Receipt payment.doc

7/27/2019 Receipt payment.doc

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What is Pay On Receipt?

POXPOIV, Pay on Receipt, also known as ERS (Evaluated Receipt Settlement), or Self

!illin", is an Oracle Purc#asin" concurrent pro"ram, w#ic# automatically creates

invoices in Paya$les and matc#es t#em wit# Purc#ase Orders for t#e received amount%

e Pay on Receipt pro"ram populates data in ap'invoices'interface andap'invoice'lines'interface% en Paya$les Import pro"ram is kicked off, w#ic# in turn

processes t#ese records and creates an invoice $y populatin" t#e final ta$les of

ap'invoices'all and ap'invoice'distri$utions'all

t t#e time invoice'status'code is inserted into rcv'transactions, t#e system c#ecks for

t#e value of t#e Vendor Sites Pay On *ode% If Pay On *ode is set to +Receipt, t#en

invoice'status'code is inserted into rcv'transactions as +PE-I., ot#erwise it will $e

inserted as null

/

I. Basic Setup Required:

1.

avi"ation0 Purc#asin" Super 1ser Responsi$ility 2 Supply !ase 2 Suppliers% 3uery t#eSupplier to $e associated wit# t#e Purc#ase Order% Select Site $utton% In t#e .eneral

&a$, select t#e Pay and Purc#asin" c#eck $o4es0

2.

In t#e Purc#asin" &a$ of t#e Supplier Sites form in t#e Self !illin" section, t#e Pay Onand Invoice Summary 5evel fields are set as follows (t#is set up is done in Paya$les)0

Pay On 6 Receipt

If Pay On is set to +Receipt, Invoice Summary 5evel settin"s may $e one of t#efollowin"0

Pay Site 6 one invoice is created per supplier pay site%

Packin" Slip 6 one invoice is created per packin" slip per supplier pay site%

Receipt 6 one invoice is created per receipt per supplier pay site%

/7rom $u" 89:;;/


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e a$ove settin"s will determine #ow t#e invoice num$er is created0

e Invoice um$er is of t#e followin" format0+ERS=X2=Se>?2

w#ere0

ERS is t#e default prefi4 for Pay On Receipt invoices, or any prefi4 specified int#e profile option PO0ERS Invoice um$er Prefi4%

In t#e a$ove settin", +Se>? is a uni>ue system "enerated num$er, w#ere X

-epends on t#e summary level indicated a$ove in t#e Invoice Summary 5evelSettin"0

If summary level 6 Pay Site, t#en +X 6 Invoice -ate

If summary level 6 Packin" Slip, t#en +X 6 Packin" Slip um$er

If summary level 6 Receipt, t#en +X 6 Receipt um$er

If t#ere are issues wit# t#is setup, it is #andled $y Paya$les%

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3.

avi"ation0 Purc#asin" Super 1ser 2 Purc#ase Order 2 Purc#ase Order 2 &erms window%e Pay On field s#ould $e set to +Receipt0

4.

avi"ation0 Paya$les 2 Setup 2 Options 2 Paya$les 2 Invoice &a$0

1nder .5 -ate !asis, t#ere are four options% e accountin" date will $e $ased on t#e

option selected #ere0

Invoice -ate (Invoice date entered on t#e Invoice in ccounts Paya$le)

System -ate (*urrent@system date t#e invoice was entered in ccounts Paya$le)

.oods Received @ Invoice -ate (Invoice date entered on t#e receipt in ccounts

Receiva$le)

.oods Received @ System -ate (*urrent@system date t#e receipt was entered in

ccounts Receiva$le)

A


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II. Trou!eshootin":

1a.o invoices are created0

POXPOIV launc#es PXIIBP&, and PXIIBP& completes wit# error% is will cause

records to $e stuck in P Interface ta$les, and an Invoice is not created% &o determine if

records are stuck in status of 155 or RECE*&E- in ap'invoices'interface, to

determine t#ose records0

select P%invoice'id, P%invoice'num, P%vendor'id, P%vendor'site'id,

P%po'num$er, P%status, P%source, P%"roup'id, P5%invoice'id, P5%po'#eader'id, P5%po'line'id, P5%po'line'location'id,

P5%po'distri$ution'id, P5%po'release'id, P5%release'num, P5%or"'id, P5%rcv'transaction'id, P5%receipt'num$er, R&%transaction'type, R&%transaction'id, R&%parent'transaction'id,

R&%>uantity, R&%invoice'status'code, R&%>uantity'$illed

from ap'invoices'interface P, ap'invoice'lines'interface P5,

rcv'transactions R& w#ere P%source 6 DERSD

and P%invoice'id 6 P5%invoice'id


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and rt%po'#eader'id 6 P5%po'#eader'id

and P5%rcv'transaction'id is not null

and P5%rcv'transaction'id 6 rt%transaction'id and (rt%vendor'id is null or rt%vendor'site'id is null)F

1.Pay on Receipt Gorkaround0

&o create an Invoice if Pay on Receipt failed0

Banually create a 3uickBatc#0

avi"ation0 Paya$les 2 Invoices 2 Invoices

Select 3uickBatc# from t#e &ype%

:


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Enter t#e PO um$er you want to matc# in t#e PO um$er $o40

*lick OH and t#e information from t#e PO will default into t#e Invoice form%


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*ontinue to populate t#e rest of t#e re>uired columns to create t#e 3uick Batc# (Batc#to PO), and Save0

(&rou$les#ootin" continued)0

2.&o verify if Vendor is ena$led to Pay on Receipt, retrieve t#e followin"0

select pv%vendor'name, pvs%last'update'date, pvs%creation'date, pvs%purc#asin"'site

fla", pvs%pay'site'fla", pvs%default'pay'site'id, pvs%pay'on'code, pvs%inactive'date,pvs%#old'all'payments'fla"

from po'vendor'sites'all pvs, po'vendors'all pvw#ere pv%vendor'name in =DEnter t#e vendor nameD2

and pv%vendor'id 6 pvs%vendor'idF


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3. Verify t#e "in" Period is set0

Profile DPO0 ERS "in" PeriodD needs to $e set at some value, even J% Or w#ensu$mittin" t#e Pay on Receipt utoinvoice pro"ram enter a value for parameter D"in"

PeriodD% Seeote AJ/


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%% If receivin" usin" Receivin" Open Interface, and invoices need to $e created for

S!s, c#eck t#at Profile of PO'S!'IVOI*E'I&ER7*E is set to L, or

Paya$les will not $e launc#ed to create an invoice for S!s%

&% &o create de$u" lo" files0

Set Profile +PO0 Ena$le S35 trace for Receivin" Processor to Les Run POXPOIV Pay on Receipt uto Invoice pro"ram%

5o" file "enerated will #ave de$u" messa"es included%

III. 'eit (e)o

1% G#en creatin" a -e$it Bemo for a return, t#e +*reate -e$it Bemo s#ould $e ena$led,

defaultin" from t#e supplier site setup0

;


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2% Supplier Site setup0avi"ation0 Purc#asin" Super 1ser Responsi$ility 2 Supply !ase 2 Suppliers% 3uery t#e

Supplier to $e associated wit# t#e Purc#ase Order% Select t#e Purc#asin" ta$% In t#e Self

!illin" section, M*reate -e$it Bemo from R&S &ransactionN s#ould $e c#ecked0

3. Trou!eshootin"'eit (e)o *reation

If -e$it Bemo is not automatically created in P, verify t#e followin"0a% e supplier site #as to $e marked to allow R&S transactions%

$% ere must $e an ori"inal invoice already in P for t#e item $ein" returned%

c% e PO and t#e ori"inal Invoice must $e to t#e same Supplier Site%

d% e Supplier Site must $e marked as $ot# a Pay Site and a Purc#asin" Site%e% e return >uantity cannot cause t#e >uantity invoiced to "o ne"ative%

f% e return >uantity must $e e>ual to or less t#an t#e >uantity invoiced%

/J


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"% e *reate -e$it Bemo c#eck$o4 must also $e turned on in t#e Receipt form%

#% e return must $e to t#e Supplier, and not to Receivin"%

i% If t#e *reate -e$it Bemo errs wit# P'*O&'SSI.'-O*'SE3, verifyt#e seeded -ocument *ate"ory is t#e one assi"ned to t#e set of $ooks for

successful creation of automatic R&S -e$it memos

4. Wor+around ,or *reatin" 'eit (e)o:

If t#e -e$it memo is not created automatically, manually create a -e$it Bemo in t#eccounts Paya$le application0

avi"ation0 Invoices 2 Entry 2Invoices

Select -e$it Bemo from t#e list of values for t#e type% *ontinue to populate t#e rest of

t#e re>uired columns to create t#e -e$it Bemo%

Referenced fromote 8/8

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