dispatching that will allow the sharing of vital law enforcement data across and within all law enforcement agencies in the Commonwealth.
The Kentucky Team Joint initiative between the Kentucky State Police, The Center
for Rural Development and KY Unified Criminal Justice Information System Committee.
Support of numerous State, County and City law enforcement agencies.
All RegionsDifferent size departmentsDispatchersOfficersTechnical Records
Enterprise RMS / CAD Committee
Committee formed: To combine system
requirements of KSP and The Center for Rural Development into a single document.
To evaluate vendor responses. To make a recommendation
for purchase of an enterprise system.
The Solution Definition Process Initiate Project Define Requirements Publish RFI Conduct Vendor Conference Publish RFP Evaluate Responses Conduct Solution Demos Negotiate Terms & Conditions
The Solution Definition Process
2. Define Requirements
SolutionProviders
Vision.Sponsorship,
Resources3. Publish RFI
4. Conduct VendorConference
5. Publish RFP6. Evaluate Responses8. Conduct Solution Demos
Specific scope, requirements andterms
Exchange of Ideas, Questions,Answers
1. Initiate Project
8. Negotiate Terms &Conditions
Consensus-Based Scope, Objectives,Requirements and Priorities with Terms and
Responsibilities Defined Refinements toscope,
requirementsand terms
RFPResponses
Invitation toDemo,
Demo Criteria
DemoResourcesSelected
Vendors forNegotiation
Contract Award
Consensus-Based Scope,
Objectives,Requirementsand Priorities
The Solution Definition Process Requirements Definition Sessions
“What” vs. “How” Facilitated workshops with participants from:
Kentucky State Police Local Police Departments Sheriffs
Functional Scope Records Management
Operational Administrative
Computer Aided Dispatch Mobile Data Computing
Results of sessions reconciled by Enterprise RMS / CAD Committee
Key Requirements Statewide access of information
Enabling of Mobile Access Integration of CAD, RMS and Mobile information Timely, accurate distribution of information to reduce response times Flexible software configuration for KSP, local Police Departments and
Sheriffs Innovative licensing terms to achieve flexibility and affordability Single solution provider contractually responsible for integration
and implementation
Functional Comparison of Law Enforcement Needs
For CAD, the functions match for KSP and Local Agencies For RMS, these functions are common to all:
Collect and Investigate Incident Data Manage Evidence / Recovered Property Validate Incident Data Inquire and Report Maintain Employee Profile Manage Assets Manage Scheduling Manage CALEA Certification Manage Grant Activities
Functional Comparison of Law Enforcement Needs
For RMS, these functions are unique to Local Agencies: Manage Parking & Towing Patrol & Security Track and Schedule Transport Internal Affairs Provide Message Services
For RMS, this function is unique to Sheriffs: Track Fees, Inspections, and Permits
Phase One (contract awarded) “Starter Kit”
Desktop computer Appropriate software Printer Scanner Digital Camera Internet Connection
“Field Laptops” Ruggedized Docking stations (vehicle and office) Appropriate software Printer for vehicle Airbag friendly mounting
Voice Radios (critical need only)
Phase Two (contract awarded)
RMS/CAD software Meet local law enforcement requirements Comply with UCJIS and NIBRS standards “Seamless” with state system
Phase Four
Where is KY Uniform Crime Reporting Today?
Kentucky State Police’s Role K.I.B.R.S.
M.O. Database
Kentucky State PoliceKentucky State Police
The future of Uniform Crime Reporting... Reporting to FBI
FBI converts NIBRS to summary and returns to KY UCR Section for our yearly reporting stats
Need a solution for collecting summary until full NIBRS conformance
Reduction of Paper usage/ Only electronic submission of KIBRS
Reduction of Redundant Entry- Multiple entry by dispatch, officer, clerk and Records.
Reduction of Form Redundancy- Info. duplicated on multiple forms.
K.I.B.R.S.
Kentucky State PoliceKentucky State Police
K.I.B.R.S. Kentucky Incident Based Reporting System (KIBRS)
53 FBI Elements + Ky Required Elements (approx.. 23) = KIBRS Ky Elements made up of more specific elements:
Specific Location (Address, GPS) School Violence Current Drug Problems (Oxy Contin) Administrative Domestic Violence LEOKA
K.I.B.R.S.Kentucky State PoliceKentucky State Police
Need a solution for collecting Summary until full IBR conformance
Modus Operandi Data Base Investigative Tool- Ability to search
database for similar crimes Non-statistical Data The 5 Crime Types
Murder Sex Crime Robbery Burglary Auto Theft
Part 1 Crime RatesPart 1 Crime RatesKentucky State PoliceKentucky State Police
The mission of the unified criminal justice information system is to provide for the collection and availability of accurate up-to-date information relating to individuals charged with or convicted of a criminal offense in a timely and easily accessible manner to the criminal justice community while maintaining appropriate security and privacy standards.
UCJIS Mission Statement
Projects UCJIS plan and architecture Wireless data projects Electronic citation Digitized driver’s license Demonstration project Booking process Warrants National standards
Current Commonwealth Environment
AOC
County Court Systems
DOT
JailersFill Out Citation
DJJ
OAG
SUMMARYRequests are filled by each agency's
operational systems. I.e., a person mustquery multiple systems to get needed
information
LINK / LawEnforcement
Message Switch
Law Enforcement Request
. . .
* State LE includes CCH, PES/AFIS, KY Hot Files, NIBRS, SOR
UPS
DOC
FederalSystems
Message Switch Flow
Manual Flow
LEGEND
Other Automated Flow
Some Local Systems ButGenerally No Systems
OtherSystemsLocal
LE
StateLE*
State LE
UCJIS - Year One
AOC
County Court Systems
DOT
JailersFill Out Citation
DJJ
OAG
SUMMARYRequests are filled by each agency's
operational systems. I.e., a person mustquery multiple systems to get needed
information
LINK / LawEnforcement
Message Switch
Law Enforcement Request
. . .
E-Citation(In Development)
* State LE includes CCH, PES/AFIS, KY Hot Files, NIBRS, SOR
UPS
FederalSystems
Manual UCJIS Flow withSID
Message Switch Flow
Controlled UCJIS Flow
Manual UCJIS Flow
LEGEND
Other Automated Flow
Some Local Systems ButGenerally No Systems
OtherSystems
LocalLE
StateLE*
DOC
State LE
In Development
UCJIS - Year 2 to 3
AOC
County Court Systems
DOT
Jailers
* State LE includes CCH-III, PES/AFIS, KY Hot Files, NIBRS, SOR
DJJ
OAG
UPS
SUMMARYRequests are still filled by each agency'soperational systems. I.e., a person must
query multiple systems to get neededinformation
LINK / LawEnforcement
Message Switch
Law Enforcement Request
. . .
E-Citation
UCJIS "Middleware" / Web Access(Almost Complete At End of Year 3)
Web
Message Switch Flow
Controlled UCJIS Flow
Manual UCJIS Flow
LEGEND
Other Automated Flow
Some Local Systems ButGenerally No Systems
FederalSystems
LocalLE
StateLE*
OtherSystems
DOC
State LE
UCJIS - Year 4 & Out
AOC
County Court Systems
DOT
Jailers
DJJ
OAG
UPS
SUMMARYRequests are still filled by each agency'soperational systems. I.e., a person must
query multiple systems to get neededinformation
LINK / LawEnforcement
Message Switch
Law Enforcement Request
. . .
E-Citation
UCJIS "Middleware" / Web Access(Role-based and Priority Controlled)
* State LE includes CCH-III, PES/AFIS, KY Hot Files, NIBRS, SOR
Message Switch Flows
Controlled UCJIS Flow
LEGEND
Middleware Flows
Other Automated Flow
FederalSystems
LocalLE
StateLE*
DOC
OtherSystems
State LE
UC JIS "M iddleware"(Role-based and P riority Contro lled)
C C H
A O C
C orrections
D O T
H ot F iles
R equest
S ta te Law E nforcem entM essage S w itch
NLETS
NCIC
Hot F iles
III
IAFIS CJISW AN
AFIS
Law E nforcem ent R equest
M ISC.DBs
SO R
NIBRS
(A)
(B)
(A)
Enter e-c itation
JM S
LiveS can
Controlled UCJIS FLows
M essage Switch F lows
M iddleware F lowse.g. P re-trial, P rosecutors
C ounty S ystem s
Nam
e Se
arch
Res
ults
LE D ata
Wireless Project Maps wireless communications across
Commonwealth Tests communications infrastructure Pilots solution before implementation
Radio NetworkController
Routerw/CSU-DSU
KIHFram e Relay
Cloud
LINK
Internet
Backbone
MessageSwitch
RMS/CAD
FederalDatabases
OtherDatabases
OtherDatabases
Mobile Data Com puter
Vehicle Radio Modem
Radio tower
Router w/CSU-DSUBase S tation
Radio tower
ApplicationServer
(CAD/RMS)
EtherNet LAN
Router w/CSU-DSUor
Modem - D ialup
Printer
PC
RouterPC
Regional Site
Individual Site
Police Car
Tow er Site State CJIS Netw ork
Electronic Citation Automates collection of citation
data at point of first contact Data automatically pushed to
other criminal justice agencies Prototype delivered
Digitized Driver’s License Includes facial recognition component January 2002 rollout Key to capturing data at source
Standards e-citation Commonwealth KIBRS/NIBRS standard Commonwealth data definition Standardized XML Interstate Rap sheet LegalXML group’s XML court filing standard AAMVA driver's license standard No proprietary databases without justification Any applicable Federal standards