Faculty-in-Residence Manual2017-18 Academic Year

Table of Contents

Goals and Expectations 3Emergency InformationUseful Phone Numbers

What You Need to Do4

Programming6

Administrative Tasks and Information9

ReportsInteractions/MeetingsFinancial Information and TransactionsDining/Food Points

Advising 11Residence Hall Assignments of Deans, RCs, FIRs, Focus Faculty, Peer Advisors, Athletes 12Peer Advisors

13Resources 14

Residence Hall SecurityDukeCard Building AccerssComputersMaintenance/HousekeepingCleaning EquipmentLaundryParkingBusesTV and PhoneMailing and Shipping InformationFaculty-in-Residence Sympa Mailing ListOnline Resources

Housing, Dining and Residence Life Information18

Who’s Who? Residence Life StaffSelective Living GroupsDuke Houses

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Living and Learning at DukeHRL Quick Guide to PoliciesResidence Hall Look-up

Calendar Planning Guide23

Map: East Campus Residence Halls25

Map: West Campus Residence Halls26

HRL Staff Contact Information27

Goals and Expectations

Goals1. Foster faculty/student interaction outside of the classroom setting.2. Enhance the intellectual life of the residence hall through

programming and exposure to other faculty.

Expectations1. Provide mentoring for informal house programming.2. Be a catalyst for the involvement of other faculty in house activities.3. Encourage early familiarity with the University’s resources.4. East Campus FIRs are required to co-sponsor events with each

member of the House RA team prior to fall break. Any event can have multiple RA co-sponsors.

5. Hold a weekly event in your apartment for your residents. Some of these may be informal with no agenda/structure while others will be more structured, perhaps with guests and/or a discussion topic.

6. Attend a Chautauqua Lecture scheduled in your residence hall’s common room and introduce the lecturer.

7. Foster habits of curiosity about and involvement in educational/cultural activities beyond the formal confines of the classroom and laboratory.

Emergency InformationDean On Call (pager)

919-970-4169

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RC On Call (pager) 919-970-4466

DUPD 919-684-2444

Student Health 919-681-9355

CAPS 919-886-6814

Dean of Students Office

919-668-3853

Useful Phone NumbersDeb Johnson 919-684-

5832Janie Long 919-681-

7144LB Bergene 919-684-

5320Academic Advising Center 919-684-

6217Academic Resource Center 919-684-

3917Career Center 919-660-

1050Counseling and Psychological Services

919-660-1000

Dining Services 919-660-3900

DukeCard Office 919-684-5800

New Student Programs 919-684-3511

Office of Information Technology

919-684-2200

Parking and Transportation Services

919-684-7275

Post Office – West Campus 919-684-8956

Student Health Center 919-681-9355

What You Need to Do

Summer (mid-to-late August) Attend Orientation/Training Session

HDRL Staff

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Get to know your Residence Coordinator (RC). Arrange a social event with the Graduate Resident (GR) and the

Resident Assistants (RAs) before fall break. Assist the GR and the RAs as they design the house bulletin boards

and work on “door decorations” for their hall residents. Design your own bulletin board and door: Do not leave your door

blank – and closed – for the beginning of the year. Peer Advisors

Connect with your assigned peer advisor(s) before Move-in Day. Ask your peer advisor to attend your “Meet the Professor Next

Door” session. Work with your advising community (e.g., college advisors, deans,

peer advisors) to hold an “academic advising” session right before bookbagging starts for the Spring Semester (late October).

Early Move-In Students Seek out the students who move into your residence hall prior to

Move-In Day and introduce yourself (international students, pre-orientation programs, athletes).

Social Networking/Communicating Email your residents (use communications tool in

STORM/DukeHub). Venture onto Facebook and join the group for the first-year class

and your residence hall’s group. This enables you to interact with residents online and learn their names and faces before they arrive on campus as well as get a feel for issues and interests of the incoming students.

Connect via social media: Chat/Twitter/Blog.

Move-In Day/Orientation Week Find a way to be front and center on Move-In Day: greet students

and their families after they check-in, wander the halls, etc. Introduce yourself during allocated time for FIRs and participate in

dorm events. Be visible throughout Orientation Week.

School Year Meet regularly with RAs, RCs, GRs, House CouncilFall Semester (Emphasis is on quantity in the number of students attending events)

Work with each RA to host an event (can partner with multiple RAs at a time)

Take students to campus cultural events using art subsidy (one event per semester to expose students to arts).

Invite at least two faculty or visiting speakers for events.

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Schedule programming events through the semester, but preferably before Thanksgiving.

Offer study breaks during Fall Semester reading days and exams.

Spring Semester (Emphasis is on the quality of the interactions during the events)

Reach out to students who are not tenting or rushing. Take students to campus cultural events using art subsidy (one

event per semester to expose students to arts). Invite at least two faculty or visiting speakers for events. Schedule events throughout the semester. Submit annual report by the end of May.

REMEMBER Informal interactions with your residents are as

important, if not more so, than planned events and interactions with them.

Being visible in your residence hall is valued by your residents.

You are encouraged to drop in on House Council meetings (maybe hold one each semester in your apartment) and RA events.

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ProgrammingProgramming is an opportunity to enhance the intellectual life of your residence hall. Invite other faculty to your apartment to speak and to expose students to people you know and find interesting.

Program funds – Each FIR receives a “base” amount of $850/year in program funds. This year, we anticipate adding the following program fund supplement based on the size of the residence halls (small and large):

- Small residence halls (Brown, Pegram, Alspaugh, Bassett, Bell Tower and Giles) - $1,000 each (total program funds of $1,850/year)

- Large residence halls (Southgate, Gilbert-Addoms, Randolph, Blackwell, Wilson/Jarvis, Epworth/East and Few) - $1,460 each (total program funds of $2,310/year)

Note: Unused program funds do NOT carry forward to the next academic year. It may also be helpful to know that RAs have only $200-$250 per semester for programming. Thus, it helps everyone to work together and share costs for residence hall events.

Food points – You receive $537.50 per semester (this includes the 7.5% NC sales tax) in food points, in addition to your program funds, which can be used in any campus eatery.

Note: Unused food points will carry forward from year to year. However, if you are not returning in your FIR role for the subsequent academic year, any food points balance you have in excess of $100 will be returned to the respective HDRL and DUE accounts.

First-year students eat at the Marketplace more than anywhere else, but you can also meet students on West for lunch or dinner. You may want to attend one of the “renowned” Marketplace Themed Dinners with some of your students. Another option with your dining points is to order food for an event using the Merchants-on-Points vendors for which you can swipe your DukeCard to use your points.

Note: You must set your DukeCard Verification Code to use the CellAuthorize payment system with these vendors. To learn more about establishing your Verification Code, and how to use the CellAuthorize system to use food or flex points to pay and tip for deliveries, visit http://dukecard.duke.edu/manage/index.php. You can also view your food points and FLEX account balances via this web site.

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• Duke Performances – Each semester, DUE and HRL subsidize six tickets for each FIR to attend a Duke Performances event. Duke Performances is Duke's professional performing arts presenting organization and annually offers a robust season of 60 -70 world-class performances at a network of Duke and Durham venues, presenting artists spanning classical, new music, jazz, Americana, independent rock, international music, theater, and dance. FIRs are encouraged to use their tickets to take five of their residents to a performance each semester. It’s good to hold either a pre-performance dinner or a post-performance dessert with the students. Information about the Duke Performances schedule and obtaining tickets will be made available during the Orientation meeting the Friday before move-in day. For questions and ticket requests, please contact Eric Oberstein, Associate Director of Duke Performances, at eric.oberstein@duke.edu.

Peer Advisor Event – You now have an advising community within your residence hall consisting of the college advisors (formerly academic advisors), a Trinity and a Pratt dean, a prehealth advisor and one or two peer advisors. We expect that each FIR, along with members of his/her advising community will coordinate an event during Fall Semester (ideally right before bookbagging starts for the Spring) to discuss the bookbagging/registration processes and academic majors, minors, and certificates.

Weekly Event – Each FIR is expected to establish a weekly event, either in the FIR apartment or the common room, for the residents in his/her residence hall(s). We will ask you when and where your weekly event will be held in order to coordinate Steve Nowicki’s East Campus Office Hours as he would like to hold his Office Hours during a weekly event in various East Campus residence halls.

Chautauqua Lectures – The DUE Office will set up the Chautauqua Lectures that will be held in East Campus residence halls during the Fall Semester. If a lecture will be held in your building’s common room, we will coordinate the date/time with you to ensure you are available. We expect the FIR to attend and to introduce the Chautauqua speaker.

Keys to a successful event: o Effective advertising includes emails, flyers, central bulletin board,

word of mouth, house council meeting, and Facebook.o Timing: Stay alert to the rhythm of the students’ year. If you

remember when they have mid-terms and finals, when they are pre-registering for next semester’s classes, when drop/add ends, or when tenting begins and when basketball games are, you will find you are

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able to program events more effectively within the dorm. See page 23 for a calendar planning guide.

o Focus on “quantity” during the Fall Semester, trying to get as many of your residents to attend an event as possible. During Spring Semester when students are involved in rush, tenting, and basketball games, focus on “quality” when the interaction between you and the handful of students who may attend your event is more meaningful and personal.

o Test out certain programmatic ideas with the RC or GR, with members of the RA staff, with students in the house, and even with FIRs in other houses.

o Work Together! House RAs are also responsible for developing programs and good communication with the students. This will put the FIR in the best possible position to support, and even in some cases, piggyback on these programs. In addition, every effort should be made to draw upon members of the residential advising community as resources in the FIR’s programming efforts.

o Another funding resource could be your residence hall’s House Council funds.

o Strive for a variety and range of events that would be likely to attract and appeal to a significant number of house members over the course of the academic year.

o Try to avoid events that are the types of programs already being planned by the House Council or RAs. FIRs have often have access to a network of intellectual partners in the university and Durham community.

There’s no one right model of programming – you will hear about things that have worked for others, but you should not be limited by that. Feel free to do joint events with other FIRs – it’s always good to mix up the students in different halls by jointly sponsoring an event with another FIR (or two).

Sample Ideas Cookie nights with

different conversation topics or guest visitors each week

Occasional study breaks Birthdays Semi-formal in

partnership with the House Council

Political events Guest speakers Musical events

Reunion events Family Weekend breakfast Talent show Outings Hosting House Council Themed nights at the

Marketplace Events during breaks Staying in for dinner Going out for dinner

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List of Programming Expectations for the Academic Year Hold weekly events throughout the year in your apartment. Bring other faculty to your residence hall either to attend one of your

weekly events or as a separate program. Hold one program planned with Peer Advisor(s) to occur during Fall

Semester. Hold one program planned with RAs/GR before fall break. For a Chautauqua Lecture taking place in your residence hall, attend

and introduce the lecturer. Use your Duke Performances tickets to take 5 students/semester to a

Duke Performance event.

Campus ResourcesUniversity Box Office http://tickets.duke.edu; 684-4444

Sports Events http://goduke.com; 681-2583

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Administrative Tasks and Information

ReportsEach FIR is expected to submit a report at the end of the school year detailing the number and types of programs held. The report is due at the end of May. In addition to a log of house activities that the FIR has initiated or in which he or she has participated, each report should include a brief narrative that highlights the following areas and issues:

the extent to which and the ways in which the FIR has been able to engage other faculty members as well as various non-faculty guests with members of the house;

particular opportunities and challenges that have presented themselves with regard to FIR programming efforts and the ways in which the FIR has responded or sought to deal with them;

the broad lessons learned in light of what has worked particularly well and of the most significant obstacles encountered; and

goals and general strategies for future programming efforts as well as the need for any additional assistance or resources in achieving those goals or implementing those strategies.

Interactions/MeetingsAt the beginning of each semester, we will attempt to establish a date and time for at least one FIR meeting/semester that will accommodate every FIR’s schedule. Typically, an orientation meeting is planned for the Friday afternoon before first-year students move into their residence halls. Attendance at this meeting is mandatory. If a conflict arises, notify Deb or LB of the conflict as soon as possible. If you are unable to attend, Deb or LB will go over the agenda and afford you the opportunity to provide input. In addition, a social meeting is usually planned for the end of Fall and Spring Semesters. For the past several years, we have held a holiday dinner during one of the reading days at the end of Fall Semester; we have held an “FIR LDOC” reception on the last day of undergraduate classes for Spring Semester.

Financial Information and Transactions Each FIR should have a procurement card (p-card) through his/her

department. This allows you to charge FIR purchases to Duke without having to get reimbursed. If you do not have one, we recommend obtaining one via your department. If you cannot obtain a p-card through your department, contact Deb Johnson.

Debora Robinson (debora.robinson@duke.edu, 668-3420, 120 Allen Building) handles all financial transactions for the FIRs. If you have a department p-card, she will work with your department administrator to coordinate clearing your transactions. If you do not have a departmental

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p-card, you will work directly with Debora to clear transactions charged to your OUE-issued p-card. Our preference is for each FIR to have a department p-card that can be used for purchases related to your role as FIR. The business/financial manager in your department can clear your p-card purchases for FIR-related items to our fund code.

How It Works (with department p-cards)!o Purchase items and save all receipts.o Within three days, submit receipts to your business/financial

manager who will contact us for the appropriate fund code.o We can reimburse you for cash/check purchases (for example, at

vendors that do not take p-cards). Original receipts for cash/check purchases should be sent to Debora as pdf attachments to an email with the explanation of the charge(s). It generally takes 10-14 days for reimbursements to be direct deposited into your bank account.

o Debora keeps a running total of your expenses, so contact her for updates about your program fund balance. The money goes quickly, so collaboration with other FIRs and the residential staff for events will stretch your programming funds. We will send an email at the end of Fall Semester to inform you of the balance remaining for your program funds.

How do I use this money?o You can charge: anything used for the direct entertainment of

students, which includes food and catering supplies like plates and cups.

o You CANNOT charge: expenses to entertain groups of students who are not your residents, facility issues, travel, or gas.

o The amounts of your programming funds and food points are listed on page 6.

o If you have questions, please ask before you spend!

Dining/Food Points

How It WorksYou will be allocated $537.50 food points per semester (this includes the 7.5% NC sales tax, which will be charged). Your food points are intended to give you the ability to join students in the dining halls or to meet over a cup of coffee as well as flexibility in buying meals. Your dining points account serves as a debit (declining balance) account (each point is equivalent to one dollar). You can use points for food at any on-campus eatery, merchant-on-points vendor, campus convenience store, or vending machine. This is not the same as programming money; it is an additional source of funds for you to spend time with your residents. One suggestion for using your food points is to dine at The Marketplace periodically with some of your

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residents, perhaps during one of the themed night dinners, and paying with your food points. Or, you can order food from one of the Merchants on Points vendors and charge the cost to your food points instead of your program funds.

DukeCardThe DukeCard is the proverbial “key” to Dining at Duke. You must present your DukeCard to the cashier in order to pay using your Dining/Food Points. Merchants on Points delivery drivers also require your DukeCard to complete the food transaction. Over the phone, they may ask for your DukeCard number, which can be found on the back of your DukeCard. You will also have to set up a DukeCard verification code if you want to use it for Merchants on Points purchases (see http://dukecard.duke.edu/manage/index.php).

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Advising

All FIRs are expected to serve as college advisors for at least 12 students – six first-year students and six sophomores until they declare their majors (by spring break of their sophomore year) – in the Trinity College of Arts and Sciences unless they are faculty in the Pratt School of Engineering, other graduate or professional schools, or are otherwise specifically excused from advising duties by the Dean of Trinity College.

Expectations: All new FIRs must attend a four-hour new advisor training session in

July or August unless they have been serving as an advisor before their FIR appointment.

During Orientation Week, college advisors traditionally have a mandatory general meeting on the Monday morning before New Student Move-In Day. College advisors also meet as a group with their advisees (normally on Wednesday afternoon of Orientation Week) and have 1:1 meetings with each advisee before the end of Orientation week.

Students are required to meet individually with their advisors at least once before registration windows open each semester to discuss course selection and any other issues of concern to their advisees. The advisor updates DukeHub to clear each advisee to register when his/her registration window opens.

FIRs are also expected to attend at least one advisor training session per semester. These usually take place during the lunch hour in the Academic Advising Center, Upper East Side or GA Down Under.

FIRs must maintain advising notes following all official advising meetings with students. We ask that advisors record all notes in DukeHub no later than the end of the semester in which the meeting(s) took place.

Four-Year Dean ModelBeginning in fall 2015, Trinity College instituted a four-year dean model for undergraduates with a dean assigned to a student for all four years of the student’s enrollment at Duke.  This is to ensure that each student has at least one consistent academic contact over the course of their time at Duke, as well as to provide for holistic support and long-term mentoring relationships that provide continuity over time. In addition, starting with the 2016 Fall Semester, college advisors are assigned advisees in the same residence hall.

First-year students are assigned a dean in early August based on their first-year residence hall assignment.  One academic dean has been assigned to each first-year residence hall joining the Faculty-in-Residence, residential

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coordinator, the FOCUS faculty, college advisors, prehealth advisor, peer advisor(s), and residential assistants in order to establish an intellectual community that will support a student's successful transition to Duke in their first year. More information about the academic Deans and their portfolios can be found at http://trinity.duke.edu/academic-affairs/academic-deans.

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Residence Hall Assignments of Deans, DAEs, RCs, Senior Advisors, Peer Advisors and Pre-Health Advisors

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2017-18 Peer Advisors

Name NetID Email Class Residence HallGabriella Apeadu gma17 gabriella.apeadu@duke.edu 2020 RandolphKimberly Calero kac107 kimberly.calero@duke.edu 2020 Bell TowerNatasha Derezinski-Choo njd21 natasha.derezinski.choo@duke.edu 2019 RandolphScott Irons spi2 scott.irons@duke.edu 2019 EpworthNadia Kirmani nk147 nadia.kirmani@duke.edu 2019 EastThuy-Vi Nguyen tn72 thuy.vi.nguyen@duke.edu 2020 WilsonDaniel Ntim don6 daniel.ntim@duke.edu 2020 Bell TowerMichael Ong mo116 michael.ong@duke.edu 2020 BlackwellAngie Pangan ap375 angelica.pangan@duke.edu 2020 BrownAnna Savelyeva ss797 anna.savelyeva@duke.edu 2020 JarvisMichaela Stith mas153 michaela.stith@duke.edu 2018 BlackwellGianna Giordano gg86 gianna.giordano@duke.edu 2019 Bassett (only for fall semester)Tyler Goldberger tjg24 tyler.goldberger@duke.edu 2019 Pegram (only for spring semester)Carolina Isaza ci15 carolina.isaza@duke.edu 2019 Bassett (only for spring semester)Christine Kinyua ckk10 christine.kinyua@duke.edu 2019 Southgate (only for fall semester) John Lu jml110 john.lu@duke.edu 2018 AlspaughMaria Suhail ms609 maria.suhail@duke.edu 2019 Gilbert-Addoms (only for fall semester)Sloan Talbot sat39 sloan.talbot@duke.edu 2019 Gilbert-Addoms (only for spring semester)Katie Taylor kt157 katie.taylor@duke.edu 2019 Pegram (only for fall semester)Cole Wicker wcw13 winfred.wicker@duke.edu 2018 Giles

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Resources

Residence Hall Security Each residence hall utilizes card-access entry and many have first floor window security screens. Safety phones (Blue Light Phones) are located throughout campus for emergency response by the Duke University Police Department. Duke Police also operate substations on East Campus in Bell Tower and behind Wilson. Note that the Housing/Residence Life (HRL) Office is phasing in a new electronic entry system into residence halls. Giles, Pegram, and Trinity have card access rooms rather than traditional keys

DukeCard Building Access for your Spouses and/or PartnersIf the family member has an active DukeCard, send the name and Unique ID number to HRL at housing@studentaffairs.duke.edu or (919) 684-2333, who will send an email to DukeCard asking for authorization of the existing card. Spouses and partners follow the standard DukeCard process to get a spouse ID (http://dukecard.duke.edu/get/index.php#spouse). Once the spouse has the ID card, email the HRL Office with the name and Unique ID so access can be assigned.

For children and other family members, it's a bit more complicated. Duke/DukeCard does not have a standard policy of issuing ID cards to individuals who are not faculty, staff, or students. To create a Unique ID, an OIT guest account is requested. To request the guest account, the HRL Office needs a unique, non-Duke email address for each person. HRL submits the email address to Duke OIT. Duke OIT sends an email to the address with a unique link to an online form to complete. The family member (or parent for minors) completes the online form. Duke OIT processes the form and sends an email letting them know a Guest Account has been created and is active along with a Unique ID number. The HRL Office is copied on this email.

To get the ID card:The HRL Office sends an email to DukeCard, copying the family member and others as appropriate, authorizing them to create an ID card. The family member goes to the DukeCard Office with a picture ID and gets an ID card. For children, the FIR must accompany the child to the DukeCard office. Children 16 to 18 years of age must show a valid, government-issued ID. There is a $5 charge. Once the card has been issued, contact the HRL Office so that they can assign access to the new card.

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ComputersDuke has computer labs across campus as well as a virtual lab system. For more information, visit: http:// oit.duke.edu/comp-print/labs . Wireless-network access is available in and around all residence hall rooms and common spaces. If you prefer wired connections, ports are available in most rooms.

Maintenance/HousekeepingMaintenance concerns should be directed to your HRL Campus Office. You can submit a Residential Work Request using the online form at https://duke.qualtrics.com/SE/?SID=SV_1KYMUP7ynH5McDi. The faster and more clearly a problem is reported, the sooner it can be fixed! Depending on the nature of the maintenance problem, the goal is to complete repairs within one business day. Emergency situations will receive highest priority. If your maintenance need has not been corrected in a reasonable period of time or to your satisfaction, please contact LB Bergene or Deb Johnson.

If you need to report a concern after hours, you can leave a voice-mail for your HRL Campus Office and someone will respond by the next business day. Situations in the residence halls that require immediate attention should be reported to the RA on duty. If you can't find a member of the Residence Life staff, you can report the problem to DUPD.

East Campus OfficeOffice: Southgate Residence Hallrlhs-east@studentaffairs.duke.eduPhone: 919-684-5320Fax: 919-681-7520

West Campus OfficeOffice: D 101, Cravenrlhs-west@studentaffairs.duke.eduPhone: 919-684-5486Fax: 919-681-7498

Cleaning EquipmentCleaning supplies are available for use. Duke University does not clean individual bedrooms or suite bathrooms during the academic year. Cleaning your apartment is your responsibility.

LaundryLaundry rooms with high efficiency washers and dryers are available in each residence hall. These machines operate with coins and Flex points on your DukeCard. Your apartment has a private washer and dryer.

ParkingOn-campus parking is limited. Reserved parking permits will be provided to you. FIRs pay the cost for an East Campus parking permit; the OUE Office pays the difference to “upgrade” the permit for a Reserved Space that will

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be located near your residence hall. Refer to http:// parking.duke.edu for more information. If you have a second vehicle that you want to park on East Campus, you should contact Parking Services to purchase an East Campus permit.

BusesDuke Transit operates more than 30 buses with routes throughout the campus and health system. Students, staff, faculty, and visitors can ride campus buses at no charge. For a list of campus bus routes and schedules, visit: http://parking.duke.edu/buses_vans/bus_sched/index.php. You can check the location of buses along each route via http://duke.transloc.com.

Duke faculty, staff, and students can obtain a GoPass that allows them unlimited rides on DATA and Triangle Transit buses. Note: Effective July 1, 2014, Duke faculty and staff must pay an annual fee of $25 for a GoPass although it remains free for Duke students. More information about GoPass can be found at http://parking.duke.edu/buses_vans/gopass/index.php. A convenient (and free) way to get from East Campus to downtown Durham and other Durham locations is via the Bull City Connector (http://www.bullcityconnector.org/). The Bull City Connector is a great way for you to take a group of your residents to a venue in downtown Durham.

TV and PhoneEach FIR is given one set top box to allow you to receive TV content through the internet. A list of available channels will be sent to you.

Mailing and Shipping InformationDuke Postal Operations, which handles U.S. Postal Service mail headed to Duke’s East and West campuses, delivers only to mailboxes (not to street addresses). Private carriers like DHL, FedEx, and UPS deliver only to street addresses (not box numbers). With the full address (your mailbox and your apartment number/residence hall name), your mail and packages will get to you no matter which carrier the sender uses. U.S. mail that comes to Duke without a mailbox number will be returned to the sender. Other carriers won’t accept packages without a street address.

Note that the East Campus Post Office boxes were removed during the 2014-15 year. FIRs may choose to have their mail sent to their departmental mail box or rent a mailbox at a nearby mailing business. During winter break in December/January, private carriers (DHL, FedEx, and UPS) will not deliver packages to East Campus residence halls. Thus, if you have packages to be delivered during winter break, you should use an address other than your residence hall’s mailing address to

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ensure the package can be delivered. Questions about post office boxes or mail delivery should be directed to dukepostoffice@duke.edu.

Faculty-in-Residence Sympa Mailing ListAll FIRs as well as Deb Johnson, Steve Nowicki, and LB Bergene are subscribed to this mailing list to share information and communication. This is an easy way to share information, concerns, or questions with all FIRs to improve communication. We encourage you to send information about events being held in your residence hall that students in other residence halls can attend or to provide suggestions or ideas about events that other FIRs may want to organize in their residence halls. The email address is faculty-in-residence@duke.edu.

Online ResourcesThe following Duke sites are helpful when working with your students and organizing programs:

Duke Mobile (http://m.duke.edu) – Mobile site that includes access to Duke maps, Duke directory, Safety, Duke libraries, ePrint, Sakai, Duke Athletics, Events@Duke, Transloc (bus routes), Duke news, and DukeHub and others. A DukeMobile app can also be downloaded to an Apple or Android smart device from the iTunes App or Google Play stores. It is recommended that you download the Duke Mobile application for your smart phone/device because it makes accessing the most frequently-used web sites/tools so easy since they’re all in one place.

Duke Guides (Guidebook) Mobile App – Mobile application that provides access to schedules including Orientation Week, First Big Week, and an abbreviated version of the Blue Book. You can download the free application (search by Duke Guides) to an Apple or Android smart device from the iTunes App or Google Play stores

DukeList (http://dukelist.duke.edu) – Duke’s online bulletin board that includes items for sale, lost & found, on-campus job postings, and off-campus housing listings.

MyDuke (http://my.duke.edu) – Online site/application with links to frequently-used Duke sites (e.g., DukeHub, Sakai, Bus Locator) and personalized content including your individual DukeCard account balances (food points and FLEX) and your Library account information. This site is mobile-optimized for easy and convenient access via a mobile device and is also available within the Duke Mobile application.

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Events@Duke (http://calendar.duke.edu) – Duke’s events calendar where you can search for events of interest and create a feed of events as desired. This is a good site to check when planning events to ensure your event won’t compete with an event that a number of your students might attend. A suggestion is to select the “Student” category to filter the events displayed.

Duke Today/Students (http://today.duke.edu/students) – News and information targeted for and about Duke students. Encourage students to like the associated Facebook and Twitter accounts.

Personal Finance@Duke (http://personalfinance.duke.edu) – Financial literacy information targeted for Duke students (e.g., budgeting, money-saving tips, insurance, buying a car).

25Live Room Scheduling (http://25live.collegenet.com/duke) – Room scheduling site to request spaces scheduled by Arts & Sciences, Sanford, Pratt, Fuqua, Franklin Center, The Link, Smith Warehouse and the Library group study rooms.

Student Affairs (http://studentaffairs.duke.edu) – Access the web sites for all of the units within the student affairs division.

Duke Qualtrics Survey (http://duke.qualtrics.com) – Duke’s web survey site that enables you to create online surveys (helpful if you want to create a quick web survey to send to your students for their feedback/responses).

Office of Undergraduate Education (http://undergrad.duke.edu) – Web site for the Office of Undergraduate Education that lists the programs and opportunities managed/sponsored by the OUE Office.

FINvite (http://finvite.duke.edu) – The FINvite website matches the House Council Presidents on West and Central campuses (where we don’t have FIRs with the exception of Hwansoo Kim in Few Quad) with faculty, based on the interests faculty identify in advance and the kinds of events in which they are willing to participate.

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Housing, Dining and Residence Life Information

Who’s Who? Residence Staff

Selective Living GroupsDuke has a unique practice of designating sections of the residence halls and apartments as selective living groups (SLGs). Membership in SLGs is determined by the student members of these groups. SLGs are responsible for contributing positively to campus life and for managing their own internal room assignments. First year students wishing to join SLGs can “rush” in January.

RAResident Assistant:An undergraduate student leader assigned to each floor; helps students acclimate to Duke and Durham; plans activities; mediates conflicts

GRGraduate Resident:A graduate student who oversees programming and advises the House Council; works closely with RA staff

RCResidence Coordinator:A full-time, live-in professional who supervises RAs and GRs; helps students with residential and academic concerns; serves as an academic advisor

FIR:Faculty in Residence:Faculty members who live in the residence halls; foster interactions with students and create a heightened sense of intellectual curiosity

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Central Campus Alpha Delta Pi Alpha Phi Black Cultural Living Chi Omega Delta Delta Delta Delta Gamma Delta Kappa Epsilon Entrepreneurship House

(inCube) Inter Greek Council Jam! Kappa Alpha Kappa Alpha Theta Kappa Kappa Gamma MUNDI Nexus Pi Beta Phi Pi Kappa Phi Psi Upsilon Sigma Nu Sigma Phi Epsilon Smart Home Ubuntu Zeta Tau Alpha

West Campus Alpha Epsilon Pi Alpha Phi Omega Alpha Tau Omega Arts Theme House Baldwin Scholars Brownstone Chi Psi Cooper House Delta Sigma Phi Delta Tau Delta Fusion Language Dorm (Langdorm) Maxwell House Mirecourt Phi Delta Theta Pi Kappa Alpha Round Table Sigma Alpha Epsilon Sigma Chi Sigma Pi Substance Free Wayne Manor Wellness Community Women’s Housing Option

(WHO)

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Duke Houses

What is the House system? In the Fall of 2012, Duke launched a new residential system on its

West and Central campuses. Duke Houses share features with house systems found at other leading universities, but do so with uniquely Duke characteristics.

All students are members of a House – a home on campus they can identify with and where they can build networks of friends spanning different class years.

Once placed in a House their sophomore year, students have the right to return to that same House in subsequent years. Houses include a mix of sophomores, juniors, and seniors and have funds for programming.

The House system includes approximately 80 living groups of between 30 to 90 students each, with each House having a mix of class years. Most Houses have about 50 students – a good size to expand social horizons and cultivate community.

A “House” may be a section of a West Campus residence hall or a group of apartments on Central Campus.

History The Duke House system is a kind of reinvention of what many alumni remember following the merger of the Woman’s College with West Campus in 1972, when Duke students lived in a collection of houses. When the first-year campus was created on East in 1995, there was a sequential commitment to house all sophomores on West. This commitment, although well-intentioned, meant that the house system for sophomores, juniors and seniors was lost. The new plan is the first comprehensive attempt to think about housing for all undergraduates since the merger of the Woman’s College.

Why change? We made this change to build more community and address inequity in our residential system. Previously, students who were members of selective living groups (about 30%) had the privilege of returning to their residential space year after year, but other students, “independents,” (about 70% of the total) did not. Students in SLGs also enjoyed amenities such as common space and programming funds, which contributed to a sense of community. Unaffiliated students never knew from year to year where they would end up because it depended on the luck of the draw.

Independent (Unaffiliated) Houses (in addition to the SLG’s on page 16)Central Campus

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1914 Lewis/2015 YearbyOregonThe Rabbit Hole (Anderson)312/314 Anderson

West CampusPower House (Craven AA&Z)Craven CSherwood (Craven D)Tortuga (Craven R/S)Magnolia Commons (Crowell BB)

Hart (Crowell CC)Griffin (Crowell G)Gates (Crowell H)Bel Air (Edens 1A)Banham (Edens 1B)Mt. Olympus (Edens 1C)Khaya (Edens 2A)Bastille (Edens 2C)Farquaad (Edens 2C)Hun (Few GG)Pride Rock (Few GG)

Montauk (Few HH)Styron (Few HH)Shire (Keohane 4A)Skylar (Keohane 4B)Blue Ridge (Keohane 4B)Windsor (Keohane 4E)Oz (Keohane 4E)Marquis (Kilgo K&L)Stonehenge (Kilgo M&N)Avalon (Kilgo O&P)

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Living and Learning at DukeDuke University offers numerous opportunities for interested students to partake in intentionally designed Living/Learning Communities. These communities incorporate the residential component of the college experience with other academic and social pursuits.

Living/Learning Communities on East CampusThe Arts Community is a place for students interested in music, drama, or art. Students do not need to major in the arts to live in this community. Participation in house events is not mandatory. Residents are invited to take advantage of the opportunity to be an audience for performance events, to perform for their peers and to participate in performance-related community service activities.

The Arts Community is currently housed in Pegram on East Campus of which Dr. Hsiao-Mei Ku is the Faculty-in-Residence (FIR). Dr. Ku has performed and sponsored several programs in Pegram. Past guests have included:

• The Ciompi Quartet• Branford Marsalis• Nnenna Freelon• Dmitry Sitkovetsky

The Focus ProgramThe Focus Program at Duke University offers students an engaged, close-knit social and academic community that encourages the building of friendships. The community provides late night discussions, intellectual explorations and

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academic assistance from friends and scholars. Students in each Focus Program will live in a cluster in the same residence hall during their first semester. For more information, visit: http://focus.duke.edu.

Living/Learning Communities on West CampusWHO is a unique housing community that provides an empowering and innovative experience for women. The unique composition of an all-female dorm gives it a distinctive ability to address issues within Duke culture, including the lack of residential diversity on West Campus, insufficient social space for women and an imbalanced allocation of living space. This house is a step in changing the overall Duke culture for the benefit of all students. WHO gives its residents and allies the power to voice their concerns and to create the greater change that they want to see.For more information, visit: http://www.duke.edu/web/who/

Baldwin Scholars ProgramThe Alice M. Baldwin Scholars Program was created to inspire and support undergraduate women in the classroom and in campus leadership roles. Upperclass mentors, faculty and Duke alumnae provide an environment that empowers women to make their mark not only at Duke, but in their chosen

West Campus Wellness Living Learning CommunityThe Wellness Community on West is a vibrant community of learners with a shared commitment to pursue a healthy, well-balanced, and purposeful lifestyle. Members not only live in a quiet, substance-free environment, but also actively participate together in a variety of social and educational activities within and outside of the residence hall. Wellness Community members are encouraged to examine their own attitudes and behaviors with the support of faculty and staff who are experts in a variety of health-related fields.

Members of the Wellness Community on West are expected to abstain from the possession and use of alcohol, tobacco, other illegal substances and associated paraphernalia both within and outside of the Community, observe Quiet Hours, establish a personal goal each semester that embraces the learning community’s holistic approach to wellness and participate in Wellness Community events at least four

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professions.

The four-year program includes a retreat, two academic seminars, an opportunity to live together as a group on West Campus, an internship, community service and numerous informal activities such as lectures and dinners. The program does not provide a tuition scholarship, but scholars don't face additional costs to participate.

Women enter the program as first-year students, with 18 students accepted each fall. FIRs will be asked for referral/recommendation letters.

Contact: Colleen Scott, Co- DirectorWebsite: http://baldwinscholars.duke.edu/

times each semester.

Website: http://studentaffairs.duke.edu/hdrl/housing-communities/west-campus/wellness-west

HRL Quick Guide to PoliciesDuke Community Standard and Residential PoliciesAll communities need to have rules in order to maintain safety and order. The Duke Community Standard at Duke University applies to the residence halls and apartments and is educational in nature. Its primary purpose is to help residents learn from choices they make and become positive contributors to their residential community. As members of this community, you share the obligation to establish and sustain a living environment that supports individual needs and university values.

The Duke Community Standard is as follows:Duke University is a community dedicated to scholarship, leadership, and service and to the principles of honesty, fairness, respect, and accountability. Citizens of this community commit to reflect upon and uphold these principles in all academic and nonacademic endeavors, and to protect and promote a culture of integrity.

To uphold the Duke Community Standard: I will not lie, cheat, or steal in my academic endeavors;

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I will conduct myself honorably in all my endeavors; and I will act if the Standard is compromised.

DukeReach DukeReach is a collaborative program which ensures all members of the university community are able to connect students to available counseling, medical or personal assistance. The web site URL is http://studentaffairs.duke.edu/dos/dukereach. This website has links and information related to Counseling and Psychological Services, Student Health, Student Conduct, Gender Violence Prevention and Intervention and the Women's Center. An online form is available to share a concern about a student at the following URL: https://duke-advocate.symplicity.com/care_report/index.php/pid310233?

Conduct Policy TopicsThis is a list of the policies to which Duke undergraduate students are held accountable. Note that students are also held accountable to abide by local, state and federal laws as well as to any other official University policies, such as the Housing Dining and Residence Life housing contract and space reservation rules outlined by Event and Production Services. An online version of the Duke Community Standard in Practice: A Guide for Undergraduates can be found at http://registrar.duke.edu/university-bulletins/duke-community-standard-practice-guide-undergraduates. Some of the sections in the Guide include:

Academic Dishonesty | Academic Freedom | Advertisements | Alcohol | Animals on Campus | Bridge Painting | Classroom Disruption | Computing and Electronic Communications | Disorderly Conduct | Drugs and Drug Paraphernalia | DukeCard | Failure to Comply | Falsification/Fraud | Fire Safety | Gambling | Guests | Harassment | Hazing | Missing Student Notification | Noise | Physical Abuse, Fighting, and Endangerment | Pickets, Protests & Demonstrations | Property, Facilities & Services | Sexual Misconduct | Smoking | Stalking | Solicitation | Unauthorized Surveillance/Photography | Weapons, Firearms & Explosives | Withdrawal, Involuntary Administrative | Other Violations

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2017-18 Calendar Planning Guide

FALL SEMESTER

August20-21International student and parent orientation22 Move-in for new students22-27Orientation for new students23 Convocation for undergraduate students28 First day of Fall Semester classes30 Student Activities Fair – East Campus (2:00-6:00 pm)

September2 First home football game vs. NC Central4 Labor Day holiday – classes in session7 Volunteer Fair (11:30 am-2:30 pm) Penn Pavilion8 Drop/add ends for Fall Semester12 Global Education Fair (11 am-3 pm) Penn Pavilion15-17Homecoming weekend20 Career Fair (10 am-3 pm) Wilson Gym

October2 Founders’ Day5 President Price Inauguration6 Fall break begins at 7:00 pm11 Classes resume at 8:30 am17 Majors Fair (11 am-2 pm) Penn Pavilion20-22Family Weekend23 Bookbagging opens for Spring Semester

November1 Registration begins for Spring 2018, starting with the seniors11 Drop/add begins21 Thanksgiving recess begins at 10:30 pm27 Classes resume at 8:30 am

December8 Fall Semester classes end9-12 Reading period10 FIR progressive dinner party/End of Semester Meeting (tentative)13 Final exams begin18 Final exams end at 10:00 pm

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SPRING SEMESTER

January6 Residence halls open at noon for Spring Semester7-9 Winter Forum – “Crisis at Fiery Cross Reef”10 First day of Spring Semester classes15 Martin Luther King, Jr. Holiday – no classes24 Drop/add ends for Spring Semester

February19 Registration begins for Summer 2018March9 Spring recess begins at 7:00 pm19 Classes resume at 8:30 am

April5 Registration begins for Fall 201825 Undergraduate classes end for Spring Semester (LDOC)25 FIR LDOC gathering (tentative)26-29Reading period30 Final exams begin

May5 Final exams end at 10 pm6 Residence halls close for summer on East Campus13 Graduation exercises; conferring of degrees

NOTE: Check Events@Duke (http://calendar.duke.edu) when you’re planning an event to see what other events may be taking place at

the same time that may compete for your residents. Narrow the number of events listed by selecting the “Student” category to view

only those events sponsored by departments and organizations whose events are targeted for students.

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East Campus

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West Campus

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HRL Staff Contact InformationAssociate Deans of Residential LifeDeb LoBiondo 919-684-6295 – direct(West) 919-684-5486 – office

LB Bergene 919-684-6014 – direct(East) 919-684-5320 – office

Terry Lynch 919) 684-6689 – direct(Central) 919) 684-5813 - office

Residence CoordinatorsArea RC Email OfficeNeighborhood 1 Tyrone Jean tyrone.jean@duke.edu 919-668-1068Neighborhood 2 Kati

Cadenheadkati.cadenhead@duke.edu

919-684-5486

Neighborhood 3 Daniel Flowers daniel.flowers@duke.edu

919-668-0363

Neighborhood 4 Lauren Creamer

Lauren.Creamer@duke.edu

919-684-6324

Edens Jo Supernaw johanna.horton@duke.edu

919-668-1437

Craven Tyler Fager Tyler.Fager@duke.edu 919-668-1417Few Tiarra Wade tiarra.wade@duke.edu 919 684 5486Crowell/Wannamaker

Leah Campbell Leah.campbell@duke.edu

919-668-1427

Kilgo Mark Weston mark.weston@duke.edu 919-668-1443Keohane Emily Baker Emily.E.Baker@duke.ed

u919-668-5233

Central One Deona Hatley Deona.Hatley@duke.edu

919 684-5813

Central Two Kevin Erixson Kevin.Erixson@duke.edu

919 684-5813

Associate Deans of Residential LifeDeb LoBiondo 919-684-6295 – direct(West) 919-684-5486 – office

LB Bergene 919-684-6014 – direct(East) 919-684-5320 – office

Janine Weaver-Douglas 919 684-6689 – direct(Central) 919-684-5813 – office

Residence CoordinatorsArea RC Email OfficeNeighborhood 1 Stephanie Klein Stephanie.klein@duke.e

du919-668-1068

Neighborhood 2 Sam Babb Samantha.babb@duke.edu

919-684-5486

Neighborhood 3 Aneshia Wilson Aneshia.wilson@duke.edu

919-668-0363

Neighborhood 4 Madison Valentine Madison.valentine@duke.edu

919-668-1096

Neighborhood 5 Carina Carpenter Carina.carpenter@duke.edu

919-684-6324

Edens Shelvis Ponds Shelvis.ponds@duke.ed 919-668-1437

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uCraven Jeremiah Salois Jeremiah.salois@duke.e

du919-668-1417

Few 919-684-5486Crowell OfflineKilgo/Wannamaker Charles Clausen Charles.clausen@duke.e

du919-668-1443

Keohane Jeff Nelson Jeff.nelson@duke.edu 919-668-5233Central One Brian Enty Brian.enty@duke.edu 919-684-5813Central Two John Miller, JR jjm91@duke.edu 919-684-5813300/301 Swift Matthew Bailey Matthew.e.bailey@duke.

edu919-684-5813

FIR Contact Information

House FIR Email OfficeBox Number

AlspaughAnne Allison and Charlie Piot

anne.allison@duke.edu charles.piot@duke.edu

919-681-6257 919-681-3264 Box 90091

Bassett Catherine Admayadmay@duke.edu 919-613-

6261 Box 90237

Bell Tower Kimberly Lamm kkl9@duke.edu919-660-3385 Box 90665

BlackwellPatrick Charbonneau

patrick.charbonneau@duke.edu

919-681-5449 Box 90347

Brown Jasmine Cobb jasmine.cobb@duke.edu919-613-1605 Box 90252

Epworth/East Residence Hall

Bradley Rogers b.rogers@duke.edu919-660-3370 Box 90665

Few Hwansoo Kim hwansoo.kim@duke.edu919-660-3500 Box 90964

Gilbert-Addoms Sue Wasiolek dean.sue@duke.edu

919-660-3657 Box 90802

Giles John Blackshear john.blackshear@duke.edu919-613-1628 Box 90697

Pegram Hsiao-Mei Ku hmku@duke.edu919-660-3329 Box 90665

Randolph Christine Folch christine.folch@duke.edu919-684-3786 Box 90091

Southgate Zbigniew Kabala zbigniew.kabala@duke.edu919-660-5479 Box 90287

Wilson/Jarvis Christopher Roy chris.roy@duke.edu

919-660-1518 Box 90346

General HRL

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Housing Assignments and Communications(Housing assignments, billing, housing extensions)218-B Alexander Avenuehousing@studentaffairs.duke.eduPhone: 919-684-4304Fax: 919-681-6248

Housing and Residential Life(Administrative offices, general questions)218-B Alexander Avenuerlhs@studentaffairs.duke.eduPhone: 919-664-4304Fax: 919-681-6248

East Campus Office(Facility related questions, maintenance requests, living experience)Southgate HRL Suiterlhs-east@studentaffairs.duke.eduPhone: 919-684-5320

West Campus Office(Facility related questions, maintenance requests, living experience)Craven Quad, House D, Room101Rrlhs-west@studentaffairs.duke.eduPhone: 919-684-5486Fax: 919-681-6248

Central Campus Office(Facility related questions, maintenance requests, living experience)217 Anderson Avenuerlhs-central@studentaffairs.duke.eduPhone: 919-684-5813Fax: 919-681-6248

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