RCV POLLING PLACE CHECK LISTS - ACGOV.org · rcv polling place checklist final 9-27 9/28/2012 9:35...

rcv polling place checklist final 9-27 9/28/2012 9:35 AM

RCV POLLING PLACE

CHECK LISTS


Setting Up the Polling Place

Set up the Scanner using the instructions located within the lower scanner bin door.

Set up the Touchscreen using the instructions located within the Touchscreen leg compartment.

Set up the voting booths using the instructions located in the Disabled Adapter Bag in the Gray Ballot Box.

Post outdoor, indoor, voting booth and Touchscreen signs using the list located in the Opening the Polls Supply Bag.

Set up the Official Table using the diagram below.

Language

assistance

Table sign


Setting up the Polling Place

Set up the polling place as suggested in the diagram below.

Remember to think about the flow of voter traffic.

Street Index (outside Polling Place entrance)

VOTER INFORMATION CENTER


CHECKLIST: OPENING THE POLLS

Poll Workers sworn in and have signed payroll documents Poll Worker Break Schedule is posted. Poll worker has been assigned to ride to Return Center with Inspector.

Scanner up and ready

RED security seal (serial number has been verified and Seal Verification Form signed) Everything removed from scanner bins Scanner LCD display reads zero Vote Totals Report reads zero, precinct number, date and time are correct. Scanner tape has been signed by all Poll Workers

Touchscreen up and ready

RED pull-tite security seal (serial number has been verified and Seal Verification Form signed) POLLS OPEN/CLOSED cover is sealed with new Blue seal. Old Blue seal is taped to the

reverse side of the Seal Verification Form Public Counter reads zero Audio Unit has been placed in Touchscreen ‘well’ area as described in “Setting Up the Audio

Unit”

Card Activator ready

Voter Cards are nearby on Official Table

Voting booths have been set up Voting booths set up (including Accessible booth) Signs are posted in voting booths

Signs Posted

Voter Information Center is correctly assembled and visible to all voters inside polling place Tri- fold of outside signs is placed outside of polling place, visible to all voters Signage posted inside voting booths and Touchscreen

Official Table set up, fully stocked, neat and organized

Plastic Bags #6 and #7 are near the Official Table Each Poll Worker has a Procedure Card Each Poll Worker has badge, an Election Pin, and “I Speak...” Chinese, Spanish, Tagalog &

Vietnamese badge (if applicable) Plastic Supply Bags are out of sight, but within easy reach for Closing Touchscreen cover, cases for V-VPAT printer, Audio Unit, and Card

Activator are secure and safely stored

Language Assistance Table Top sign is properly displayed on Official Table


SETTING UP THE VOTER INFORMATION CENTER (V.I.C)

The Voter Information Center (V.I.C) will be delivered with the Voting Equipment and the Registrar of Voters cart.

The Voter Information Center will look like this election morning:

Bring left and right vertical wings (in back), forward:

Lower and lock the two (2) horizontal wings, to fit into vertical wings:


SETTING UP THE VOTER INFORMATION CENTER (V.I.C)

Now lift the top of the Voter Information Center up:

Fold sides forward, to make Voter Information Center to stand straight. After correct assembly, Voter Information Center will look like this:

AFTER ASSEMBLY OF THE VOTER INFORMATION CENTER, PLACE SAMPLE BALLOTS ACCORDING TO EACH LANGUAGE INTO SLEEVES. THEN PLACE RCV BROCHURES ACCORDING TO EACH LANGUAGE, IN FRONT OF THE SAMPLE BALLOTS.

PLACE THE VOTER INFORMATION CENTER INSIDE THE POLLING VISIBLE TO ALL VOTERS.


1st

Voter Procedures: Inspector and 1st

voter have verified that:

Scanner bins are empty. Inspector secures scanner door with blue seal after verification)

Date, time and precinct number on Scanner tape are verified

Scanner LCD display is ‘Zero’

Ballot box is empty, Inspector secures Ballot box with white pull tite after verification

Touchscreen ‘Public Counter’ is ‘Zero’

Touchscreen door marked ‘Polls Open/Close’ is secured with blue security seal

See ‘The Guide’ for detailed instructions

REMINDER: VERIFY RED SEALS FOR SIGNS OF TAMPERING

Red security seals MUST be verified against Seal Verification Form three (3) additional times Election Day by two (2) poll workers.

See suggested times on reverse side of the Seal Verification Form.


Closing Reminders

Take Down Signs and Street Index

Bring in A-Frame flag (and Accessible Entrance A-Frame if applicable) place sign(s) on cart

Place Tri-fold of outside signs on or near Registrar of Voters cart

Dismantle Voter Information Center (V.I.C) and place near Registrar of Voter cart

Take down all signs, inside and outside the Polling Place

Place signs back in Opening the Polls Supply Bag

Pack items on Official Table in the appropriate supply bags

Supply bags will be put in scanner bins

Dismantle Blue Voting Booths

Dismantle blue voting booths (Do not remove signs)

Pack legs inside each booth and secure S-hook across privacy shield

Unlock adapters from Accessible Voting Booth by lifting locking tab on back of adapter

Remove adapters and place in Disabled Adapter Bag

Set Disabled Adapter Bag aside for later placement in Scanner bin

Stack Blue voting booths on the cart ready for pick-up by the Registrar of Voters

DO NOT REMOVE SIGNS INSIDE OF VOTING BOOTHES

Record Numbers on Official Ballot Tally

Count Signatures in Roster-Index

Count signatures on Pink and White Roster-Index pages

Write the total number on Line 7 of the Ballot Tally (front cover of Roster-Index).

Count Unused Ballots

Count unused English, Chinese, Spanish, Tagalog & Vietnamese ballots and write the individual numbers on the Seal for Unused Ballots. All Poll Workers must sign the seal.

Add the counts together and write grand total(s) on Line 3 of Ballot Tally.

Place unused ballots in the Unused Ballot box, all poll workers sign the “Seal for Unused Official Ballot Box’ seal before the seal is affixed to the Unused Ballot box.

Unused Ballots go to the Return Center


SEE THE GUIDE FOR DETAILED INSTRUCTIONS

SAMPLE ONLY


SAMPLE ONLY


Finishing Up

1. Complete Official Ballot Tally

Line1 – Total number of ballots received by type. Count all ballots received.

Line 2- Total number of Spoiled ballots. Count Spoiled Ballots in the #7 plastic bag. Write the number of spoiled on bag label and on Line 2. Bag #7 goes in the Gray Ballot box

Line 3 – Unused Official Ballots.

Line 4 - Count Unscanned Ballots (if any) and place in #5 plastic Bag. Write total number on bag label. Bag #5 goes into the RED bag

Line 5 - All Provisional envelopes. Count all Provisional Ballot/Envelopes, place in #3 plastic Bag. Write number on bag label and on line 5. Also place completed Voter Registration forms in #3 bag. Bag #3 goes into the RED bag

Line 6 – Total Voted ballots. Write the total number showing on the Scanner LCD display.

Line 7 – Total Signatures on white and pink Roster pages.

Line 8 – Total Votes Cast on Touchscreen, write the number showing on Touchscreen Public Counter.

Count Surrendered Vote by Mail Ballots in #6 plastic bag. Write the number on the bag label. Bag #6 goes into the Gray Ballot box.

Count Vote by Mail Ballots. Write number on bag label, place in #4 plastic bag.

Bag #4 goes in the RED bag.

NEVER OPEN a Vote By Mail or Provisional Envelope!

Place totals in all boxes on Official Ballot Statement.

Cut white pull tite seal on Gray Ballot Box and retrieve contents. Trim and tape white pull tite to the reverse side of the Seal Verification Form.


Packing RED Bag!

1. Place plastic bags 1, 2, 3, 4, and 5 in Red Bag.

Bag 1 should be visible as shown below, with anti static bags and Roster(s) visible.

2. Place scanner keys in the Red Bag.

SECURE RED BAG WITH A WHITE PULL TITE


Packing Gray Ballot Box Once all items are in Ballot Box, close and seal Ballot Box using a white pull tite

security seal.

# 6 Bag Void/Surrendered Vote By Mail Ballots (if any)

# 7 Bag Spoiled Ballots (if any)

Sealed boxes of Voted Scanned Official Ballots

Security Seals manila envelope with completed Seal Verification Form enclosed (front and back of form should be completed)

Precinct Coordinator/Inspector Sign Off Sheet

Language Assistance Tally

Secure Gray Ballot Box with white pull-tite


WHAT TO LEAVE AT THE POLLING PLACE:

Place inside Scanner Bins:

Audio Unit inside case (in scanner bin)

Card Activator inside case (in scanner bin)

Plastic Bags with supplies (in scanner bins)

Sample Ballots (in scanner bins)

Unused Provisional Envelopes

Empty Official Ballot Boxes (if any)

Roll Scanner to safe location near Registrar of Voters

delivery cart.

Place A-frame sign(s),Tri-Fold & Voter Information Center

near or on the Registrar of Voters cart.

*PLACE SIGNS ON DELIVERY CART


RETURN CENTER ITEMS

What goes to the Return Center?

Inspector and one poll worker drive asset/supply items below to the assigned Return Center.

Return Center address is on:

Red Bag label and Return Center Card.

Center Card. TAKE return the following items:

RED Bag (with all contents and sealed with white pull tite)

Gray Ballot Box (with all contents and sealed with white pull tite)

V-VPAT printer for Touchscreen in canvas case

( DO NOT PUT IN RED BAG)

Sealed Boxes with Unused Official Ballots

Door wedges (if any)

Rubber mat (if any)

RCV POLLING PLACE CHECK LISTS - ACGOV.org · rcv polling place checklist final 9-27 9/28/2012 9:35...

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