Record Management/Archive

Operational Plan for the Constitutional Court

What is the National Archives and Records Services?

• The National Archives and Records Service of SA was established by promulgation of the National Archives and Records Service of SA Act (Act 43 of 1996 as amended)

• Transformed the former State Archives Service and reflects the South African democratic political order and imperatives.

NARSSA Mission

To foster a national identity and the protection of rights by:

• Preserving a national archival heritage for use by government and people of SA

• Promoting efficient, accountable and transparent government through the proper management and care of government records.

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NARSSA seeks to preserve the memory of

what: • a) Governmental bodies• b) Organisation• c) IndividualDid as well as the circumstances andcontext connected with the activity

What is a record?

• “Archival record” was identified with manuscripts and written records

• Replaced - to mean recorded information without regard to form or medium

• A record takes on archival quality if the information it contains has enduring value

• Paper-based textual records, electronic records, audio-visual, photographic or cartographic material.

Where does the Department of Justice and Constitutional

Development fits in?• I.t.o section 17(4) of the NARSSA Act

(43 of 1996 as amended) file plans of local authorities should be submitted and approved by NARSSA.

• No new plans may be implemented before formal approval has been obtained.

• Code: Correspondence/Archives contains our File Plan which we have to adhere to

What does a file plan look like?

Group: Main :Subject: File: Disposal Series:

1 Judicial 1/1 Courts 1 Circulars D15

2 Establishment D20

1/2 Messenger 1. Circulars D15 of the Court 2. Messengers D3

and deputies

Where do we start with our archiving?

• Opening of files and description on file covers

• Accurate filing of correspondence• Register for files opened• Thickness of files: don’t exceed 3

cm• Close files• Destruction register

Schedule for paper-based records other than

correspondence systemsContents Descriptions• A-Agendas & 1. Library Committee

Minutes 1.1 Minutes 1.2 Agendas

2. Building Committee 2.1

Minutes 2.2 Agendas

3.IT Committee 3.1 Minutes 3.2 Agendas

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Content Description• B - Reports Inspection, Annual• C - Financial items Receipt, batches• D - Registers Master copies• E - Publication Brochures, posters• F - Cartographic Material Maps, plans• G - Photographs Opening of court• H - Miscellaneous Policies

MEMORY BOXES

•Chief Justice Langa• Born: 25 March 1939• Professional History• 1957 -1960 worked in a shirt factory• Dept Justice: Interpreter/prosecutor/ Magistrate• 1977 Admitted as an advocate:• Clientele: underprivileged, civic

bodies, trade unions and people charged under security legislation

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• January 1994: Snr Counsel• 1988-1994: President of NADEL

(National Association of Democratic Lawyers

• 2004: Awarded jointly with former Chief Justice the Justice Prize by Peter Gruber Foundation

• 2006: Awarded the Sydney and Felicia Kentridge Award-service to law in SA

Justices having fun

Former CJ and Mr Mbeki

Justices

Building

•

A potent symbol of the democracy that replaced apartheid – symbolising the triumph of hope over a troubled past.

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• Plans

Judges Courtyard: Building has two layers: Outer one: consists of the foyer, court chamber, a debating chamber and an exhibition space that opens out on to the Great African Steps Judges chambers are on three storeys and have open spaces and ponds at ground level

Court Building at night

Court at night

ARTWORKS

Artist: Dumile Feni

Title: Betrayed

Description: Image of a woman presenting a head of a man on a platter

Artist: Eris Silke

Title: Portrait

Artist: Cecil Skotnes

Title: Freedom

More Artworks

Soccer team 2007

This matter deals with succession as Hosi (chief) of the Valoyi Tribe

in Limpopo

T L P N Shilubana v S Nwamitwa

CJ Langa and Former CJ Chaskalson

MADIBA Inauguration of the Court