Reclamation District 544 Upper Roberts Island 544 Upper Roberts Island EOP.pdf · the Board of...

ReclamationDistrict544UpperRobertsIslandEmergencyOperationsPlan(CaliforniaWaterCodeSection9650)

SanJoaquinOperationalAreaDecember2015

ReclamationDistrict544 1 Revision12/14/2015EOP–BasicPlan

ThisdocumentwaslastupdatedonDecember14,2015.PreparedbyKJELDSENSINNOCK&NEUDECK,INC.forReclamationDistrict544,UpperRobertsIsland,withfundsawardedundertheCaliforniaDepartmentofWaterResourcesFloodEmergencyResponseGrantProgram—Delta,ContractNo.4600010754.ThisdocumentsatisfiestherequirementsofCaliforniaWaterCodeSection9650.

Kjeldsen,Sinnock&Neudeck,Inc.711N.PershingAveStocktonCA95203KSNbyPhone:(209)946-0268(916)403-5900


PlanPromulgation

December14,2015

Towhomitmayconcern:

Thisdocumentandaccompanyingannexmap,havingbeendulyreviewedandapprovedbytheBoardofTrusteesofReclamationDistrict544,UpperRobertsIsland(hereinafterreferredtoasReclamationDistrict544),isherebypromulgatedastheofficialemergencyplanoftheDistrict.Districtpersonnelareherebydirectedtousethisplanasthebasisforemergencyresponsetofloodevents.ThisplanmeetsthesafetyplanrequirementsofSection9650oftheCaliforniaWaterCodeandiscompliantwiththeNationalIncidentManagementSystemandNationalResponseFramework.

TheDistrictCounsel/SecretaryisherebydirectedtodistributethisplantooutsideagenciesinaccordancewiththeRecordofInitialDistributiontoensureproperinter-agencycoordinationduringemergencyoperations.Copiesoftheplanshallbeprovidedtoadditionalagenciesuponrequest.

TheDistrictCounsel/SecretaryandDistrictEngineershallreviewthisplanandaccompanyingannexannuallyforneededchangesandupdates.TheDistrictCounsel/SecretaryandDistrictEngineerareauthorizedtomakeroutineupdatesandchangestotheplanrequiredbychangesindistrictoperationsandpersonnelandchangestooutsideagencyplansthataffectdistrictoperations.

TheBoardofTrusteesofReclamationDistrict544shallreviewthisplanonceeverythreeyearsandafteranymajorfloodeventwheretheplanwasusedtoguideDistrictresponse.TheDistrictSecretaryshallmaintainarecordofBoardplanreviewsandapprovalactionsinaccordancewithDistrictdocumentationproceduresandpolicies.

Sincerely,

JerryRobinson,President BoardofTrustees ReclamationDistrict544


RecordofChanges

Revision# SectionsRevised DateofDistribution NameofApprovingAuthority


RecordofInitialDistribution

AgencyName Address DateProvided

SanJoaquinCountyOfficeofEmergencyServices

2101E.EarhartStockton,CA

DepartmentofWaterResourcesFloodOperationsBranch

3310ElCaminoAveSacramento,CA

CaliforniaOfficeofEmergencyServices,InlandRegion

630SequoiaPacificBlvd.Sacramento,CA95811

CentralValleyFloodProtectionBoard

3310ElCaminoAve.,Rm151Sacramento,CA95821


TableofContentsPLANPROMULGATION...........................................................................................................................2

RECORDOFCHANGES.............................................................................................................................3

RECORDOFINITIALDISTRIBUTION..........................................................................................................4

SECTION1-PLANINTRODUCTION..........................................................................................................71.1 PURPOSE.............................................................................................................................................71.2 SCOPE.................................................................................................................................................71.3 PLANSTRUCTURE..................................................................................................................................7

SECTION2-CONCEPTOFOPERATIONS...................................................................................................8

2.1 SITUATIONOVERVIEW...................................................................................................................82.2. GENERALAPPROACHTOSEASONALFLOODOPERATIONS.............................................................................8

2.2.1 RoutinePreparednessandInfrastructureMaintenance............................................................82.2.2 MonitoringandAnalysis............................................................................................................82.2.3 Alerting,Activation,andInitialResponse..................................................................................9

2.3 PUBLICALERTANDWARNING.................................................................................................................92.4 FLOODFIGHTOPERATIONS...................................................................................................................102.5 FEDERALANDSTATEDISASTERASSISTANCE.............................................................................................10

SECTION3–ORGANIZATIONANDASSIGNMENTOFRESPONSIBILITIES.................................................123.1 ORGANIZATION...................................................................................................................................123.2 ASSIGNMENTOFRESPONSIBILITIES.........................................................................................................12

3.2.1 MakeLegalandFinancialCommitmentsonbehalfofDistrict................................................123.2.2 RepresentDistrictinOperationalAreaEmergencyManagementCommittee........................133.2.3 ProvidePublicInformation.......................................................................................................133.2.4 MaintainEmergencyEquipment,Supplies,andResources......................................................133.2.5 MonitorWaterConditions,Elevations,andForecasts.............................................................133.2.6 Activateand/orDirectDistrictPersonnelDuringEmergencyOperations................................133.2.7 DocumentExpenditures,EmergencyActions,andRequestsforMutualAid...........................13

SECTION4–DIRECTION,CONTROLANDCOORDINATION.....................................................................154.1 MANAGEMENTANDCONTROLOFDISTRICTOPERATIONSANDCOORDINATIONWITHINDISTRICT......................15

4.1.1. ManagementandPolicy.........................................................................................................154.1.2 DistrictIncidentCommand......................................................................................................154.1.3 IncidentCommandFacilities....................................................................................................15

4.2 MANAGEMENTANDCOORDINATIONWITHOTHERJURISDICTIONS...............................................................154.2.1 UnifiedFloodFightCommandPost..........................................................................................154.2.2 SanJoaquinOperationalAreaEmergencyOperationsCenter.................................................164.2.3 State-FederalFloodOperationsCenter....................................................................................164.2.4 SanJoaquinOperationalAreaJointInformationCenter.........................................................18

SECTION5-COMMUNICATIONS...........................................................................................................195.1 COMMUNICATIONSORGANIZATION........................................................................................................195.2 DISTRICTCOMMUNICATIONS.................................................................................................................195.3 COMMUNICATIONSWITHOTHERJURISDICTIONS......................................................................................19

5.3.1 SanJoaquinOperationalAreaEOC..........................................................................................195.3.2 DepartmentofWaterResourcesState-FederalFloodOperationsCenter...............................19

SECTION6-LOGISTICSANDFINANCE/ADMINISTRATION......................................................................206.1 MUTUALAID......................................................................................................................................20


6.2 RESOURCES........................................................................................................................................206.3 PROCUREMENT...................................................................................................................................206.4 LOGISTICSFACILITIES............................................................................................................................206.5 FINANCEANDADMINISTRATION............................................................................................................20

SECTION7-PLANDEVELOPMENTANDMAINTENANCE.........................................................................217.1 PLANDEVELOPMENTANDMAINTENANCE...............................................................................................217.2 TRAININGANDEXERCISES.....................................................................................................................217.3 PLANEVALUATION..............................................................................................................................21

SECTION8-AUTHORITIESANDREFERENCES.........................................................................................228.1 FEDERAL............................................................................................................................................228.2 STATE................................................................................................................................................228.3 LOCAL...............................................................................................................................................22

ATTACHMENT1....................................................................................................................................23RECLAMATIONDISTRICT544EMERGENCYRESPONSEANDTRAININGPOLICY..........................................................23

ATTACHMENT2....................................................................................................................................25RECLAMATIONDISTRICT544DELEGATIONOFAUTHORITYLETTER........................................................................25

ATTACHMENT3....................................................................................................................................26EMERGENCYRESOLUTIONTEMPLATE...............................................................................................................26


www.sjmap.org/oesfcm maintained by San Joaquin

Operational Area

Section1-PlanIntroduction1.1 PurposeThepurposeofthisFloodSafetyPlanistoensuretheeffectiveperformanceofReclamationDistrict544responsibilitiesinafloodemergencyincollaborationwithotherjurisdictionsperformingemergencyfunctionswithinandaroundtheDistrict.ThisplanistobeusedinconjunctionwiththeemergencyoperationsplansoftheStateofCaliforniaandtheSanJoaquinOperationalArea(SJOA)tofacilitatemulti-jurisdictionalcoordinationwithinDistrictboundaries.Althoughthisisapublicdocument,specificproceduresandinformationofasensitivenatureaswellaspersonalinformationmaybeeditedoutofpubliclyavailableversions.Thefulldocumentissubjecttorestricted-usehandlingprocedures.ThisplanmeetstherequirementsofSection9650oftheCaliforniaWaterCode.

1.2 ScopeReclamationDistrict544isanindependentjurisdictionwithresponsibilityfortheoperationandmaintenanceoftheleveesystemwithinitsjurisdictionalboundaries.ThisDistrictemergencyoperationsplancoversonlydetailedproceduresforDistrictresponsibilities.OperationalplansofotherjurisdictionswithpublicsafetyresponsibilitieswithintheDistrictarereferencedinthisplan.Thisplanwillcoverindetailthefollowing;

• DistrictFloodPreparednessProcedures• DistrictLeveePatrolProcedures• DistrictFloodFightProcedures• DistrictFloodWaterRemovalProcedures• DistrictRecoveryandAfter-ActionProcedures

1.3 PlanStructureThisFloodSafetyPlanisstructuredasatraditionalfunctionalemergencyoperationsplaninaccordancewithComprehensivePreparednessGuide(CPG)101v.2.0issuedbytheFederalEmergencyManagementAgency(FEMA).Consistentwiththatguidance,andbecauseoftheDistrict’slimitedresponsibilitiesandlackofinternaldepartments,thisemergencyoperationsplanconsistsofthisBasicPlanandonehazard-specificannex,AnnexA–FloodContingencyMap(AnnexA).TheDistrict’sexistingfloodcontingencymapwillconstituteAnnexAcontainingtheDistrict’sspecificfloodresponseprocedures.ThemostcurrentfloodcontingencymapforthedistrictcanbeaccessedattheSJOAfloodcontingencymapwebsite(SeeFigure1.1).

Figure1.1


Section2-ConceptofOperations

2.1SituationOverviewSeetheSJOAHazardMitigationPlanforacomprehensivefloodriskassessmentfortheCountyofSanJoaquin.SeeAnnexAforDistrictboundaries,levees,pumpingstations,supplydepots,historicalfloodingsummary,locationsofpastbreachesandareasofhistoricseepageorerosion,topography,andcharacteristicsofwaterwaysfrontingDistrictlevees.ReclamationDistrict544isresponsibleformaintainingtheleveesthatprovidefloodprotectionforprimarilyagriculturalland,infrastructure,andresidences.TheDistrictwascompletelyleveedbythefallof1876andencompassesanareaof7,574acres,surroundedby17.78milesoflevee.ReclamationDistrict544islocatedwithintheboundariesoftheSouthDeltaWaterAgencyandisborderedbyMiddleRivertothewest,OldRivertothesouth,theSanJoaquinRivertotheeast,andadrylandleveetothenorth.EmergencyingressandegressroutestothenorthareviaRobertsRoadorCrockerRoad,connectingtoHowardRoad,andthentoMathewsRoad,whichhasonrampstoNorthboundandSouthboundInterstate5.TheotherrouteistothewestviaUndineRoadleadingtoReclamationDistrict1.ReclamationDistrict544hasanoverallpopulationoflessthan200andnonotablecriticalinfrastructure.

2.2. GeneralApproachtoSeasonalFloodOperationsDistrictpersonnelwillcarryoutroutinepreparednessactivitiesatthebeginningoffloodseasonasdescribedinbelow.AnnexAofthisplandescribestheconceptofoperationsforactiveDistrictfloodfightactivities.Section3,OrganizationandResponsibilities,ofthisBasicPlandescribesauthoritiesandresponsibilitiesforperformingroutineandemergencyactivities.

2.2.1 RoutinePreparednessandInfrastructureMaintenanceDistrictperformsthefollowingroutinepreparednessactions.

• InspectDistrictleveesannuallyonaroutinebasis• Ongoingandroutinebaitingforgroundrodents• Ongoingandroutinevegetationcontrolprogram• Annualinspectionandmaintenanceofaccesscontrolgatesonlevees• AnnualjointinspectionofleveeswithStateinspectors

Districtdoesnotownormaintainpumpingstationsforinternaldrainagecontrol.TherearemultipleprivatelyownedculvertsorthroughleveepipesthatexistwithinDistrict.

2.2.2 MonitoringandAnalysisTheDistrictwillmonitorandanalyzewaterconditions,elevations,andforecastsforwaterwaysaffectingDistrictleveesthroughoutfloodseasonforthepurposeofpromptlyidentifyingheightenedthreatstotheintegrityofDistrictleveesystems.Theobjectiveofthis


monitoringeffortistoidentifyconditionsthatwarrantadditionalactionsbeyondroutinefloodseasonpreparednessactivities.TheDistrictwillusethefollowinggaugesandinformationsourcesinitsmonitoringeffort:

PrimaryReferenceGauge:MossdaleDatumNAVD88SecondaryReferenceGauge:VernalisDatumNAVD88

2.2.3 Alerting,Activation,andInitialResponseThefollowingactionswillbetakenwhenthetriggerconditionisidentifiedbyDistrictpersonnel.TheseactionsmaybetakenbyDistrictpersonnelatanytimeortidalconditionifitisfeltthatconditionsaffectingtheleveesanddrainagesystemwarrantsuchaction.

Action TriggerConditionAlerttheDistrictBoardofTrusteesandpersonnel;OfficialpredictionthatMonitorStagewillbereachedattheMossdaleGauge

IssueDelegationofAuthorityletterappointingDistrictIncidentCommander

Activate/HireDistrictpersonnelandinitiateperiodicfocusedleveeinspections

MonitorStageatMossdaleGauge

Initiate24-hourcontinuousleveepatrols El.21.5’(NAVD88)atMossdaleGaugeContactSanJoaquinCountySheriffandSanJoaquinOES

PotentialthreattoleveeintegrityorifDistrictbeginspatrol

ContacttheState-FederalFloodOperationsCenter

Identifiedproblemonlevee

TheDistrictdoesnotuse“phases”whereobjectiveconditionstriggeragroupofactions.EachactionindicatedwillbetakenuponreachingthetriggerconditionshownorifDistrictpersonnelfeelitiswarranted.Asnotedbelow,theDistrictEngineerandDistrictpersonnelareresponsibleformonitoringobjectiveconditionsaffectingtheDistrict.Districtpersonnelwilltakealloftheaboveactionsupontheidentification,orverifiedreport,ofanyoutoftheordinaryconditiononaDistrictleveethatpresentsapotentialriskoffailure.

2.3 PublicAlertandWarningTheDistrictwillpromptlynotifyjurisdictionsresponsibleforalertingandwarningofthegeneralpublicuponidentificationofathreattoDistrictlevees.TheDistrictwillprovidedetailedinformationonthecharacteristicsofthethreatandwillassist,totheextentpossible,withnotificationofthepublicifrequested.Allalertandwarningofthegeneralpublicwillbecarriedoutinaccordancewiththeplansofprotectedjurisdictions.JurisdictionsresponsibleforalertingandwarningofthegeneralpublicwithinDistrict.


General Public Evacuation Maps and Brochures website

www.sjmap.org/evacmaps maintained by San Joaquin

Operational Area

• CountyofSanJoaquinAlertingandwarningwillbeconductedjointlybythesejurisdictionsthroughtheSJOAusingtheprocedurescontainedintheSJOAWarningAnnex(seewww.sjgov.org/oes).TheDistrictwillprovidearepresentativetotheOperationalArea(OA)andSJOAJointInformationCenter(JIC)toassistwithalertandwarningmessagesifrequested.EvacuationmapsandbrochuresforthepublicareavailableatadedicatedwebsitemaintainedbySJOA(SeeFigure2.1).ThesemapscontaininformationonreceivingalertsandwarningswithintheDistrictalongwithevacuationandsafetyinstructions.AccordingtoSanJoaquinCountyOES,noevacuationmapsexistsforthisDistrict,howevertheremaybeonedevelopedinthefuture.Checkthefollowinglink(seewww.sjmap.org/evacmaps)toseeifevacuationmapshavebeendeveloped.

2.4 FloodFightOperationsFloodfightoperations,includingleveepatrol,willbeconductedinaccordancewiththeproceduresinthisBasicPlanandthoseshownonAnnexA.AnnexAdisplaystheDistrict’sconceptofoperationsforemergencycommunications,patrol,floodfight,anddewateringoperations.ThisconceptofoperationsandresponseprocedureswillbemodifiedasneededbytheDistrictIncidentCommandertomeetthedemandsofactualemergencyconditions.PlansofjurisdictionswithresponsibilityforwarningandevacuationwithintheDistrictarereferencedonAnnexAaswellasinthisplan.

2.5 FederalandStateDisasterAssistanceTheDistrict’spolicyistomaintainmitigationandemergencyplansandprocedures,andthephysicalconditionofitsleveesatthelevelrequiredtobeeligiblefordisasterassistanceunderthefederalStaffordActandPL84-99programandtheCaliforniaDisasterAssistanceAct(CDAA).Emergencyoperationswillbeconductedanddocumentedincompliancewithconditionsofthoseprogramsforreimbursementofdisasterexpenses.TheDistricthasassigneditscontractengineeringfirmtomaintainnecessarydocumentationduringanemergencyandtoparticipateinanyavailableassistanceprogramsafteradisasteronbehalfoftheDistrict.ToensurethattheDistricttakesstepstoquicklyaccesstherecoveryprocess,theseactionsshouldbeconsideredifanincidentisimminentoroccurring:

• PL-84-99:o NotifyOAofPL84-99request,sendcopyofwrittenrequesto ContactDWRFloodOperationsCentero Follow-upcalltoUSACEDistrictofficethatarequestwasmadetoDWR

Figure2.1


• StateandotherFederalprograms:o RequestSanJoaquinCountytoProclaimtheExistenceofaLocalEmergencyo NotifyDistrictadministrationwhentheProclamationisestablished


Section3–OrganizationandAssignmentofResponsibilities3.1 OrganizationTheDistrictwilluseitspaid,contract,andvolunteerpersonnelasshownbelowtoperformitsresponsibilitiesinafloodemergency.

Districthiresadditionalstaffunderthejobdescriptionof“EmergencyLeveeWorker”forleveepatroloncemonitoringeffortsindicatethatconditionsforinitiatingleveepatrolwillbereached.EmergencyworkerswillworkunderthedesignatedDistrictIncidentCommander.

3.2 AssignmentofResponsibilitiesTheDistrictBoardofTrusteeshasmadethefollowingassignmentsofauthorityandresponsibilitytoensurethatneededemergencyactionscanbetakenpromptlyandefficiently.

3.2.1 MakeLegalandFinancialCommitmentsonbehalfofDistrictAnysingletrustee,theDistrictEngineer,DistrictSuperintendentortheDistrictCounsel/Secretaryareauthorized,oncetheBoardhasconcurredthatalocalemergencyisoccurring,to1)makealegalorfinancialcommitmentonbehalfofDistrictduringemergencyoperationsand2)purchaseadditionalfloodfightsuppliesormaterials.Thereisnolimittothecommitmentthatcanbemade.Anysingletrustee,theDistrictEngineer,ortheDistrictSecretarycantaketheseactionsuponrecognitionofathreattoleveeintegrityevenwithoutpriorBoardconcurrencethatalocalemergencyisoccurring,butinthiscasetheBoardmustbenotifiedoftheactionwithin24-hours.

PresidentofBoard

DistrictEngineer(KSN,Inc.)

EmergencyLeveeWorkers(hiredatZmeofemergency)

DistrictLegalCounsel/Secretary

BoardofTrustees(3Members)


TheDistrictPresidentorCounsel/Secretarywillsignwrittencontractswithprivatevendorsorotherpublicagenciesstemmingfromemergencyactionsasdescribedabove.

3.2.2 RepresentDistrictinOperationalAreaEmergencyManagementCommitteeTheDistrictSuperintendentand/orDistrictEngineerareauthorizedandresponsibleforrepresentingtheDistrictatunifiedfieldcommandsasmaybeestablishedbytheSJOA.TheDistrictEngineerisalsoresponsibleforrepresentingtheDistrictattheSJOAmanagementcommittee.TheseDistrictrepresentativesmayspeakfortheDistrictinmattersoftheconditionofDistrictlevees,inputtoprotectiveactiondecisionsbeingmadebypublicsafetyagencies,andanyrequeststomodifyorconformDistrictresponsethatcomeoutofthemulti-agencycoordinationprocess.TheBoardPresidentwillissueaDelegationofAuthorityletter(seeAttachment2)confirminganddefiningthesespecificauthoritiesatthetimeofanemergencyandformallyidentifytheDistrictIncidentCommanderandDeputyIncidentCommanderuponreachingthetriggerconditiondescribedinSection2.2.3.

3.2.3 ProvidePublicInformationTheDistrictCounsel/SecretaryisauthorizedtospeaktothemediaonbehalfoftheDistrictaspartoftheSJOAJIC.

3.2.4 MaintainEmergencyEquipment,Supplies,andResourcesTheDistrictEngineerisauthorizedandresponsibleformaintainingDistrictequipment,supplies,andresourcesforemergencyresponse.TheEngineerwillensurethatsuppliesaremaintainedatinventorylevelssetbytheBoardoratanyminimumlevelsthatmaybesetbytheDepartmentofWaterResourcesguidanceorstatutes.

3.2.5 MonitorWaterConditions,Elevations,andForecastsTheDistrictEngineerisresponsibleformonitoringwaterconditions,elevations,andforecastsforthepurposeofidentifyingconditionswarrantingadditionalactionbeyondroutinefloodpreparednessasoutlinedinthisplan.

3.2.6 Activateand/orDirectDistrictPersonnelDuringEmergencyOperationsTheDistrictEngineerisauthorizedandresponsibleforactivatingDistrictpersonnelandresources,forrequestingorprovidingmutualaidassistancefrompublicagencies,andforsupervisingDistrictpersonnel,contractors,and/ormutualaidresourcesassignedtoDistrictfor1)leveepatrol,2)floodfightoperations,and3)Districtde-wateringoperations.TheBoardPresidentwillissueaDelegationofAuthorityletter(seeAttachment2)confirminganddefiningtheseauthoritiesasnotedinSection3.2.2.TheBoardwillusetheemergencyresolutiontemplate(SeeAttachment3)toproclaimalocalemergency.

3.2.7 DocumentExpenditures,EmergencyActions,andRequestsforMutualAidTheDistrictEngineerisauthorizedandresponsibleformaintainingnecessarydocumentationofemergencyexpenditures,damagetoDistrictinfrastructure,anduseofsupplyinventoriesinaccordancewiththerequirementsoffederalandstatedisasterassistanceprograms.


TheDistrictEngineerisauthorizedandresponsibleforthepreparationandsubmissionofdisasterassistanceclaimsduringtherecoveryperiodthroughallfederalandstatedisasterassistanceprogramsthatmaybeapplicableandrelevanttoDistrictcosts.


Section4–Direction,ControlandCoordination4.1 ManagementandControlofDistrictOperationsandCoordinationwithinDistrictDistrictpersonnelauthorizedandresponsibleforcarryingouttheactionsoutlinedinSection3,OrganizationandResponsibilities,willusethedirection,control,andcoordinationfacilitiesandprocessesdescribedinthissection.Communicationsandlogisticssystemsforcommand,coordination,andresponsearedescribedinSections5and6.DistrictpersonnelwillusetheNationalIncidentManagementSystem(NIMS),andtheStandardizedEmergencyManagementSystem(SEMS),toorganizeDistrictresponseactivities.DistrictpersonnelwillcomplywiththeproceduresoftheSanJoaquinCountyUnifiedFloodFightCommandtowhichtheDistrictisassigned,theSJOAMulti-AgencyCoordinationSystem(MACS)oranyother“asneeded”commandstructureputinplacebylocalofficialsforpurposesofinter-agencycoordination.

4.1.1. ManagementandPolicyTheDistrictshallmaintaindirectionandcontrolofDistrictoperationsduringemergencyperiods.TheDistrictBoardofTrusteesshallmeetandconferasdeemednecessarybythePresidentduringemergencyoperationstoperformtheirpolicymakingandfinancialresponsibilitiesduringemergencyresponseoperations.BoardmeetingswilloccurinthefieldorifneededattheofficeoftheDistrict.TheBoardPresidentwillissueaDelegationofAuthorityletter(seeAttachment2)uponreachingthetriggerconditionindicatedinSection2.2.3.

4.1.2 DistrictIncidentCommandTheDistrictwillappointoneincidentcommandertomanageallincidentsoccurringontheDistrictleveesystemasan“incidentcomplex”duringanysingledisastereventasallowedinNIMSprotocols.TheDistrictwilloperateona24-houroperationalperiod.

4.1.3 IncidentCommandFacilitiesTheDistrictdoesnotmaintainpre-identifiedfacilitiesforhostingemergencyactivitiesbeingundertakenbyDistrictpersonnel.TheDistrict’scounselhasfacilitiesformeetings.DistrictactivitieswillbeorganizedandcoordinatedinthefieldoratotherincidentcommandfacilitiesestablishedbypublicsafetyagenciesortheSJOA.

4.2 ManagementandCoordinationwithOtherJurisdictionsTheDistrictwillensurethatpropermanagementandcoordinationismaintainedwith1)otherpublicagenciesandjurisdictionsoperatingwithintheDistrict,2)neighboringreclamationdistricts,and3)theSJOA.Thefollowingprocedureswillbefollowedtoaccomplishthisfunction.

4.2.1 UnifiedFloodFightCommandPostTheCountyofSanJoaquinhasestablishedfourpre-plannedunifiedfloodfightcommandswithpre-identifiedcommandpostlocationstofacilitatecoordinationandmutualaidbetweenneighboringreclamationDistrictsandsupportingcity/county,state,andfederalagencies.TheDistrictEngineerwillreporttotheDistrict’sassignedunifiedfloodfightcommandtocoordinatethedevelopmentandimplementationofincidentactionplans.


Unifiedsituationassessment,resources,andtacticalplanningofmulti-agencyfloodfightactivitieswilltakeplacewithinthisunifiedcommand.SeeUnifiedFloodFightCommandMapatwww.sjmap.org/oesfcm.ReclamationDistrict544isamemberoftheCENTRALDELTAUNIFIEDFLOODFIGHTCOMMANDestablishedbytheSJOA.TheCentralDeltaUnifiedFloodFightCommandmeetsatHoltStationonReclamationDistrict2116.TheboundariesandassignmentstothiscommandmaybeviewedontheSJCountyUnifiedFloodFightCommandMapavailableatwww.sjmap.org/oesfcm.SeeFigure4.1.

4.2.2 SanJoaquinOperationalAreaEmergencyOperationsCenterTheCountyofSanJoaquinmaintainsandhoststheSJOAEmergencyOperationsCenter(EOC)at2101E.EarhartAvenue,Stockton,intheRobertJ.CabralAgriculturalCenter.TherecouldbeotheremergencyfacilitiesestablishedundertheOA-EOClocatedinseparatelocations.TheOAMulti-AgencyCoordinationGroup(MACGroup)maybeactivatedtoassisttheEOCDirectorprioritizeincidentsforallocationofscarceresources,includingmutualaid,assistsPlanning/Intelligenceininformationsharing,andconductresourcecoordinationprocessesinaccordancewiththeproceduresmaintainedbySanJoaquinCountyOfficeofEmergencyServices.ThisgroupworkscloselywiththeOA-EOCLogisticsSection.TheSJOAPlanning/IntelligenceSectionwillprovidedisasterintelligenceandsituationalstatustoparticipatingjurisdictionsuponactivationinanemergency.ThisDistrictwillparticipateasneededinthisdisasterintelligenceandinformationsharingprocess.Seewww.sjgov.org/oesforrelevantSJOAplans.ReclamationDistrict544isasignatorytotheSJOAAgreementandassuch,itsDistrictEngineerwillparticipateinSJOAmulti-agencycoordinationprocessesandproceduresonbehalfoftheDistrict.GeneraltraveltimesfromDistricttotheSJOAemergencyoperationscenteris20-30minutes.DistrictrepresentativemayremotelycommunicatewiththeSJOAEOCthroughcellulartelephone.

4.2.3 State-FederalFloodOperationsCenterTheDepartmentofWaterResourceshasspecialauthorityunderWaterCodeSection128toassistreclamationDistrictswithfloodfightoperations.TheDepartmentofWaterResourcesmaintainstheState-FederalFloodOperationsCenter(FOC)toperformthesefunctionsandsupporttheoperationsofotherStateandFederalagencies.TheDistrictwillmaintaincommunicationswiththeFOCinordertoreceiveandprovideinformationwiththatfacilityandtorequesttechnicalassistance.TheDistrictwillcommunicatewiththefloodoperationscenterthroughtelephonesystemsoratCentralDeltaUnifiedFloodFightCommandmulti-agencycoordinationactivitieswhereFOCrepresentativesarepresent.


Figure4.1Unified Flood Fight Commands


4.2.4 SanJoaquinOperationalAreaJointInformationCenterPublicInformationtothegeneralpublicwillalsobecoordinated,planned,andcarriedoutthroughtheSJOAJIC.TheDistrictwillassistwithpublicinformationasrequestedthroughtheOA.Seewww.sjgov.org/oesforrelevantSJOAplansandprocedures.TheDistrictwillprovideaPublicInformationOfficer(PIO)asrequestedwhowillhaveauthoritytoapproveinformationreleases.TheDistrictPIOwillidentifythelocationandscheduleoftheJICfromtheSJOAPIOatthebeginningofthefloodevent.


Section5-Communications5.1 CommunicationsOrganizationTheDistrictwillmaintainadequatecommunicationsequipmenttoimplementthisemergencyplan.Thissectionidentifiesequipmentand/orsystemsavailableforcommunications.

1. BetweenDistrictpersonnel,contractors,andotherstaffworkingunderDistrictsupervision

2. WithotherpublicagenciesoperatingwithintheDistrict3. WithneighboringReclamationDistricts4. WiththeSJOAEOC5. WiththeStateFloodOperationsCenter

5.2 DistrictCommunicationsTheDistrictdoesnotownoroperatecommunicationsequipment.TheDistrictwillrelyonpersonalcellphonesofitsstaffandtrusteestomaintaincommunicationsbetweentheBoardofTrustees,theDistrictEngineerandotherresponsestaffthatmaybehiredduringtheemergencyperiod.IntheeventoffailureofcellulartelephonesystemstheDistrictwillusemessengerstotransmitinformationbetweenitsstaffandotherjurisdictionsaswellasregularlyscheduledcoordinationmeetingsofthefieldunifiedcommandsandtheSJOAorganization.

5.3 CommunicationswithOtherJurisdictionsTheDistrictwillmaintaincommunicationswithotherjurisdictionsbycellulartelephoneandbyparticipationinmeetingsoftheCentralDeltaUnifiedFloodFightCommand.TheOAmayassignradioorphonecommunicationsequipmenttotheDistrictifthiswillprovidereliablecontact.

5.3.1 SanJoaquinOperationalAreaEOCTheDistrictwillmaintaincommunicationswiththeSJOAEOCbycellulartelephoneandparticipationinscheduledmeetingsoftheSJOAmanagementgroup.DistrictwillmaintaintelephonenumbersassignedbySJOAforusebyreclamationDistricts.

5.3.2 DepartmentofWaterResourcesState-FederalFloodOperationsCenterTheDistrictwillcommunicatewiththeFloodOperationsCenterbycellulartelephone.Additionalcommunicationsequipmentmayalsobeprovidedtoensurecontact.


Section6-LogisticsandFinance/Administration6.1 MutualAidTheDistrictisasignatorytotheCaliforniaMasterMutualAidAgreementandtheSJOAAgreement.Districtpersonnelwillfollowtheprocessesoutlinedinthosedocumentsforrequestingandprovidingmutualaid.TheSJOAAgreementandSanJoaquinCountyOrdinanceshaveprovisionsallowingtheSJOALogisticsSectionandSanJoaquinCountyPurchasingAgenttoacquireandtransport,onbehalfoftheDistrict,resourcesrequestedbytheDistrict.Mutualaidrequestsfortechnicalassistanceandservices,floodfightcrews,suppliesandmaterials,andotherresourceswillbemadethroughtheSJOALogisticsSectionand/ortheOAPublicWorksMutualAidCoordinator.Seewww.sjgov.org/oesforOAplansandprocedures.

6.2 ResourcesSJOAmaintainsseventwenty-footcontainerswithfloodfightsuppliesthatthedistrictcandrawonthroughtheSJOAAgreement.InventoryofthatresourcecanbeobtainedfromSJOA.Inaddition,DWRstoresresourcesnearthePortofStockton.

6.3 ProcurementDistrictmaintainsstandardformsandprocessesforinitiatingandexecutingcontractswithappropriatelylicensedcontractorsinaccordancewithPublicContractCodeArticle60.5Sections(20920-20927)and(22050).TheDistrictmaintainsastandardcontractformforcontractsunder$25,000whichdonotrequireaformalpublicbidprocess.TheDistrictmaintainsaseparatecontractformforallcontractsforanyimprovementorunitofwork,orformaterialsorsuppliesover$25,000addingaformalbiddingprocesswherebytheDistrictshallberesponsibleforawardingtothetothelowestresponsive,responsiblebidderexceptasotherwiseprovidedbelow.

Intheeventofanyemergency,theDistrictmaynegotiateandawardacontractfortheconstructionofworktopreventdamageorrepairdamagedworkswithoutadvertisingforbidsandexpendanysumreasonablyrequiredintheemergency.Ifnoticeforbidstoletcontractswillnotbegiven,theDistrictshallcomplywithChapter2.5(commencingwithSection22050).

6.4 LogisticsFacilitiesSeeAnnexAforlocationsofpre-planneddeliverypoints,locationsofDistrictsupplies,andDistrictsupplystagingareasandpoints.

6.5 FinanceandAdministrationTheDistrictmaintainsfinancialandadministrativerecordsassociatedwithemergencyresponseinaccordancewith44C.F.R.Part13--UniformAdministrativeRequirementsForGrantsAndCooperativeAgreementsToStateAndLocalGovernments.Emergencyresponseandconstructionrecords,includingfieldreports,procurementandconstructionmanagementfilesaremaintainedbyboththeDistrictandtheDistrict’sengineerandareretainedasprescribedbythegrantauthority.Districtmaintainsasafetyplanforemployeesandworkrulesasappropriate.


Section7-PlanDevelopmentandMaintenance7.1 PlanDevelopmentandMaintenanceTheDistrictCounsel/SecretaryandEngineerareresponsibleforoverseeingthedevelopmentoftheReclamationDistrict544EmergencyOperationsPlan.TheDistrictEngineerwillmaintaintheDistrictFloodContingencyMapwhichconstitutesAnnexAofthePlan.TheDistrictCounsel/SecretaryEngineerareresponsibleforperiodicreviewoftheDistrictEmergencyOperationsPlanandAnnexAtodeterminetheneedforrevisionsorupdates.TheDistrictBoardwillapprovethisplanwheninitiallycompleted.TheDistrictPresidentisauthorizedtoapproveroutineupdatesandrevisions.TheDistrictBoardwillreviewandre-approvetheEmergencyOperationsPlanandAnnexAatleasteverythreeyears.RevisedplansmustbereviewedandapprovedbyprotectedcitiesandtheCounty.

7.2 TrainingandExercisesTheDistrictwillmaintainatrainingprogramtoimplementthisemergencyoperationsplanandtomeetminimumfederalandstaterequirementsfordisasterreimbursement.AllDistricttrainingwillcomplywiththeNationalIncidentManagementSystem(NIMS)andtheStandardizedEmergencyManagementSystem(SEMS).TheDistrictEmergencyResponseandTrainingPolicyexplainstheDistricttrainingprogramindetail(SeeAttachment1).DistrictemployeeswillreceivetrainingontheDistrictEOP–BasicPlanandAnnexA.DistrictpersonnelwillparticipateininternalexercisesandexercisessponsoredbytheSJOAjurisdictions.

7.3 PlanEvaluationReclamationDistrict544personnelwillprepareawrittenAfter-ActionReport(AAR)afteranyDistrict-declaredemergencyaffectingDistrictlevees.TheDistrictCounsel/Secretaryisresponsibleforthepreparationofthisreport.TheBoardwillreviewandapprovetheAARwhichwillbrieflydescribeDistrictoperations,responseproblemsthatarose,anddamagesustainedbytheDistrict.TheAARwillalsocontainrecommendationsforimprovingDistrictemergencyoperationsinthefuture.TheBoardwillprovidedirectiontostaffastothepreparationofchanges,additions,orrevisionstotheDistrictemergencyoperationsplan.


Section8-AuthoritiesandReferences8.1 FederalFederalCivilDefenseActof1950(PublicLaw920,asamended)

RobertTStaffordDisasterReliefandEmergencyAssistanceActof1988(PublicLaw93-288,asamended)

8.2 StateCaliforniaEmergencyServicesAct(Chapter7,Division1ofTitle2oftheGovernmentCode)

StandardizedEmergencyManagementSystemRegulations(Chapter1ofDivision2ofTitle19oftheCaliforniaCodeofRegulations

8.3 LocalOrdinanceCodeofSanJoaquinCounty1995,Title4–PublicSafety,Division3.–CivilDefenseAndDisaster,Section4-3008


Attachment1ReclamationDistrict544EmergencyResponseandTrainingPolicy

ReclamationDistrict544BoardofTrusteesherebyadoptstheNationalIncidentManagementSystem(NIMS)fororganizingemergencyresponseactivities.TheBoardfurtherestablishesthefollowingemergencyresponseandtrainingpolicies.EmergencyResponseInanemergency,theDistrictBoardofTrusteesisresponsiblefordetermininggeneralresponsepolicyandperformingfinancialoversight.TheDistrictEngineerisresponsiblefororganizingDistrictresponseactivities,supervisinganyhiredstafforcontractorsworkingfortheDistrict,andforcoordinatingwithoutsideagencies.TheDistrictherebyestablishesthepositionofEmergencyLeveeWorkerforpurposesofhiringorre-assigningstaffatthetimeoftheemergencyforleveepatrol.NationalIncidentManagementSystemTrainingGuidanceInregardtomeetingnationaltrainingrequirements,theDistrictwillcomplywiththeprovisionsoftheNationalIncidentManagementSystemTrainingProgramManual,September2011andanysubsequentrevisionstothatdocument.TheDistrictwillalsocomplywithCaliforniaStandardizedEmergencyManagementSystem(SEMS)trainingrequirements.TheNIMSTrainingProgramManualindicatesthatfederaltrainingguidanceisnotabsoluteandthatorganizationsshouldtailortheirtrainingtothelevelofincidentcomplexitythattheirstaffwouldpotentiallymanage.AftercarefulreviewofthedefinitionsofincidentcomplexitylevelsshownonPage16oftheNIMSTrainingProgramManual,thisBoardhasdeterminedthatDistrictresponsibilitiestopatrolitsleveesandrespondtothreatstoleveestructuralintegritywouldrequireDistrictstafftomanageType4incidents.DistricttrainingrequirementsoutlinedbelowmeetNIMStrainingrecommendationsforType4incidents(pages17and18,NIMSTrainingProgramManual,September2011)andSEMStrainingrequirements.ReclamationDistrict544TrainingRequirementsTheBoardofTrusteesherebyestablishesthefollowingtrainingrequirementsforDistrictstaffinvolvedinfloodemergencyoperations.MembersoftheBoardofTrusteesshallcompletetheG-402,IncidentCommandSystemOverviewforExecutivesandSeniorOfficialsandtheSEMSExecutiveCourse.TheDistrictEngineershallcomplete,ataminimum,theSEMSIntroduction,ICS-100IntroductiontotheIncidentCommandSystem,ICS-200ICSforSingleResourcesandInitialActionIncidents,andIS-700NIMSAnIntroductioncoursestomeetType4incidentmanagementrequirements.Inaddition,theDistrictEngineershallcompleteIS-800National


ResponseFrameworkandIS-701NIMSMACScoursetomeetinter-agencycoordinationresponsibilities.StaffhiredortransferredtoserveasEmergencyLeveeWorkersatthetimeofanemergencyshallreceivea2-hourRD1EmergencySafetyandNIMSCoursethatwillincludea60minutesummaryoftheSEMSIntroduction,ICS-100andIS-700coursesandspecificsafetyinformationfortheiremergencydutiespriortobeginningwork.ThispolicyisherebyapprovedbytheBoardofTrusteeson_____________________bythefollowingvote. By: _____________________________ ____________________________ Title ____________________________


Attachment2ReclamationDistrict544DelegationofAuthorityLetter

Asof_______hrs,__________,Ihavedelegatedtheauthorityandresponsibilityforthe (Time) (Date)completemanagementoftheReclamationDistrict544______________________Incidentto (NameofIncident) ____________________________________________________________actingasDistrictIncident(NameofIndividuals)CommanderandDeputyIncidentCommanderrespectively.

Instructions

AsIncidentCommander,youareaccountabletomeandtheBoardofTrusteesfortheoverallmanagementofthisincidentincludingcontrolandreturntoDistrictstaffandcontractors.Iexpectyoutoadheretorelevantandapplicablelaws,policies,andprofessionalstandards.

Mygeneralconsiderationsformanagementoftheincidentare:

1. ProvideforsafetyofDistrictstaff.2. KeeptheBoardandBoardCounsel/Secretaryinformedofkeyactions,andthesituation.3. ComplywiththeRD1FloodSafetyPlananddocumentconditionsrequiringits

modificationMyspecificdirectionsandclarificationsofauthorityforthisincidentare:1.2.3.4. By: _________________________________ (President,BoardofTrustees) _________________________________ Date


Attachment3EmergencyResolutionTemplate


RESOLUTIONOFTHEBOARDOFTRUSTEESOFRECLAMATIONDISTRICTNO.____

RESOLUTIONNo.___

UponspecialnoticetoandconsentbytheTrusteesofReclamationDistrictNo____,oftheCountyof____,StateofCalifornia,anemergencymeetingoftheBoardofTrusteeswasheldatthedistrictofficesat[LOCATION]on[DAYandDATE]at[TIME].TheBoardagreesthatanemergencysituationexistswhichrequiresimmediateactionbytheDistrict.

[DESCRIPTIONOFEMERGENCYEVENT,JUSTIFICATION]

EMERGENCYDECLARATIONWHEREAS,thetrusteesofReclamationDistrict____haveconsideredtheconditionofthe

DistrictLeveesandthepotentialriskofgeneraloperationattheexpenseofpublicsafetyandagriculturalproduction;and

WHEREAS,theTrusteeshavenotedthattheSacramentoandSanJoaquinDeltaisandwill

continuetoexperiencehighwaterlevelsresultingfromheavyrainfallsandrunoff,andhighwinds;and

WHEREAS,theDistrictisexperiencing[DESCRIPTIONOFEMERGENCYEVENT];andWHEREAS,afterconsultationwiththeDistrictstaffandengineersafteravisualassessmentof

theconditionoftheDistrictleveeson[DATE(S)andTIME(S)],theDistrictfindsanddeclareson[DATE]thatanemergencysituationexistsandthatallnecessaryandrequiredworktoprotecttheDistrictandtheDistrict’sleveesshouldbecompletedattheearliestpossibledate.

NOW,THEREFORE,BEITRESOLVEDANDORDEREDbytheBoardofTrusteesofthe

ReclamationDistrictNo.____,asfollows:1. Asof[DATE]anemergencysituationexistswithintheDistrictandalongtheDistrict’s

levees,whichrequirestheDistricttoproceedimmediatelywiththeworktopreventthepossiblefloodingofthedistrict,andfailuretoitsleveesattheearliestpossibletime.

2. ThatthedistrictPresident,and/orstaffbeherebyauthorizedanddirectedtoacquire

suchmaterialsandequipmentandtoenterintocontractsnecessaryandappropriatetomeettheemergencyneedsofthedistrictinaccordancewithFloodSafetyPlan.

CERTIFICATION

I,__________________,PresidentandtrusteeforReclamationDistrict_____(District)dohereby

certifythattheaboveisatrueandcorrectcopyoftheresolutionwhichtheBoardofTrusteesoftheDistrictunanimouslyadoptedon[DATE].

Executedon_______________________,in___________,California.

___________________________ DistrictPresident

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