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Records Management Donor Outreach Oral History COLLABORATING WITH STUDENTS IN UNIVERSITY ARCHIVES.
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Transcript of Records Management Donor Outreach Oral History COLLABORATING WITH STUDENTS IN UNIVERSITY ARCHIVES.
Records Management
Donor Outreach
Oral History
COLLABORATING WITH STUDENTS IN UNIVERSITY ARCHIVES
“YOU WANT ALL THIS JUNK?”USING RM CONCEPTS TO COLLECT THE RECORDS OF STUDENT ORGANIZATIONS
Lawrence Giffin
Records Services Archivist
University Archives and Records Management Services
University of North Carolina–Chapel Hill
• Collection 40022, Chancellor Joseph Carlyle Sitterson
• Series 1. Office of the Chancellor, 1966–1972• Black Student Movement:
Statements, 1968–1969“Includes list of Black Student Movement demands”
• Missing context
• Missing process
“23 DEMANDS”
• Comprehensive documentation of student organizations.
• Doesn’t represent the vibrant history of student life at UNC .
OVERARCHING ISSUES
• School year
• Continutiy
• “We don’t have records”
• Good recordkeeping
• Appraisal
• Inactive records
• Vital records
• Institutional memory
OBSTACLES
SKILLS WE CAN LEVERAGE• Good recordkeeping
• Group Historian
• Appraisal
• Education
• Inactive/vital records
• Centralization
• Records storage
• Institutional Memory
Morgan Jones
Carolina Academic Library Associate
University Archives and Records Management Services
University of North Carolina – Chapel Hill
UNDERREPRESENTED MAJORITY:OUTREACH TO STUDENT ORGANIZATIONS
STUDENTS AS DONORS
Student Organization Representa-tion
Student Organizations not in University Ar-chives*
Student Organizations in University Archives**University Archives Representation
by Donor
Student Organizations
Administrators
FROM THE BOTTOM UP: CONTACTING CHAPTERS
• Sigma Alpha Iota, Women’s Music Fraternity
• Phi Mu Sorority
• Phi Alpha Mu Sinfonia
• Complications: Alpha Chi Omega
FROM THE TOP DOWN: CONTACTING ADMINISTRATORS
• Aaron Bachenheimer, Office of Fraternity and Sorority Life and Community Involvement
• President’s Meeting Presentation
• Alumni and Advisors
OPEN INVITATION: WORKSHOPS, PRESENTATIONS, AND EXHIBITS
• YMCA Workshop
• Exhibits
• “When I Was at UNC”
• Generating interest
GOING FORWARD
• Focus Group with media producing student groups
• Generate awareness of UARMS
• Student perceptions of the record creating process
• Importance of student history
• Interest in donating materials
• Perceptions of UARMS
• Interest in collaborating with UARMS
• Involvement in student organization transitions
• Maintain and grow relationships
• Build infrastructure with administrators, alumni, advisors, and student leaders
Todd Kosmerick
University Archivist
Special Collections Research Center
North Carolina State University
IN THEIR OWN VOICES:STUDENTS AND ORAL HISTORIES