Recordkeeping & Reporting WAC 296-27
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Transcript of Recordkeeping & Reporting WAC 296-27
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Recordkeeping & ReportingWAC 296-27
Occupational Injury and Illness Forms:
OSHA 301, 300, & 300A
Presented by:Darrell Keith 360-416-3039Safety & Health SpecialistDepartment of Labor & Industries
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Objectives / Outcomes
Discuss why injury & illness records are important.
Differentiate between recordable and non-recordable cases.
Review OSHA Recordkeeping Forms 301, 300, and 300A.
Complete exercises to increase skill in using the forms.
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Why keep injury-illness records?
Captures data on how people get hurt.
Helps identify problem areas.
Helps prevent future injury or illness.
More effective safety program.
Increase employee safety awareness.
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Which employers are exempt?
Employers with 10 or fewer employees in entire company at all times during the prior calendar year, includes temporary employees.
Employers in certain low hazard private establishments:– Pages 28-29 of WAC 296-27
Public employer exemption:– Public Elementary and Secondary Schools– Public Libraries
WAC 296-27-00103 & WAC 296-27-00105
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Not Exempt in Washington Employers who had 11 or more employees at any time the prior
calendar year.
Offices and clinics of:– Medical Doctors– Dentists– Osteopathic Physicians– Other Healthcare Practitioners
Medical and Dental Laboratories Health and Allied Services, NEC
Any employer who receives an OSHA/BLS survey.
WAC 296-27-00103 & WAC 296-27-00105
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Employees
Covered– All employees on payroll– All employees you supervise on a
day-to-day basis
Not Covered– Sole proprietors– Partners
WAC 296-27-02103
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OSHA 301 Injury and Illness Incident Report
Filled out within 7 days of incident Details about an incident
WAC 296-27-01119
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OSHA 300 Log Record Specific Details
– Filled out within 7 days of incident– What happened– How it happened
WAC 296-27-01119
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Separate Log and Summary for Each Establishment
Expected to be in operation at least one year
One log for all short term establishments
Link each employee to an establishment– First where the injury occurred or– Where the employee normally works
WAC 296-27-02101
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General Recording Criteria
Record a work-related injury or illness if it results in:
– Death– Days away from work– Restricted work or job transfer– Medical treatment beyond first aid– Loss of consciousness– Significant injury or illness diagnosed by a licensed
healthcare professional
WAC 296-27-01107
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Restricted Work or Job Transfer
Restricted Work– From one or more routine job functions or– Not work the full work day– Decision by employer or licensed health care
professional recommendation
Job Transfer– Temporary or permanent change of job– At least part of the day
WAC 296-27-01107
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Medical Treatment
Medical treatment is:“Management and care of a patient to combat
disease or disorder”
Does not include:– Visits for observation or counseling– Diagnostic procedures– First aid
WAC 296-27-01107
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Loss of Consciousness
“Record a work-related injury or illness if the worker
becomes unconscious, regardless of the length of
time the employee remains unconscious.”
WAC 296-27-01107(2)(f)
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Significant Diagnosed Injury or Illness
Diagnosed but doesn’t meet other recording criteria.
Examples:– Punctured ear drum– Fractured toe or rib– Silicosis– Chronic irreversible diseases
WAC 296-27-01107(2)(g)
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Is it a new case?
Yes– No previous recorded injury/illness of this type to the body part
Or– New event or exposure causes same type of injury/illness
• Employee completely recovered from previous condition
No– Signs and symptoms re-appear or continue in the absence of a
workplace exposure
You may rely on advice of licensed health care professional.
WAC 296-27-01105
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Is it work related?
NO
– Employee present as part of general public
– Symptoms from non work-related event
– Voluntary participation in:• Wellness program• Medical fitness• Recreational activity
WAC 296-27-01103
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Is it work related? NO (continued)
– Eating, drinking, preparing food for personal consumption
– Personal tasks at the establishment outside of work hours
– Personal:• Grooming• Self-medication (non-work-related)• Intentional self-inflicted injury
WAC 296-27-01103
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Is it work related?
NO (continued)
– Motor vehicle accident on company lot during
commute.
– Common cold or flu
– Mental illness
WAC 296-27-01103
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Is it work related?
In travel status
– Checked into hotel or other temporary residence.• “Home away from home” time • Commute to job location • Detour for personal reasons • Work activities
“in the interest of the employer”
WAC 296-27-01103
NO
NO
NO
YES
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Is it work related?
Working at home:
– Yes “… while performing work for pay or compensation in the
home and the injury or illness is directly related to the performance of work rather than to the general home environment or setting.”
– No• Due to general home environment or setting
WAC 296-27-01103
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“Privacy Case”
To protect injured employee’s privacy when forms are released:
– Intimate body part or reproductive system– Sexual assault– Mental illness– HIV infection, hepatitis or tuberculosis– Needle stick/sharps injuries– Illness where employee voluntarily requests name not
be used
WAC 296-27-01119(2)(g)
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Specific Recording Criteria
Needlestick and Sharps Injuries
Medical Removal Under a WISHA Standard
Occupational Hearing Loss
Tuberculosis
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Needlestick and Sharps
Sharp objects – Contaminated with blood or – Other potentially infectious material
Enter the case as an injury “Privacy Case” log entry Update the log if necessary
WAC 296-27-01109
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Medical Removal
For WISHA standards such as Lead Formaldehyde Cadmium Benzene Methylene Chloride
Record as “poisoning” if chemical exposure
Do not record voluntary removal before criteria are met
WAC 296-27-01111
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Occupational Hearing Loss
Record threshold shift if:– 10 dbA change from baseline and – 25 dbA overall hearing loss
One or both ears– 2000 hertz– 3000 hertz– 4000 hertz
Age adjustment tables located in WAC 296-27
WAC 296-27-01113
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Tuberculosis
Recordable as “respiratory condition” if:
– Occupationally exposed to anyone with known case of active TB And
– Subsequently develops infection• Positive skin test or • Diagnosis by licensed health care professional
Line out or erase if later found not work related
WAC 296-27-01115
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Work-Related Musculoskeletal Disorders
Recordable cases as “injury” or “all other illnesses”
Follow same criteria as for other disorders• Work related• New case• General recording criteria
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OSHA 300A Summary Totals for the year Certified by company executive Posted Feb. 1 to Apr. 30 following year
WAC 296-27-01119
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Average Number of Employees
Pay Period #of employees1 102 03 154 305 40 24 2025 15
26 +10
830
• Number of employees paid = 830
• Number of pay periods = 26
• 830 / 26 = 31.92
• 31.92 rounds to = 32
• Annual average number of employees = 32
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Total Hours Worked
20 Number of full time employees
X 2000 Number of hours per full time employee
40000 Number of full time hours
+ 2200 Overtime, part time, temporary and
seasonal hours
42,200 Total hours (rounded)
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Retention & Updating of OSHA Forms
OSHA 301, 300, & 300A forms are to be saved for 5 years following the end of the calendar year that the records cover.
You must update your OSHA 300 Logs during that 5-year retention period.
You are NOT required to update the OSHA 301 or OSHA 300A.
WAC 296-27-02107
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Calculation
DART =
Total =
44 88040
5+2 =7 88040 15.9
5+2+4 = 11 88040 25.0
1 5 2 4X
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More Information
DOSH
– Recordkeeping Coordinator• Teri Neely [email protected] 360-902-5446
OSHA
– OSHA Website
• http://www.osha-slc.gov/recordkeeping