Getting Started With Alfresco Share Collaboration for Enterprise
Really Simple Collaboration with Alfresco Share
-
Upload
alfresco-software -
Category
Technology
-
view
9.793 -
download
1
description
Transcript of Really Simple Collaboration with Alfresco Share
![Page 1: Really Simple Collaboration with Alfresco Share](https://reader034.fdocuments.us/reader034/viewer/2022042601/547cfc775906b584378b45df/html5/thumbnails/1.jpg)
Dr. Ian Howells CMO Alfresco
Mike Farman Director ECM Product Management
February 2009
ReallySimpleCollabora/on
![Page 2: Really Simple Collaboration with Alfresco Share](https://reader034.fdocuments.us/reader034/viewer/2022042601/547cfc775906b584378b45df/html5/thumbnails/2.jpg)
Agenda
● Evolution of Collaborative Content Management
● The Cost of Poor Collaborative Content Management
● Best Practice – On the Web and in the Enterprise
● Alfresco
● Alfresco Share
● Standards Support
● Total Cost of Ownership
● More Information
2
![Page 3: Really Simple Collaboration with Alfresco Share](https://reader034.fdocuments.us/reader034/viewer/2022042601/547cfc775906b584378b45df/html5/thumbnails/3.jpg)
The Focus of 2009
● More Content
● More Users
● More Productivity
● More Compliance
● Dramatically Less Cost
3
8% Decline in IT Spend
Open Source Lower Cost
Social Computing Consumerization
CMIS Standards
Financial Crisis
Compliance
![Page 4: Really Simple Collaboration with Alfresco Share](https://reader034.fdocuments.us/reader034/viewer/2022042601/547cfc775906b584378b45df/html5/thumbnails/4.jpg)
Simple Collaborative Content Management
4
CIFS/WebDAV Shared Drive
Office Outlook
![Page 5: Really Simple Collaboration with Alfresco Share](https://reader034.fdocuments.us/reader034/viewer/2022042601/547cfc775906b584378b45df/html5/thumbnails/5.jpg)
Waves of Collaborative Content Management
5
Shared Drive Office Email
Groupware ECM Portals
![Page 6: Really Simple Collaboration with Alfresco Share](https://reader034.fdocuments.us/reader034/viewer/2022042601/547cfc775906b584378b45df/html5/thumbnails/6.jpg)
Recognize This?After 20 Years
● ECM Systems and Enterprise Portals aren’t Used ● 5% of Knowledge
Workers use ECM
● 16% of Users use a Collaborative Workplace/Company Portal
![Page 7: Really Simple Collaboration with Alfresco Share](https://reader034.fdocuments.us/reader034/viewer/2022042601/547cfc775906b584378b45df/html5/thumbnails/7.jpg)
The Collaborative Content Management Syndrome
● Can’t Find Documents
● 45% of Users find Gathering Information about another part of the Company a Challenge
● Managers spend up to two hours a day searching for information
● Can’t Find the Right Version
● 42% of Users Accidentally use the Wrong Information at least Once per Week
● Easier to Search for Competitors Information
● Only 31 percent said that competitor information is hard to get
● Often Information is not Valuable
● More than 50 percent of the information they obtain has no value to them
● Content from Multiple Sources
● On average 3 sources for information on competitors, customers, and projects
● 57% numerous sources causes difficulties
● Information is not Distributed in Time to be Useful
● 59% miss valuable information everyday to to poor distribution
Productivity Compliance
Managers Say the Majority of Information Obtained for Their Work Is Useless Accenture Survey January 2007
![Page 8: Really Simple Collaboration with Alfresco Share](https://reader034.fdocuments.us/reader034/viewer/2022042601/547cfc775906b584378b45df/html5/thumbnails/8.jpg)
Office and Groupware Syndrome
● Can’t Read it
● Scalability
![Page 9: Really Simple Collaboration with Alfresco Share](https://reader034.fdocuments.us/reader034/viewer/2022042601/547cfc775906b584378b45df/html5/thumbnails/9.jpg)
The Collaborative Enterprise
● Social ● Other Friends/Like Minded People
● What are they doing
● Other Similar Useful Projects ● What are they Doing
● Other Similar Useful Content ● How is it Changing
● Other Similar Like Minded Experts ● What are they thinking
Production
Engineering
Operations
Customers
Partners
Other Employees
Sales & Mktg
R&D
Customer Support
![Page 10: Really Simple Collaboration with Alfresco Share](https://reader034.fdocuments.us/reader034/viewer/2022042601/547cfc775906b584378b45df/html5/thumbnails/10.jpg)
Best Practice Super Heroes
“Nine out of 10 users said they could work better if they
could bring their home computer into work,” – CIO Magazine
![Page 11: Really Simple Collaboration with Alfresco Share](https://reader034.fdocuments.us/reader034/viewer/2022042601/547cfc775906b584378b45df/html5/thumbnails/11.jpg)
Best PracticeSocial Software Concepts
From
● User
● LDAP
● Pull
● Classification
● Web Page
● Keywords
● Internal
● Content
To
Social Profile
Network/Community
Push Social Feeds
Social Tagging
Gadget Personalization
Social Search
Internal/External
Context - Content, Profile, Social Graph, Projects
![Page 12: Really Simple Collaboration with Alfresco Share](https://reader034.fdocuments.us/reader034/viewer/2022042601/547cfc775906b584378b45df/html5/thumbnails/12.jpg)
Best PracticeAvoiding Enterprise Content “Silos”
From
● Repository
● Proprietary API’s
● Internal
● Proprietary Search
● Web Services
● Vendor UI
● Java
● Vendor Standards
To
Multiple Repositories
CMIS
Internal/External
OpenSearch
REST
RIA Mashup
Lightweight Scripts
Common Web Standards
![Page 13: Really Simple Collaboration with Alfresco Share](https://reader034.fdocuments.us/reader034/viewer/2022042601/547cfc775906b584378b45df/html5/thumbnails/13.jpg)
Traditional ChoicesThe Drawbacks
● Old Lack of Adoption
Integrate • Cost of Integration
• Security, Authentication
• Content Management
• Audit, Compliance
SharePoint ● CALS Cost
● Reuse Hardware, Software, Skills
● Scalability
![Page 14: Really Simple Collaboration with Alfresco Share](https://reader034.fdocuments.us/reader034/viewer/2022042601/547cfc775906b584378b45df/html5/thumbnails/14.jpg)
AlfrescoCollaborative Content Management
● Social Software Integrated Suite
● Open Operating System, Database, Application Server, Web
Server, Office
Best-of-Breed Web 2.0 Tools
● Repository Internet Scale
Enterprise Authentication, Audit and Compliance
14
![Page 15: Really Simple Collaboration with Alfresco Share](https://reader034.fdocuments.us/reader034/viewer/2022042601/547cfc775906b584378b45df/html5/thumbnails/15.jpg)
Alfresco Content Collaboration
15
ECM Enable CIFS/WebDAV
Repo
ECM Enable Office
ECM Enable Email-In
![Page 16: Really Simple Collaboration with Alfresco Share](https://reader034.fdocuments.us/reader034/viewer/2022042601/547cfc775906b584378b45df/html5/thumbnails/16.jpg)
Best PracticeSocial Software Concepts
● Dashboard
● Gadget Personalization
● Social Profile
● Network/Community Site
● Push Social Feeds
● Social Tagging and Search
● Internal/External
● Participate in All Content
![Page 17: Really Simple Collaboration with Alfresco Share](https://reader034.fdocuments.us/reader034/viewer/2022042601/547cfc775906b584378b45df/html5/thumbnails/17.jpg)
Personal Dashboard
17
My Sites!
Calendar!
Dashboard Feed!
![Page 18: Really Simple Collaboration with Alfresco Share](https://reader034.fdocuments.us/reader034/viewer/2022042601/547cfc775906b584378b45df/html5/thumbnails/18.jpg)
Configure Dashboard Gadgets
18
Add Dashlets!
Organize Dashlets!
Page Layout!
![Page 19: Really Simple Collaboration with Alfresco Share](https://reader034.fdocuments.us/reader034/viewer/2022042601/547cfc775906b584378b45df/html5/thumbnails/19.jpg)
Social Profile
19
Background!
Company!
Avator!
![Page 20: Really Simple Collaboration with Alfresco Share](https://reader034.fdocuments.us/reader034/viewer/2022042601/547cfc775906b584378b45df/html5/thumbnails/20.jpg)
Team Sites
20
Virtual Team!Wiki, Blog, Calendar,
Discussions!
Site Feeds!
![Page 21: Really Simple Collaboration with Alfresco Share](https://reader034.fdocuments.us/reader034/viewer/2022042601/547cfc775906b584378b45df/html5/thumbnails/21.jpg)
Document Library
21
Folders!
Tags!
Thumbnails!
![Page 22: Really Simple Collaboration with Alfresco Share](https://reader034.fdocuments.us/reader034/viewer/2022042601/547cfc775906b584378b45df/html5/thumbnails/22.jpg)
Bulk Upload
22
![Page 23: Really Simple Collaboration with Alfresco Share](https://reader034.fdocuments.us/reader034/viewer/2022042601/547cfc775906b584378b45df/html5/thumbnails/23.jpg)
Simple Search
23
Search!
Results!
![Page 24: Really Simple Collaboration with Alfresco Share](https://reader034.fdocuments.us/reader034/viewer/2022042601/547cfc775906b584378b45df/html5/thumbnails/24.jpg)
FlashDocumentViewer
24
Flash Viewer!
Tagging and Discussions!
![Page 25: Really Simple Collaboration with Alfresco Share](https://reader034.fdocuments.us/reader034/viewer/2022042601/547cfc775906b584378b45df/html5/thumbnails/25.jpg)
SharePointCompa/bility
25
Office thinks it’s SharePoint!
Check-InOut !
Version Control!
![Page 26: Really Simple Collaboration with Alfresco Share](https://reader034.fdocuments.us/reader034/viewer/2022042601/547cfc775906b584378b45df/html5/thumbnails/26.jpg)
Content-as-a-Service
Collaborative Content Applications
(Web Client and Portals)
Content Management Interoperability Services - CMIS
Content as a Service (CaaS) (Repository, Collaboration and
Search Services)
Any Client as a Site or WebApp
Taxonomy Federation & Search Metadata Collaboration Audit Retention Renditions Feeds
● Internet Scale
● Enterprise Audit and Compliance
● Enterprise Standards
![Page 27: Really Simple Collaboration with Alfresco Share](https://reader034.fdocuments.us/reader034/viewer/2022042601/547cfc775906b584378b45df/html5/thumbnails/27.jpg)
The Choice
● A Complete Microsoft Stack Windows, SQL Server, IIS, .NET, C♯, IE+, MS Office, SharePoint
Portal
● Choice - Keep Using Linux, Open Solaris, Mac or Windows
Oracle, DB2, MySQL or SQLServer
J2EE JBoss, WebLogic, WebSphere
PHP, Java, Adobe
Portal, Firefox
Microsoft – CIFS, WebDAV, SharePoint Protocol, Office
27
![Page 28: Really Simple Collaboration with Alfresco Share](https://reader034.fdocuments.us/reader034/viewer/2022042601/547cfc775906b584378b45df/html5/thumbnails/28.jpg)
Comparative Cost
28
![Page 29: Really Simple Collaboration with Alfresco Share](https://reader034.fdocuments.us/reader034/viewer/2022042601/547cfc775906b584378b45df/html5/thumbnails/29.jpg)
Today’s Economy
● Low Cost 1/10th Cost of Traditional
ECM
Added Savings of Open Source Stack
Simplicity • Rapid Deployment and Time
to Value
• Integrated Suite
Choice ● Lower TCO
● Reuse Hardware, Software, Skills
● Keep Control to Change Vendors
![Page 30: Really Simple Collaboration with Alfresco Share](https://reader034.fdocuments.us/reader034/viewer/2022042601/547cfc775906b584378b45df/html5/thumbnails/30.jpg)
Collaborative Content Applications/Internal Communities
● Cross Company Product Launch
● Marketing Marketing Launch
Show Planning
● Development Product Management
● HR Benefits
Employee On Ramping
● Sales Partner Management
Partner On Ramping
30
![Page 31: Really Simple Collaboration with Alfresco Share](https://reader034.fdocuments.us/reader034/viewer/2022042601/547cfc775906b584378b45df/html5/thumbnails/31.jpg)
Next Steps
31
![Page 32: Really Simple Collaboration with Alfresco Share](https://reader034.fdocuments.us/reader034/viewer/2022042601/547cfc775906b584378b45df/html5/thumbnails/32.jpg)
Next Steps
32
![Page 33: Really Simple Collaboration with Alfresco Share](https://reader034.fdocuments.us/reader034/viewer/2022042601/547cfc775906b584378b45df/html5/thumbnails/33.jpg)
Questions
ReallySimpleCollabora/on