Re-Start of Asbestos Tracking Initiative in FAMIS 10 October 2012 University of Connecticut 1.

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Re-Start of Asbestos Tracking Initiative in FAMIS

10 October 2012

University of Connecticut

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Introductions

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Asbestos Management Solutions

University of Connecticut

UITS – FAMIS Team

Presentation I created when asked to review

“Asbestos Management in FAMIS”

in March of 2011

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The Steps to Asbestos Management

1.Understand the Problem(SDLC = Analysis)

2.Develop a Solution(SDLC = Design)

3. Implement the Solution(SDLC = Construction)

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To Understand any IT Opportunity we need to answer:

Who?

What?

When?

Where?

Why?

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Understand the Opportunity – Why?

Keep workers healthy and safe in regards to asbestos exposure

Keep University students, faculty, staff and visitors healthy and safe in regards to asbestos exposure

Avoid Litigation Proper Planning

Fiscal Resource

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Understand the Problem – What?

Asbestos

Containing

Materials Data

Collection

Management

Interpretation

Utilization

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Projects to generate Asbestos Inspection Reports

Systematic & Planned Thorough investigation and sampling

of organized areas (e.g., Floriculture Greenhouse)

Collection

Known:+ Currently Managed at AEBS+ Multiple Vendors+ Multiple Collection Formats

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Collection

Descriptive Text

ACM Bulk Sample

Summary

ACM Bulk Sample Results

Recommendations

Vendor Qualifications Drawings

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Once collected:o data needs to be storedo data needs to be kept up to date

o data needs to be accessible

Management

Known:+ Excel spreadsheets in protected directory on AEBS Server+

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Expertise is required to properly interpret and understand the Inspections Results

Interpretation

Known:+ Who currently interprets the data

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Stakeholders throughout the campus need to utilize the interpreted results for various tasks

Utilization

Known:+ Facilities Operations needs to check for presence of Asbestos and perform work accordingly+ Outside contractors need to check for presence of Asbestos and perform work accordingly

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Understand the Problem – Who?

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Environmental Health Safety

Understand the Problem – Who?Teresa Dominguez, Environmental Health & Safety Policy

(Describe Role)

Valerie Brangan, Occupational Health & Safety (Asbestos)(Describe Role)

•Provides information to the University administration to support decisions on the asbestos management program.•Conducts Asbestos Awareness (Class IV) training. •Provides expertise and guidance to departments to maintain compliance with regulatory requirements and university policy.•Recommends appropriate response actions to control or eliminate potential hazards.•Initiates asbestos abatement projects arising from health and safety hazards and emergencies. •Audits asbestos abatement projects and consultant activities, as necessary.•Conducts asbestos inspections for health and safety purposes. •Along with AEBS, maintains historical files of all inspections, bulk sampling and abatement projects for all University buildings.•Communicates with regulatory agencies, as needed, as well as with University Communications, the Division of Public and Environmental Safety, and the community at large.•Audits programs overseen by Asbestos Coordinators.•Develops and maintains the University’s Asbestos Management Plan.•Sends an annual notice to Deans, Directors, Department heads, and Administrative Assistants informing them of the presence of asbestos at UCONN and the procedures that must be followed when renovations are planned.

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Understand the Problem – Who?Asbestos Coordinators

• Act as Competent Persons to any employees in their department who have been designated and trained to conduct Class III asbestos activities.• Procures services of licensed abatement contractors and consultants for projects involving disturbance/removal of ACM, as necessary.• Oversees asbestos abatement projects, and contractor and consultant activities.• Determines the presence and location of ACM prior to initiating activities that could disturb building materials through the review of inspection reports in the asbestos inspection report database.• Procures aid of outside licensed inspectors when more sampling/inspection is needed.• Forwards asbestos sampling results to the AEBS Asbestos Coordinator and to EH&S.• Provides written disclosure of the presence of ACM and PACM to outside contractors.• Distributes the Contractor EHS Manual and the Asbestos Certification Form (Appendix E) to contractors and receives the appropriate signatures prior to the start of the project. • Notifies EH&S of all asbestos projects (utilizing the AMN and APN forms in Appendices A & B)• Provides notification to each departmental Building and Emergency Contact (BEC) within a building of impending asbestos abatements.• Secures and stores waste materials according to state and federal regulations.• Arranges for waste disposal to approved landfills from Class III work activities.• Notifies EH&S in cases of asbestos emergencies during normal work hours (486-3613).• Notifies the Public Safety Communication Center in cases of asbestos emergencies at night or on weekends (486-4800). • Schedules training, medical surveillance, and personal air monitoring for employees, as appropriate.• AEBS Asbestos Coordinator ensures the integration of up-to-date asbestos data into the asbestos inspection report database.

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Sallyann Beaudet, Senior Construction Project Manger

(Manages the projects and vendors charged with generating official Asbestos Inspection Reports for the University)

Sallyann Beaudet, Senior Construction Project Manger

(Responds to inquiries related to the presence Asbestos Containing Materials throughout the University)

Jessica Alson, Computer Technical Support(Describe Role)

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Allison Dempsey, Work Order Services(Role Description)

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Alexandra Roe, Director of Planning(Role Description)

Lori Finch, Project Management Assistant(Role Description)

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Michael Williams, Physical Infrastructure Planning(Role Description)

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Terrence McBrien, FAMIS Team Lead(Role Description)

Lara Bordick, FAMIS Programmer Analyst(Role Description)

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Un-Identified Stakeholders

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Understand the Problem – When?

Asbestos Identificati

on Surveying

RenovationPlanning

Work Order Execution

Employee Exposure

Monitoring

No-Asbestos

GuaranteeProcureme

nt

Procurement Asbestos Qualificatio

ns

Training & Tracking

Qualifications

UniversityPlanning

Asbestos Document Manageme

nt

Building Occupant

Notification

Medical Surveillanc

e

ContractorNotification

s

Asbestos Remediatio

n

Perform Complete Asbestos Inspections and File ReportPrior to any renovation, understanding the impact of the presence of asbestos in the particular space

Proper protection and environment for workers in asbestos containing areas

Assessing expected employee exposures during planned work, Negative Exposure Assessments, personal air monitoring

Overseeing proper remediation and updating data upon completion

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on Surveying

RenovationPlanning


Employee Exposure

Monitoring

No-Asbestos

GuaranteeProcureme

nt


ns

Training & Tracking

Qualifications

UniversityPlanning


nt

Building Occupant

Notification

Medical Surveillanc

e


s

Asbestos Remediatio

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Track and Store electronic documents containing asbestos data or asbestos related data

Central Stores stocks only non-asbestos containing material and all replacement building materials shall be asbestos free

Tracking CT Department of Public Health licensed abatement contractors and their associated qualifications

Prioritizing and properly accounting for asbestos removal

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on Surveying

RenovationPlanning


Employee Exposure

Monitoring

No-Asbestos

GuaranteeProcureme

nt


ns

Training & Tracking

Qualifications

UniversityPlanning


nt

Building Occupant

Notification

Medical Surveillanc

e


s

Asbestos Remediatio

n

Posting ACM and PACM information on all mechanical spaces andAnnual required notifications related to asbestos presence at the University

Cataloging information related to the various levels of training related to any involvement with asbestos materials

Ensuring proper notification to contractors of the presence of asbestos containing materials that they might be exposed to, as well as providing contractors with compliance guidelines as it relates to their work

Tracking the required information related to the medical examinations of employees who exceed the OSHA Permissible Guidelines as it related to asbestos exposure

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on Surveying

RenovationPlanning


Employee Exposure

Monitoring

No-Asbestos

GuaranteeProcureme

nt


ns

Training & Tracking

Qualifications

UniversityPlanning


nt

Building Occupant

Notification

Medical Surveillanc

e


s

Asbestos Remediatio

n

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Proper protection and environment for workers in asbestos containing areas

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Understand the Problem – Where?

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Understand the Problem – Where?Current Work Orders: 246 have ASBESTOS as the MAINTENANCE TYPE305 have ASBESTOS in the WORK ORDER DESCRIPTION

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Understand the Problem – Where?Current Work Orders Sample report using ASBESTOS in the description filter

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Understand the Problem – Where?Current Capital Projects: 20 have the word “ASBESTOS” as part of their name

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To Do: Are any communications related to Asbestos Containing Materials ever done with email? (Most things are so this might be a safe assumption)

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Next Steps Continue to Understand the Problem (Collect

Requirements)

(SDLC = Analysis)

Develop a Solution

(SDLC = Design)

Implement the Solution

(SDLC = Construction)

Jumping Ahead…

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Develop A Solution (Design)

500012,44712,03611,97611,677718554375227

000012,71612,68412,32712,4261,14569232391

“Pick an attribute field and putasbestos data there”

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Develop A Solution (Design)

Considerations:1. How do you fit all of this in FAMIS?

1.2.

2. How do you show the really important information?

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Backup Slides

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Data Correlation

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Business Analysis – Project Complexity Number of stakeholders Number of business areas affected Number of business systems affected Amount and nature of risk Uniqueness of requirements Number of technical resources required

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Business Analysis – Stakeholder Terminology Customer, Domain SME, End User or Supplier Implementation SME Project Manger Tester Regulator Sponsor

Re-Start of Asbestos Tracking Initiative in FAMIS 10 October 2012 University of Connecticut 1.

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