RD QUARTER PERFORMANCE REPORT FOR THE FINANCIAL … · 3RD QUARTER PERFORMANCE REPORT FOR THE...

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LOCAL MUNICIPALITY

3RD QUARTER PERFORMANCE REPORT FOR THE FINANCIAL YEAR 2013/2014

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TABLE OF CONTENTS

DESCRIPTION PAGE NO.

1. INTRODUCTION

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2. SERVICE DELIVERY PERFORMANCE REPORT

4

2.1 Basic Service Delivery

4

2.2 Municipal Institutional Development & Transformation

38

2.3 Local Economic Development

40

2.4 Municipal Financial Viability

43

2.5 Good Governance

46

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1. INTRODUCTION Section 52 of the Municipal Finance Management Act requires the Mayor to, within 30 days of the end of each quarter; submit a report to Council on the implementation of the budget and the financial state of affairs of the municipality.

The accounting officer conducted performance review sessions with all directors to assess the performance in line with commitment contained in the service delivery and budget implementation plan. Reliability of the performance report submitted was audited internally in terms of section 45 (a) of the municipal systems act and directorates advised about the finding and areas of correction.

.

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2. SERVICE DELIVERY AND PERFORMANCE REPORT 2.1 BASIC SERVICE DELIVERY Objective: To ensure provision of quality basic services and investment of funds into infrastructure projects to benefit the community. KPI1

NumberofreportsonindigentregistrationandverificationtabledbeforeCouncil

Annualtarget

3rdquartertarget

PerformanceActual Variance

4 1 1 -CommentontheachievementoftheKPIandremedialmeasuresGeneralstatementAchievedThe indigent registration was done in the third quarter Number of registrations : Jan - 8587 Feb - 4707 Mar - 5041 Thetotalforthefinancialyearapprovedforms=18335Ref:CFO1KPI2

PercentagecompletionofupgradingofCivicCentre Annualtarget

3rdquartertarget


60% N/A N/A -CommentontheachievementoftheKPIandremedialmeasuresGeneralstatementThekeyperformanceindicatorisapplicableforthefourthquarter.

Ø Thekeyperformanceindicatorwasbrokendowntobeabletomeasureprogressregisteredbyidentifyingwhatneedstobedone.Thescopeofworkdonewasreducedtosixtypercent(60%)tobeachievedbythefourthquarter.

Ø AnamountofR800,000willbecarriedovertothe2014/2015financialyearfortheinstallationofsoundandlightning.Thecompaniesthatsubmittedbidsdidnotmeettherequiredstandard.

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Projectmilestones-plasticchairs;steeltables;steelbanquetchairshavebeenprocured,deliverandbarcoded.Flagpoleshavebeeninstalledaswell.ProjectDescription

Budget

Expenditure

Percentage

UpgradingofCivicCentre

R2000000.00 R878383.00

44

Ref:DCD1KPI3

PercentageconstructionofablutionblockatBethaniecemetery

Annualtarget

3rdquartertarget


100% N/A 100% CommentontheachievementoftheKPIandremedialmeasuresGeneralstatementAchieved

Ø ServiceProvidersignedSLAon29/08/2013.Sitehandoverwasdoneon06/09/2013.Ø ProjectcompletedassetoutintheSDBIP

ProjectDescription

Budget

Expenditure

Percentage

ConstructionofAblutionBlockatBethanieCemetery

R350000.00 R171588.00

49

Ref:DCD3KPI4

PercentageconstructionofablutionblockatLethabongcemetery

Annualtarget

3rdquartertarget


100% N/A 100% CommentontheachievementoftheKPIandremedialmeasuresGeneralstatement-AchievedTheKPIwasapplicableduringthesecondquarter.

Ø ServiceProvidersignedSLAon29/08/2013.SiteHandoverwasdoneon06/09/2013.Ø ProjectcompletedassetoutintheSDBIPØ AdditionalfundsarefromtheBethaniecemeteryvote.

6

Ref:DCD4

ProjectDescription

Budget

Expenditure

Percentage

ConstructionofAblutionBlockatLethabongCemetery

R475000.00 R513269.10

108

KPI5

NumberofboreholesdrilledatMarikanaandRietvleicemeteries

Annualtarget

3rdquartertarget


02 N/A 02 -CommentontheachievementoftheKPIandremedialmeasuresGeneralstatementAchieved

Ø SKSEnvironmentalTechnologieswereawardedacontractfordrillingboreholesatMarikanaandRietvleicemeteriesandwereonsitefrom26August2013.

Ø Drillingofwaterboreholeshasbeencompleted.ProjectDescription

Budget

Expenditure

Percentage

DrillingofBoreholesatRietvleiandMarikanaCemeteries

R200000.00 R198140.00

99

Ref:DCD5 KPI6 PercentagecompletionofupgradingofPaul

BodensteinPark(PhaseII)Annualtarget

3rdquartertarget


100% N/A 100% CommentontheachievementoftheKPIandremedialmeasuresGeneralstatement-Achieved

Ø Clearandgrabcompleted,cleaningofponds/damscompleted,irrigationsysteminstalled,demolitionofoldbraaiareasdone,demolitionofoldthatchroofsdone,newthatchroofscompleted,constructionofnewablutionblockscompleted,newbraaiareascompleted,newgrasshasbeenplantedandnewpavedwalkwayscompleted.

Ø Targetachievedandhandedoveron17thJanuary2014.

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Ref:DCD6

ProjectDescription

Budget

Expenditure

Percentage

UpgradingofPaulBodensteinPark

R3000000.00 R2962847.95

99

KPI7 PercentagecompletionofparkinTlhabane–Phase2

Annualtarget

3rdquartertarget


100% 100% -CommentontheachievementoftheKPIandremedialmeasuresGeneralstatement-Achieved

Ø Constructionofablutionfacilities,guardhouseandbraaiareasaswellaslandscapingandmainwaterconnectionandallhavebeencompletedasperSDBIP.

Ø Projectcompleted.

ProjectDescription

Budget

Expenditure

Percentage

AmusementParkTlhabane R3800000.00 R3787648.89

100

Ref:DCD7

KPI8 PercentagecompletionofRankelenyane/

MabitsesportsfacilityAnnualtarget

3rdquartertarget

Performance

Actual Variance

25% N/A N/A -CommentontheachievementoftheKPIandremedialmeasuresGeneralstatementTheprojectisapplicableforcompletioninthefourthquarter.

Ø Projectwasadvertisedon11October2013.Thebiddocumentwasavailablefrom16October2013andthetenderclosedon04November2013.

Ø Scopeofworkcomprisesofthefollowing:constructionofboundarywallandinstallationof1.8mhighrazordiamond-meshfencearoundthefacility;constructionofacombicourt,installationofhighmastlighting,constructionofpavedentranceroadandgravelparkingatabudgetofR3690910.74.Thecontractorwasappointedandsitewashandedoveron19February2014.Expecteddateofcompletionasperprojectworksprogrammeis19July2014.

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Ø Progressmade:existingseptictanksexposingandcleaned;existingirrigationpipelineswithsprinklersexposingcompleted;removalofexistingprecastconcretewallcompleted;caretakerfacilitycompleted;ticketofficecompleted;storeroomcompleted.

Ø Tobecompletedinthenewfinancialyear.ProjectDescription

Budget

Expenditure

Percentage

DevelopmentofRankelenyane/MabitseSportsFacility(MIG)

R4100000.00 R383304.38

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Ref:DCD8KPI9PercentagecompletionofTlhabanesportsfacility Annual

target3rdquartertarget


25% N/A Projectonhold

-

CommentontheachievementoftheKPIandremedialmeasuresGeneralstatement-theprojectisapplicableforthefourthquarter.

Ø Scopeofworkcomprisesofthefollowing:constructboundarywallandinstall1.8mhighrazordiamond-meshfencearoundthefacility;constructacombicourt,installhighmastlighting,constructpavedentranceroadandgravelparking.

Ø Theprojectisonholdduetodisruptionbysomedisgruntledcommunitymembers.ProjectDescription

Budget

Expenditure

Percentage

DevelopmentofTlhabaneSportsComplex(MIG)

R4000000.00 R328994.80

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Ref:DCD9

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KPI10Quarterlyprogressreportsonfacilitationofhousingdevelopment

Annualtarget

3rdquartertarget


4 1 3 2CommentontheachievementoftheKPIandremedialmeasuresGeneralstatementAchieved

DinieEstatesBeneficiaryAllocation

• ThehousingProvisionunitembarkedonahousingneedassessmentonthefarmslocatedonWard36.Variousplotsonthefarmsweretargetedforauditpurposes,thosethathadbackyarddwellersandthosewithnoformalstructures.

Relocationofyizoyizo

• RelocationplanandSocialfacilitationhasbeencompleted.BokamosoHousingDevelopment

• DevelopmentofBokamosoatplanningphasewithprogressregisteredasfollows;

v Land-TransferandregistrationoflandtobecompletedinFebruary2014v EIA–Anglotoappointconsultantsbyweekending13December2013.DurationofEIA

investigationistotake+-5monthsv TownPlanning–Sitelayoutandtrafficassessmentstudyandgeotechcompletedv BulkSewer–OptionanalysisdonebyRPM.Outsewerdesignscompletedv Electricity–RLMtocommunicateandconfirmwithEskom

Roads–DesignsdoneasperRLMguide.AshortfallofR20.4mtobeexperiencedwhen45mmasphalt

isused.Ref:DPHS3

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KPI11DateoffinalizationofAccreditationImplementationProtocol

Annualtarget

3rdquartertarget


March2014

March2014

-

CommentontheachievementoftheKPIandremedialmeasuresGeneralstatementNotAchievedAnAccreditationtaskteamconsultativemeetingwasheldonthe11February2014anditwasconcludedthat:

- TheHousingAccountbetransferredtotheProvincewithallliabilities.- Themunicipalitytoimplementhousingprojectsasfrom2014/2015withstartupof97housing

subsidies.- TheDepartmentofHousingtoprovideletterofcommitmentforhousingsubsidies.

Ref:DPHS4 KPI12QuarterlyprogressreportsinthedevelopmentofasocialhousingentityforRLMtabledbeforeCouncil

Annualtarget

3rdquartertarget


4 1 1 -CommentontheachievementoftheKPIandremedialmeasuresGeneralstatementAchieved

- Ameetingwiththeprovincewasheldonthe24October2013,wheretheserviceproviderwasintroducedtotheProvinceandidentifiedlandforsocialhousingpresented.ArequestwasmadetotheserviceprovidertostartpreparingbusinessplansforsocialhousingdevelopmentthatwillbesubmittedtotheProvinceandSHRA.

Ref:DPHS5

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KPI13Percentageoffundsspentonlandacquisition Annualtarget

3rdquartertarget



- 300standsinSeralengwerepurchasedfromXstrataatacostofR4218000- Portion84oftheFarmPaardekraal279JQacquiredatacostofR2800000

ProjectDescription

Budget

Expenditure

Percentage

SeralengandSeralengExtension

6000000

R4218000 116%

Portion84ofthefarmPaardekraal 2800000

- Theshortfallwasfundedfromre-directedfunds.Ref:DPHS6KPI14Dateofdisposalofexcessimmovablecapitalassetsforlandtrustfund

Annualtarget

3rdquartertarget


June2014

N/A ProgressReport

-

CommentontheachievementoftheKPIandremedialmeasuresGeneralstatementAchieved

- Anauctionwasheldonthe19October2013wherestandstothevalueofR1390000weresold.

- StandstothevalueofR2080000werealsosoldafterauction.Ref:DPHS7

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KPI15Percentageupgradingofmunicipalairport Annualtarget

3rdquartertarget


100 40 26 (14)CommentontheachievementoftheKPIandremedialmeasuresGeneralstatementTheKPIisapplicableinthefourthquarter.Thefollowingwereimplemented:

Project Budget Expenditure PercentageInternalupgradeoftheairport R1358915.00 R0.00 0Developmentoftheairportmasterpla

R536655.00 R165850.00 31

Constructionoftheperimeterwall

R1743110.00 R833127 48

Ref:DPHS8KPI16DateofcompletionofprecinctplansforZinniavilleandMarikanaClusters

Annualtarget

3rdquartertarget


Sept2013

N/A 6Dec2013

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CommentontheachievementoftheKPIandremedialmeasuresGeneralstatementAchievedThefinalprecinctplansforZinniaville,RustenburgNorth,RustenburgEast,MarikanaandKarlienParkwereapprovedbyCouncilon06thDecember2013.

Project Budget Expenditure PercentagePrecinctplansforZinniaville,RustenburgNorth,RustenburgEast,MarikanaandKarlienPark

R310 000.00 R310 000.00 100

Ref:DPHS9

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KPI17Percentagefundsspentonupgradingofpedestrianwalkways

Annualtarget

3rdquartertarget


100 50 47 3CommentontheachievementoftheKPIandremedialmeasuresGeneralstatementAchievedProjectDescription

Budget

Expenditure

Percentage

Upgradingofpedestrianwalkways:Monnakato

1574810 951955 47

Ref:DPHS10KPI18PercentagefundsspentonroadlinksfromBoitekong Annual

target3rdquartertarget


100 16 40 24CommentontheachievementoftheKPIandremedialmeasuresGeneralstatementTheKPIisapplicableinthe4thquarter.AppointmentofroutedeterminationandplanningofnewBoitekonglinkroadwasawardedtoAurecon,thescopingoptionreportwascompletedandonly40%oftheprojectwasachieved.ProjectDescription

Budget

Expenditure

Percentage

RoadlinksfromBoitekong R495900.00 R0.00 0Ref:DPHS11

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KPI19Monthlyreportsonimpactofairqualitymonitoringprogramonenvironment

Annualtarget

3rdquartertarget



- January2014–TheanalysisofdatafromtheRLMstationsshowedthatthestationshadgoodcollectionefficiencyaftervalidationexceptforReatile:DatarecoveryforBoitekongwas98.24%,Marikana93.03%andReatile64.32%

- February2014–Datarecoveryaftervalidationwas77.66%:Boitekongwas94.42%,Marikana67.46%andReatile94.42%.

ProjectDescription

OriginalBudget(R)

Adjustment

Expenditure

Percentage

Airqualitymonitoringprogram 800000 283419 153149 54%Ref:DPHS12KPI20Numberofenvironmentaleducationandawarenesscampaignsconducted

Annualtarget

3rdquartertarget


4 1 2 1CommentontheachievementoftheKPIandremedialmeasuresGeneralstatementAchievedTwo(2)environmentaleducationcampaignswereconducted:

- Kick-startingEco-SchoolsandWorldWetlandsDay- RecyclingandGreeningProjectsfortheEco-ClubswithintheRLMcommunities.

Project Budget Adjustment Expenditure PercentageEnvironmentaleducationandawarenesscampaigns

R89500 R389505 R246197 63

Ref:DPHS13

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KPI21PercentagefundsspentonreplacementoftheCOanalyser

Annualtarget

3rdquartertarget


100 100 97% 3%CommentontheachievementoftheKPIandremedialmeasuresGeneralstatementAchievedTheprojectwascompletedduringthe2ndquarter.DeliveryofanewSM200s/wpluspumpandsparesatBoitekongstationwasonthe04/10/2013.

Project Budget Expenditure PercentageReplacementoftheCOAnalyser R300000 R292000 97

Ref:DPHS14KPI22Percentagefundsspentonacquisitionoftyreshredder

Annualtarget

3rdquartertarget


100 100 93 7CommentontheachievementoftheKPIandremedialmeasuresGeneralstatementAchievedTheprojectwascompleted;theshredderwiththeconveyorbeltwasdeliveredtoRLM-WasteManagementonthe17thJanuary2014.

Project Budget Expenditure PercentageAcquisitionoftyreshredder R800000 R742000 93

Ref:DPHS15

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KPI23Dateofcompletionofthelayout/buildingplansfortheExpansionofCCTVSurveillanceRoom

TARGETS PERFORMANCEAnnual Quarterly

Actual Variance

June2014

Designforlay-outplandone.

AppointmentofServiceProvider

-

GeneralStatement:Theprojectisapplicableduringthe4thquarter.The Contractorwas appointed on 29October 2013 at an amount of R7299050.00. The availablebudgetisonlyR1000000.00.Designforlay-outplanhasbeencompletedandenclosedasevidence.Theprojectisonholdduetolackofmoney.

Project Budget Expenditure %CCTVsurveillanceroomexpansion R1000000.00 R261000.00 26

Reasonfornotachieving:Inadequate funding (R1000000.00) and R261000.00 has already been spent, the balance isR739000.00.Remedialmeasures:AnadjustmentofR6299050.00willbedoneduringadjustmentbudgetin2015.Ref:DPS1

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KPI24Numberofmultidisciplinaryandin-houseoperationsforcrimefightingandprevention.

TARGETS PERFORMANCEAnnual

Quarterly

Actual Variance

40 10 16 6GeneralStatement:AchievedEvidence of 16 operations has been included and it is not includingwarrant operationswhich arecarried out on daily basis tomaximize the collection of revenue. One hundred and fifty six (156)operationshavealreadybeenconductedwhichexcludeaboutsixtysix(66)warrantoperations.SafeandCleanCitycampaignstakeplaceeveryFridayandCommunityPolicingForumprogrammes.Project Budget Expenditure %Joint law enforcement operations andcrimepreventionprogrammes

operational 0 0

Ref:DPS2

KPI25NumberofreportsontheimplementationofMunicipalInterventionSchemeandPatrols(MISAP)


Quarterly

Actual Variance

8 6 13 7

GeneralStatement:AchievedAchieved. Thirteen (13) reports have been submitted. This programme has just been started inNovember 2013. It serves as an environmental scanner and identifies potential risks, as well asperceptual and actual riskswith an intention to intervene and coordinate relevant stakeholders tointervene.

Project Budget Expenditure %MISAP N/A Operational Ref:DPS3

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KPI26NumberofPeaceandStabilityProgrammesconducted


Quarterly

Actual Variance

4 3 6 3GeneralStatement:AchievedA Conflict Resolution Committeewas established in October 2011 to address the concerns of thecommunity. Theobjectivesof this committeeare tomaintain stability, peaceand social cohesion;ensure that the rule of law prevail and create a platform for dialogue. Six (6) programmeswereundertakeninthethirdquarter.

Project Budget (intendedcollection)

ConflictManagementMechanism N/B(operational)Ref:DPS4

KPI27DateofOperationalisationoflicensinginCharora.


Quarterly

Actual Variance

June2014

N/AOperationallicensingoffice

-

GeneralStatement:AchievedThe licensing office in Charora is operational. The printout reports were not retrieved due todisruption(cabletheft)–inspectioninLocoisrecommended.

Project Budget Expenditure %Decentralisationofservices Operational Ref:DPS5

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KPI28PercentagecompletionoftheMarikanaLicensingandTestingoffice


Actual Variance

100% 75% 90% 15%GeneralStatementNotAchieved.Provincial Department of Public Safety allocated R445000.79 for Marikana Licensing Centre.Remainingwithinstallationofcubiclesandappointmentofstaff.Project Budget Expenditure %MarikanaLicensingandTestingoffice

R955000.79 0 0

ReasonsfornotachievingTheprojectisdelayedduetoexhaustedfundcontributedbythemunicipality.RemedialActionAdditional funds of about R47000.00 is still remaining with the province for the completion ofcubicles.Ref:DPS6

KPI 29 Date of Operationalisation of theLearner’sTestingclassinRobega.


Actual Variance

June2014

Furniture issupplied.

Ready foroperation.

Authorizationfromtheprovince

GeneralStatement:Achieved.Inspection was already conducted by the Department of Transport. The class is ready foroperationalisation. Registrationnumber is thedelaying factorbut anticipated that the registrationnumbermaybeissuedbeforeendofMay2014.Ref:DPS7

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KPI30PercentageimplementationofIntegratedCommunicationCentre


Actual Variance

100% 75% 100% 25%GeneralStatement:AchievedThecrisiscentreandcallcentrearefullyoperationalrecommendinspection-in-loco.

Project BudgetIntegratedCommunicationCentre operational

Ref:DPS8KPI31.%Impactofroadusers’educationprogrammesconducted


Quarterly

Actual Variance

5 27 71 44

GeneralStatement:AchievedAchieved.Seventy one (71) road users’ education was conducted and 37 schools were enrolled for scholarpatrolinRustenburg.Ref:DPS9

KPI32Numberofhighschoolsenrolledforlearnerlicenses


Quarterly

Actual Variance

30 15 5 10GeneralStatement:AchievedThisisaperiodofre-enrollingschools.Five(5)schoolshavebeenregisteredforthisproject.In2013,30schoolswereregistered.Reasonfornotachieving/challengesItgoesparallelwiththere-enrolmentofprimaryschoolsforscholarpatrols.

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KPI34PercentageconstructionoftheNorthWestCorridor

AnnualTarget 3rdQuarterTargets

Actual Variance

100%

100%

100% -

CommentontheachievementoftheKPIandremedialmeasures GeneralStatementAchievedThecontractstartedonthe18June2013,thecompletiondatewas20thNovember2013.TheContractorwasaffordedanextensionoftimetothe28thFebruary2014.

Remedialmeasures:Theregistrationwillbecompletedinthe4thquarter.Ref:DPS10KPI33NumberofreportsoncomputerizationoflearnerslicenseclasssystemtabledtoCouncil


Quarterly

Actual Variance

12 3 3 -GeneralStatementAchieved.Recommendinspection-in-locofollowingcabletheft.Reasonfornotachieving/challenges: Reducednumberofapplicants. Remedialmeasures:Popularizethesystemtoourcommunities.Ref:DPS11

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AWorksCompletioninspectionisscheduledforthe4thApril2014.

PracticalCompletionwasachievedonthe26thFebruary2014,2daysbeforethedateoftheintendedPCdate(28thFebruary2014).Ref:RRT1

KPI35PercentageconstructionoftheNorthEastCorridor.

AnnualTarget 3rdQuarterTarget

Actual Variance

60%Completion

45%expenditure

45%

-

ExpectedProgressonsite

45% 36%

9%

CommentontheachievementoftheKPIandremedialmeasures GeneralStatementNotachievedTheproject(RLM/MM/0099/20112/13ConstructionoftheRustenburgRapidTransportNorthEastCorridor)isamultiyearproject,dividedintothreecontractsthatstartedinAugust2013andwillendinOctober2015.Forcalculationsonexpenditureandprogressonsite,theaverageofthe3contractswillbeused.Project Budget Expenditure PercentageConstructionoftheNorthEastCorridor

R679000000 R305323463 45%

Progressonsite: ContractA(MCivils)-48%ContractB(UmsoConstruction)-28%ContractC(MCivils)-33% ContractAisonscheduleContractBisbehindschedulefor7weeksbecausethecontractorwasdelayedbytheservicestoberemovedbythemines,thereforehehadlateaccessonthebridge,and4weeksisattributedtotherainsexperiencedinFebruary2014.ContractCisbehindschedule.Theattributingfactorscanbeseenontherisksummaryfactor,inthe

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progressreport.Thisismainlyduetothefactthatthereisapproximately2kilometersofroadreservethatisencroachingonthelandthatbelongstotheDepartmentofCorrectionalServices(Rustenburg),withintheirfenceboundary.Thisineffectinhibitsaccesstothecontractortoaportionofworkofthecontract.RemedialAction:TheContractorwasrequestedtogiveamethodtomakeupondelaysonContractB.Resourceshavebeenincreasedwithsiteseniorpersonnel,machineryandequipment.ConstantcommunicationwiththeDepartmentofCorrectionalServicesHeadOfficeandDepartmentofPublicWorkstakingplace.ThematterwillberesolvedinApril,wherethefencewillberelocated.Ref:RRT2KPI36DateofCompletionoftheDetailedDesignReport(otherstations)


Actual Variance

June2014

DraftTenderDocumentto

BidSpecification

NotAchieved

-

CommentontheachievementoftheKPIandremedialmeasures GeneralStatementNotAchievedReasonsfornotachievingTheappointmentofabuildingcontractorfortheconstructionof13stationsuperstructuresforcorridorsAandB.Thefinalizationofthisbidspecificationwasalsodependentontheoperationalrequirementsofthesystem,intermsofwhetherthe2stationsintheCBDshouldbeincludedinthetenderornot.Thedrafttenderdocumentspecificationwasnotcompleteattheendofthethirdquarter.RemedialAction

Thebidwillserveatbidspecificationonthe14thApril2014;thetendertobeadjudicatedinacompressedperiodoftimeinordertomeettheJune2014target.

Ref:RRT3

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KPI37DateofcompletionPhase1Depots

a) ProcurementofDesignConsultants

b) Design

AnnualTarget

3rdQuarterTarget

Actual Variance

June2014

AppointmentofDepotDesignConsultantsandfinalizationofcontractdocumentation

Achieved

-

CommentontheachievementoftheKPIandremedialmeasures GeneralStatementAchievedTheaboveKPIisfortheprocurementofprofessionalservicesofArchitectsasleadconsultantsandotherdesignconsultant’sfordesignoftheRRTphase1depot.BidRLM/MM/0219/2013/14DesignandConstructionSupervisionforRRTBusDepotsservedatBidSpecificationCommitteeonthe31March2014andwasapprovedfortheadvertisement.Thedrafttenderdocumentspecificationwasnotcompleteattheendofthethirdquarter.Ref:RRT4

KPI38DateofapprovalforthedevelopmentoftheComprehensiveIntegratedTransportPlan(CITP)forRustenburgbyAugust2014

AnnualTarget

3rdQuarterTarget

Actual Variance

June2014 Recommendedsuccessfulbidderandappointment

Achieved

-

CommentontheachievementoftheKPIandremedialmeasures GeneralStatementAchievedAsperNationalLandTransportActNo9of2009,allmunicipalitiesaretodevelopintegratedtransportplansfortheirareasevery5years.Toattestthisfollowinghavebeenachieved:

• BidRLM/MM/0131/2013/14AppointmentofaServiceProviderfortheDevelopmentofaComprehensiveIntegratedTransportPlanforRustenburgLocalMunicipalityfor2013-2018wasadvertised.

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• Compulsorybriefingsessionwasheld,minutesattachedasevidence• Successfultenderclosingon8November2013• Responsestothebidwerereceived,evaluationandrecommendationshaveapproved• Appointmentletter

Ref:RRT5KPI39Dateofcompletionofrefurbishmentofreservoir

Baseline AnnualTarget

3rdQuarterTarget

Actual Variance

71% 1June2014 Construction Completion 0

CommentontheachievementoftheKPIandremedialmeasures

ü Generalstatement

Achieved.

Theprojectwascompletedonthe12December2013.

Votes Project Budget Expenditure %429/103/2643 Tlhabane West reservoir and

pumpstation3,000000.00 2799374.57 93%

Ref:DTIS1KPI40Numberofpumpstationsconstructed Annual

Target3rdQuarterTarget

Actual Variance

1 Construction Completion 0


ü GeneralstatementProjectwascompletedon21January2014.Theavailablefundsaresavingsthatwererealized.

Vote Project Budget

(Adjusted)Expenditure %

429/102/2649 Construction of access road to reservoirsandpumpstations

502611.00

339878.00 68%

Ref:DTIS2

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KPI41Numberofsubstationsupgraded

AnnualTarget

3rdQuarterTarget

Actual Variance

1 N/A 0 -


ü Generalstatement

Thisisamulti-yearprojectanditisexpectedtobefinalizedbyDecember2015.DirectorateisstillawaitingaconnectionfromEskom.

Vote Project Budget

(Adjustment)Expenditure %

406/120/2650 Upgrading/refurbishmentofWaterkloofandMotorCity33kVsubstation

400,000 0 0

Ref:DTIS3KPI42Numberofsubstationsconstructed Annual


Actual Variance

1 Establishment

Establishment 0


ü Generalstatement

Thisisamulti-yearprojectanditisexpectedtobefinalizedbyDecember2015.DirectorateisstillawaitingaconnectionfromEskom.

Vote Project Budget Expenditure %406/120/2655 Motorcity33/11kVsubstationbuilding

andequipment18,458,456.00

67062.57 0

Ref:DTIS4

27

KPI43Percentagemaintenanceofelectricalnetwork

AnnualTarget

3rdQuarterTarget

Actual

Variance

100 100 100 0


Generalstatement

Achieved.Vote Project Budget Expenditure % Project Budget Expenditure %406/105/3408 Substationtrippingunits 200,000.00 92,908.00 46% Substationtrippingunits(vote406/105/3408) 200,000 92,908 46%BidRLM/DTIS/0016/2013/14wasadjudicatedon13September2013.InfutureallunitswillbeorderedfromthesuccessfulbidderasandwhenNeeded.Percentageis0,046%

Quotationsweresoughtandordersplaced.Moreunitswillbeorderedasandwhenneededinsubstations.Projectwillbecompletedduringthirdquarter.

406/105/1483 HVmeteringequipment 500,000.00 493,679.00

0 HVmeteringequipment(vote406/105/1483)RLM/DTIS/0020/2013/14

500,000 0 0

BidRLM/DTIS/0020/2013/14wasadjudicatedandRLMisawaitingavalidtaxclearancecertificatefromtheserviceprovidertoobtainanorder.Percentageis99,9%

Tendersinvited.Inevaluationprocess.Projectearmarkedforsecondquarter.

406/105/1962 HVtestingequipment 54,600.00 54516.00 100% HVtestingequipment(vote406/105/1962)QU/DTIS/0039/2013/14

60,000 0 0

BidQU/DTIS/0039/2013/14wasevaluatedandanorderwasissued.Percentageis99,9% Quotationsobtainedandevaluated.Projectearmarkedtobecompletedduringsecondquarter.310/038/0648 Networkmaintenance 14,129,389.00 13,764,778.99 42% Networkmaintenance(vote310/038/0648) 27,231,389 3941199 14%TheinitialbudgetedamountofR27231389.00isreducedbyR3000000.00asitwastransferredtoanotherunit.Percentageis97% Projectwellontrackandwillbecompletedbeforetheendofthefinancialyear.Paymentofseveralinvoicesstillneedsto

bemadetothecontractor.Ref:DTIS5

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KPI44Numberofelectricalpre-paidvendingequipmentinstalled

AnnualTarget

3rdQuarterTarget

Actual Variance

4 4 4 N/A


GeneralstatementAchieved.

Vote Project Budget Expenditure %406/105/2677 Pre-paidautomaticvendingmachine

equipment549,762.00 549,762.00 100

Ref:DTIS6KPI45%electricalbulklineconnected

AnnualTarget

3rdQuarterTarget

Actual Variance

100 0 0 N/A


ü Generalstatement

TheKPIisapplicabletothe4thquarter.

Vote

ProjectSource Budget Expenditure %

406/123/1966 IkemelengbulklineDME 4, 110575.00

2,931,720.4 71%

Ref:DTIS11

29

KPI46NumberofKmofsewerpipelineconstructed

AnnualTarget

3rdQuarterTarget

Actual Variance

9.81 Construction

Construction N/A


GeneralstatementTheKPIisapplicabletothe4thquarter.

Vote Project Budget Expenditure %428/127/1606 LethabongWard27&28Internal

SewerReticulation&ToiletStructures

24,396,368.00

4,065,335.40

17%

Ref:DTIS7

KPI47NumberofVIPtoiletsconstructed


3rdQuarterTarget

Actual Variance

153 410 410 410 0


ü GeneralStatementAchieved.Theprojectiscomplete.

Vote Project Budget Expenditure %127/2037 Marikana-VIPToilets 2,553,776.00

2,549,538.90

100%

Ref:DTIS8

30

KPI48Numberofhouseholdsconnectedtosewerline

AnnualTarget

3rdQuarterTarget

Actual Variance

515 N/A Construction N/A


ü GeneralstatementTheKPIisapplicabletothe4thquarter.Theprogressonsiteisat98.8%andstreamcrossingistheonlyoutstandingwork.

Vote Project Budget Expenditure %428/127/1531 Monnakato Ext4- Installation

of outfall sewer line andreticulation

999867.00

841,330.33

84%

Ref:DTIS9KPI49Numberof10klwatertanksinstalled Annual


Actual Variance

34 Construction Construction 0


ü Generalstatement

Theprojectis85%complete.TheprojectwillbecompletedduringJune2014.Theareaswherethe10KLtanksareinstalledareasfollows:NO. AREA NO. AREA1. Mshongoville 13. BethanieWest

2. Chachalaza

14. Modikwe

3. Boshoek

15. Barseba

4. Lekgalong

16. Lulandsville(Bethanie)

5. BethanieEast

17. Benny

6. Stormhuis 18. Group5

31

7. Skierlik(Marikana) 20. Braampie

8. Nkaneng

21. Zakhele

9. Phuane

22. Ikemelengnewstands

10. FreedomPark

23. Sywerbult

11. BonoloFarm

24. DinnieEstate

12. Modderfontein

25.

Vote Project Budget Expenditure %429/103/1404 Informal settlements-

Installationof10kltanks1,000000 523,652.13 67

Ref:DTIS10

KPI50Numberofkmofnewroadsandstormwaterdrainagesystemsconstructed

Annual

Target

3rdQuarterTarget

Actual Variance

19.5

Construction

Construction 0


GeneralStatementTheKPIisapplicabletothe4thquarter.Seeattachedprogressreportsandsiteminutes.

Project Budget Expenditure %

(a) Roadsandstorm-water-wards23 3,000,000

1,716202.72 60

Projectiscomplete.Seeattachedcompletioncertificate.1Kmwereconstructed(b) Roadsandstorm-water–ward26 3,000000 1,321180.52 40%Projectiscomplete.Seeattachedcompletioncertificate.1Kmwereconstructed(c)Boitekong-Roadsandstorm-water 5936870.00 4847513.50 84%

32

Projectiscomplete.Seeattachedcompletioncertificate.21,4Kmwereconstructed(d)Monnakato-Roadsandstorm-water 12,909,059.10

10 004031.13

81%

Projectiscomplete.Seeattachedcompletioncertificate.3Kmwereconstructed(e)Lethabong–RoadsandStormwater-Ward27&28 23254014.86 22626560 97,3%Projectiscomplete.Seeattachedcompletioncertificate.6Kmwereconstructed(f)BoitekongExt8-RoadsandStormwater 6,000,000.00 5,501,339.11 82%BatlhalefiProjectswasappointedonthe08February2013.1,5Kmwereconstructed

(g)Ikemelengstorm-waterdrainageconstruction 9,000000 82511822 91,58%Projectiscomplete.Seeattachedcompletioncertificate.4Kmwereconstructed(i)LethabongextRoadsandstorm-water 3,000000 2,009,400.96 65%Seeattachedsiteminutes.1.5KmwereconstructedRef:DTIS12KPI51NumberofKmofroadsandstormwaterdrainagesystemsmaintained

AnnualTarget

3rdQuarterTarget

Actual Variance

237 237 237 N/A


Generalstatement

Achieved.Maintenanceisbeingdoneonanongoingbasis.

Project Budget Expenditure %RoadsandRuralareas(200km) 12,000

000.0010476,969.06

93%

Re-graveling&Gradingofroadsaspermaintenanceplan

Stormwaterdrainage(25Km) 1,680000.00

1654554.92 100%

Cleaning&repairsofstormwaterdrainage

Streets(12Km) 24,000000.00

21 008206.17

88%

Ref:DTIS13

33

KPI52Numberofwastebinsdelivered Annual

Target

3rdQuarte

rTarget

Actual Variance

414 410 410 0


ü GeneralstatementTheKPIwasachievedduringthe2ndquarter.Theremaining4streetlitterbinsaretobepurchasedduringthe4thquarterasthefundswereonlyavailedduringthebudgetadjustment.

Project Budget Expenditure %Streetlitterbins 400,000 399,177.14 99,78%373 Street Litter Bins were bought andinstalled

Skipbins

530,000.00 234,518.00 56%27 Skip Containers were bought anddeliveredRollonrolloffcontainersRef:DTIS14

KPI53PercentagecompletionoflandfillSite


3rdQuarterTarget

Actual Variance

25 100 0 0 0


ü Generalstatement

TheKPIisapplicableto4thquarter.Theoverallprogressoftheprojectisat85%,slightlybehindthescheduled90%duetoinsufficientfunds.However,additionalfundswereavailedduringthebudgetadjustmentandtheprojectisanticipatedtobecompletedbytheendofJune2014.

34

Vote Project RevisedBudget Expenditure %

467/160/1140 Construction of Watervallandfillsite

21,265,979.00 20,880,460.39 40

467/160/2757 Waterval, Regional wastedisposalfacilityphase

69,215,464.00 56,862,881.76 100

467/309/2864 Construction of Watervallandfillsite

6,000,000.00 0.00 0

TOTAL 96,481,443.00 77,743,342.15 Ref:DTIS15

KPI54Percentagehouseholdswithaccesstobasiclevelofweeklysolidwasteremoval


Actual Variance

100 100 100 0


Generalstatement

Achieved.Totalof40,644householdshavebeenreachedandarebeingservicedonamonthlybasis.Vote Project Budget Expenditure %360/042/0401 Refuseremoval-Marikana(1,252

households)930,510000 881904.00 95%

PeuYaAfricaConstructionhasbeenappointed for collection servicesatMarikanaWest,MarikanaCBDandRDPswithanestimated1902servicepoints/households.360/042/0402 RefuseremovalCBD(38,000households) 2,000000 530,811.27 47%NospecificserviceproviderwasappointedastheCBDiscurrentlybeingservicedbythemunicipalityonanon-goingbasis.360/042/0715 Refuseremoval-Olifantsnek(3000

households)240,000.00 239,720.86 100%

LosabaTranshasbeenappointedforwastecollectionservicesatBoitekong18&22,Freedompark,Olifantsnek,NtsedimaneandWatervalareawithanestimated5450servicepoints/households360/042/0716 RefuseremovalRDPs(30891households) 1,800000.00 1,7999,969.46 100%Householdsoverlapintoareascoveredbythefollowingserviceproviders:

Ø SunrisePark,Seralengestimated7729servicepointsØ BoitekongExt1,2,3,4,5,GG,Bester,Sundown,Glycerin,Ramochanaestimated11676servicepointØ BoitekongExt6,7,8,13,22estimated6046servicepoints

35

Ø BoitekongExt23,15,MeritingExt1,2,Ikagengestimated5440serviceprovider360/042/0717 Refuseremoval-Informalsettlement

(40,644households)600,000.00 599,238.50 100%

Householdsoverlapintoareascoveredbythefollowingserviceproviders:Ø Privista&thewastegroup-Oldlocation,FoxLake(servicepoints1943)Ø BelerutwaneInvestments-Phatsima,PhatsimaRDP,Boshoek,Robega(servicepoints5802)Ø Tedco-Lethabong(servicepoints7150)Ø PeuYaAfrica-Bethanie,Barseba,Modikwe,Makolokwe,Rankelenyane,Maumong(servicepoints5802)

Ref:DTIS16KPI55Percentagecompletionoftheruraldevelopmentwaterprojects

AnnualTarget

3rdQuarterTarget

Actual Variance

100 N/A 0 0


ü Generalstatement

TheKPIisapplicableto4thquarter.TheBoschdalWaterSupplyprojectiscurrentlyexperiencingdelayswiththefinalizationoftheEnvironmentalImpactAssessmentsfordesignpurposes.RemedialMeasuresAlltherecommendedprocesseshavebeenconcludedandDirectorateiscurrentlyawaitingapprovalfromDepartmentofEnvironmentalAffairs.

Project Budget Expenditure % Lekgalong-upgradingofwatersupplyandyardconnections 1778386.00 1764,573.54 100%BaMmabolepuConstructionwasappointedon30/09/2013atamountof2,293,572.27.Handoverwason22/10/2013andtheprogressonsiteis51%.

(a) Maumong-installationofwatersupplyandyardconnections 1,599907.00 1,028,527.64 96%SiteestablishmentwasinOctober2013.Theprogressonsiteis52%.

(b) Rankelenyane,Lekojaneng-Completionofwatersupply 2,537,795.00 2,337,795.00 100%Theprogressonsiteis65%.

(c) Bethanie,Modikwe,Barseba-Reservoir 5,372,003.00 5,372,002.17 100%Theprogressonsiteis80%.

(d) Makolokwewatersupply 3,002143.00 2002143.01 70%

36

(e) Ikemelengwatersupply 3,000000.00 1,050,067.22 35%

Theprogressonsiteis80%. (f) Boschdalwatersupply 13,000000.00 0.00 0%

Ref:DTIS17KPI56Upgradingofpowerfactorcorrectionequipmentupgraded AnnualTarget 3rdQuarter

TargetActual Variance

1 N/A 96 4

CommentontheachievementoftheKPIandremedialmeasuresGeneralStatementTheKPIisapplicableto4thquarter.Project Budget Expenditure %Upgradingofpowerfactorcorrectionequipment 1500000.00 1444073.00 96Ref:DTIS18KPI57PercentagecompletionoftheModernizationoflifts-MpheniHouse

AnnualTarget

3rdQuarterTarget

Actual Variance

100% N/A 100% 0


ü GeneralStatementAchievedduringsecondquarter.

Vote Description Budget Expenditure %417/308/4654 Modernizationoflifts 1,009,599.00 1,009,598.64 100

37

KPI58DateofapprovalbyCouncilofaWaterMasterPlan AnnualTarget

3rdQuarterTarget

Actual Variance

June2014 N/A 0 N/A

CommentontheachievementoftheKPIandremedialmeasuresGeneralStatementTheKPIisapplicableto4thquarter.Thedrafthasnotbeenfinalized.

Vote Description Budget Expenditure %340/044/0530 Water&Sanitationmasterplan

:DWAF52000.00 0 0

Ref:DTIS19KPI59DateofapprovalbyCouncilofanIntegratedWasteManagementStrategyforRLM

AnnualTarget

3rdQuarterTarget

Actual Variance

June2014 N/A 0 0

CommentontheachievementoftheKPIandremedialmeasuresGeneralStatement

TheKPIisapplicableto4thquarter.Thedrafthasnotbeenfinalized.

Vote Description Budget Expenditure %360/044/0308 DevelopmentofanIntegrated

WasteManagementStrategy700000.00 556026.00 79%

Ref:DTIS20

38

2.2MunicipalInstitutionalDevelopment&Transformation KPI60

PercentageofthemunicipalitybudgetimplementationontheWorkplaceSkillsPlan

AnnualTarget

3rdQuarter

Actual Variance

100 75 85 (10)CommentontheachievementoftheKPIandremedialmeasures GeneralstatementNotAchievedAnamountofR1 438 483.99 was spent on the Workplace Skills Plan.

ReasonsforNon-Achievement• During the adjustment budget an amount of R1.3 million was taken from the Training of

PersonnelVote.• Delayinprocurementprocesses.RemedialMeasuresAdvertiseduringthecurrent financialyeartoprocureserviceproviderstobeabletotrainwhenthenewfinancialyearcommences.

Ref:DCS1

Project OriginalBudget

RevisedBudget

Expenditure %

WorkplaceSkillsPlan R3,692,500 R2,392500 2,032,726 85

KPI61 Timeousassessmentoftheimpactoftraining

interventionsonallemployeesAnnualTarget

3rdQuarter

Actual Variance

June2014

N/A - -

CommentontheachievementoftheKPIandremedialmeasures GeneralstatementApplicableinthefourthquarter.

• AttachMemotoMM–DeviationfromSCMprocess.• WSPfundswereusedtopayDelloite’sCPMFprogramme

Ref:DCS2

39

KPI62

NumberofpeoplefromemploymentequitytargetgroupsemployedinthethreehighestlevelsofmanagementincompliancewiththeMunicipality’sapprovedEEplan.

AnnualTarget

3rdQuarter

Actual1

Variance

40 40 40 -

CommentontheachievementoftheKPIandremedialmeasures GeneralstatementAchieved

• RLMhasa5yearEEplancommencing2013to2017.Targetsareasfollows- Year1–40%- Year2–50%- Year3–60%- Year4–70%

Year5–80%Ref:DCS3KPI63 TimeoussubmissionoffullyconsultedEE

reporttoDOLAnnualTarget

3rdQuarter

Actual

Variance

October2013

October2013

01Oct2013 -

CommentontheachievementoftheKPIandremedialmeasures GeneralstatementAchievedLetterofacknowledgementofreceiptbytheDepartmentofLabourdated01Oct2013.Ref:DCS4

40

2.3LocalEconomicDevelopment

KPI 64

% Completion of Rustenburg Hawkers Stalls at Taxi Rank Area Annual

target 3rd Quarter Target

Actual for 3rd Qtr

Variance

50% 25% 14% 11% Comment on the achievement of the KPI and remedial measures GeneralstatementAchievedCommentontheachievementoftheKPIandremedialmeasures:

• AppointmentofServiceProviderontheUpgradingofHawkersStallsMaxbornmanAreaPhase2:RLM/DPS/0132/2013/14(ThutoConstruction)foraperiodof06Months,withintentiontocommenceon29October2013withcompletiontimesetforJune2014

• ConstructionhowevercommencedinJanuary2014(3rdQuarter)afterrequestfromHawkersandtheprojectwasfurtherdelayedduetotorrentialrainsandhadtobeextended.Thetargetforthequarterwasthereforesetfor25%.

• TheContractcompletionperioddatehasbeenextendedtoAugust2014

Ref:LED1

Project Budget Expenditure %Hawkers Stalls at Taxi Rank Area R5696809.14 R743612.60 14%

KPI65PercentageofbidsawardedtocompanieswithBBBEEcontentinlinewithmunicipality’sPreferentialProcurementPolicy

AnnualTarget

3rdQuarterTarget

Actual Variance

80% 80% 93 (13)


GeneralStatementAchieved.

Month NumberofBidsAwarded

No.ofbidswithBBBEEStatus %

January 25 2 80February 9 9 100March 3 3 100Average 93

Ref:MM

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KPI66Numberofjobscreatedthroughmunicipality’slocaleconomicdevelopmentinitiativesincludingcapitalprojects

AnnualTarget

3rdQuarterTarget

Actual Variance

3000 1000 1216 (216)


GeneralStatementAchieved

Project NumberofJobscreated

EPWP(Waste) 270LED–ConstructionofHawkersStalls 59DPHS 305DTISRoadsandStormwater 405RRT 80TOTAL 1216

Ref:MM

KPI67RandvalueoflinkagesonSMMEProcurementfacilitatedwithbigbusiness.

Target

3rdQuarterTarget

Actual Variance

R200m R200m R 556 million -Impala R2.6 billion Glen core

GeneralStatementAchieved

• R22millionBrandingContracthasbeenawardedtoBrandLeadership&Kgokagano(localcompany)

• R15millionInternationalMusic&LifestyleFestivaltenderhasbeenawardedtoKeiko&TTTJV• R2millioncontractonMiningSummithasbeenawardedtoUthoCapital• R5750000contractforrenovationofVisitorInformationCenterhasbeenawardedtoMogaki

Civils• R5696809.14contracthasbeenawardedtoThusoConstructionforrenovationofhawker

stallsatMaxBornmanTriangularArea(TaxiRank)• R5millioncontracthasbeenawardedtoNalediaGroupforimplementationoftheLEDstrategy• R3millioncontracthasbeenawardedtoYaRonaTemoforMathopestadAgriculturalProject• R850000contracthasbeenawardedtoGSA&DitsamaiInvestment&Projectsforfeasibilityof

FleaMarketinRustenburgRef:LED3

42

KPI68 %implementationofLEDStrategy Annualtarget

3rdQuarter

Actualfor3rdQtr

Variance

100 75% 75% -CommentontheachievementoftheKPIandremedialmeasuresGeneralstatementAchieved

- GroupNalediahasfacilitatedstrategicpartnerswiththefollowingorganizations:- MoUwithSmallEnterpriseDevelopmentAgency(SEDA),- NationalEmpowermentFund(NEF),- NWK(NoordwesKorporasie)and- UniversityofPretoriatoleverageresourcesintheimplementationofLEDStrategy- Theserviceproviderhasalsodevelopedatimeframeonmilestonesattachedpleasefind

progressreportontheappointedServiceProvider(NalediaGroup)ontheImplementationofLEDStrategy

Ref:LED4 KPI69 %completionoftheCityBrandingStrategyPhase

1Annualtarget

3rdQuarterTarget

Actual Variance

35% N/A 35% Generalstatement:AchievedTheprojectisontrack,withthefirstphasecompletedandworkonthesecondphasehascommenced.Thefollowingmilestoneswereachievedduringthefirstphase:

- BranddeliveryLaunch- Brandpositioningandidentity- Preliminarybrandidentity- Brandpositioningandidentityvalidationresearch- FinalBrandPositioning–Refinements- FinalBrandidentity–refinements

*Rollout:WebsiteandAdvertisingproducts(Marketing,AdvertisingStrategyandconcepts,Brandimplementationandmarketing)TheitemoncitybrandingwillservebeforeCouncilattheendofMay2014.Ref:LED5

43

2.4 MunicipalFinancialViabilityKPI70Percentageofmunicipality’scapitalbudgetactuallyspentoncapitalprojectsidentifiedforthefinancialyearintermsoftheIDP

AnnualTarget

3rdQuarterTarget

Actual Variance

95% 75% 46.76 (28.24)


GeneralstatementNotAchieved

Reasonsfornon-achievement

- ObjectionsontheRRTproject

Budget Expenditure Percentage1,359,436,000 635,732,000 46.76

KPI71DateofsubmissionofMFMAcompliantmulti-yearbudgettothebudgetOffice

AnnualTarget

3rdQuarterTarget

Actual Variance

15January2014

15January2014

15January2014

N/A


Generalstatement

Achieved.

MFMAcompliantmulti-yearbudgetwassubmittedonthe15thJanuary2014.Ref:BTO2

44

KPI72MonthlyreportsfromBTOtoshowthatassetregisterismaintainedinaccordancewiththeassetmanagementpolicy.

Annual

Target

3rdQuarterTarget

Actual Variance

12 9 9 0


ü GeneralstatementMonthlyassetstatementsfortheperiodJanuary-March2014foralldirectorateshavebeensubmitted.

Ref:BTO3KPI73Percentageexpenditureonoperatingbudgetexceedingbudgetedamount

AnnualTarget

3rdQuarterTarget

Actual Variance

0% 0% 0% 0%


GeneralstatementAchieved.Theoperationalbudgetwasnotexceeded.

Ref:BTO4

Budget Expenditure Percentage27,773,724,000 2,303,576,000 64.04

45

KPI74Dateofsubmissionofqualityrevisedestimatesforthebudgetadjustmentasperguideline.

AnnualTarget

3rdQuarterTarget

Actual Variance

15January2014

15January2014

15January2014

-


GeneralstatementAchieved.Revisedestimatesforthebudgetadjustmentweresubmittedonthe15thJanuary2014bydirectorates.Ref:BTO5

KPI75Percentageexpenditureonovertimebudgetexceedingbudgetedamount

AnnualTarget

3rdQuarterTarget

Actual Variance

0% 0% 0% -


Generalstatement

NotAchieved

Reasonsfornon-achievement

Theover-expenditurewasasaresultofMunicipalityclosureduringDecember2013wheremostemployeeswereworkingovertimeinorderforservicedeliverynottobecompromised.Remedialmeasures

Thefollowinghavebeenidentifiedascostcontainmentmeasureswhichwillassist:- Introductionofshiftsystem.- Exercisestrictmanagementintermsofallocationofovertimeduties,aspertheCouncil

resolution.Ref:BTO6

Budget Expenditure Percentage 30 928 781 28 636 449 93

46

KPI76Dateofsubmissionofannualinventorycountreport

AnnualTarget

3rdQuarterTarget

Actual Variance

2(Juneand

Feb)

11

-


GeneralStatementAchieved.PhysicalassetverificationwillbedoneinJuneandJuly2014.Ref:BTO2

2.5GoodGovernanceKPI77Percentageimplementationoftheperformancemanagementsystem

AnnualTarget

3rdQuarterTarget

Actual Variance

100 100 100 -


GeneralStatementAchieved3rdquarterperformancereviewsessionsforSection56managerswereconductedonthe16thand19thMay2014respectively.Ref:MM1

KPI78Percentageimplementationoftermsandconditionsofallcontracts’contractmanagement

AnnualTarget

3rdQuarterTarget

Actual Variance

100 100 100 -

47


GeneralStatementAchieved.Reportsoncontractmanagementaresubmittedonamonthlybasis.Ref:MM2KPI79Dateofcompletionoftheinternalandexternalauditqueriesaddressedwithin5workingdays/asperrequirementontheauditreport

AnnualTarget

1stQuarterTarget

Actual Variance

5workingdays

5workingdays

5workingdays

-


GeneralStatementAchieved.ReportsonresponsetoauditqueriesaresubmittedtotheCAEonamonthlybasis.Ref:MM3KPI80QuarterlyreportsonimplementationofCouncilresolutionsservedbeforetheMayoralCommittee

AnnualTarget

3rdQuarterTarget

Actual Variance

4 1 1 -


GeneralStatementAchieved.ReportsonimplementationofCouncilresolutionsservebeforeCouncilonamonthlybasis.Ref:DCS

48

KPI81DateofcompletionoftheCredibleanduptodatereviewedIDPandsubmissiontotheMECforLocalGovernmentandTraditionalAffairsandNationalTreasury

AnnualTarget

1stQuarterTarget

Actual Variance

May2014 N/A - -


GeneralStatement-Applicableinthe4thQTR.ThedraftIDPservedbeforeCouncilduringMarch2014.FinalapprovalbyCouncilwillbeinMay2014.Ref:IDP

KPI82DateoftablingofMSAandMFMAcompliantannualreporttoCouncil

AnnualTarget

1stQuarterTarget

Actual Variance

Jan2014 N/A 31March2014

-


GeneralStatementAchievedTheAnnualReport2012/2013servedbeforeCouncilonthe28January2014,re-tabledonthe31January2014andthereafterpublicizedforpubliccomments.AnOversightReportontheAnnualReportwastabledattheendofApril2014.Ref:PMS KPI83NumberofPublicParticipationforummeetingsheldandconsultationsessionswithOtherStakeholders

AnnualTarget

1stQuarterTarget

Actual Variance

4 1 1 -


GeneralStatementAchieved.

• AnIDPRepForummeetingwasheldonthe14February2014.Ref:EM1

49

KPI84DateofcompletionofMayoralOutreachProgrammeinlinewithprocessPlan

AnnualTarget

3rdQuarterTarget

Actual Variance

1 N/A N/A -


GeneralStatementAchieved.TheMayoralImbizowasheldonthe21Octoberto28November2013.Ref:EM2

KPI85NumberofminimumsittingsofthePerformanceAuditCommitteeandreportssubmittedtoCouncil

AnnualTarget

3rdQuarterTarget

Actual Variance

4 1 1 -


GeneralStatementNotAchieved.

• ThePerformanceAuditCommitteesatonthe07March2014.Ref:CAE KPI86Numberofquarterlyriskmitigationandimplementationplans

AnnualTarget

3rdQuarterTarget

Actual Variance

4 1 1 -


GeneralStatement:Achieved.TheActingChiefRiskOfficerintheofficeoftheMunicipalManagerhasfacilitatedcompletionoftheRiskRegistersandquarterlyupdatesforalldirectorates.Ref:MM4

50

KPI87Dateofachievementofacleanauditopinion

AnnualTarget

3rdQuarterTarget

Actual Variance

UnqualifiedOpinionbyJune2014

N/A N/A -


GeneralStatement:TheKPIisapplicableinthe4thquarter.QueriesraisedbytheAuditorGeneralareattendedtoandprogressreportstabledtoCouncilonamonthlybasis.Ref:MM5

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