REAL TIME DATA REAL TIME DATA COMPARECOMPARE

--- --- IT Acumens. COM

Aim:

• To minimize the number of errors To minimize the number of errors which occur during the publication which occur during the publication of books and other documents.of books and other documents.

• Necessary for scientific and Necessary for scientific and technical documents including technical documents including words not found in the regular words not found in the regular English vocabulary.English vocabulary.

• Proof Editing of Medical Proof Editing of Medical Transcriptions.Transcriptions.

Description:• This project involves the word by word This project involves the word by word

comparison of various copies of a single comparison of various copies of a single document.document.

• The no. of copies depends on the level of The no. of copies depends on the level of accuracy required.accuracy required.

• For mission critical information as many as For mission critical information as many as 10 copies may need to be cross-checked.10 copies may need to be cross-checked.

• The source manuscript is manually entered The source manuscript is manually entered into the system by more than one user and the into the system by more than one user and the the editor performs the corrections and the editor performs the corrections and checking.checking.

• If any errors are found corrections are made If any errors are found corrections are made against the original source document in hand.against the original source document in hand.

Software Requirements:

Platform:Platform: Windows XP/2000/NT Windows XP/2000/NT ServerServer

Back EndBack End: MS SQL Server 7.0 : MS SQL Server 7.0 Front EndFront End:Visual Basic .NET :Visual Basic .NET Document EditorDocument Editor: MS Word: MS Word Presentation : Presentation : MS PowerPointMS PowerPoint

Hardware Requirements:

• Processor: Processor: Intel Pentium 4 Intel Pentium 4• Speed:Speed: 1.8 GHz 1.8 GHz• MemoryMemory:: 256 MB RAM 256 MB RAM• Storage SpaceStorage Space:10 GB:10 GB• Monitor:Monitor: SVGA SVGA• Keyboard: Keyboard: 104 Keys of any 104 Keys of any Standard Standard

• Mouse:Mouse: Microsoft 3 Button Microsoft 3 Button Mouse Mouse

SOURCE

APPLICATION INTERFACE

COPY 1

COPY 2

COPY 3

Original manuscript or hard copy of source

from client.

Store several copies of the same document in a related manner for easy retrieval.

Application Interface

SOURCE

COPY 1COPY 2

COPY 3ERROR LOG

ENTER DATA

COMPARE

ERROR

FINAL DRAFT

CORRECTIONS

EDIT PROOF

Description:• The changes are made and the no. of errors in The changes are made and the no. of errors in

each copy of the document along with its each copy of the document along with its creator are noted.creator are noted.

• At the end of the proof reading the master At the end of the proof reading the master copy of the manuscript or document is stored copy of the manuscript or document is stored in the database and all other copies are in the database and all other copies are deleted.deleted.

• The Error Log is also maintained to monitor The Error Log is also maintained to monitor the employees progress.the employees progress.

• This information is essential to determine This information is essential to determine productivity of the employees in the productivity of the employees in the organization.organization.

• This process is followed for proof editing of This process is followed for proof editing of books and medical transcripts.books and medical transcripts.

Features:• To provide a User-Friendly GUI To provide a User-Friendly GUI

Environment to allow interactive control.Environment to allow interactive control.• Despite normal proof reading and editing Despite normal proof reading and editing

techniques, which are performed manually, techniques, which are performed manually, there are chances of almost 10 % errors there are chances of almost 10 % errors in publications.in publications.

• To allow the user to flexibly choose the To allow the user to flexibly choose the level of checking required for different level of checking required for different documents depending on the priority of documents depending on the priority of the information.the information.

• Provide an insight into the performance Provide an insight into the performance of the employees of the organization.of the employees of the organization.

Expected Input:• The input to the system would be the The input to the system would be the source document and its various copies source document and its various copies as input by the various usersas input by the various users

• Along with the document, other input Along with the document, other input values would be Employee ID and Name.values would be Employee ID and Name.

• The source document may be in the form The source document may be in the form of unformatted or formatted text.of unformatted or formatted text.

• The application also requires the The application also requires the following hardware and software following hardware and software configurations.configurations.

Expected Output:• The expected output of this system are a The expected output of this system are a

final draft of the source document and the final draft of the source document and the error log.error log.

• The final draft is the error free drafting The final draft is the error free drafting of the source document after the proof of the source document after the proof reading and editing has been completed.reading and editing has been completed.

• It is the one which is forwarded for It is the one which is forwarded for printing (or billing in the case of printing (or billing in the case of medical transcripts).medical transcripts).

• The Error Log is another important output The Error Log is another important output document of this application. It enables document of this application. It enables the organization to gauge the performance the organization to gauge the performance of their employees.of their employees.

Modules

LOGINLOGIN

ADMINADMIN

INTERFACE CREATIONINTERFACE CREATION

DATA ENTRYDATA ENTRY

DATA COMPAREDATA COMPARE

ERROR LOGERROR LOG

Login:• The user enters the USER ID and The user enters the USER ID and PASSWORD.PASSWORD.

• The user may belong to the The user may belong to the ADMINADMIN DATA ENTRY DATA ENTRY DATA COMPARISON DATA COMPARISON SECTIONSECTION

• The authenticated user is given The authenticated user is given access to the RTDC system.access to the RTDC system.

Admin:

• The administrator is responsible The administrator is responsible for providing and maintaining the for providing and maintaining the information about the users of information about the users of the RTDC system.the RTDC system.

• Each user is given a user Each user is given a user id,password,access permission.id,password,access permission.

• Only the administrator has the Only the administrator has the rights to add,modify or delete rights to add,modify or delete the information about each user.the information about each user.

Interface Creation:

• The user interface is created The user interface is created dynamically.dynamically.

• The user may select an The user may select an existing template or he can existing template or he can create a new template create a new template according to the according to the specification.specification.

• The templates are either in The templates are either in the form of fields or files.the form of fields or files.

Data Entry:• The data entry is done by selecting The data entry is done by selecting the type of the required template the type of the required template according to the specification.according to the specification.

• Data is entered from the original Data is entered from the original manuscript.manuscript.

• Each document is given a unique Each document is given a unique identification which is generated identification which is generated automatically.automatically.

• The copies are entered by different The copies are entered by different users at different times,in the same users at different times,in the same storage format.storage format.

Data Comparison:• The comparison is done by a user from The comparison is done by a user from the data comparison section.the data comparison section.

• The documents are retrieved from the The documents are retrieved from the stored locations simultaneously.stored locations simultaneously.

• A word by word comparison is done A word by word comparison is done between the data contained in the between the data contained in the documents.documents.

• If there are any dissimilarities,a If there are any dissimilarities,a mismatch is thrown.mismatch is thrown.

• The original manuscript is referred and The original manuscript is referred and the correction is made simultaneously in the correction is made simultaneously in all the documents.all the documents.

Error Log:

• This error log maintains the description of This error log maintains the description of the errors which had occurred in the the errors which had occurred in the documents.documents.

• It contains the location of the error,the It contains the location of the error,the type of mismatch,the frequency of error and type of mismatch,the frequency of error and the document in which the error had the document in which the error had occurred.occurred.

• It also maintains the details of the user It also maintains the details of the user who had erred.who had erred.

• This helps in performance evaluation of the This helps in performance evaluation of the system and the user.system and the user.

• It aids in future references in the case of It aids in future references in the case of modifying and correcting the documents.modifying and correcting the documents.

Limitations:• The risk factor of this application is that The risk factor of this application is that

when the data entered in the source and proof when the data entered in the source and proof document have a common error. In such a case document have a common error. In such a case it might pass undetected.it might pass undetected.

• To avoid this we might have to increase the To avoid this we might have to increase the level of checking which increases the level of checking which increases the overhead costs in case of non critical overhead costs in case of non critical information.information.

• The other possibility is that the source The other possibility is that the source itself might have some errors due to human itself might have some errors due to human fallibility.fallibility.

• In the case of error being in the source In the case of error being in the source document, percentage of error in the document, percentage of error in the information increasesinformation increases..

Conclusion:• The organization requires this The organization requires this application to support their application to support their mainstay production of e-books as mainstay production of e-books as well as other publications and well as other publications and transcriptions.transcriptions.

• It will give a better quality It will give a better quality performance and help to maintain performance and help to maintain the International Standards.the International Standards.

Future Enhancements:

• To add an extensive data-dictionary, To add an extensive data-dictionary, or a vocabulary of words to do or a vocabulary of words to do automatic spell checking. The automatic spell checking. The vocabulary should be extensive to be vocabulary should be extensive to be effective.effective.

• To be able to compare files over the To be able to compare files over the Internet.Internet.

• To perform logical AI thinking, in To perform logical AI thinking, in order to verify correctness of order to verify correctness of prescribed medicine and dosage in prescribed medicine and dosage in medical transcription.medical transcription.