Reasons for an IOM... Reference Library Import / Export Compliance How to do it Vendor resources...
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Transcript of Reasons for an IOM... Reference Library Import / Export Compliance How to do it Vendor resources...
Reasons for an IOM ...
• Reference Library
• Import / Export
Compliance
• How to do it
• Vendor resources
• Internal Policies &
ProceduresPut significant information on one CD!
Policies & Procedures of an International Operation
• Accounting & Handling Money– Funds advancement– Invoicing foreign firms– Tracking Refunds
• Operation Procedures– Quote policy of office– Bin flow of documentation– Signing of Powers of Attorney
• Office Standards– Terms & Conditions of Service– Compliance goals– Dealing with Customs & US
Agencies
• Don’t want cargo sitting in our warehouse accruing storage fees!
• What is your RMA procedure?• Who arranges for inland?• Charges for In/out or storage – how
handled?• Incorrect material, damaged, wrong
customer – how handle?
Import Compliance
• Audits & Reviews• Binding Rulings• Mod Act & Customs
Organization• Reasonable Care• Recordkeeping• Self Assessment• Security
Export Compliance
• Export Regulations• Foreign Trade
Statistics requirements
• Anti-boycott• Licensing• Interface with foreign
customers• Suspicious activity
Warehouse Services
CarriersVendor Resources
Trucking & Ancillary Services
• “Deep” Internet Links – to specific reference
• Using Access and Excel to create document templates
• Hyperlink to PDF saved articles
• Examples of completed documents saved as Word / RTF
• Periodicals & Books
Reference Library
Import Manual Suggestions…
• Product Library• Guidance to suppliers /
buying agents• P.O. to Liquidation –
Proofreading & Assessment• Refund / Protest /
Voluntary Tender Procedures
• C-TPAT and govt. programs
• Reference Library• Training• Self-Assessment
Training – Using interactive Power Point Presentations
Classification – HTS & Schedule B Import Documentation
Export Documentation
Methods of Payment
Supplier Guidelines
Intl Logistics Options
Customs Law
Pre-shipment Planning
Specialized – FDA, Textiles, others
When packing, anticipate ultimate way cargo will be loaded
• Runners going wrong way - Can’t fit in a closed container
• Improper skids – forklift can’t get under
• Cheaper to build crates/skids or shrink wrap at factory than at warehouse
• Provide pictures of unusual cargo to us before shipping
From the Supplier’s Guidelines Power Point
Things that can happen
Inadequate Planning
Damaged or Lost
Cargo
Late
Delivery
Freight too high
Wrong Duty Amount
Paid
Bond Claims
Hassles with CBP
Penalties Hassles with Other
Agencies
Exam
Charges
Demurrage Liquidated Damages
Delays
From Pre-Shipment Planning Training
INCOTERMS 2000
Responsibility Matrix - Obligations of Importer (Buyer) and Exporter (Seller)
"E" Departure "F" Main Carriage Unpaid "C" Main Carriage Paid "D" Arrival
Service
EXW Ex-Works
FCA Free Carrier
FAS Free Alongside Ship
FOB Free
OnBoard
CFR Cost of Goods
& Freight
CIF Cost of
Insurance &
Freight
CPT Carriage Paid
To
CIP Carriag
e Insurance Paid
To
DAF Delivered at
Frontier
DES Delivered Ex Ship
DEQ Delivered Ex Quay
DDU Delivered Duty Unpaid
DDP Delivered Duty
Paid
Obligation and Charges
Warehouse Services
Seller Seller Seller Seller Seller Seller Seller Seller Seller Seller Seller Seller Seller
Export Packing
Seller Seller Seller Seller Seller Seller Seller Seller Seller Seller Seller Seller Seller
Loading at Port of Origin
Buyer Seller Seller Seller Seller Seller Seller Seller Seller Seller Seller Seller Seller
Inland Freight
Buyer Seller Seller Seller Seller Seller Seller Seller Seller Seller Seller Seller Seller
Port Receiving Charges
Buyer Buyer Seller Seller Seller Seller Seller Seller Seller Seller Seller Seller Seller
Forwarder Fees
Buyer Buyer Seller Seller Seller Seller Seller Seller Seller Seller Seller Seller Seller
Ocean/Air Freight
Buyer Buyer Buyer Buyer Seller Seller Seller Seller Seller Seller Seller Seller Seller
Charges in Foreign
Port/AirportBuyer Buyer Buyer Buyer Buyer Buyer Buyer Buyer Buyer Buyer Seller Seller Seller
Customs Clearance
Buyer Buyer Buyer Buyer Buyer Buyer Buyer Buyer Buyer Buyer Buyer Buyer Seller
Delivery charges to
Final Destination
Buyer Buyer Buyer Buyer Buyer Buyer Buyer Buyer Buyer Buyer Buyer Seller Seller
From The Forwarder’s Process
CopyrightsAuthorship
• A copyright protects original creations of “authorship,” such as books, music, original paintings, sound recordings, motion pictures, sculptures, and computer programs
From the Customs Law course
How our system makes up the documents is built on information provided on PO and from the supplier!
• Warehouse Receipt• Load Plan• Cargo Labels• Dock Receipt• Master Bill of Lading• Certificate of Origin• Commercial Invoice• Forwarder’s Certification
of Receipt (FCR)• HAZMAT placards &
MSDS• Export Declaration
From Export Documentation
How to do …
Making up Ops documents correctly
Shipment preparation and coordination guidelines
Where do you find our reports?
Manual Organization
Table of Contents – based on structure of HCB’s International Operations Manual
on Disk
IOM on Disk Designed and Maintained by H.C. Bennett Company